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INVOICE

Segment Usage

Table 1. Segment Group, ID, requirements, max use and loop information.

Seg Group

Seg ID

Edifact Req

Description IBM Req

Max Use

Loop Repeat

H E A D E R UNH M Message Header M 1 BGM M Beginning of message M 1 DTM M Date/time/period M 35 FTX C Free text O 10

SG 1 C C 10 RFF M Reference M 1 DTM C Date/time/period O 5

SG 2 M C 20 NAD M Name and address M 1 FII C Financial institution

information O 5

SG 3 C C 9999 RFF M Reference M 1

SG 5 C C 5 CTA M Contact information M 1 COM C Communication contact O 5

SG 7 C C 5 CUX M Currencies M 1

SG 8 C C 10 PAT M Payment terms basis M 1 PCD C Percentage details O 1 MOA C Monetary amount O 1

SG 14 C C 15 ALC M Allowance or charge M 1

SG 17 C C 1 PCD Percentage details M 1

SG 18 C C 2 MOA M Monetary amount M 1

SG 20 C C 5



Header Area

UNH - Message Header

TAX M Duty/tax/fee details M 1 MOA C Monetary amount O 1

D E T A I L SG 22 C C 200000

LIN M Line item M 1 PIA C Additional product id O 25 IMD C Item description O 10 QTY C Quantity O 5 ALI C Additional information O 5 DTM C Date/time/period R 35 FTX C Free text O 5


SG 25 C C 25 PRI M Price details M 1

SG 26 C C 10 RFF M Reference M 1 DTM C Date/time/period O 5

SG 30 C C 5 TAX M Duty/tax/fee details M 1 MOA C Monetary amount C 1

SG 35 C C 15 ALC M Allowance or charge M 1

SG 37 C C 1 PCD M Percentage details M 1


SG 40 C C 5 TAX M Duty/tax/fee details M 1 MOA C Monetary amount C 1

S U M M A R Y UNS M Section control M 1

SG 45 M M 100 MOA M Monetary amount M 1

SG 47 C C 10 TAX M Duty/tax/fee details M 1 MOA M Monetary amount M 2 UNT M Message trailer M 1



A service segment starting and uniquely identifying a message. The message type code for the UN Invoice Message is "INVOIC".

Table 2. UNH - Message Header

BGM - Beginning of message

A segment by which the sender must uniquely identify the invoice by means of its type and number and when necessary its function.

Table 3. BGM - Beginning of message

Segment Data Elem

M/C Format Decsciption Code Practice IBM SG /

Usage

IBM Format

UNH M1 MESSAGE HEADER

Header Area

M1

0062 M an..14 MESSAGE REFERENCE NUMBER

message number in transmission

M an..14

(S009) M MESSAGE IDENTIFIER

M

0065 M an..6 Message type identifier

INVOIC M an..6

0052 M an..3 Message type version number

M an.3

2 message version 0054 M an..3 Message

type release number

M an.3

921 directory 92.1 0051 M an..2 Controlling

agency UN M an..2

0057 C an..6 Association assigned code

EMEA O an..6

Segment Data Elem


Usage

IBM Format

BGM M1 BEGINNING OF MESSAGE

M1

1001 C n..3 Document name, coded

R n..3

380 Invoice 381 Credit note 383 Debit note 386 Pre-paid invoice 389 not used 325 Proforma invoice



DTM - Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the invoice date. Examples of the use of this DTM segment is: "shipped on date" or "delivery date"

Table 4. DTM - Date/time/period age

FTX - Free text

325 Proforma invoice 1131 C an..3 Code list qualifier N 3055 C an..3 Code list

responsible agency,coded

N

1000 C an..35 Document/message name

O an..35

1004 C an..35 DOCUMENT NUMBER

Invoice or credit note number

R an..35

1225 C an..3 MESSAGE FUNCTION, CODED

O an..3

4343 C an..3 RESPONSE TYPE,coded

N

Segment Data Elem


Usage

IBM Format

DTM M35 DATE / TIME

M

C507 M DATE / TIME / PERIOD

M

2005 M an..3 Date / time / period qualifier

M an..3

137 Document / message date 131 Tax point date

2380 C an..35 Date / time / period

Date R an..35

2379 C an..3 Date / time / period format qualifier

O an..3

101 YYMMDD 102 CCYYMMDD



A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually

Table 5. FTX - Free text

Segment Group 1: RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export licence number, despatch advice number.

RFF - Reference

A segment identifying the reference by its number and where appropriate a line number within a document.

Segment Data Elem


Usage

IBM Format

FTX C10 FREE TEXT O10 4451 M an..3 TEXT SUBJECT M an..3

PMT Payment information DEL Delivery information DUT Duty declaration PUR Purchasing information INV Invoice instructions

4453 C an..3 TEXT FUNCTION, CODED

3=read immediately 1=read later

N

(C107) C TEXT REFERENCE

N

4441 M an..3 Free text,coded N 1131 C an..3 Code list qualifier N 3055 C an..3 Code list


N

(C108) C TEXT LITERAL O 4440 M an..70 Free Text M an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 3453 C an..3 LANGUAGE,coded ISO 639-

1988 codes O an..3



Table 6. RFF - Reference


A segment specifying the date/time related to the reference.

Table 7. DTM - Date/time/period

Segment Data Elem


Usage

IBM Format

SG1/C10 SG1/R3RFF M1 REFERENCES M (C506) M REFERENCE M

1153 M an..3 Reference qualifier

M an..3

CT Contract number IV Invoice number (original) FV File version number ON Order number

1154 C an..35 Reference number

Number R an..35

1156 C an..6 Line number N 4000 C an..35 Reference

version number

N

Segment Data Elem


Usage

IBM Format

<SG1DTM C5 DATE /

TIME O1

C507 M DATE / TIME / PERIOD

M

2005 M an..3 Date / time / period qualifier

M an..3

36 Reference date 171 Reference date

2380 C an..35 Date / time / period

Date R an..35

2379 C an..3 Date / time / period format qualifier

. O an..3

101 .YYMMDD 102 CCYYMMDD



Segment Group 2: NAD-FII

A group of segments identifying the parties with associated information.

NAD - Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the invoice. Identification of the seller and buyer parties is mandatory for the invoice message.

Table 8. NAD - Name and addressSegment Data Elem


Usage

IBM Format

SG2/C20 SG2/R20NAD M NAME AND

ADDRESS M

3035 M an..3 PARTY QUALIFIER

M an..3

SE Seller BY Buyer PE Payee IV Invoicee DP Delivery party DL Factor

(C082) C PARTY IDENTIFICATION

R

3039 M an..17 Party Identification

Party ID M an..17

1131 C an..3 Code list identifier,coded

N

3055 C an..3 Code list responsible agency, coded

R an..3

92 code list of buyer (C058) C NAME AND

ADDRESS O

3124 M an..35 Name and address line

M an..35

3124 C an..35 Name and address line

O an..35


O an..35


O an..35


O an..35

(C080) C PARTY NAME O 3036 M an..35 Party name M an..35



FII - Financial institution information

A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties.

Table 9. FII - Financial institution information

3036 C an..35 Party name O an..35 3036 C an..35 Party name O an..35 3036 C an..35 Party name O an..35 3036 C an..35 Party name O an..35 3045 C an..3 Party name

format,coded O an..3

(C059) C STREET O 3042 M an..35 Street and

number/P.O.Box M an..35

3042 C an..35 Street and number/P.O.Box

O an..35

3042 C an..35 Street and number/P.O.Box

O an..35

3164 C an..35 CITY NAME O an..35 3229 C an..9 COUNTRY SUB-

ENTITY ID O an..9

3251 C an..9 POSTCODE ID O an..9 3207 C an..3 COUNTRY,

coded O an..3

Segment Data Elem


Usage

IBM Format

<SG2 <SG2FII C5 FINANCIAL

INSTITUTION INFORMATION

O5

3055 M an..3 PARTY QUALIFIER

M an..3

BK Financial institution C078 C ACCOUNT

IDENTIFICATION R

3194 C an..17 Account holder number

R an..17

3192 C an..35 Account holder name

N

3192 C an..35 Account holder name

N

6345 C an..3 Currency coded N C088 C INSTITUTION

IDENTIFICATION R

3433 C an..11 Institution name identification

R an..11



Segment Group 3: RFF

A group of segments for giving references only relevant to the specified party rather than the whole invoice.

RFF - Reference



1131 C an..3 Code list qualifier R an..3 25 Bank identification

3055 C an..3 Code list responsible agency, coded

R an..3

5 ISO 3434 C an..17 Institution branch

number O an..17

1131 C an..3 Code list qualifier N 3055 C an..3 Code list

responsible agency, coded

N

3432 C an..70 Institution name O an..70 3436 C an..70 Institution branch

place N

3207 C an..3 COUNTRY CODED

N

Segment Data Elem


Usage

IBM Format

SG3<SG2/C9999 SG3<SG2/O1RFF M1 REFERENCES M (C506) M REFERENCE M


M an..3

VA VAT Registration number VAT-number

ADE Account number FC Fiscal code XA Company/place

req.number ZZZ Mutually defined


R an..35

1156 C an..6 Line number N 4000 C an..35 Reference

version number

N



Segment Group 5: CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

CTA - Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

Table 11. CTA - Contact information

COM - Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

Table 12. COM - Communications contact

Segment Data Elem


Usage

IBM Format

SG5<2/C5 SG3<SG2/CTA M CONTACT

SEGMENT M

3139 C an..3 CONTACT FUNCTION, CODED

O an..3

PD Purchasing contact SR Sales representative IC Information contact

(C056) C DEPT OR EMPLOYEE DETAILS

O

3413 C an..17 Dept.or employee identification

O an..17

3412 C an..35 Department or employee

Name O an..35

Segment Data Elem


Usage

IBM Format

COM C5 COMMUNICATION CONTACT

O4

(C076) M COMMUNICATION CONTACT

M

3148 M an..25 Communication number

Number M an..25

3155 M an..3 Communication channel qualifier

M an..3

TE Telephone TL T l



Segment Group 7: CUX

A group of segments specifying the currencies and related dates/periods valid for the whole invoice. Currency data maybe omitted in national applications but will be required for international transactions.

CUX - Currencies

A segment identifying the currencies required in the invoice e.g. the invoice currency. A rate of exchange may be given to convert a reference currency into a target currency.

Table 13. CUX - Currencies

TL Telex EM Electronic mail FX elefax

Segment Data Elem


Usage

IBM Format

SG7/C5 G7/R1CUX M CURRENCIES M (C504) C CURRENCY

DETAILS R

6347 M an..3 Currency details qualifier

M an..3

2 Reference currency 6345 C an..3 Currency

Coded Use ISO 4217 alpha codes

R an..3

6343 C an..3 Currency Qualifier

R an..3

4 Invoicing currency 6348 C an..4 Currency rate

basis N

(C504) C CURRENCY DETAILS

O

6347 M an..3 Currency details qualifier

M an..3

3 Target currency 6345 C an..3 Currency

Coded Use ISO 4217 alpha codes

O an..3

6343 C an..3 Currency Qualifier

O an..3

4 Invoicing currency 6348 C 4 C t N



Segment Group 8: PAT-PCD-MOA

A group of segments specifying the terms of payment applicable for the whole invoice.

PAT - Payment terms basis

A segment identifying the payment terms and date/time basis.

Table 14. PAT - Payment terms basis

6348 C an..4 Currency rate basis

N

5402 C n..12 RATE OF EXCHANGE

O n..12

6341 C an..3 CURRENCY MARKET EXCHANGE

O an..3

Segment Data Elem


Usage

IBM Format

SG8/C10 SG8/O1PAT M PAYMENT

TERMS BASIS M

4279 M an..3 PAYMENT TERMS TYPE QUALIFIER

M an..3

1 Basic (C110) C PAYMENT

TERMS O

4277 M an..17 Terms of payment id

M an..17

18 Previously agreed up on 1131 C an..3 Code list

qualifier N

3055 C an..3 Code list responsible agency,coded

O an.3

4276 C an..35 Terms of payment

O an..35

4276 C an..35 Terms of payment

O an..35

(C112) C TERMS/TIME INFORMATION

O

2475 M an..3 Payment time reference, coded

M an..3

9 Date invoice received 2009 C an..3 Time relation,

coded O an..3



PCD - Percentage details

A segment specifying the discount, interest, penalty as well as instalment percentage.

Table 15. PCD - Percentage details

MOA - Monetary amount

A segment specifying amounts related to payment discount penalties or instalments.

Table 16. MOA - Monetary amount

1 Reference date 2151 C an..3 Type of period,

coded O an..3

D Days 2152 C n.3 Number of

periods Number of days

O n..3

Segment Data Elem

M/C Format Description Code Practice IBM SG /

Usage

IBM Format

(<SG8) (<SG8)PCD C1 PERCENTAGE

DETAILS O1

(C501) M PERCENTAGE DETAILS

M

5245 M an..3 Percentage qualifier

M an..3

12 Discount 15 Penalty

5482 C n..8 Percentage R n..8 5249 C an..3 Percentage

basis,coded N

1131 C an..3 Code list qualifier

N


N

Segment Data Elem


Usage

IBM Format

(<SG8) (<SG8)MOA C1 MONETARY

AMOUNT (<SG8)

O1 (C516) M MONETARY

AMOUNT M

5025 M an..3 Monetary amount type qualifier

M an..3



Segment Group 14: ALC

A group of segments specifying allowances and charges for the whole invoice. The allowance or charge specified within this Segment Group may either relate to the total invoice in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment Group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments.

ALC - Allowance or charge

A segment identifying the charge or allowance and, where necessary, its calculation sequence.

Table 17. ALC - Allowance or charge

yp q23 Charge amount 52 Discount amount

201 Penalty amount 204 Allowance amount

5004 C n..18 Monetary amount Total amount

R n..18

6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N

Segment Data Elem


Usage

IBM Format

SG14/C15 SG14/O15ALC M1 ALLOWANCES AND

CHARGES M

5463 M an..3 ALLOWANCE/CHARGE QUALIFIER

M an..3

C Charge A Allowance

(C552) C ALLOWANCE /CHARGE INFORMATION

N

1230 C an..35 Allowance or charge number

N

5189 C an..3 Charge/allowance description,coded

N

4471 C an..3 SETTLEMENT,CODED N 1227 C an..3 CALCULATION

SEQUENCE INDICATOR,CODED

N

(C214) C SPECIAL SERVICES IDENTIFICATION

O



Segment Group 17: PCD

A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tonnes to 10 tonnes.


A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.


Segment Group 18: MOA

A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified.


A segment identifying the monetary amount for the allowance or charge.


7161 M an..3 Special services coded M an..3 1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible

agency,coded O an..3

Segment Data Elem


Usage

IBM Format

SG17<SG14/C1 SG17<SG14/O1PCD M PERCENTAGE

DETAILS M


M


M an..3

1 Allowance 2 Charge


basis,coded O an..3

13 Invoice value 1131 C an..3 Code list

qualifier N


N



Segment Group 20: TAX-MOA

A group of segments specifying tax related information for the allowance or charge and, when necessary.

TAX - Duty/tax/fee details

A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge.

Table 20. TAX - Duty/tax/fee details

Segment Data Elem


Usage

IBM Format

SG18<SG14/C2 SG18<SG14/O2MOA M MONETARY

AMOUNT M

(C516) M MONETARY AMOUNT

M


M an..3

23 Charge amount 204 Allowance amount


R n..18


Segment Data Elem


Usage

IBM Format

SG20<SG14/C5 SG20<SG14/O5TAX M DUTY/TAX/FEE

FUNCTION DETAILS

M

5283 M an..3 DUTY/TAX/FEE FUNCTION QUALIFIER

M an..3

5 Customs duty 7 Tax

(C241) C DUTY/TAX/FEE TYPE

R

5153 C an..3 Duty/Tax/Fee type,coded

R an..3

GST Goods and services tax IMP Import tax VAT Value added tax BOL Stamp duty

1131 C 3 C d li lifi N




A segment specifying the amount for the allowance or charge.


1131 C an..3 Code list qualifier N 3055 C an..3 Code list responsible

agency,coded N

5152 C an..35 Duty/tax/fee type N (C533) C DUTY/TAX FEE

ACCOUNT DETAIL N

5289 an..6 Duty/tax/fee account identification

N


agency,coded N

5286 C an..15 DUTY/TAX FEE ASSESSMENT BASIS

N

(C243) C DUTY/TAX/FEE DETAILS

O

5279 C an..7 Duty/tax/fee rate identification

O an..7

1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible


5278 C an..17 Duty/tax/fee rate R an..17 5273 C an..12 Duty/tax/fee rate basis

identification O an..12



5305 C DUTY/TAX/FEE CATEGORY,CODED

O an..3

A Mixed tax rate E Exempt from tax L Lower rate O Outside scope of tax S Standard rate Z Zero rated goods

3446 C an..20 PARTY TAX IDENTIFICATION NUMBER

N



Detail Area

Segment Group 22: LIN-PIA-IMD-QTY-ALI-DTM-FTX

A group of segments providing details of the individual invoiced items. There must be at least one occurrence of segment Group 22 within an invoice, but not necessarily in a credit note or a debit note. This segment group may be repeated to give subline details.

LIN - Line item

A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service invoiced. Other product identification numbers, e.g. Buyer product number etc, can be specified within the following PIA segment.

Table 22. LIN - Line item

Segment Data Elem


Usage

IBM Format


AMOUNT O1


M


M an..3

161 Duty, tax or fee amount 5004 C n..18 Monetary amount Total

amount R n..18

6345 C an..3 Currency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N

Segment Data Elem


Usage

IBM Format

SG22/C200000 SG22/R200000LIN M LINE ITEM M

1082 C n..6 LINE ITEM NUMBER Sequential line number

R n..6

1229 C an..3 ACTION REQUEST CODED

N

(C212) C ITEM NUMBER IDENTIFICATION

O

7140 C an..35 Item number Item number

R an..35

7143 C an..3 Item number type, coded R an..3 IN Buyer's item number



PIA - Additional product id

A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification.

Table 23. PIA - Additional product id

IN Buyer s item number EN EAN item number SA Supplier's item number

1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp agency,

coded N

5495 C an..3 SUB-LINE INDICATOR,CODED

O an..3

1 1222 C n..2 CONFIGURATION LEVEL Indicates

sub-line level (1,2, 3...)

O n..2

7083 C an.3 CONFIGURATION,CODED N

Segment Data Elem


Usage

IBM Format

(<SG22) (<SG22)PIA C25 ADDITIONAL

PRODUCT ID O25

4347 M an1 PRODUCT ID FUNCTION , CODE

M an1

1 Additional identification (C212) M ITEM NUMBER

IDENTIFICATION M

7140 C an..35 Item number 0 R an..35 7143 C an..3 Item number type,

coded R an..3

EC Engineering change level

IN Buyer's item NB Batch number PD Product variant SA Supplier's article number RN Release number

1131 C an..3 Code list qualifier N 3055 C an..3 Code list resp

agency, coded N


O

7140 C an 35 Item number 0 R an 35



IMD - Item description

A segment for describing the product or service being invoiced as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number.

Table 24. IMD - Item description


coded See above for code usage

R an..3


agency, coded N


O



R an..3


agency, coded N


O


coded See above for code usages

R an..3


agency, coded N

(C212) M ITEM NUMBER IDENTIFICATION

O



R an..3


agency, coded N



QTY - Quantity

A segment identifying the product quantities e.g. invoiced quantity.

Table 25. QTY - Quantity

Segment Data Elem


Usage

IBM Format

(<SG22) (<SG22)IMD 0 C10 ITEM

DESCRIPTION O1

7077 C an..3 ITEM DESCRIPTION TYPE,CODED

O an..3

F Free format C Code (from agency list)

7081 C an..3 ITEM CHARACTERISTIC, CODE

N

(C273) C ITEM DESCRIPTION

7009 C an..7 Item description identification

O an..7


agency,coded N

7008 C an..35 Item description O an..35 7008 C an..35 Item description O an..35 7383 C an..3 SURFACE/LAYER

INDICATOR,CODED N

Segment Data Elem


Usage

IBM Format

(<SG22) (<SG22)QTY C10 QUANTITY R4 (C186) M QUANTITY

DETAILS M

6063 M an..3 Quantity Qualifier

M

17 Quantity on hand 21 Ordered quantity 46 Pieces delivered 47 Invoiced quantity

6060 M n..15 Quantity M n..15 6411 C an..3 Measure

Unit Specifier

Use UN/ECE recommendation No.20 for code usage

R an..3



ALI - Additional information

A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors

Table 26. ALI - Additional information


A segment specifying date/time/period details relating to the line item only.


Segment Data Elem


Usage

IBM Format

(<SG22) (<SG22)ALI C5 ADDITIONAL

INFORMATION O1

3239 C an..3 COUNTRY OF ORIGIN,CODED

Use ISO3166 two alpha country codes

R an..3

9213 C an..3 TYPE OF DUTY REGIME,CODED

O an..3

1 Origin subject to EU preference

2 Origin subject to other preference agreement

4183 C an..3 SPECIAL CONDITIONS,CODED

O an..3


O an..3


O an..3


O an..3


O an..3

Segment Data Elem


Usage

IBM Format

(<SG22) (<SG22)DTM C35 DATE/TIME/PERIOD R35

(C507) M DATE / TIME / PERIOD

2005 M an..3 Date/Time qualifier M an..3 11 Despatch date



FTX - Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually

Table 28. FTX - Free text

194 Start date of period 206 End date of period

2380 C an..35 Date / Time / Period Date R an..35 2379 C an..3 Date / Time / Period

format qualifier O an..3


Segment Data Elem


Usage

IBM Format

(<SG22) FTX C10 FREE TEXT O 10

4451 M an..3 TEXT SUBJECT M an..3 PMT Payment information DEL Delivery information DUT Duty declaration PUR Purchasing information INV Invoice instruction

4453 C an..3 TEXT FUNCTION, CODED

3=read immediately 1=read later

N

(C107) C TEXT REFERENCE

N

4441 M an..3 Free text,coded N 1131 C an..3 Code list qualifier N 3055 C an..3 Code list


N

(C108) C TEXT LITERAL O

4440 M an..70 Free Text M an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 4440 C an..70 Free Text O an..70 3453 C an..3 LANGUAGE,coded ISO 639-

1988 O an..3




A group of segments specifying any monetary amounts relating to the products and when necessary a currency.


A segment specifying any monetary amounts relating to the product, e.g. item amount, insurance value, customs value.


Segment Group 25: PRI

A group of segments identifying the relevant pricing information for the goods or services invoiced.

PRI - Price details

A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Price'. Indication of "net price" or "gross price" can be given in 5387 "Price type qualifier".

Table 30. PRI - Price details

Segment Data Elem


Usage

IBM Format

SG23<SG22/C5 <SG22/O1MOA M MONETARY

AMOUNT M


M


M an..3

203 Line item amount (Net) 6345 C an..3 Currrency,coded N 6343 C an..3 Currency,qualifier N 4405 C an..3 Status, coded N

Segment Data Elem


Usage

IBM Format

SG25<SG22/C25 SG25<SG22/R2PRI M PRICE

DETAILS M

(C509) C PRICE INFORMATION

R

5125 M an..3 Price qualifier M an..3 AAA Calculation gross (incl.

allowances and charges) AAB Calculation net(excl.

ll d h



Segment Group 26: RFF-DTM

A group giving references and where necessary, their dates, relating to the line item.

RFF - Reference



allowances and charges CAL Price used for calculation

5118 C n..15 Price Price R n..15 5375 C an..3 Price type,

coded R an..3

CT Contract price CA Catalogue price QT Quoted price

5387 C an..3 Price type qualifier

O an..3

5284 C n..9 Unit Price/Rate Basis

O n..9

6411 C an..3 Measure Unit Specifier

O an.3

5213 C an..3 SUB LINE PRICE CHANGE, CODED

N

Segment Data Elem


Usage

IBM Format

SG26<SG22/C10 SG26<SG22/R10RFF M REFERENCE M (C506) M REFERENCE M


M an..3

ON Buyer order number LI Buyers line item number OI Invoice (if credit note) VN Vendor order number CR Customer reference

number PL Price list number

AAK Despatch advice number AAU Despatch note number AAB Proforma invoice number ADE Account number




A segment specifying the date/time related to the reference.



A group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates.


A segment specifying a tax type, category and rate, or exemption, relating to the line item.


AED Commodity code SN Serial number


R an..35

1156 C an..6 Line number O an..6 4000 C an.35 Reference

version number

N

Segment Data Elem


Usage

IBM Format

(<SG26) (<SG26)DTM C5 DATE/TIME/PERIOD O1 (C507) M DATE / TIME /

PERIOD 2005 M an..3 Date/Time qualifier M an..3

0 Reference date 2380 C an..35 Date / Time / Period Date R an..35 2379 C an..3 Date / Time / Period

format qualifier O an..3


Segment Data Elem


Usage

IBM Format

SG30/C5 SG30/O5TAX M DUTY/TAX/FEE

FUNCTION DETAILS

M


M an..3





R


R an..3



agency,coded N


ACCOUNT DETAIL N


N


agency,coded N


N


O


O an..7



5278 C an..17 Duty/tax/fee rate R an..17 5273 C an..12 Duty/tax/fee rate

basis identification O an..12



5305 C an..3 DUTY/TAX/FEE CATEGORY,CODED

O an..3



N




A segment specifying the amount for the identified tax/fee.


Segment Group 35: ALC

A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section.

ALC - Allowance or charge

A segment identifying the charge or allowance and, where necessary its calculation sequence.

Table 35. ALC - Allowance or charge

Segment Data Elem


Usage

IBM Format


AMOUNT O1


M


M an..3

161 Duty,tax or fee amount 5004 C n..18 Monetary amount Total

amount R n..18


Segment Data Elem


Usage

IBM Format

SG35/C15 SG35/O15ALC M1 ALLOWANCES AND

CHARGES M

5463 M an..3 ALLOWANCE/CHARGE QUALIFIER

M an..3

C Charge A Allowance

(C552) C ALLOWANCE /CHARGE INFORMATION

N

1230 C an..35 Allowance or charge number

N

5189 C an..3 Charge/allowance description,coded

N



Segment Group 37: PCD

A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tonnes to 10 tonnes.


A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge.



A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be

4471 C an..3 SETTLEMENT,CODED N 1227 C an..3 CALCULATION

SEQUENCE INDICATOR,CODED

N

(C214) C SPECIAL SERVICES IDENTIFICATION

O

7161 M an..3 Special services coded M an..3 1131 C an..3 Code list qualifier O an..3 3055 C an..3 Code list responsible


Segment Data Elem


Usage

IBM Format

SG37<SG35/C1 SG37<SG35/O1PCD M PERCENTAGE

DETAILS M


M


M an..3

1 Allowance 2 Charge


basis,coded O an..3

13 Invoice value 1131 C an..3 Code list

qualifier N


N



specified.


A segment identifying the monetary amount for the allowance or charge.



A group of segments specifying tax related information for the allowance or charge and, when necessary.


A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge.


Segment Data Elem


Usage

IBM Format

SG38<SG35/C2 SG38<SG35/O2MOA M MONETARY

AMOUNT M


M


M an..3

23 Charge amount 204 Allowance amount


R n..18


Segment Data Elem


Usage

IBM Format

SG40<SG35/C5 SG40<SG35/O5TAX M DUTY/TAX/FEE

FUNCTION DETAILS

M


M an..3



R

5153 C 3 D t /T /F R 3




A segment specifying the amount for the allowance or charge.


R an..3



agency,coded N


ACCOUNT DETAIL N


N


agency,coded N


N


O


O an..7







5305 C DUTY/TAX/FEE CATEGORY,CODED

O an..3



N




Summary Area

UNS - Section control

A service segment placed at the start of the summary section to avoid segment collision.

Table 40. UNS - Section control


A group of segments giving total amounts for the whole invoice and - if relevant - detailing amounts pre-paid with relevant references and dates-


A segment giving the total amounts for the whole invoice message such as message monetary amount, message line item total amount, amount subject to payment discount, amount subject to tax, alternative currency total amount, total additional amount, sub-total amounts prepaid, total amount prepaid.

Segment Data Elem


Usage

IBM Format


AMOUNT O1


M


M an..3

161 Duty, tax or fee amount 5004 C n..18 Monetary amount Total

amount R n..18


Segment Data Elem


Usage

IBM Format

UNS M1 SECTION CONTROL

Summary Area

M1

0081 M a1 SECTION IDENTIFICATION

M a1

S Summary section





A group of segments specifying taxes totals for the invoice.


A segment specifying the tax type to be summarized.


Segment Data Elem


Usage

IBM Format

SG45/M100 SG45/M5MOA M MONETARY

AMOUNT M


M


M an..3

9 Amount due /amount payable

77 Invoice amount (125+176)

79 Total line items amount 125 Taxable amount

(79+131) 131 Total

charges/allowances (SG35)

176 Message total duty/tax/fee amount


R n..18


Segment Data Elem


Usage

IBM Format

SG47/C10 SG47/O10TAX M DUTY/TAX/FEE

FUNCTION QUALIFIER

M


M an..3





R


R an..3

GST Goods and services tax VAT Value added tax IMP Import tax BOL Stamp duty


agency,coded N


ACCOUNT DETAIL N


N


agency,coded N


N


O


O an..7







5305 C an..3 DUTY/TAX/FEE CATEGORY,CODED

O an..3



N




A segment specifying the summary amount for the tax specified.


UNT - Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.

Table 44. UNT - Message trailer

Segment Data Elem


Usage

IBM Format

<SG47/C2 <SG47/O2MOA M MONETARY

AMOUNT M


M


M an..3

79 Total line item amount 125 Taxable amount 161 Duty,tax or fee amount 176 Message total

duty/tax/fee amount 5004 C n..18 Monetary amount Total

amount R n..18


Segment Data Elem


Usage

IBM Format

UNT M MESSAGE TRAILER

M

0 M n..6 NUMBER OF SEGMENTS IN MESSAGE

Number of segments incl. UNH,UNT

M n..6

0 M an..14 MESSAGE REFERENCE NUMBER

Same ref.no as in DE 0062 in the UNH

M an..14



Example of the EDIFACT message;

UNB+UNOA:1+SENDERID+RECEIVERID+960209:1422+56++INVOIC' UNH+13+INVOIC:1:921:UN:EMEA' BGM+380:::DOCNAME+DOCUMENTNUMBER+9' DTM+137:19960208:102' FTX+DEL+++AS AGREED ON TELEPHONE WITH YOUR MR BROWN' RFF+IV:REFNO1234' NAD+SE+SELLER555:92+INTERNATIONAL PENCILS:55 HIGH ST:GLASGOW' FII+BK+5554-4440 8765+EUROBANK' RFF+VA:UK-5454545454' CTA+SR+:MR MCINTYRE' [email protected]:EM' NAD+BY+BUYER777:92+IBM SWEDEN:164 92 STOCKHOLM' CTA+PD+:MR ANDERSSON' CTA+IC+:MRS JOHANSSON' CUX+2:USD:4' PAT+1+6' ALC+C++++FC' PCD+2:1.5:13' MOA+23:15.45' TAX+7+VAT+++:::12+S' LIN+1++ITEM98765:SA' PIA+1+VARIANT45B:PD+4.3:RN+ITEMNO9898989:IN' IMD+F++:::4 COLOUR EXECUTIVE PEN' QTY+17:50:PCE' MOA+203:925' PRI+AAB:18.5:CT::1:PCE' RFF+IV:REFNO1234:1' DTM+171:19960108:102' TAX+7+VAT+++:::12+S' LIN+2++ITEMNO87654:SA' PIA+1+ITEMNOBCDEFGH:IN' IMD+F++:::JUMBO PENCIL FOR CHILDREN' QTY+17:200:PCE' MOA+203:105' PRI+AAB:5.25:CT::10:PCE' RFF+IV:REFNO5678:1' DTM+171:19960107:102' TAX+7+VAT+++:::12+S' UNS+S' MOA+77:1170.9' MOA+79:1030' MOA+125:1045.45' MOA+131:15.45' MOA+176:125.45' UNT+44+13' UNZ+1+56'

EDIFACT Message Subset Index

This table contains a current list of available IBM EDIFACT Message Subsets and their respective revision dates. You may order the latest from your IBM contact or through the telephone number listed on the cover of this document.

Message ID

Message Name Last Revision

Date

EDIFACT Level

APERAK Application error and acknowledgement message

09 Feb 1998

96B

INVOIC Invoice Message 09 Feb 1998

92.1

ORDCHG Purchase Order Change Request Message

09 Feb 1998

92.1

ORDERS Purchase Order Message 09 Feb 1998

92.1

ORDRSP Purchase Order Response Message 09 Feb 1998

92.1

Last updated 06/11/01

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