Welcome

Enrollment Management Curriculum

◦ Hours By Arrangement (HBA)◦ Course Outlines of Record◦ Non-Credit Certificates◦ State Academic Senate Summer Curriculum

Institute Lottery Monies Graduation Ceremony Other

Some of today’s Topics:

Enrollment Management

Yes…◦ Please ask questions….

Yes…◦ I know that it’s a LOT of information…

Why…◦ Because we all want to be making informed

decisions…

Some up front thoughts…

Isn’t Enrollment Management just another name for “cutting” classes?

I just develop a schedule of classes and find instructors…Why do I need to understand Enrollment Management?

What is Enrollment Management?

I don’t care about Enrollment Management…that’s a “management thing” and I really don’t need to know this…do I?

Enrollment Management

Traditional up-and-down trend (wave)

California’s Funding Model “Feast” or “Famine

In tough economic times, the state will either reduce the college’s workload or reduce the amount of money per student provided.

Traditionally, community college students increase during this time because there are no jobs and students return for retraining or to improve skills.

Many colleges turn away students during this time because their budgets are reduced and they are not provided enough money to serve these additional students.

“Famine”

In good economic times, the state will increase the college’s workload and provide money for growth.

Traditionally, community college students decrease during this time because the economy improves and there are new job opportunities.

Many colleges “chase” students during this time because the state provides “full funding” and money for “growth”.

“Feast”

This is crazy…

How do we make this work?

Knowledge◦ Understand CA budget◦ Understand CCSF schedule◦ Understanding changes from the State Chancellor’s

Office which impact FTES (e.g. repeatability, HBA, registration priorities)

◦ Understand “core” needs and priorities of area

Flexibility◦ Ability to shift with student demand◦ Ability to add and reduce to best meet student

needs◦ Shifting of FTEF between semesters to meet

student demand

Making it work…

Creating pathways across the city so that individuals, regardless of location, can access education…

◦ Research data◦ Center designation◦ Community communication

“Plus one” Pathways Cultural context “High Impact “hooks”

And by…

Let’s talk about some definitions…

Weekly Census – Class meets weekly the whole semester (equal number of hours each week) and we get credit for students attending at Census date.

Daily Census -Class meets equal number of hours each day for at least five days and we get credit for students attending at Census date.

Positive Attendance – Class meeting irregular hours or having less than 5 class meetings. We get credit for hours that students actually attend. All noncredit classes.

Definitions

FTES – Full-Time Equivalent Student◦ 1 student -15 hours/ 2 semesters◦ Short formula – (cap x hour/week)/30

[Maximum FTES] $4642/Credit FTES $3232/ Non-credit Enhanced FTES $2744/ Non-credit Regular

FTEF – Full-Time Equivalent Faculty (LOAD)

Productivity – FTES/FTEF◦ State “watermarks” ◦ 17.5 CR (525 WSCH) ◦ 25 NC◦ Each .1 reduction in productivity = $314,100 cost

Definitions…

FTES Goal/Target – The FTES number for a college which the state will fund in a given year.◦ 100 Credit FTES below = $460,000◦ 100 Non-Credit FTES below = $320,000

FTES Goal “Growth” – The additional amount of FTES above the “target” which the state will fund (usually in a “feast” period).

Definitions…

Stability – “Guaranteed” funding for 2 years (based on achieving prior goal). By end of 2 year period, college must achieve original FTES goal or lose funding.

Borrowing/ Summer Sessions – Census/End date◦ Can “swing” FTES into either academic year

Budget Definitions…

$$$

Schedule (FTEF)

(FTES)

$$$

Course Load Hours per week

Approx. Cost

Class Max

FTESMax

MaxProduct(FTES/FTEF)

Hum12

0.20 3 $6000 31 3.1 15.5

Bio 9

0.37 6 $11,100 36 7.2 19.5

Psyc 1

0.20 3 $6000 45 4.5 22.5

Course Load Hours per week

Approx. Cost

Class Min

FTES Productivi

ty(FTES/FTEF)

Hum12

0.20 3 $6000 20 2.0 10.0

Bio 9

0.37 6 $11,100 20 4.0 10.8

Psyc 1

0.20 3 $6000 20 2.0 10.0

What about Non-Credit?

Divide total hours of actual attendance by 525

FTES = PAH/525

Noncredit FTES

This is where we look at those spreadsheets that

put you to sleep…

This means the responsibility to “add”, “shift”, and “eliminate” for the best interest of all City College students…it is bigger than our individual areas…

“Roll It Forward”…◦ Summer Fall Spring

Strategies…

This is hard to do…

Isn’t Enrollment Management just another name for “cutting” classes?

I just develop a schedule of classes and find instructors…Why do I need to understand Enrollment Management?

What is Enrollment Management?

I don’t care about Enrollment Management…that’s a “management thing” and I really don’t need to know this…do I?

Enrollment Management

Hours By Arrangement (HBA)o Audit Resultso State Chancellor’s Office

Course Outlines of Recordo Fall 2014 Deadline (Pre-2000 COR that are “in process”)

– Done with TR and Submitted to CC by February 12 for

February 26(?) meetingo Spring 2015 Deadline (Pre-2008) for inclusion in Spring

Scheduleo Done with TR in the SPRING semestero “Live Dangerously” -Done with TR and Submitted to CC by

August for September meeting

Curriculum

Non-Credit Certificates – New Designationso P = Passo SP= Satisfactory Progresso NP = No Pass/Not Enough Work Completed/Insufficient

Assessmento W =Has Attendance Hours and Stopped Attendingo NS = No Show/Never Attendedo CH = Cancelled Hours/Class Cancelled

State Academic Senate Summer Curriculum Institute

Best Practices Up-Coming Issues from State Chancellor’s Office

More Curriculum…

Lottery Monies

Graduation Ceremony

Other

Other…