ﺣﺞ ﮐﻣﯾﭨﯽ آف اﻧڈﯾﺎ HAJ COMMITTEE OF INDIA

ADMINISTRATIVE REPORT 2015 – 2016

حج کمیٹی اف انڈیاHAJ COMMITTEE OF INDIA

(STATUTORY BODY OF MINISTRY OF EXTERNAL AFFAIRS) BAIT-UL-HUJJAJ (HAJ HOUSE)

7-A, M.R.A. MARG (PALTON ROAD) MUMBAI-400 001

HAJ COMMITTEE OF INDIA Annual Report 2015-16

CONTENTS

I. Introduction ...................................................................................................1-2

II. Constitution of Haj Committee of India......................................................... 3-5

1. Notification 2. Composition

III. Standing / Sub Committees............................................................................ 6-7

IV. Establishment...............................................................................................8-10

V. Meetings and Conference.........................................................................11-12

VI. Haj Policy 2013-2017..................................................................................13-21

VII. Haj Action Plan............................................................................................22-25

VIII. Norms for Haj-2015....................................................................................26-36

1. Haj Application Forms for Haj-2015 2. Distribution of Quota 3. Qurrah (Draw Of Lots) 4. Advance Haj Amount 5. Processing of International Passports 6. Computerization of Data 7. Selection of Pilgrims and Waiting-List Confirmation

IX. Visit of Delegation......................................................................................37-38

1. Building Selection Work For Haj-2015 2. Renting and Catering Delegation

X. Orientation / Training of Pilgrims for Haj-2015.........................................39-41

XI. Other Arrangements for Pilgrims of Haj-2015...........................................42-44

1. Mobile Sim Cards 2. Medical Screening of Pilgrims 3. Zamzam Water 4. Catering at Madinah Munawwarah 5. Qurbani (Adahi) 6. Vishwa Yatra Foreign Travel Card In Saudi Riyals

Annual Report 2014-15 HAJ COMMITTEE OF INDIA

XII. Air Charter for Haj-2015.........................................................................45-48

1. Embarkation Points 2. Operation of Haj Charter Flights 3. Satisfactory Performance of the Airlines on Flights Operation 4. Standardization of Baggage 5. City Check-In

XIII. Haj Amount 2015……………………………………………………………………………..49-51

1. Remittance 2. Selection of Bank and Fixation of Exchange Rates 3. Airfare 4. Group Accident Compensation Scheme 5. Final Accounts of Haj Committee of India

XIV. Casualties during Haj-2015………………………………………………….…..……………52

XV. Haj Delegation to Kingdom of Saudi Arabia....................................... 53-54

1. Review Meeting 2. Bilateral Haj Agreements

XVI. Norms for Haj-2016............................................................................55-56

1. Haj Announcement – 2016 2. Medical only for the selected pilgrims 3. Advance Haj Amount

XVII. IAS & Allied Courses (Coaching & Guidance Cell)....................................57 XVIII. Miscellaneous......................................................................................58-59

1. Mahanama Haj Magazine 2. Workshop / Training for Employees 3. Staff Welfare

XIX. Right to Information Act..........................................................................60

Guidelines and provisions applicable for Haj-2016 ...........................61-102


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I. INTRODUCTION

Haj Committee of India (HCOI) is a statutory body, constituted under the Haj Committee Act, 2002 (No.35 of 2002). A brief historical background of the Committee shows its evolution from a local body to a national one. The Haj Committee, Bombay came into existence in the year 1927, with the then Commissioner of Police as President and prominent Muslim Public Representatives as Members. Subsequently, the Port Haj Committees Act, 1932 was enacted, to establish Committees in the Principal Ports of Pilgrim Traffic, to assist the Muslim Pilgrims to Haj, at Calcutta and Bombay. It was followed by the Haj Committee Act, 1959 (No.51 of 1959), which established Central Haj Committee in the Port of Bombay for assisting Muslim Pilgrims for Pilgrimage to Saudi Arabia, Syria, Iraq, Iran & Jordan and for matters connected therewith. 2. Coincident with phase-out of travel by ships, Air travel was introduced for Indian Haj Pilgrims. From the year 1995 onwards travelling of Haj Pilgrims by Sea-Route was stopped and all the Pilgrims travelled for Haj through Air. After introduction of air travel, other Embarkation Points were introduced in addition to Bombay. The number of Embarkation Points went on increasing year after year and today the Haj Charter flights operate from Twenty One (21) Embarkation Points across the Country. 3. With the increased number of Embarkation Points, the management of Haj affairs has also diversified. It was felt necessary to have appropriate representation from all parts of the country in the Haj Committee of India. Accordingly, Haj Committee Act 2002 (No.35 of 2002) was enacted, envisaging representation from all parts of the country. Haj Committee of India (HCoI) was established for making necessary arrangements and assisting the Indian Pilgrims to perform their Haj Pilgrimage to Saudi Arabia. HCoI is a non-profit organization, rendering services without having any commercial objectives. HCoI does not receive any grant / aid from any source including the Government of India. All its administrative expenses are met out of the small amount collected as “Establishment/ Documentation Charges” from the Haj Pilgrims. 4. Haj Committee of India functions under the administrative control of the Ministry of External Affairs, Government of India and acts under its directives and supervision pertaining to the finalization, implementation and execution of the annual Haj Plan. Under Section 51 of the Act, the Central Government has power to issue directions to the Haj Committee of India and the State/Union Territory Haj Committees, which are binding on the HCOI and the State/Union Territory Haj Committees. The basic duty of the HCoI is to collect and disseminate information useful to the Indian


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Pilgrims, to advise and assist Pilgrims during their stay in the city while proceeding on or returning from Pilgrimage, in all matters including vaccination, inoculation, medical inspection and to co-operate with the local authorities concerned in such matters, to give relief to pilgrims in distress, to finalize the annual Haj Action Plan, to approve budget estimates of the Committee, to co-ordinate with the Central Government for securing travelling facilities for pilgrims, to look after the welfare of Pilgrims, and to discharge such other duties in connection with Haj as may be prescribed by the Central Government. 5. Government of India fixes the Quota (Number of Pilgrims) of HCoI every year in terms of the Bilateral Agreement with Kingdom of Saudi Arabia. Accordingly, HCOI prepares the plan for the Pilgrims. As the Nodal Agency, HCOI coordinates the various activities of Haj management with the help of various agencies. The activities of HCoI include Announcement of Haj Programme, Receipt of Haj Application Forms & Passports through State Haj Committees throughout the country, Preparation of Pilgrims’ Computerized Data, Obtaining Haj Visa on Passports from the Saudi Consulate/Saudi Embassy stationed at Mumbai/Delhi respectively. Inoculation of Pilgrims is done with assistance of Ministry of Health, Air travel arrangements through Ministry of Civil Aviation and Transport/Accommodation arrangements in Kingdom of Saudi Arabia through Consulate General of India, Jeddah. The Haj Committee of India, with support of Government of India makes elaborate arrangements for the welfare of Haj Pilgrims and strives to improve the facilities provided to them every year. 6. Government of India has all along been providing every possible assistance to the Indian Haj Pilgrims to facilitate them to perform Haj rituals in a befitting manner. Haj arrangements are one of the most complex organizational tasks undertaken outside Indian borders. Elaborate arrangements for the welfare of Haj Pilgrims are made in advance. Although core Haj period is only of a five day duration but it is a year long managerial exercise. Government of India also deploys doctors, nurses and other para-medical staff on short-term deputation to Saudi Arabia. Extensive medical orientation is provided to the pilgrims in the community centers set-up in Makkah and Madinah by the Consulate General of India, Jeddah. Medicines are provided at these dispensaries and hospitals supplied from India and procured locally. Besides, a large administrative contingent consisting of Coordinators, Assistant Haj Officers and Haj Assistants is deployed to provide necessary assistance to the pilgrims. These officers are monitored and controlled by Consulate General of India, Jeddah.


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II. CONSTITUTION OF HAJ COMMITTEE OF INDIA II (1) NOTIFICATION 1. The Haj Committee Act, 2002 (No.35 of 2002) came into force w.e.f. 5th December, 2002

vide Notification No. M(Haj)-1181/33/99 dated 5th December, 2002. 2. The Haj Committee of India is constituted by Ministry of External Affairs with the total

number of 23 members for every three years. 3. The composition of Haj Committee of India constituted under the Haj Committee Act, 2002

(No.35 of 2002), originally vide Notification No.M(Haj)-1183/60/2012 dated 6th May, 2013 is as under:-

(A) Members nominated under sub-section (i) of Section 4 of the Act.

i) Mr. Salim Ansari, Member of Parliament (Rajya Sabha)

ii) Mr. M.I. Shanavas, Member of Parliament (Lok Sabha) (Vide Notification No.M(Haj)-1183/60/2012 dated 24th November, 2014)

iii) Mr. Sirajuddin Ajmal, Member of Parliament (Lok Sabha) (Vide Notification No.M(Haj)-1183/60/2012 dated 24th November, 2014)

(B) Members Elected under sub-section (ii) of Section 4 of the Act.

iv) Mr. Saleemuddin Kagzi, (Zone-I), Member, Rajasthan State Haj Committee v) Mr. Abdul Haque, (Zone-II), Member, Bihar State Haj Committee vi) Dr. Sanwar Patel, (Zone-III), Member, Madhya Pradesh State Haj Committee vii) Haji Nurul Islam, (Zone-IV), Member, West Bengal State Haj Committee viii) Mr. Ilyas Khan Pathan, (Zone-V), Member, Gujarat State Haj Committee

ix) Mr. Mohammed Margoob Ahmed, (Zone-VI) Member, Karnataka State Haj Committee

x) Mr. E. T. Mohammed Basheer, M.P. Elected by the Kerala State Haj Committee

xi) Mr. Choudhary Munabbar Saleem, M.P. Elected by the U. P. State Haj Committee

xii) Mr. Syed Farooq Syed Karim Elected by the Maharashtra State Haj Committee (vide Notification No.M(Haj)-1183/60/2012 dated 31.12.2014)


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(C) Ex-Officio Members nominated under sub-section (iii) of Section 4 of the Act.

xiii) Joint Secretary (Haj), Ministry of External Affairs, New Delhi xiv) Joint Secretary, Ministry of Civil Aviation, New Delhi xv) Joint Secretary, Ministry of Finance, New Delhi xvi) Joint Secretary, Ministry of Home Affairs, New Delhi

(D) Members nominated under clause (a) of sub-section (iv) of Section 4 of the Act.

xvii) Mr. Abdussamad Pookuttoor

xviii) Mr. Shakir Husain Ansari (vide Notification No.M(Haj)-1183/12/2015 dated 23.03.2015)

(E) Members nominated under clause (b) of sub-section (iv) of Section 4 of the Act.

xix) Mrs. Syeda Bilgrami Imam xx) Mrs. Mussarat Shahid

(F) Members nominated under clause (c) of sub-section (iv) of Section 4 of the Act.

xxi) Mr. M. A. Mohd. Khan xxii) Maulana Hasan Raza xxiii) Mr. Qaiser Shamim


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II (2) COMPOSITION OF THE HAJ COMMITTEE OF INDIA (2013-2016)

Sr.No. Name of Members Position

1. Mr. Qaiser Shamim, IRS (Retd.) Chairperson

2. Haji Nurul Islam Vice-Chairperson

3. Mr. Mohammed Margoob Ahmed Vice-Chairperson

4. Mr. M.I. Shanavas, M.P. Member

5. Mr. Sirajuddin Ajmal, M.P. Member

6. Mr. Salim Ansari, M.P. Member

7. Mr. E.T. Mohammed Basheer, M.P. Member

8. Mr. Choudhary Munabbar Saleem, M.P. Member

9. Mr. Syed Farooq Syed Karim Member

10. Mr. Saleemuddin Kagzi Member

11. Mr. Abdul Haque Member

12. Dr. Sanwar Patel Member

13. Joint Secretary (Haj), Ministry of External Affairs

Ex-Officio Member

14. Joint Secretary, Ministry of Civil Aviation

Ex-Officio Member

15. Joint Secretary, Ministry of Finance (Customs)

Ex-Officio Member

16. Joint Secretary, Ministry of Home Affairs

Ex-Officio Member

17. Mr. Shakir Hussain Ansari Member

18. Mr. Abdussamad Pookuttoor Member

19. Mrs. Syeda Bilgrami Imam Member

20. Mrs. Musarrat Shahid Member

21. Mr. M.A. Mohammed Khan Member

22. Maulana Hasan Raza Member


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III. STANDING / SUB COMMITTEES In terms of Section 11 of Haj Committee Act, 2002, the Committee has appointed the

following Standing Committees and Sub-Committees to deal with matters relating to Haj Arrangements, Finance, Air Charter Operation, Standardization of Baggage for Haj Pilgrims and Promotion/Appointment of employees.

1. Standing Committee on Haj Arrangements (SCOHA)

Sr.No. Name of Members Position 1. Haji Nurul Islam Chairperson

2. Mr. E.T. Mohammed Basheer, M.P. Member

3. Mr. Choudhary Munabbar Saleem, M.P. Member

4. Mr. Ilyas Khan Pathan * Member

5. Mr. Syed Farooq Syed Karim Member

(*) Expired on 21.08.2015.

2. Standing Committee on Finance (SCOF)

Sr.No. Name of Members Position 1. Mr. Mohammed Margoob Ahmed Chairperson

2. Mrs. Musarrat Shahid Member

3. Mr. M.A. Mohammed Khan Member

4. Mr. Abdussamad Pookuttoor Member

5. Maulana Hasan Raza Member

3. Sub-Committee on Air Charter (SCOAC)

Sr.No. Name of Members Position 1. Mr. Salim Ansari, M.P. Chairperson



4. Dr. Sanwar Patel Member

5. Mr. Saleemuddin Kagzi Member

6. Joint Secretary, Ministry of Civil Aviation Member


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4. Departmental Promotion Committee (DPC)

Sr.No. Name of Members Position 1. Mr. Qaiser Shamim, IRS (Retd.) Chairperson

2. Haji Nurul Islam Member

3. Mr. Mohammed Margoob Ahmed Member


5. Joint Secretary (Haj), Ministry of External Affairs

Member

5. Sub-Committee on Standardization of Baggage (SCOSB)

Sr.No. Name of Members Position 1. Mr. Salim Ansari, M.P. Chairperson

2. Haji Nurul Islam Member

3. Mr. Mohammed Margoob Ahmed Member

4. Mr. Ilyas Khan Pathan * Member

5. Mrs. Masarrat Shahid Member

6. Joint Secretary (Haj), Ministry of External Affairs Member

7. Joint Secretary, Ministry of Civil Aviation. Member

(*) Expired on 21.08.2015.

6. Sub-Committee to study the issue of quota given to Private Tour Operators vis-a-vis HCoI

Sr.No. Name of Members Position

1. Mr. E.T. Mohammed Basheer, M.P. Chairperson

2. Mr. Salim Ansari, M.P. Member

3. Mr. Sirajuddin Ajmal, M.P. Member



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IV. ESTABLISHMENT 1. Mr. Ataur Rahman, IRS, Additional Commissioner, Directorate General of Vigilance,

Customs and Central Excise, West Zonal Unit, Mumbai who was appointed vide Ministry of External Affairs letter No.M(Haj)/1181/7/2006 dated 06.06.2013 and joined on deputation w.e.f.18th June, 2013, continued as Chief Executive Officer, HCOI.

2. Mr. Khalid B. Arab, Under Secretary, Minorities Development Department, Government of Maharashtra, Mantralaya, Mumbai who was appointed vide Ministry of External Affairs letter No.M(Haj)/1181/7/2012 dated 29.05.2013, continued as Deputy Chief Executive Officer (Operation), HCoI.

3. Mr. Mohammed Aslam Shaikh, Sr. Audit Officer, O/o. Director General of Audit (Central), Mumbai who was appointed vide Ministry of External Affairs letter No.M(Haj)/1181/1/2014 dated 23.04.2014, continued as Deputy Chief Executive Officer (Accounts), HCoI.

4. Mr. K. Zahir Hussain, Deputy Director (OL), Department of Atomic Energy, Indira Gandhi Centre for Atomic Research, Government of India, Tamil Nadu was appointed as Deputy Chief Executive Officer (Administration), HCoI vide Ministry of External Affairs letter No.M(Haj)/1181/7/2012 dated 15.04.2015 and he joined on 05.06.2015.

5. Mr. Abdul Sattar Shaikh, Higher Grade Stenographer, Minorities Development Department, Government of Maharashtra, Mantralaya, Mumbai was appointed as Private Secretary, HCoI vide Ministry of External Affairs letter No.M(Haj)/1181/8/2015 dated 11.05.2015 and he joined on 01.10.2015.

6. The chart showing the Organizational Structure alongwith the list of the employees of Haj Committee of India is as given below:-

ORGANIZATIONAL STRUCTURE

CHIEF EXECUTIVE OFFICER

Dy. Chief Executive Officer (Operation)

Dy. Chief Executive Officer (Admin)

Dy. Chief Executive Officer (Accounts)

PRIVATE SECRETARY

HAJ HOUSE

DESPATCH SECTION

RECORD SECTION

STATIONERY

PROTOCOL

RECEPTION COUNTER

MAGAZINE CELL

COACHING & GUIDANCE CELL

LIAISON OFFICE(NEW DELHI)

ZONES

PASSPORT SECTIONORIENTATION /

GRIEVANCES

COMPUTER SECTION

ACCOMMODATION / GOVT. QUOTA / REFUND

P.T.O.

R.T.I.

AIR CHARTER

LEGAL SECTION

ACCOUNT SECTION

ESTABLISHMENT

LIBRARY


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LIST OF THE EMPLOYEES

SR. NO.

NAME OF EMPLOYEES (Sarvashri) DESIGNATION

1 SAEED AHMED PATEL SUPERINTENDENT (retired on 31.01.2016)

2 AKBAR HUSSAIN SHAIKH SUPERINTENDENT 3 ABDUL REHMAN SHAIKH SUPERINTENDENT

(retired on 29.02.2016) 4 MD. SHAKEEL MEMON SUPERINTENDENT 5 A. MUKTADIR CHOUHAN SUPERINTENDENT 6 MD. GHOUSE SHAIKH SUPERINTENDENT 7 NAFEES AHMED SIDDIQUI SUPERINTENDENT 8 HASHMAT PARKAR SUPERINTENDENT 9 ALTAF ALI MD. SHAIKH ASSISTANT 10 ASIF HASAN BHATKAR ASSISTANT 11 SHAIKH HAIDER PASHA ASSISTANT 12 ASHIQUE ALI I. NAKHWA ASSISTANT 13 NAZIM ALI SHAH ASSISTANT 14 MD. FEROZ SHAIKH ASSISTANT 15 MD. ISHAQUE ANSARI ASSISTANT 16 MD. ASIF KATOTE ASSISTANT 17 PATEL IQBAL VALI MD. ASSISTANT 18 BILAL AHMED ANSARI ASSISTANT 19 ZAKIR MUNAWWAR KHAN ASSISTANT 20 MOHAMMED SHAUKAT ALI ASSISTANT 21 MD. YUNUS SHAIKH U.D.C. 22 SHAIKH MOHD SALIM U.D.C. 23 ASIF SHAFI SHAIKH U.D.C. 24 MOHAMMED ARIF RAKHANGE U.D.C. 25 SAJID ALI PANLEKAR U.D.C. 26 MD. IQBAL G. DASTAGIR U.D.C. 27 MOHAMMED YUSUF SHAIKH U.D.C. 28 IQBAL IBRAHIM MUKADAM U.D.C. 29 ABDUL REHMAN KHWAJA U.D.C. 30 MOHAMMED SULTAN KHAN U.D.C. 31 SYED ZAKIR MOHAMMED L.D.C. 32 MOHAMMED ILYAS KHAN L.D.C. 33 SHAHNAWAZ BUKHARI L.D.C. 34 ABU SUFIYAN MANSURI L.D.C. 35 MOHAMMED AZHAR L.D.C. 36 MOHAMMED NAEEM PARVEZ L.D.C. 37 QAMAR ABBAS NAQVI L.D.C. 38 MOHAMMED ARIF A. SATTAR VAID L.D.C. 39 KHAN MOHAMMED MOAZZAM L.D.C. 40 QAZI ASHFAQ NIZAMUDDIN L.D.C. 41 PARKAR HASHAM AHMED L.D.C. 42 KHWAJA EJAZ ABDUL LATIF L.D.C.


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43 MUZAFFAR AHMED ANSARI L.D.C. 44 KHAN YASIN IMAM L.D.C. 45 MOHRAT ALI ZILEDAR L.D.C. 46 MUSTAFA PARKAR L.D.C. 47 KHAN MOHAMMMED SAJID L.D.C. 48 MOESH SALAM PATEL L.D.C. 49 SHAIKH MOHAMMED SHAHAZAMAN L.D.C. 50 ISMAIL MAQBOOL AHMED L.D.C. 51 ANEES AHMED NAZIR AHMED L.D.C. 52 SADIK MURAD MULLA L.D.C. 53 TARIQ BADIUZZAMAN L.D.C. 54 MD. AQUIL KAUNCHALE DAFTARY 55 SADIQ DAWOOD SHAIKH PEON 56 JAVED ILYAS KHAN PEON 57 AHMED MOHAMMED SHAIKH PEON 58 IMTIYAZ ISMAIL SHAIKH PEON 59 MOHAMMED GHULAM YAHYA PEON (Under Suspension) 60 LAWRENCE JAMES PEON 61 MOHAMMED NASEEM KHAN PEON 62 MOHAMMED ARIF ILYAS SUKTE PEON 63 FAIZUL BARI KALIMULLAH PEON 64 SAMIR MUNNA BUDHAN PEON 65 ASHFQUE SADIQ SHAIKH CHOWKIDAR 66 SYED ZAHID SHAHABUDDIN DRIVER 67 IQBAL JAN MOHAMMED DRIVER 68 MOHAMMED QASIM ANSARI LIFT OPERATOR 69 SHAIKH SHAKIR ABBAS LIFT OPERATOR

70 SHAIKH FARID AHMED ROOM ATTENDANT -CUM-HELPER (ELECTRICIAN)

71 ABDUL AZIZ M. PATEL ROOM ATTENDANT -CUM-HELPER (PLUMBER)

72 MOHIUDDIN M. DESAI HELPER (PUMP OPERATOR)

73 SHAIKH SALIM ABDUL LATIF SWEEPER 74 DILIP SITARAM MORE SWEEPER 75 IRFAN JAFFAR SHAIKH SWEEPER 76 NAJEEB MAHIMKAR SWEEPER 77 ANIL BHIMRAO AHIRE SWEEPER 78 ANIL KERO JADHAV SWEEPER


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V. MEETINGS AND CONFERENCE

1. In terms of Section 10(1) of Haj Committee Act, 2002, the Committee shall meet at least three times in a year before the commencement of the Haj Season to plan and make arrangements for Haj and once after that to review all arrangements made by the Committee.

2. During the year 2015-16, four meetings of the Haj Committee of India were held on the

dates indicated below:- Sr. Date Venue 1. 8th June, 2015 New Delhi 2. 4th August, 2015 New Delhi 3. 20th November, 2015 Mumbai 4. 31st March, 2016 New Delhi

3. The meetings of Standing Committees / Sub-Committees were held on the following dates:

I. Standing Committee on Haj Arrangements

1. 3rd July, 2015 Mumbai 2. 16th December, 2015 New Delhi

II. Standing Committee on Finance

1. 6th May, 2015 Mumbai 2. 25th July, 2015 Mumbai 3. 5th November, 2015 Mumbai 4. 12th February, 2016 Mumbai

III. Sub-Committee on Air Charter

1. 1st May, 2015 Mumbai 2. 31st July, 2015 Mumbai

IV. Sub-Committee on Standardization of Baggage

1. 4th April, 2015 Mumbai 2. 3rd July, 2015 Mumbai 3. 12th July, 2015 Mumbai 4. 24th July, 2015 Mumbai 5. 31st July, 2015 Mumbai


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V. Departmental Promotion Committee

1. 21st November, 2015 Mumbai

VI. Sub-Committee to study the issue of quota given to on Private Tour Operators vis-a-vis HCoI

1. 16th December, 2015 Mumbai 4. A meeting with Officers of all State Haj Committees regarding supply of Standardized

Baggage to the pilgrims of Haj-2015 was held on 8th May, 2015 at Mumbai. 5. A special meeting of Members of HCOI with the Chairpersons and Executive Officers of all

State / Union Territories was held on 19th November, 2015 at Mumbai to review Haj-2015 and discuss the matters relating to the Haj-2016.

6. ALL INDIA ANNUAL HAJ CONFERENCE

Haj Committee of India functions in coordination with the State Haj Committees and various agencies involved in Haj arrangements. With the intention to share experiences and exchange ideas for better coordination and to bring improvement in functioning and to extend better service to Haj Pilgrims, it was felt necessary to have active deliberations on a common platform. Accordingly, All India Haj Conference was introduced and the first “All India Haj Conference” was organised on 14th November, 1985. Subsequently, All India Annual Conference for Haj is organised every year to review the previous Haj and discuss the arrangement for the next Haj. The Chairpersons and Executive Officers of all the State/Union Territory Haj Committees, Officers of the Ministry of External Affairs, Ministry of Civil Aviation take part in the Conference. The Conference is also attended by senior officers of various Banks, Immigration, Customs and NGOs etc. The Hon’ble Members of Parliament and prominent Muslim Scholars (Ulemas) are also invited to participate in the Annual Haj Conference. The 31st All India Annual Conference for Haj 1436 (H) – 2015 was organised on 9th June, 2015 at the Main Committee Room of Parliament House Annexe at New Delhi. Keynote address was delivered by Gen. (Dr.) V.K. Singh (Retd), Hon’ble Minister of State for External Affairs, Government of India.


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HAJ ACTIVITIES DURING F.Y. 2015-2016

The activities during Financial Year 2015-16 were partly related to Haj-2015 (between the period 01.04.2015 to 15.12.2015) and Haj-2016 (between the period 16.12.2015 to 31.03.2016).

PART – I : HAJ - 2015

VI. HAJ POLICY 2013-2017

The approved Haj Policy was continued for Haj-2015, keeping in view the judgement of the Hon’ble Supreme Court delivered on 16th April, 2013 in the Special Leave Petition No.28609 of 2011. The Haj Policy 2013-2017 remained the same as under:- I. Division of Hajj Seats between HCOI & PTOs

Government of India (GOI) and the Kingdom of Saudi Arabia (KSA) sign a Hajj Agreement every year in which the number of hajj seats allocated to India is incorporated. The bilateral meeting held on 03.02.2015 specified 1,36,020 seats for India for Hajj-2015 with 1,00,020 seats for Hajj Committee of India (HCOI) and 36,000 for Private Tour Operators (PTOs).

II. Once in a Life Time Hajj through HCOI

Those who have performed Hajj earlier through HCOI will not be eligible to apply. In the case of “Mehrams” for lady pilgrims and of companions accompanying pilgrims over 70 years of age, repeaters will be allowed on payment of full air fare (without travel subsidy). A lady pilgrim utilizing the service of a Repeater as “Mehram” must give an affidavit to the effect that no first time “Mehram” is available in the family. The 70+ pilgrim also must give a similar affidavit in support of his/her accompanying pilgrim.

III. Availability of Hajj Application Forms (HAFs)

The Hajj Application Forms (HAFs) can be obtained from the State/Union Territory Hajj Committee free of cost or can be downloaded from the website www.hajcommittee.com. Photo copies can also be used.

IV. Eligibility for Hajj Any Muslim citizen of India can apply for Hajj Pilgrimage except: a) Persons not in possession of valid International Passports as per HCOI Guidelines. b) Ban on Repeaters: A person who has performed Hajj earlier in his life through HCOI except permitted categories of Mehrams and those accompanying a 70+ pilgrim on the basis of appropriate affidavits. c) Any person found to have furnished false information and


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concealed the fact of having performed Hajj earlier shall not be allowed to proceed for Hajj. In such cases, he/she will be disqualified at any stage and off-loaded even at the Embarkation Point. The entire amount deposited by him/her shall also be forfeited. Besides, he/she may be prosecuted in court of law for making incorrect / false declaration. This restriction will apply also for Hajj-e-Badal pilgrims.

d) Persons suffering from Polio, tuberculosis, congestive cardiac & respiratory ailment, acute coronary insufficiency, coronary thrombosis, mental disorder, infectious leprosy, AIDS or any other communicable disability or handicapped. e) Ladies not accompanied by Sharai Mehram. f) Ladies in the advanced stage of pregnancy. g) Persons who are crippled, handicapped, lunatic or otherwise physically incapacitated or suffering from amputation of legs. h) Those who do not have the mental and physical health to perform the pilgrimage. i) Those suffering from any disease communicable or otherwise or disability or mental disorder whatsoever, which might impede or jeopardize Hajj program. j) Those person against whom any Court order prohibiting travel abroad exists.

V. Ladies to be accompanied with their Mehrams

The Ministry of Hajj, KSA does not allow the ladies to come except accompanied with their Mehrams. This requirement is imposed by the Islamic Shariah and applicable to all ladies from all countries of the world.

VI. International Passport

The Kingdom of Saudi Arabia has intimated that Hajj Visa will be endorsed on valid International Passport only. Hence, every applicant must have International Passport issued as per the guidelines issued by HCOI before each Hajj.

VII. Application in Duplicate

The average size of a cover is three persons. Hence, HCOI has printed Hajj Application set with 6 application forms for use by a cover size of Three Applicants. If the cover contains more than three applicants then another set of application form must be filled and attached together. The cover head shall make a cover of all the applicants and submit it to the State/Union Territory Hajj Committee. Application for each Pilgrim should be filled in duplicate. The cover head must necessarily be a male adult.


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VIII. Cover Size

The maximum size of the cover shall be 5 (Five) adults + 2 (two) infants only. The minimum size of cover is one. The application needs to be filled in duplicate. For example for 5 adult + 2 infant pilgrims, 14 applications have to be filled. One set of seven applications is meant for State/Union Territory Hajj Committee and another set of seven for HCOI, Mumbai. Infants: Children who would complete 2 years of age by the date of arrival of the last inward Hajj Charter Flight which will be specified by HCOI. Infant travel is not free of cost. 10% of full airfare (decided by Ministry of Civil Aviation) will be charged which will be communicated in due course. Child: An Applicant above 2 years of age will be charged as an adult Pilgrim and full amount of airfare and Hajj Amount has to be paid by them accordingly.

IX. Composition of Cover – only Family Members & Near Relatives

A maximum number of five (5) applicants comprising the family members or near relatives can apply in a single cover. The head of the cover shall be responsible for payment for the persons included in the cover. Under no circumstances, persons other than family and near relatives should be included in the cover. It is in the interest of Pilgrims to ensure that only family members having blood relation or near relatives are included in the cover. The accommodation status in respect of all pilgrims under one cover should be the same. In no case a cover shall be split. In case a few Pilgrims under one cover intend to pre pone/postpone the date of flight it would not be permitted. The Pilgrims of the Cover will travel together and stay together. If the head of cover himself cancels his application for Hajj pilgrimage, he should indicate the name of another person from among Male Members of such cover, as the head of the particular cover. If a Male applicant, who is Mehram of the Female applicant of cover, cancels his application for Hajj pilgrimage, he must indicate the name of the other applicant from among the Male Members of the cover as “Mehram” along with his relation with the female applicant(s) of that cover. Otherwise application(s) of the female applicant(s) shall also be treated as cancelled. Change of Mehram is allowed only in specific cases on account of death/medical grounds.

X. Affidavit for Reserved Category

Applicants opting for Reserved Category shall submit an affidavit in the prescribed format in English language. If the affidavit is not enclosed or found incomplete or not in the format given, the Hajj application shall be summarily rejected.


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XI. Affidavit for General Category

In view of the “once in a life time Hajj through HCOI” policy, all general category pilgrims shall submit an affidavit in the given format. Affidavit should be in English only. If the affidavit is not enclosed or found incomplete or not in the format given, Haj Application shall be summarily rejected.

XII. Order of Priority While allotting seats of each state, the order of priority will be: 1) Reserved Category – A (70+ Category) 2) Reserved Catergory – B (Forth (4th) Timers) 3) General Category

XIII. Reserved Category

Keeping in view the continuously increasing number of Hajj Applications every year in general and particularly under Reserved Categories, HCOI has decided that Hajj 2012 onwards, Reserved Category status shall be given only to applicants (including companions) who have not performed Hajj in their entire life time either through HCOI or a private tour operator or any other means. This applies to A & B categories mentioned below. In case more Hajj application are received in any reserved Category than the allotted quota of their State/UT, a Qurrah (draw of lots) will be conducted among the Reserved Categories as per the principles laid down under the Qurrah section. In such a situation, an applicant cannot claim Reserved Category status as a matter of right. The Reserved Category applicants shall submit an affidavit in the given format (in English only) on Rs.10/- stamp paper duly notarized. Categories A & B will be registered finally under reserved category for Hajj only after verification by SHC/UTHC and HCOI of the details and documents etc furnished by the applicant.

XIV. Reserved Category A – 70+ Applicants

In view of the hardships faced by the single 70+ pilgrims in KSA during Hajj, HCOI has decided that companion is a must for 70+ pilgrims and no 70+ pilgrim will be registered as a lone member under reserved category. The Pilgrims of 70 years and above will be registered under Reserved Category, subject to the following conditions:- (a) Applicant who completes 70 years or more as on the specified date. (b) One companion is a must for 70+ pilgrims and no 70+ pilgrim alone will be registered under reserved category. (c) Only one companion is allowed who should be immediate relative

namely Husband / Wife / Brother / Sister / Son/ Daughter/Son-in-law/ Daughter-in-law, Grand Son / Grand Daughter and Nephew / Niece. No other relation will be allowed to travel as companion. Neither the 70+ pilgrim nor the companion will be allowed to travel alone.


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XV. Reserved Category B – 4th Time Applicants

The applications of those pilgrims whose application have been rejected continuously for the last three (3) years or who could not proceed for Hajj during those three years, will be registered under the reserved category. In order to get the benefit of this scheme during Hajj of any year, the applicant along with co-pilgrims must indicate the cover number of the last three years (without which the application will be treated as fresh cover) under this category in the relevant column. The applicants who have been applying continuously since last three years will be registered under reserved category provided they apply for Hajj (without including any fresh applicant).

XVI. Quota The Quota of HCOI and Government Quota are fixed in advance. After deducting the Government Reserved Quota of the year, remaining seats are distributed among 35 States/Union Territories proportionate to the Muslim Population as per latest census figures. Government Quota can be released only to those pilgrims who have participated in the “Qurrah” but have not been successful and possess a cover number as proof of participation in the Qurrah. Important Note: If the number of HAFs received by the State/Union Territory Hajj Committee is less than the Quota, such excess quota shall stand surrendered to the HCOI, to be redistributed among the State/UTs with applications in excess of Quota allotted to them, proportionate to their Muslim population.

XVII. Qurrah Computerized draw of lots shall be conducted in the State/UT (which receives Hajj Applications in excess of the allocated quota) to provisionally select Pilgrims under the supervision of HCOI. The date of Qurrah and other details shall be intimated by the concerned State/UT Hajj Committee through press/electronic media. The provisionally selected Pilgrims shall be intimated of their selection by the State/UT Hajj Committee. All State/UT Hajj Committees are advised to publish the list of selected pilgrims in local news paper and electronic media widely immediately after Qurrah. They may also use other faster means of communications available like SMS alert etc.

XVIII. Principles of Qurrah (Draw of Lots)

The order of priority for confirming the seats in a state is as under:- 1) Reserved Category – A (70+ Category) 2) Reserved Catergory – B (Forth (4th) Timers) 3) General Category (a) If the applications under the Reserved Category are more than the quota of the State, then the qurrah will be held within the Reserved category as per the condition below:-


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(i) First preference among the Reserved Category will be given to the pilgrims of 70+ Category. After selection of 70+ Category the qurrah will be conducted State wise amongst fourth (4th) time applicants for the remaining seats.

(ii) The remaining applicants of Reserved Category (Fourth timers) will be put under Reserved Waiting list (RWL).

(iii) The General waiting list (GWL) will be prepared for all the left out General category pilgrims by computerized draw of lots State wise.

(iv) From the two waiting lists viz. RWL and GWL, the applicants from RWL will be allotted first followed by GWL against any future available seats. If any RWL pilgrims remain to be confirmed for want of seats in any Hajj year, they will be given confirmed status in ensuing Haj, if they apply for Haj during that year also.

(v) If applications of 70+ category are received more than the quota, then Qurrah will be conducted State wise amongst the 70+ category and remaining applications of 70+ category will be put under 1st RWL. The Fourth time applicants will be put under 2nd RWL & other general category applicants will be put under General Waiting-list i.e. GWL by conducting Qurrah separately.

b) If the applications under Reserved Category are less than the quota, after allotting seats to both the Reserved Categories, Qurrah will be conducted amongst General category for the remaining quota and the rest will be put under GWL as mentioned below. c) If the applications under Reserved Category are equal to the quota of a particular State, the entire quota will be utilized for both the Reserved categories and all other general category applications will be put under General Waiting-list (GWL) as mentioned below.

XIX. Government Quota

GOI will retain 500 seats under Govt. discretionary quota comprising: 1) 200 seats for HCOI 2) 300 for GOI :- (a) Hon’ble President 100 (b) Hon’ble Prime Minister 75 (c) Hon’ble Vice-President 75 (d) Hon’ble External Affairs Minister 50 Government Quota can be released only to those pilgrims who have participated in the “Qurrah” but have not been successful and possess a cover number as proof of participation in the Qurrah.


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XX. General Wait List

A separate Qurrah (draw of lost) of non selected covers shall be held State-wise/UT-wise in the State/UT which receives Hajj applications in excess of their quota to allocate wait list number to all such covers. The confirmation of seats in respect of wait listed pilgrims shall be communicated by the respective State/UT Hajj Committee as and when vacancy arises due to cancellation of journey by the selected pilgrims. If the selected pilgrim wants to cancel the journey on any ground he should submit a cancellation letter to concerned State/UT Hajj Committee. The State/UT Hajj Committee should mark the cancellation and select the wait listed pilgrim as per serial number on the basis of first cancelled seat to the first wait list applicant. No jumping of the wait list shall be allowed. Once cancellation is marked, it will not be revoked on any ground. The wait-listed pilgrims should remain in touch with HCOI, State/UT Hajj Committee about factual position of their seats.

XXI. Rules of Cancellations and Refunds

Cancellations only on the ground of death or serious ailment of the person concerned will be allowed. Cancellation on any other ground, specific penalties will be imposed as per guidelines and amendments thereto by HCOI.

XXII. Payments by pilgrims

All provisionally selected pilgrims will be allotted a unique bank reference number which must be quoted compulsorily for depositing advance and balance Haj Amount in the State bank of India through core banking system.

XXIII. Cancellation If the selected pilgrim wants to cancel the journey on any ground he/she should submit a cancellation letter to concerned State/UT Hajj Committee. If the applicant fails to submit either passport or payment or both within the due dates, the selection of the pilgrim will be summarily cancelled.

XXIV. Accommodation As per Saudi Regulations, accommodation has to be arranged for the Pilgrims in advance through the Consulate General of India, Jeddah. The approach to majority of buildings is through elevated roads due to the topography of Makkah. The space entitlement per Pilgrim is 4 sq. meters. There are two Categories of accommodation in Makkah, depending upon distance from the outer periphery of Haram Sharief. The Pilgrims are required to indicate their option in the Hajj Application Form. The option once exercised shall be final and irrevocable. In case of non availability of accommodation units in specified categories as per demand, alternative category of accommodation shall be allotted.


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XXV. Qurrah for Accommodation

The allotment of accommodation will depend upon the availability of units in a particular category. In case there are more applications for a particular category than the units available, allotment shall be made through Qurrah on the basis of actual availability. Preference will be given to 70+ pilgrims (along with companion) first.

XXVI. Medical Screening and Fitness Certificate for every Applicant

Medical check-up report of the pilgrims is mandatory. In order to ensure that only healthy pilgrims proceed for Hajj, a two step medical screening has been introduced one at the application stage (on the reverse of the Hajj application) and another of the selected pilgrims at the Embarkation stage. Every applicant should fill in the medical history, get examined and obtain Medical Screening and Fitness Certificate from a registered Medical Practitioner preferably allopathic / Government Doctor on the reverse of his/her Hajj Application.

XXVII. Health and Training(HAT)

Card for Selected Pilgrims only

Every selected pilgrim shall obtain Health and Training (HAT) Card and Hajj Guide from the State/Union Territory Hajj Committee upon submission of passport and pay-in-slip for advance Haj amount.

XXVIII. Vaccination Certificate: Inoculation of Meningitis / Quadruple Inoculation (Acyw135)

All selected Pilgrims (2 years above pilgrims) are required to possess a certificate of inoculation of single dose of cerebrospinal Meningitis vaccine. Pilgrims, therefore, must get themselves inoculated against Meningitis and obtain vaccination certificate on the Health and Training (HAT) Card before proceeding for the Embarkation Point. The certificate should be signed by District Health Officer. Incomplete and bogus certificates shall not be entertained. Arrangements are made every year at the Hajj House for inoculation and issue of the certificate to individual Pilgrims after getting them examined by the Medical Officer. Similarly, the State/UT Hajj Committee and District Administration make such arrangements for inoculation of the Pilgrims in their respective State/UTs throughout the country.

XXIX. Oral Polio Vaccination

It is mandatory to give Oral Polio Vaccine to all pilgrims six weeks before start of the Hajj journey and obtain the Oral Polio Vaccine certificate from the concerned health authorities on the Health and Training (HAT) Card. They will be given another dose of Oral Polio Vaccine at the time of their disembarkation in the Kingdom.

XXX. Embarkation Points

Embarkation Point is decided on the basis of present residential address given in the Hajj Application Form and not on the address mentioned in the passport. The Pilgrims are compulsorily required to travel from their natural zone-wise Embarkation Points as given below. No change of Embarkation Point is permitted. Embarkation Point will also be the Disembarkation point for the return journey.


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1.Ahmedabad, 2.Aurangabad, 3.Bangaluru, 4.Bhopal, 5.Calicut, 6.Chennai, 7.Gaya, 8.Guwahati, 9.Goa, 10.Hyderabad, 11.Indore, 12.Jaipur, 13.Kolkata, 14.Lucknow, 15.Mangalore, 16.Mumbai, 17.Nagpur, 18.New Delhi, 19.Ranchi, 20.Srinagar, 21.Varanasi.

XXXI. Duration of Stay in the Kingdom of Saudi Arabia

The duration of stay of pilgrims may be 30 to 40 days and may vary as per schedule provided by the airlines and approved by General Authority of Civil Aviation, Kingdom of Saudi Arabia. Accommodation units in Makkah Mukarramah are hired for the entire Hajj season. Buildings are not hired on daily rental basis. The rate charged is for the entire Hajj season irrespective of the duration of stay. Hence all pilgrims are charged uniformly. Therefore, no Pilgrim is entitled for any refund based on the duration of stay.

XXXII. In case of Death

In case of death, due to natural causes or accident during the Hajj period, burial rituals may be performed as per prevailing practice in Kingdom of Saudi Arabia. The original Death Certificate is directly, sent to next of kin of deceased Pilgrim by Consulate General of India (CGI), Jeddah, after completion of Hajj season.

XXXIII. Legal Status of the Pilgrim

Haj Committee of India, constituted under the Act of Parliament (No.35 of 2002) renders service to Pilgrims without any consideration. HCOI works on “no profit no loss” basis. It collects from Pilgrims the exact amount required for payment of various facilities and services to the concerned agencies. Nothing extra is being charged from the pilgrims except the Miscellaneous dues towards Administrative Expenses including dues of the State/UT Hajj Committees as provided in the Guidelines. HCOI, as such, does not come under the purview of Consumer Protection Act, 1986. The Pilgrims, therefore, cannot claim any compensation against HCOI under Consumer Protection Act or under any other law for the time being in force for any deficiency in the service rendered and/or any act of commission and/or omission beyond the control of HCOI.

XXXIV. Khadim-ul- Hujjaj

Ministry of External Affairs sets apart 417 seats to send Khadim-ul-Hujjaj from all States/ UTs in the ratio of 1:300 pilgrims to help and assist the Consulate General of India in Jeddah in looking after the welfare of Indian Hajj pilgrims in an organized manner. The KH should be Government servants (selected by the SHC/UTHCs as per the norms laid down by the MEA) approved by the MEA. The Hon’ble Supreme Court of India vide its judgment dated 16.4.2012 has barred all the Courts / Authorities from interfering with the process of Haj.


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VII. HAJ ACTION PLAN Action Plan is first drawn for carrying out the activities and making suitable arrangements

before starting of the process for the next Haj. After approval of the Ministry of External Affairs, Action Plan drawn for Haj-2015 was circulated vide Circular No.01 dated 07.01.2015, as below:-


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VIII. NORMS FOR HAJ-2015

VIII (1) HAJ APPLICATION FORMS FOR HAJ-2015 Combined booklet containing Guidelines and Haj Application Forms (HAF) for Haj 1436 (H)

– 2015 (AD) were printed in three languages viz. Hindi, Urdu and English and supplied free of cost to intending Haj pilgrims through 31 States / Union Territory Haj Committees. In order to further simplify the procedures and facilitate the pilgrims, an optional facility to apply and submit online Haj Application Form was provided on the website of Haj Committee of India www.hajcommittee.com. This facilitated the pilgrims and also reduced the burden of data entry on State Haj Committees.

The Kingdom of Saudi Arabia has made International Passport mandatory for every Haj

pilgrims. As per past practice, the Haj Application Form for Haj-2015 was accepted only with original/photocopy of machine readable valid International Passport issued on or before 20.02.2015 and valid at least upto 20.03.2016. However, in view of the requests received from various quarters, last date for submission of Haj Application Form fixed as 20.02.2015 was extended upto 02.03.2015, thereby date of issue for passport was also extended till 02.03.2015.

The Pilgrims were asked to submit photo copy of their cancelled blank cheque to facilitate refund, if any, by electronic transfer (RTGS/NEFT).

(A) Group one:- Submission of Original Passport and colour photo along with HAF. All Applications from:-

a) Assam, Bihar, Jharkhand, Tripura and West Bengal, and b) Reserved Category (age 70+ with companion, fourth timer) from any State were considered under Group One. Applicants under this group were asked to submit HAF along with original passport and one photograph of front pose, attached to the back of passport with adhesive tape.

NOTE: Submission of original passport along with HAF did not guarantee selection. In the case where number of applications received was more than the State/UT quota then Qurrah (draw of lots) conducted to select the pilgrims, even in these cases.

Group Two:-

All applicants other than those covered in Group One above, were required to submit HAF along a self attested copy of passport. Those who got provisionally selected in Qurrah, were asked to submit their original passport and one photograph of front pose, attached to the back of passport with adhesive tape on or before 23rd April, 2015 to their respective SHC.


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(B) RESERVED CATEGORIES

Conditions:-

i) Only those applicants were eligible for Reserved Category (both A and B), who had NEVER performed Haj in their entire life time, either through Haj Committee of India or Private Tour Operator or by any other means.

ii) In the case where the number of applications received under Reserved Category exceeded the quota allocated to the State/UT Haj Committees, then Qurrah (draw of lots) were conducted within the Reserved Category. Therefore, even in Reserved Category, no applicant could claim selection as a matter of right.

iii) The Reserved Category applicants submitted a Solemn Declaration in the prescribed format on plain paper with signature.

iv) Registration under the Reserved Categories was deemed final only after the details and documents etc. of applicant were verified by the SHC and HCoI.

(C) Reserved Category-A : (70+Applicants):

i) An applicant who completed 70 years or more as on 18th January, 2015 (i.e. applicants who were born on or before 19th January, 1945), along with ONE companion was registered under this category.

ii) Companion was MUST and no 70+ applicant alone was registered under this category.

iii) The companion had to be immediate relative namely Husband/Wife/Brother/ Sister/Son/Daughter or Grand Son/Daughter or Son-in-law/Daughter-in-law or Nephew/Niece. No other relation was allowed to travel as companion.

iv) Neither the 70+ pilgrim, nor his/her companion was allowed to travel alone. If the application of the 70+ pilgrim was cancelled for whatever reason, the application of the companion was also cancelled automatically. Substitution of companion by a person who is not a part of the Cover was allowed only in case the original companion cancelled his application due to unavoidable reasons such as death, medical reason etc.


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(D) Reserved Category–B: Fourth Timer Applicants

i) An applicant who had applied continuously in each of the last three years viz. 2012, 2013 and 2014, but:- a) was not selected in Qurrah; or (b) was selected but could not proceed for Haj was registered under this category.

ii) A Cover was registered under this category, only if, each of the applicants in the Cover had been applying continuously in each of the last three years. In other words, if in a Cover there was any fresh applicant who has not been applying for the last three years, the Cover was to be treated in the General Category and none of the applicants in the Cover were supposed to get the benefit of Reserved Category.

iii) To get registered in this category, the applicants of the cover had to indicate the Cover Number of each of the last three years. Otherwise, the application was treated in the General Category.

iv) In case a Cover comprised pilgrims falling under any of the Reserved Category and

General Category, the cover was registered under General Category.

v) In case a Cover comprised pilgrims falling under Reserved Category–A and Reserved Category-B, the Cover was registered under Reserved Category-B.

VIII (2) DISTRIBUTION OF QUOTA

1. The quota of HCoI is fixed by Ministry of External Affairs, Government of India every year. After deducting the Government Reserved Quota, remaining seats were distributed among 36 State / Union Territories in proportion to their Muslim population, as per 2001 census.

2. If the number of HAFs received by a SHC was less than the quota allocated to the State /

Union Territory concerned, such excess quota stood surrendered to the HCoI, which were first utilized to give confirmed status to the non-selected pilgrims of Reserved Category-B (Fourth Timer Applicants of Haj-2014). The remaining surrendered seats were redistributed among the State / Union Territories where the number of applications received exceeded their allocated quota.

3. The applications were received by the State / UT Haj Committees initially from 19.01.2015 to

20.02.2015 and later on upto extended date of 02.03.2015. Totally 3,83,146 Haj Application Forms were received. The quota initially allotted to the Haj Committee of India i.e. 94,000 was distributed among various States / UT Haj Committees on the basis of Muslim population of the respective State / UT Haj Committees based on census 2001. Subsequently, remaining quota was redistributed as per charts below:-.


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STATE-WISE DISTRIBUTION OF QUOTA TO THE PILGRIMS OF HAJ-2015

SR.NO. NAME OF STATES/UNION TERRITORY ORIGIONAL QUOTA

SPECIAL QUOTA

FINAL QUOTA

1 2 3 4 5 =(3 + 4) 1 ANDAMAN & NICOBAR (UT) 20 52 72 2 ANDHRA PRADESH 2132 90 2222 3 ASSAM 5723 0 5723 4 BIHAR 9334 0 9334 5 CHANDIGARH (UT) 24 26 50 6 CHHATTISGARH 279 12 291 7 DADRA & NAGAR HAVELI (UT) 5 15 20 8 DAMAN & DIU (UT) 8 15 23 9 DELHI (NCT) 1104 47 1151

10 GOA 63 117 180 11 GUJARAT 3124 132 3256 12 HIMACHAL PRADESH 81 3 84 13 HARYANA 832 35 867 14 JAMMU & KASHMIR 4621 1695 6316 15 JHARKHAND 2538 107 2645 16 KARNATAKA 4397 185 4582 17 KERALA 5349 225 5574 18 LAKSHADWEEP (UT) 39 252 291 19 MADHYA PRADESH 2613 110 2723 20 MAHARASHTRA 6986 294 7280 21 MANIPUR 130 189 319 22 ODISHA 518 22 540 23 PUDUCHERRY (UT) 40 98 138 24 PUNJAB 260 11 271 25 RAJASTHAN 3257 137 3394 26 TAMIL NADU 2361 99 2460 27 TRIPURA 173 0 173 28 TELANGANA 2621 110 2731 29 UTTAR PRADESH 20911 880 21791 30 UTTARAKHAND 689 29 718 31 WEST BENGAL 13768 0 13768 32 GOVERNMENT QUOTA 0 300 300 33 HAJ COMMITTEE OF INDIA SEATS 0 200 200 34 MEHRAM SEATS 0 200 200 35 KHADIMUL HUJJAJ 0 333 333

TOTAL 94000 6020 100020


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VIII (3) QURRAH (DRAW OF LOTS)

1. Qurrah (computerized draw of lots) was conducted from 16.03.2015 to 02.04.2015 across various State / Union Territory Haj Committees on their requests. However Qurrah was not conducted in Assam, Bihar, Tripura & West Bengal being under–quota states. Their surplus seats were redistributed among the other states as per Muslim population of 2001 census.

2. In order to provisionally select the Pilgrims computerized draw of lots was conducted in the State / Union Territory Haj Committees which received Haj Applications in excess of their quota. The date of Qurrah and other details were intimated to the concerned State/Union Territory Haj Committees. The provisionally selected Pilgrims were intimated about their selection by the respective State/Union Territory Haj Committees through press / electronic media.

3. All the Pilgrims selected in qurrah were asked to remit their air fare and balance foreign exchange amount using the bank reference number according to their accommodation category through Core Banking system individually.

4. During Haj-2015, the data was transferred to State Bank of India and Union Bank of India for generating the Bank Reference Number against each cover for payment through Core Banking system. Bank Reference Numbers were incorporated in HCoI system and accordingly pilgrims were informed their Bank Reference Number for remittance of payment. The Bank reference number resembles as under,

Bank reference number “2015BRF1234” 2015 represents year of Haj.

BR represents Bihar F - Fresh category. 1234 - Cover number.

(A) PRINCIPLES OF QURRAH (Draw of lots) a) The order of priority for confirming the seats:

1) Reserved Category – A: (Age 70+ Applicants) 2) Reserved Category – B: (Fourth (4th) Timer Applicants) 3) General Category.


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b (i) If the number of applications under Reserved Category-A exceeds the quota, then pilgrims

were provisionally selected by Qurrah conducted amongst the applicants of Reserved Category-A. The remaining applicants of this category was put under reserved wait list RWL-A, in the order assigned by Qurrah. Then Qurrah was conducted amongst the applicants of Reserved Category-B and they were put under reserved wait list RWL-B, in the order assigned by Qurrah. Similarly, Qurrah was conducted amongst the General Category applicants and they were put under general wait list GWL, in the order assigned by Qurrah.

(ii) If the number of applications under Reserved Category-A is less than the quota, all such

applicants were provisionally selected. The pilgrims of RWL, who remained to be confirmed for want of seats last year were provisionally selected in the first instance. Such pilgrims had to apply afresh but in a Cover with the same composition as in last year’s RWL. If the number of applicants in Reserved Category-B exceeds the remaining seats, then pilgrims were provisionally selected by Qurrah conducted amongst the applicants of Reserved Category-B. The remaining applicants of this category were put under reserved wait list RWL, in the order assigned by Qurrah. Then Qurrah was conducted amongst the applicants of General Category and they were put under general wait list GWL, in the order assigned by Qurrah.

(iii) If the number of applications under both Reserved Categories put together, is less than the

quota, all such applicants were provisionally selected. Then for the remaining seats, pilgrims were provisionally selected by Qurrah conducted amongst the applicants of General Category. The remaining applicants of General Category were put under general wait list GWL, in the order assigned by Qurrah.

(iv) If the number of applications under both Reserved Categories was equal to the quota, all

such applicants were provisionally selected. Then, Qurrah was conducted amongst the applicants of General Category and all of them were put under general wait list GWL, in the order assigned by Qurrah.


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(B) GENERAL WAIT LIST

A separate qurrah (draw of lots) of non selected covers was held Statewise / Union Territory wise in the State/Union Territories which received Haj Applications in excess of their quota to allocate wait list number to all such covers. The confirmation of seats in respect of wait list pilgrims was communicated by the State/Union Territory Haj Committee as and when the vacancy arose due to cancellation of journey by the selected pilgrims. If the selected pilgrim wanted to cancel the journey on any ground they were asked to submit a cancellation letter to concerned State/Union Territory Haj Committee. The State/Union Territory Haj Committee after marking cancellations, selected the wait listed pilgrim as per serial number. No jumping of the wait list was allowed. If there was any jumping the Executive Officer, States / U.T. Haj Committees intimated HCOI along with reasons for jumping.

(C) SELECTION FROM WAIT LISTS

i) When seats became available due to cancellations or otherwise, the applicants in the wait list of the State/UT were provisionally selected strictly in the serial order of the wait list. In states where there were two wait lists, first the applications of RWL were selected, in the serial order, followed by GWL. No jumping in the wait list was allowed.

ii) Provisional selections were made only for complete Covers and in no case a Cover was split.

iii) HCOI had intimated the selections against cancellations to the SHCs who informed the selected applicants accordingly.

VIII (4) ADVANCE HAJ AMOUNT

All the provisionally selected pilgrims for Haj-2015 were asked to deposit payment of Rs.81,000/- as Advance Haj Amount and Miscellaneous Dues by the latest of 09.05.2015. Pilgrims were given the option to deposit either in HCOI’s Bank Account in the name “FEE TYPE-25” maintained with State Bank of India (SBI) or in HCOI’s Bank Account in the name ”Haj Amount Account” maintained with Union Bank of India (UBI). The amount can be deposited in any of their branches having Core Banking System. Apart from this, the pilgrims were given the choice to deposit online payment through selected Bank. The pilgrims of Haj-2015 were the first to avail this facility started by HCOI. No Bank draft/cheque/cash was accepted by the HCoI. The utilization of the amount is as under:-


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(a) Advance Haj Amount Rs.80,000/- (b) Miscellaneous Dues (Rs.1,000/-) i) State Haj Committee Handling Charges Rs.150/- ii) Supporting arrangement at the Embarkation Point Rs.200/- iii) Donations for Haj Houses Rs.150/- iv) Establishment/Documentation/Training charges Rs.500/-

Total Rs.81,000/- VIII (5) PROCESSING OF INTERNATIONAL PASSPORTS 1. On receipt of International Passports in HCOI, entry was made in Interactive Haj Pilgrim

Management System (IHPMS). Bar code stickers were generated, Embarkation pointwise coloured stickers and Bar Code stickers were pasted on the front side of each International Passport. After scanning the photo and loading on IHPMS, registration was done on the portal of Ministry of Haj, Kingdom of Saudi Arabia as per the new procedure introduced for Haj-2015. Grouping of pilgrims was done on the portal by Haj Committee of India in coordination with Consulate General of India, Jeddah. Subsequently, the data was transferred internally in Ministry of Haj system to MOFA site and Royal Consulate General of Saudi Arabia, Mumbai for endorsement of Haj Visas. All details of visa number were entered in IHPMS (online system) followed by preparations of Identity card and the International Passport were put in a plastic cover. After attaching all relevant documents the passports were handed over to State Haj Committees who were handling the Embarkation Points, well in advance of commencement of Haj Charter Flights.

2. The Kingdom of Saudi Arabia has introduced the new electronic path system for obtaining

visas for pilgrims since Haj-2015. In this system data of Hajis pertaining to their accommodation in Makkah and Madinah, catering arrangement, flight allocation and transportation arrangements made for pilgrims are to be entered online in their portal. In close coordination with Consulate General of India - Jeddah, Haj Committee of India’s system has seamlessly integrated with the new e-path system for obtaining Haj visas without any major problem.

3. All the Passports of the Non-Reporters and pilgrims, who cancelled their seats, after visa endorsement, were collected in the office of Haj Committee of India on daily basis. This facilitated the office of Haj Committee of India to obtain the visa till the last date of closure of the visa. All the cancellations were submitted to Saudi Arabian Consulate, Mumbai and visas obtained against cancellation.


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VIII (6) COMPUTERIZATION OF DATA

1. Haj Committee of India has used web based software for online entry of Haj Application Forms by various State Haj Committees, Qurrah Management, Flight Allotment, Flight Booking for the pilgrims and pasting of stickers of the allotted accommodation on the passport by generating the bar-code at 21 embarkation points, apart from booking of pilgrims from headquarters at Mumbai. All these jobs were undertaken by Haj Committee of India on web based centralized solution during Haj 1436(H) – 2015 (AD). Through VPN (Virtual Private Network) connectivity, the data was linked with Consulate General of India, Jeddah.

2. ONLINE HAJ APPLICATION FORM AND PAYMENTS

Optional online application facility was introduced. It facilitated the pilgrims and reduced the work of data entry. About 15% applicants used the facility. For payment of processing fee and Haj amount additional bank was engaged. In addition to State Bank of India (around 17000 Branches), services of Union Bank of India (around 4000 Branches) were also made available to pilgrims. E-payment by using Internet Banking, Debit Card or Credit Card was also introduced.

VIII (7) SELECTION OF PILGRIMS AND WAIT LIST CONFIRMATION

1. The pilgrims who got selected in qurrah were earmarked as “PROVISIONALLY SELECTED”. The selected pilgrims were confirmed after submission of passport and bank pay-in-slip.

2. All non-selected covers in qurrah of the State/ Union Territories Haj Committees which received Haj Applications in excess of their quota were kept on wait list. The confirmation of waitlist was done against Additional Quota, Government Quota and cancellations as per the policy. Wait-listed pilgrims were also given confirmed status as per the cancellation received from time to time and the statement showing last WL number confirmed in each State/ Union Territories Haj Committees is as under:-


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STATE – WISE CONFIRMATION OF WAITING LIST FOR HAJ – 2015 Sr. No. STATE PILGRIMS

PROCEEDED KH GQ Total

(3+4+5) W/L

CONFIRMED (1) (2) (3) (4) (5) (6) (7) 1 ANDAMAN & NICOBAR 74 0 0 74 54 2 ANDHRA PRADESH 2398 7 0 2405 424 3 ASSAM 3789 0 0 3789 0 4 BIHAR 7449 24 0 7473 0 5 CHANDIGARH 50 0 0 50 25 6 CHHATTISGARH 321 2 5 328 36 7 DADRA & NAGAR HAVELI 19 0 0 19 14 8 DAMAN & DIU 23 0 0 23 21 9 DELHI 1226 5 75 1306 111 10 GOA 183 1 0 184 130 11 GUJARAT 6513 22 53 6588 500 12 HARYANA 909 3 4 916 71 13 HIMACHAL PRADESH 84 0 0 84 8 14 JAMMU & KASHMIR 6611 23 9 6643 539 15 JHARKHAND 2831 8 0 2839 318 16 KARNATAKA 4933 15 15 4963 637 17 KERALA 6169 21 31 6221 669 18 LAKSHADWEEP 291 1 4 296 8 19 MADHYA PRADESH 2966 9 42 3017 349 20 MAHARASHTRA 8007 27 38 8072 1150 21 MANIPUR 317 1 0 318 247 22 ORISSA 570 2 0 572 67 23 PONDICHERRY 142 0 0 142 108 24 PUNJAB 281 1 4 286 20 25 RAJASTHAN 3712 13 21 3746 425 26 TAMIL NADU 2633 9 11 2653 316 27 TELANGANA 2952 11 7 2970 441 28 TRIPURA 93 0 0 93 0 29 UTTAR PRADESH 22992 34 80 23106 2510 30 UTTRAKHAND 765 3 3 771 62 31 WEST BENGAL 9897 24 0 9921 0

TOTAL 99200 266 402 99868

3. During Haj-2015, total 99868 Adults + 62 infants Pilgrims had proceeded from 21

Embarkation Points.


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IX. VISIT OF DELEGATION IX (1) BUILDING SELECTION WORK FOR HAJ-2015

Building Selection Committees (BSC) were deputed as under:-

Sr.No. Names of Members Designation

FIRST TEAM 1. Haji Nurul Islam Vice-Chairperson, HCoI 2. Mr. Mohammed Margoob Ahmed Vice-Chairperson, HCoI 3. Mrs. Musarrat Shahid Member, HCoI

SECOND TEAM 4. Mr. Ilyas Khan Pathan Member, HCoI 5. Dr. Sanwar Patel Member, HCoI 6. Mr. Abdul Haque Member, HCoI

THIRD TEAM 7. Mr. E.T. Mohammed Basheer Member, HCoI 8. Mr. Syed Farooq Syed Karim Member, HCoI

IX (2) RENTING AND CATERING DELEGATION 1. The following three members of HCoI visited Kingdom of Saudi Arabia as members of

Madinah Renting Delegation for Haj – 2015:-

i) Mr. Qaiser Shamim, Chairman, Haj Committee of India ;

ii) Mr. Mohammed Margoob Ahmed, Vice-Chairperson, Haj Committee of India ;

iii) Mr. Salim Ansari, M.P., Member, Haj Committee of India.

2. Mr. Ataur Rahman, IRS., Chief Executive Officer, HCoI accompanied the delegation

as Secretary.


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3. In Madinah Munawwarah there was a uniform Category of accommodation at the rate of

Saudi Arabian Riyals.500/- per unit. 4. The Renting Delegation of Haj Committee of India got increased the proportion of pilgrims

to be accommodated in and around Markaziya area from existing 65% to 70% for Haj-2015 without any increase in the rate of rentals of Saudi Riyals 500/- per unit.

5. The contracts for Madinah Munawwarah accommodation were allotted to the following

Eight (08) Groups:-

Sr.No. Names of Groups

1. Mukhtara

2. Al-Ansar

3. Ilyas

4. Andalus

5. Saeed Makkey

6. Makarim

7. Wasel

8. Mawaddah

6. The work of catering was entrusted to two licensed companies viz. Saudi Airlines Catering

Company C/o. Makarem Bakkah Company and Mukhtara C/o. Bathawi Catering Company, Madinah.


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X. ORIENTATION / TRAINING OF PILGRIMS FOR HAJ-2015 1. Training of Master/Field Trainers at Haj Committee of India for three days.

Comprehensive and effective training is most essential to enable the Hajis in performing Haj with minimum difficulties. To broaden the existing training system and strengthen it further, a two-tier system has been introduced from Haj-2015. Master/Field Trainers selected by State/UT Haj Committees were imparted comprehensive training conducted by Haj Committee of India. This training was more intensive and continued for three (3) days. The SHC had played a proactive role in assessing the work of trainers by monitoring training camps of Haj pilgrims. This ensured effective training of intending pilgrims and made them conversant with logistics/arkan of Umrah & Haj.

2. Training of Trainers a. Trainers: Training was imparted to all Trainers selected by respective State/U.T. Haj

Committees at Haj Committee of India at Mumbai for three (3) days during 30.03.2015 to 01.04.2015.

b. All Trainers were directly responsible to the Executive Officer of State Haj Committee concerned and obtained necessary guidance and assistance from him from time to time.

c. Norms for selection of Trainers

i) Trainers were selected by State Haj Committees in ratio of 1: 200 pilgrims. Ceiling of 200 pilgrim was relaxed to ensure that every district in a State is represented. Similarly, one Trainer was selected for State/U.T. having Quota of 200 or less pilgrims.

ii) Efforts were made that not more than 50% of the Trainers are repeated. iii) The following was essential requirement for Trainers:

a) Must have performed Haj; b) Must be fully conversant with English/Urdu/Hindi language; c) Must be fluent in the local/regional language/dialects; d) Must have thorough knowledge of logistic and rituals of Haj & Umrah; e) No criminal case should be pending against the Trainers in any Court of law; f) Must be mentally and physically fit to impart training; g) Must be capable of addressing/giving lectures to big gathering; h) Must be computer literate to receive/transmit latest information/message through email.


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iv) Selection of Trainers was supervised by the Executive Officer of the State Haj Committees. Selection was made on the basis of merit, past performance and recent experience of Haj/Umrah. Preference was given to those having experience as Assistant Haj Officer / Haj Assistant / Medical Officer / Khadimul Hujjaj as they need practical knowledge of logistics and rituals of Haj. Generally the Trainers were not more than 50 years of age.

3. Duties and responsibilities of Trainers

a. After getting training at Mumbai, Trainers had imparted Orientation / Training to all the pilgrims of their respective State/U.T at respective State Capitals/ districts and talukas.

b. SHCs had given the list of selected pilgrims assigned to each Trainer for training. The responsibility and jurisdiction of each Trainer was clearly defined. The SHC gave wide publicity regarding the date, time and venue of training sessions to be conducted in each district, alongwith the name & mobile numbers of Trainers. SHC rendered all possible assistance to the Trainer in organizing the training camps at district / taluka levels in all matters. The Executive Officer of concerned SHC monitored the entire training programme by paying surprise visit to the place where such training was imparted and obtained first hand feedback from the pilgrims. The SHC had taken the help of local NGOs etc. in organizing such trainings, wherever necessary. Each Haji was given at least 3 Trainings by the Trainer before proceeding for Haj.

c (i) Trainers trained the pilgrims in the districts and talukas. They had worked as a link between SHC and pilgrims on the latest developments. Trainers were also given the task of imparting training to the pilgrims selected at the last minute from waiting List & GQ and at the Embarkation point/ Haj camps. It was ensured by SHCs that pilgrim of all districts and talukas of the respective state were properly trained by the Trainers.

(ii) During the training sessions, Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of India, addressed the Trainers and emphasized the importance of Training / Orientation and asked them to impart training to the Haj Pilgrims in an organised manner.

(iii) Mr. B.S. Mubarak, Consul General of India and Mr. Md. Noor Rahman Sheikh, Deputy Consul General of India to the Kingdom of Saudi Arabia also addressed the Trainers and imparted training relating to Haj journey, logistics of Haj Pilgrimage, do’s and don’ts for Haj Pilgrims during their stay in the Kingdom of Saudi Arabia and various arrangements made by the Consulate General of India in the kingdom of Saudi Arabia.

(iv) Specific sessions were also organised to impart inputs on ritual aspect of Haj, Airlines/Custom/Immigration issues etc.


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4. HAJ GUIDE AND TRAINERS’ CD

A well-trained Haji will perform Haj better than an untrained Haji, which needs comprehensive training material. No single book was available which covered all aspects comprehensively to train and guide the Hajis. To fill this vacuum, one Haji-friendly, colored pictorial guide to act as common syllabus country-wide was prepared alongwith a CD with video links used by trainers for training the Hajis at the field level. The Haj Guide in 11 languages viz. English, Hindi, Urdu, Assamese, Bengali, Gujarati, Kannada, Malayalam, Manipuri, Tamil and Telugu was printed and distributed to the pilgrims.

5. ALL INDIA KHADIMUL HUJJAJ TRAINING AT MUMBAI FOR HAJ-2015

The role of Khadim-ul-Hujjaj being significant in various aspects and stages of Haj Pilgrimage, Haj Committee of India decided to conduct separate training programme for all the Khadim-ul-Hujjaj selected from various State / Union Territory to make them aware of their role and duties/ responsibilities. Khadim-ul-Hujjaj is a link between Haj pilgrims and the Consulate General of India, Jeddah, its Haj Missions in Makkah Mukaramah and Madinah Munawwarah, and State Haj Committees. He is to play the role of guide and path finder particularly in respect of accommodation, its services/availability of basic amenities, services of Moallims, guidance to Haj Pilgrims in the Holy Places viz. Mina, Arafat, Muzdalifah and back to Makkah during Haj days, Medical aid to the needy and ailing Pilgrims etc.

Accordingly, One day Orientation / Training of Khadim-ul-Hujjaj programme was organized on 30th July, 2015 at Haj House, Mumbai. The programme was attended by all the selected Khadim-ul-Hujjaj.

The trained Khadim-ul-Hujjaj were given training Certificate to be submitted to Consulate General of India, Jeddah upon reporting in the Kingdom of Saudi Arabia.

During Haj-2015, 50% of expenditure on Khadimul Hujjaj was borne by Haj Committee of India. Provision was made for State Haj Committees to depute their official to monitor the Khadimul Hujjaj. The Khadimul Hujjaj of Uttar Pradesh State were selected directly (50% of the total quota) as the Uttar Pradesh State Haj Committee disagreed with the criteria formulated by Haj Committee of India. During Haj-2015, total 266 Khadimul Hujjaj were deputed as against 210 during Haj-2014.


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XI. OTHER ARRANGEMENTS FOR PILGRIMS OF HAJ-2015 XI (1) MOBILE SIM CARDS 1. Hajis from rural areas and aged pilgrims were not conversant with the local language in the

foreign land. They experienced difficulties while making call to their relatives in India and got duped in the call rates and fake recharge cards. During Haj-2012, the Consul General of India, Jeddah had submitted a proposal to this office for providing Mobile Sim Cards to the Hajis by STC (Saudi Telecom Company). The proposal of Mobile Sim Cards to the Haj Pilgrims was implemented from Haj-2012.

2. For the pilgrims of Haj-2015, a proposal was received from the Consulate General of India, Jeddah in respect of M/s. Mobily Telecom Company. The features of SIM Card were as under:-

i) The SIM was provided free of cost. ii) Each SIM has initial credit of SAR. 3/-. iii) Important Numbers were pre-stored in the SIM Card. iv) Capable of placing & receiving local & International Calls. v) Capable of sending & receiving local & International SMSes.

3. In order to facilitate the pilgrims, Mobile SIM Cards were distributed free among the selected

Haj pilgrims during Haj-2015 at the 21 Embarkation points in India at the time of flight booking itself.

XI (2) MEDICAL SCREENING OF PILGRIMS 1. The issue of stricter medical screening of pilgrims has been taken up time and again in

successive meetings of Haj Committee of India in view of reports received from Consulate General of India, Jeddah. The Haj Committee of India has been requesting the State Haj Committees to sensitize the pilgrims in this regard. In order to strengthen the procedures of medical screening, the following features have been adopted for Haj-2015:-

i) Step One : Fitness Certificate : The first step medical screening is at the stage of selection. Every selected pilgrim should fill

in the medical history, get himself/herself examined and obtain Medical Screening and Fitness Certificate from a registered Medical Practitioner MBBS / Government Doctor, in the specified format.


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ii) Step Two : Health and Training (HAT) Card : Every selected pilgrim was provided Health and Training (HAT) Card and Haj Guide – 2015

by the State Haj Committee upon submission of passport and pay-in-slip for Rs.81,000/-. The HAT Card has two sides:

Front side Vaccination Certificate of Polio / Meningitis Vaccine and Training Card Reverse side Medical Screening and Fitness Certificate

Every selected pilgrim were asked to fill in the medical history, get himself examined and

obtain Medical Screening and Fitness Certificate from a registered Medical Practitioner preferably MBBS/Government Doctor on the Health and Training (HAT) Card. The medical history of the selected pilgrims is recorded in the HAT Card, to facilitate treatment, especially in case of emergencies. In their own interest, the selected pilgrims were advised to bear the HAT Card in their possession.

XI (3) ZAMZAM WATER

As a part of Haj arrangement, Haj Committee of India through its designated airlines provides Zamzam water can to every returning Haj pilgrim on their arrival in India at their respective embarkation point. Zamzam water cans are carried by Airlines in Ferry flights. Since Haj-2014, Saudi authorities have restricted supply of only 5 litre Zamzam water per pilgrim of all the countries. Accordingly every pilgrim of Haj-2015 was provided only 5 litre Can of Zamzam water upon arrival in India at their respective embarkation point.

XI (4) CATERING AT MADINAH MUNAWWARAH The buildings in which Haj pilgrims are accommodated in Madinah Munawwarah do not

have kitchen or cooking facility. Pilgrims normally do not get time to cook their food as they wish to complete 40 prayers in Haram Sharief on time. Besides, procuring food from restaurants is tedious and time-consuming exercise due to heavy rush at the shops causing long waiting period. In order to facilitate the stay of Haj pilgrims in Madinah Munawwarah and to provide equal opportunity to the lady pilgrims also to perform Ibadat (worship) and go to the mosque, arrangements was made for providing meals to the pilgrims of Haj-2015 during their eight days stay in Madinah Munawwarah.


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XI (5) QURBANI (ADAHI)

1. Adahi Coupons of Islamic Development Bank (IDB) was arranged by Haj Committee of India. The decision for arranging Qurbani through IDB had been taken in consultation with State Haj Committees, in view of the large number of frauds detected. In Haj-2014 many fraudulent cases/coupons came to light while the number going undetected can only be guessed. With the said arrangement, the pilgrims were protected from such frauds and were also not required to stand in queues in rush hours during Haj for purchasing the IDB coupons as they used to do till last year.

2. Haj Committee of India in coordination with Consulate General of India, Jeddah made

arrangements for Qurbani for its pilgrims. The salient features of the arrangements were as follows:

i) IDB is the only body authorized by the Government of Kingdom of Saudi Arabia to perform

Qurbani for Haj pilgrims. No any other person / Madarsa / Organization are legally permitted to perform Qurbani on behalf of Haj pilgrims. Around 20 countries including Iran, Turkey, Indonesia, Malaysia, etc. arrange Qurbani for their pilgrims through IDB.

ii) Staff of Consulate General of India and Haj Committee of India, in coordination with IDB, conveyed information to pilgrims about the timing of the Qurbani of different groups of pilgrims.

iii) In cases where pilgrims so wished, one of them was allowed to be deputed as a representative for 30 pilgrims to witness the Qurbani on their behalf.

iv) An amount of Saudi Riyal 469/- per pilgrim was collected towards Adahi (Qurbani) coupons. Around 76137 pilgrims received Adahi coupons through Indian Haj Pilgrims office at Makkah Mukarramah.

XI (6) VISHWA YATRA FOREIGN TRAVEL CARD IN SAUDI RIYALS

The Vishwa Yatra Foreign Travel Card in Saudi Riyal introduced by State Bank of India during Haj-2012 was continued for the Haj-2015 also. The following facilities were available in this card:-

i) A simple and secure way of carrying cash. ii) Attractive exchange rates. iii) Accepted at ATMs and Merchant Establishments. iv) Valid for 5 Years and reloadable as per RBI / FEMA regulations.

Also available in US Dollar, Great Britian Pound, Euro, Canadian Dollar, Japanese Yen, Australian Dollar and Singapore Dollar.


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XII. AIR CHARTER FOR HAJ-2015 XII (1) EMBARKATION POINTS

During Haj-2015 also, State Haj Committees were involved in a more systematic manner with the bifurcation of duties between Haj Committee of India and the State Haj Committees through written orders which has streamlined the process.

XII (2) OPERATION OF HAJ CHARTER FLIGHTS

1. As per the communication No.A.V.14028/1/2015-AI(pt) dated 27th January, 2015 received from Under Secretary, Ministry of Civil Aviation, Government of India, the pilgrims of Haj 1436 (H) – 2015 (AD) deposited enhanced subsidized air fare of Rs.42,000/- each. The two permitted categories of repeater pilgrims paid full fare.

2. The Haj Charter operations for airlifting the pilgrims from India to the Kingdom of Saudi Arabia for Haj 1436 (H) – 2015 (A.D.) was assigned by Ministry of Civil Aviation to three Airlines viz. Air India, Saudi Arabian Airlines and Flynas.

3. The job of operating the Haj Charter flights from Cochin, Delhi, Goa, Hyderabad, Mumbai, Nagpur and Srinagar Embarkation Points was assigned to Air India during Haj-2015.

4. The Haj Charter flights were operated by Saudi Arabian Airlines from Ahmedabad, Bangalore, Chennai, Kolkata and Lucknow Embarkation Points.

5. Flynas operated Haj Charter Flights from Aurangabad, Bhopal, Gaya, Guwahati, Indore, Jaipur, Mangalore, Ranchi and Varanasi Embarkation Points.

6. The pilgrims of Delhi, Goa, Guwahati, Kolkata, Lucknow, Mangalore, Srinagar and Varanasi were carried to Madinah Munawwarah directly and returned from Jeddah. Approximately half of the pilgrims of Gaya departed to Madinah and returned from Jeddah.

7. The Pilgrims from Ahmedabad, Aurangabad, Bangalore, Bhopal, Cochin, Chennai, Hyderabad, Indore, Jaipur, Mumbai, Nagpur and Ranchi Embarkation Points were carried to Jeddah directly and were brought back from Madinah Munawwarah. The remaining pilgrims of Gaya proceeded to Jeddah and returned from Madinah.

8. There were leftover pilgrims of Nagpur (63) and Gaya (76) Embarkation Points, for whom additional arrangements were made to airlift from Mumbai to Jeddah by Air India flight. They departed to Jeddah and arrived from Madinah.


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9. In all 99868 Adult Pilgrims and 62 Infants were airlifted in 345 flights during Haj 1436 (H) –

2015:-

NAMES OF AIRLINES TOTAL NUMBER OF

PILGRIMS AIRLIFTED

TOTAL NUMBER OF FLIGHTS OPERATED

AIR INDIA (AI) 37942 + 24 118 SAUDI ARABIAN AIRLINES (SV) 33927 + 22 88 FLYNAS (XY) 27999 + 16 139

T O T A L 99868 + 62 345

Sr No Embarkation Airlines

Departure (Phase-I) Arrival (Phase - II) No. of Flights

No. of Pilgrims Infants

From To From To

1 AHMEDABAD SV 02.09.15 17.09.15 08.10.15 22.10.15 15 6588 4 2 AURANGABAD XY 02.09.15 10.09.15 13.10.15 21.10.15 9 2383 1 3 BANGALORE SV 03.09.15 16.09.15 09.10.15 21.10.15 11 3840 5 4 BHOPAL XY 06.09.15 10.09.15 19.10.15 23.10.15 5 1317 1 5 CHENNAI SV 02.09.15 13.09.15 09.10.15 22.10.15 9 2821 1 6 COCHIN AI 02.09.15 17.09.15 15.10.15 29.10.15 20 6565 5 7 DELHI AI 16.08.15 31.08.15 28.09.15 13.10.15 38 12453 4

8 GAYA AI 17.09.15 17.09.15 29.10.15 29.10.15

58 76

3 XY 02.09.15 16.09.15 14.10.15 29.10.15 7406 18.08.15 01.09.15 29.09.15 14.10.15 9 GOA AI 29.08.15 30.08.15 12.10.15 13.10.15 2 559 1 10 GUWAHATI XY 20.08.15 31.08.15 02.10.15 16.10.15 15 4107 1 11 HYDERABAD AI 02.09.15 08.09.15 14.10.15 20.10.15 17 5451 7 12 INDORE XY 31.08.15 05.09.15 13.10.15 18.10.15 6 1585 2 13 JAIPUR XY 03.09.15 17.09.15 14.10.15 28.10.15 15 3744 3 14 KOLKATA SV 16.08.15 31.08.15 29.09.15 16.10.15 24 10583 4 15 LUCKNOW SV 16.08.15 01.09.15 29.09.15 15.10.15 29 10095 8 16 MANGALORE XY 16.08.15 20.08.15 28.09.15 02.10.15 5 670 2 17 MUMBAI AI 10.09.15 17.09.15 22.10.15 29.10.15 14 4327 4

18 NAGPUR AI 09.09.15 13.09.15 22.10.15 25.10.15 7 1869 1 17.09.15 17.09.15 29.10.15 29.10.15 19 RANCHI XY 11.09.15 17.09.15 24.10.15 28.10.15 10 2830 1 20 SRINAGAR AI 17.08.15 31.08.15 30.09.15 14.10.15 20 6642 2 21 VARANASI XY 18.08.15 02.09.15 28.09.15 13.10.15 16 3957 2

TOTAL 345 99868 62


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10. Arrangements were made to open offices by Air India, Saudi Arabian Airlines and Flynas at

both Indian Haj pilgrims offices in Makkah and at Madinah having full-fledged Computer connectivity for transfer of flights of pilgrims in deserving cases.

11. A special round the clock Control Room Facility (CRF) was set-up in Haj House, Mumbai to

establish effective communication link between HCOI-SHCs-Airlines-CGI-Embarkation Points and Haj pilgrims for Operation 2015. The authorized personnel from Air India, Saudi Arabian Airlines and Flynas were stationed therein. A team of officials of HCOI was also posted round the clock in CRF to work in coordination with the Airlines officials.

12. While the operation at Delhi and Mumbai Embarkation Point was handled by the Haj

Committee of India itself, the respective State Haj Committees handled the operation at other 19 Embarkation Points.

13. Mr. Qaiser Shamim, Chairman and Mr. Abdul Haque and Mr. Ansari Shakir Husain,

Members of Haj Committee of India visited Kingdom of Saudi Arabia during Haj-2015 as Haj Delegation of HCOI. Mr. Ataur Rahman Chief Executive Officer, accompanied the delegation as Secretary.

14. Besides, seventeen (17) staff members of HCoI were deputed to Saudi Arabia for Haj Duty

2015. XII (3) SATISFACTORY PERFORMANCE OF THE AIRLINES ON FLIGHTS OPERATION In complete contrast to operations for Haj-2014, Air India operated very professionally and

efficiently during Haj operation 2015. They were unarguably the best amongst the three airlines in terms of on-time operations, ground handling, service to the pilgrims and dissemination of information. There were no major complaints reported against Air India from any quarter. The other two Airlines operation was also satisfactory, except for very few instances of delays.


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XII (4) STANDARDIZATION OF BAGGAGE 1. Over the years the pilgrims were repeatedly requested to travel on Haj Charter flights with

standardized baggage viz. Two (2) suitcases of Standard Size (Length75cm + Breadth55cm + Height28cm) 158 cm. and One (1) Hand Bag Standard Size (Length55cm + Breadth40cm + Height23cm).

2. Despite giving lot of emphasis in the training programs, excess and odd-sized baggages carried by some pilgrims used to cause difficulties for Airlines, the Consulate and the pilgrims, resulting in delay in clearance at Airports and need to hire additional vehicles to transport the luggage. With the intention to curb the mishandling/leftover luggage problems, it was decided that uniform standardized baggage is carried by all Haj pilgrims. Saudi authorities had also emphasized that all the Haj pilgrims should carry standard size baggage in the aircraft.

3. Accordingly, Haj Committee of India procured and supplied two suitcases of standardized size to all pilgrims of Haj-2015, after following due procedures and approval of Ministry of External Affairs. M/s. VIP Industries was awarded the contract. A set of two suitcases (model Glider and Boxer) at the cost of Rs.5100/- per set was provided to each pilgrim.

4. Distribution of suitcases to the pilgrim was done by M/s. VIP Industries at the districts

levels to minimize inconvenience to the pilgrims.

XII (5) CITY CHECK-IN In order to facilitate the movement of Pilgrims, City Check-in system was introduced during

Haj 2011, which continued during Haj-2015 also. The agency provided the services such as collection, transportation and delivery of the pilgrims baggage from their respective buildings at Makkah Mukarramah and Madinah Munawwarah for each flight to Haj Terminal, Jeddah and Madinah Haj Terminal in co-ordination with Consulate General of India, Jeddah and Airlines.


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XIII. HAJ AMOUNT 2015 XIII (1) REMITTANCE

The Haj Committee of India follows the spot rate process and remits the amount to Consulate General of India, Jeddah towards Accommodation Rentals and Compulsory dues etc. The balance Haj amount to be paid by the selected Haj Pilgrims was calculated by adopting the exchange rate of One Saudi Riyal=Rs.17.5143 towards expenditure in foreign currency (viz. Saudi Arabian Riyals) in the Kingdom of Saudi Arabia during Haj 1436 (H) – 2015 which was also the rate for disbursement of Saudi Riyal 1,500/- to the pilgrims before departure at the Embarkation Points.

XIII (2) SELECTION OF BANK AND FIXATION OF EXCHANGE RATES

As per established practice, the pilgrims were issued Saudi Arabian Riyal in cash at the Embarkation Points, prior to the boarding of flight. The pilgrims of all the categories were issued SAR.1,500/- each. IndusInd Bank Ltd. was selected through tender process for disbursement of Saudi Riyals to the pilgrims of Haj 1436 (H) – 2015. The rate of one Saudi Riyal was fixed at Rs.17.5143. The assignment was carried out by IndusInd Bank Ltd. successfully resulting in overall satisfaction of the pilgrims.

XIII (3) AIRFARE

As per the decision of the Ministry of Civil Aviation, Government of India, an amount of subsidized airfare @Rs.42,000/- was collected from each pilgrim who proceeded through Haj Committee of India for Haj-2015.

XIII (4) GROUP ACCIDENT COMPENSATION SCHEME TOWARDS ACCIDENTAL

DEATH, PERMANENT TOTAL / PARTIAL DISABLEMENT

1. The Group Accident Compensation Scheme introduced in Haj 1424 (H) – 2004, was continued during Haj 1436 (H) – 2015. The Group Accident Compensation Scheme for Haj 1436 (H) – 2015 covers two (2) Sections as under:-

1) Death due to Accident / Fire / Stampede / Subversive Activity, 2) Personal Accident – Permanent Total/Partial Disablement, due to Accident / Fire /

Stampede / Subversive Activity. 2. The compensation cover commences with the landing of pilgrims in the Kingdom of Saudi

Arabia and ceases to operate once the pilgrims leave the Kingdom. The period of coverage would be around 45 days for individual pilgrim. The maximum compensation cover under each Section is as under:


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A) Death due to Accident / Fire / Stampede / Subversive Activity

i) Pilgrims of age 15 years and up to 60 years : Rs.3,00,000/- ii) Pilgrims of age above 60 years and up to 65 years : Rs.2,00,000/- iii) Pilgrims of age above 65 years : Rs.1,00,000/- iv) Infants & Children of age up to 15 years : Rs.1,00,000/-

B) Personal Accident - Permanent Total / Partial Disablement

I) Pilgrims of age above 15 years and upto 60 years a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.3,00,000/- ii) Loss of One Limb/One Eye : Rs.1,50,000/-

b) Permanent Partial Disablement due to : As per Schedule - I Accident/Fire/Stampede/Subversive Activity

II) Pilgrims of age above 60 years and up to 65 years a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.2,00,000/- ii) Loss of One Limb/One Eye : Rs.1,00,000/- b) Permanent Partial Disablement due to : As per Schedule - I

Accident/Fire/Stampede/Subversive Activity

III) Pilgrims of age above 65 years

a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.1,00,000/- ii) Loss of One Limb/One Eye : Rs. 50,000/- b) Permanent Partial Disablement due to : As per Schedule - I


IV) Infants & Children of age up to 15 years

a) Permanent Total Disablement due to Accident/Fire/Stampede/Subversive Activity:

i) Loss of Both Limbs/Both Eyes : Rs.1,00,000/- ii) Loss of One Limb/One Eye : Rs. 50,000/- b) Permanent Partial Disablement due to : As per Schedule - I



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Schedule – I Schedule in respect of Permanent Partial Disablement: Sr. No.

PPD – Total and irrecoverable loss of various parts as given below:

Percentage of Capital Sum

Insured 1 The sight of one eye or the actual loss by physical separation of one

entire hand or one foot 50%

2 Use of a hand or foot without physical separation 50% 3 Loss of speech 50% 4 Loss of toes - all 20% 5 Loss of toes great – both phalanges 5% 6 Loss of toes great – one phalanx 2% 7 Loss of toes other than great , if more than one toe lost; each 2% 8 Loss of hearing – both ears 75% 9 Loss of hearing – one ear 30% 10 Loss of four fingers and thumb of one hand 50% 11 Loss of four fingers of one hand 40% 12 Loss of thumb – both phalanges 25% 13 Loss of thumb – one phalanx 10% 14 Loss of Index finger – three phalanges 15% 15 Loss of Index finger – two phalanges 10% 16 Loss of Index finger – one phalanx 5% 17 Loss of middle finger or ring finger or little finger – three phalanges 10% 18 Loss of middle finger or ring finger or little finger – two phalanges 7% 19 Loss of middle finger or ring finger or little finger – one phalanx 3%

XIII (5) FINAL ACCOUNTS OF HAJ COMMITTEE OF INDIA

The Financial statements of Haj Committee of India for the financial year 2014-15 compiled by the Chartered Accountant was duly approved by the Haj Committee of India and audited by Indian Audit & Accounts Department. The financial statements of Haj Committee of India for the financial year 2015-16 are under compilation stage.


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XIV. CASUALTIES DURING HAJ-2015

XIV DEATHS DURING HAJ – 2015

1. The Consulate General of India, Jeddah have reported 230 deaths which took place during Haj–2015, which includes deaths in two unfortunate accidents viz. Crane Accident in Haram Sharief that occurred on 11.09.2015 and Mina Stampede that occurred on 24.09.2015 wherein a large number of casualties was reported.

2. All efforts to support and provide solace to the affected pilgrims and their families were taken. The staff of Consulate General of India, Jeddah and Haj Committee of India worked round the clock to collect and disseminate updated information. Visas for travel to Kingdom of Saudi Arabia were arranged by Haj Committee of India through Royal Consulate General of Saudi Arabia, Mumbai in respect of close relative/family members of the bereaved families whoever approached to the office of Haj Committee of India.

3. Hospitalized pilgrims who were not in a condition to travel as per original schedules, were provided facility to travel separately in an alternative date.

4. Statement showing the details of the deaths of last three years is as under:-

Sr. No. Years No. Of Deaths 1 HAJ – 2013 161 2 HAJ - 2014 130 3 HAJ - 2015 230

5. The state-wise deceased pilgrims chart for Haj – 2015 is given below:-

Sr.No. STATE No of Deceased Pilgrims 1 ANDAMAN & NICOBAR 01 2 ANDHRA PRADESH 04 3 ASSAM 08 4 BIHAR 14 5 DELHI 01 6 GUJARAT 15 7 HARYANA 02 8 JAMMU & KASHMIR 15 9 JHARKHAND 14 10 KARNATAKA 08 11 KERALA 23 12 MADHYA PRADESH 06 13 MAHARASHTRA 17 14 PUNJAB 01 15 RAJASTHAN 08 16 TAMIL NADU 07 17 TELANGANA 09 18 UTTAR PRADESH 53 19 UTTRAKHAND 01 20 WEST BENGAL 23

TOTAL 230


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PART – II : HAJ – 2016

XV. HAJ DELEGATION TO KINGDOM OF SAUDI ARABIA XV (1) HAJ REVIEW MEETING 1. In order to review the arrangements made for Haj-2015 and prepare for Haj-2016,

Haj Review Meeting was held on 16th December, 2015 at Hyderabad House, New Delhi under the Chairmanship of Mr. Anil Wadhwa, Secretary (East), Ministry of External Affairs, New Delhi. The following Members of Haj Committee of India participated in the meeting:-

i) Mr. Qaiser Shamim, Chairperson, Haj Committee of India ;

ii) Haji Nurul Islam, Vice-Chairperson, Haj Committee of India ;

iii) Mr. Mohammed Margoob Ahmed, Vice-Chairperson, Haj Committee of India ;

Mr. Ataur Rahman, IRS., Chief Executive Officer, HCoI also attended the meeting.

2. After discussion the parameters and rentals for Haj 1437 (H) – 2016 (AD) were fixed as

under:-

CATEGORIES PARAMETERS AMOUNT IN SAUDI RIYALS

GREEN

Buildings between 0 to 1500 meters from the outer periphery of Haram Sharief SAR.4,500/- per unit

AZIZIYA

Within Aziziya area SAR.2,630/- per unit

including transportation.


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XV (2) BILATERAL AGREEMENT BETWEEN THE MINISTRY OF HAJ, KSA AND

WITH OTHER AGENCIES IN KSA AND HAJ COMMITTEE OF INDIA 1. The Composite High Level Delegation led by Gen (Dr.) V.K. Singh (Retd.), Minister of

State for External Affairs, Government of India visited Saudi Arabia from 09.03.2016 to 11.03.2016 and discussed issues pertaining to arrangements for the Indian pilgrims for Haj-2016. The following officers accompanied the delegation:-

i) Mr. Aseem Mahajan, Joint Secretary (Haj), Ministry of External Affairs, Government of India, New Delhi; ii) Mr. Ataur Rahman, Chief Executive Officer, Haj Committee of India, Mumbai; iii) Mr. B.S. Mubarak, Consul General of India, Jeddah, Saudi Arabia;

iv) Mr. Shahid Alam, Deputy Consul General of India, Jeddah, Saudi Arabia and

v) Mr. Aftab Alam, Deputy Secretary (Haj), Ministry of External Affairs, Government of India, New Delhi.

vi) Mr. Rakesh Mohan, Joint Secretary, Ministry of Minority Affairs, Government of India, New Delhi.

vii) Ms. Puja Jindal, Director, Ministry of Civil Aviation, Government of India, New

Delhi.

2. Agreements were signed with the Ministry of Haj, Kingdom of Saudi Arabia for the India pilgrims of Haj-2016. As per the Agreement, a total of 1,36,020 Haj seats were allotted to India with the break-up of 1,00,020 to Haj Committee of India and 36,000 to Private Tour Operators (PTOs) with a deduction of 20% on the over-all quota of Indian Haj Pilgrims for Haj-2016.


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XVI. NORMS FOR HAJ-2016

XVI (1) HAJ ANNOUNCEMENT- 2016 1. The combined booklet containing Guidelines and Haj Application Forms (HAF) for Haj 1437

(H) – 2016 (CE) were made available for intending Haj pilgrims from 14.01.2016. The same were supplied free of cost to the intending Haj pilgrims through 31 Sates/Union Territory Haj Committees. The last date for submission of Haj Application Forms in the offices of State Haj Committee was fixed as 08.02.2016, which was extended upto 15.02.2016.

2. In order to simplify the procedures and reduce paper work of the Hajis two form system has

been scrapped and one single Form is used for Haj – 2016. 3. For Haj-2016, Application Forms were accepted with only photocopy of valid International

Machine Readable Passport issued on or before 08.02.2016 with validity at least up to 10.03.2017. Subsequently passports issued upto 15.02.2016 were accepted as the last date of submission of forms was extended. The detailed guidelines and provisions applicable for Haj-2016 are annexed to the Report.

4. For the applicants of Haj-2016 also, an optional facility was provided on the website of Haj

Committee of India http://hajcommittee.gov.in to apply for Haj online. This facility was introduced in Haj-2015 and had been strengthened for Haj-2016. The online module is user friendly and guides the applicant for entry of required details. The details which are common across the applicants in a Cover need not be entered repeatedly. Further, the module auto-generates the forms for medical screening and solemn declaration as per the category of the applicant (reserved/general). While facilitating the pilgrims, it also reduced the burden of data entry on State Haj Committees. The data of previous years was automatically fetched to the applicants through the passport numbers, built in the software. Scanning of documents/data of all the applicants was a first step towards digitization of record thereby saving time, resources and paper work.

5. In case of online submission, the printed copies of Haj Application Form alongwith supporting

documents are to be submitted to State Haj Committee.


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XVI (2) MEDICAL ONLY FOR THE SELECTED PILGRIMS 1. In order to ensure that only healthy pilgrims proceed for Haj, medical screening is done in

two steps as follows:-

i) Step One : Fitness Certificate : The first step medical screening is at the stage of selection. Every selected pilgrim should fill

in the medical history, get himself/herself examined and obtain Medical Screening and Fitness Certificate from a registered Medical Practitioner MBBS / Government Doctor, in the specified format.

ii) Step Two : Health and Training (HAT) Booklet : A Health and Training (HAT) Booklet will be issued to every pilgrim. Information about medical history of pilgrim, vaccination, prescription and training sessions are included in this booklet. Every selected pilgrim is asked to fill in the medical history, get himself examined and obtain Medical Screening and Fitness Certificate from a registered Medical Practitioner preferably MBBS/Government Doctor on the HAT Booklet. The medical history of the selected pilgrims is recorded in the HAT Booklet, to facilitate treatment, especially in case of emergencies. In their own interest, the selected pilgrims are advised to bear the HAT Booklet in their possession.

XVI (3) ADVANCE HAJ AMOUNT

All the provisionally selected pilgrims are required to pay Rs.81,000/- as Advance Haj Amount and Miscellaneous Dues. It is to be paid either in HCOI’s Bank Account No.32175020010 maintained with State Bank of India (SBI) or in Account No.318702010406009 maintained with Union Bank of India (UBI). The amount has to be deposited in any of their branches having Core Banking System. Apart from this, the pilgrims have been given the choice to deposit online payment through selected Bank. No Bank draft/cheque/cash is accepted by the HCoI. The utilization of the amount is as under:-

(a) Advance Haj Amount Rs.80,000/- (b) Miscellaneous Dues (Rs.1,000/-)

i) State Haj Committee’s Handling Charges Rs.150/- ii) Supporting arrangements payable to SHCs handling

embarkation point Rs.200/-

iii) Donations for Haj House Rs.150/- iv) Establishment / Documentation charges of which Rs.100/-

is payable to SHCs for conducting Orientation/Training Programme

Rs.500/-

Total Rs.81,000/-


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XVII. IAS & ALLIED COURES (COACHING & GUIDANCE CELL)

1. The Coaching & Guidance Cell for IAS & allied courses in Haj House was started in the

year 2009 after having secured permission from the Government of India, Ministry of External Affairs, Mumbai vide letter No.M(HAJ)/1181/5/09 dated 20th April 2009. The full fledged coaching started from January, 2010. Mr. Syed Sadiq Ali Quadri, Director (Retired), Accounts & Treasuries, Maharashtra State, Mumbai, appointed as Director, Coaching & Guidance Cell w.e.f. 4th September, 2012 continued upto 31.05.2015. Mr. Shamim Uddin, Assistant Commissioner (Retired), Customs and Central Excise Department, New Delhi, was appointed to the post of Director, Coaching & Guidance Cell from 01.05.2015.

2. In the year 2014-15, Coaching & Guidance Cell of HCOI has started an online

interactive coaching class from G.S. Mentors, New Delhi, with the help of video conferencing. The faculty of GS Mentors also visit Mumbai to have personal interaction with the students. Weekly tests are being conducted and necessary guidance and instructions are being imparted. Currently, the 7th batch of 32 students is undergoing training.

3. From the batches of 2011, 2012 and 2013, two candidates could qualify as IPS and IRS.

Mr. Salman Taj Patil was selected for IPS and posted as Addl. Commissioner of Police, Agra, Uttar Pradesh. The second one Mr. Shakeel Mehmood Ansari was selected for IRS and posted in Income Tax.

4. Meanwhile, some of the candidates who while studying here have appeared for other

competitive examinations and joined the Government or Semi Government Services. There are even some other candidates who have appeared for various State Public Service Commission Examinations or other competitive Examination also and were successful.


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XVIII. MISCELLANEOUS

XVIII (1) MAHANAMA HAJ MAGAZINE

The publication of Mahanama Haj Magazine has completed its Nine (9) years. It is popular in general public including intending Haj pilgrims. The cost of Magazine is Rs.10/- per copy. Annual Subscription is Rs.100/-, whereas life time subscription is for Rs.3,000/-. During the year from April, 2015 to March, 2016, 4000 copies of Haj Magazine were printed per month. In order to upgrade the standard of “Mahanama Haj Magazine”, necessary steps have been taken to register the Magazine under International Standard Serial Number (ISSN), which will facilitate incorporation of variety of topics/articles written by renowned and professional writers. Now Mahanama Haj Magazine has secured its distinct ISSN Number : ISSN 2395-7875.

XVIII (2) WORKSHOP / TRAINING FOR EMPLOYEES

With an objective of improving organizational functioning by equipping the staff members to update their domain knowledge in various activities with various procedures and know-how of Government functions, the employees of Haj Committee are imparted Training conducted by Government Training Centres.

During the year 2015-16, the following trainings were imparted to the employees of Haj Committee of India :-

Sr. No. TOPICS DATE

NO. OF OFFICIALS

PARTICIPATED ORGANIZED BY

1

Technical Workshop on “Materials Management and Purchase Policy & Procedure, E-procurement in Govt. Departments, autonomous bodies”

18.06.2015 to

20.06.2015 2

National Council for Training & Social Research,

New Delhi

2 Seminar on Right to Information Act.

15.02.2016 to

16.02.2016 1

Regional Training Centre, Institute of Government

Accounts & Finance, Mumbai.


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XVIII (3) STAFF WELFARE

(A) GYMNASIUM

To improve efficiency and morale of the employees and to reduce their working stress, the Haj Committee of India supports various staff welfare measures and has established a gymnasium in the year 2009 with an aim of physical fitness for the employees. Multiple gymnasium equipments have been procured and installed which are in use for maintaining fitness. Students of Coaching & Guidance Cell also avail the facilities. There is a separate timing roster for ladies and gents. (B) LIBRARY

Haj Committee of India also maintains books of reference material concerning information on Haj & Umrah pilgrimage, Islamic literatures and magazines etc. in the shape of rich and well equipped Library. The Library was opened on 13th February, 2009 and is presently having a variety of topic-wise books.


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XIX. RIGHT TO INFORMATION ACT

1. A separate RTI Cell has been established which is continuously in the process of

strengthening the system of disposal of RTI applications to the satisfaction of the public by strict compliance of the guidelines issued by the Department of Personnel & Training from time to time to implement the RTI Act effectively.

2. The Public Information Officer and First Appellate Authority are appointed to facilitate the

quick disposal of RTI applications/appeals. 3. Under Section 25 (3) of the RTI Act, 2005, the information (from 1st April, 2015 to 31st March,

2016) in respect of RTI cases in Haj Committee of India is as under:- (a)

The number of requests made to the public authority.

Public Information Officer : 110 First Appellate Authority : 24

(b)

Particulars of any disciplinary action taken against any officer in respect of the administrative of this Act.

Nil

(c)

The number of appeals referred to the Central Information Commission for review, the nature of the appeals and the outcome of the appeals.

During the period under reference thirteen (13) hearings came-up before the Hon’ble CIC, New Delhi, which stands disposed–off.

(d)

The amount of charges collected by the public authority under this Act.

Rs.1060/- including additional charges collected towards per copy.

(e)

Any facts which indicate an effort by the public authorities to administer and implement the sprit and intention of this Act.

Efforts have been made to upload as much information as possible on the website of the HCoI i.e. http://hajcommittee.gov.in.

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