* Dufferin-Peel Catholic District School Board 22, 2016.pdfRegular Board Meeting Tuesday, November...

Regular Board Meeting Tuesday, November 22, 2016 - 7:00 P.M. Board Room, Catholic Education Centre The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community. AGENDA

A Routine Matters

1. Call to Order and Attendance 2. Acknowledgement of First Nations Sacred Territory 3. Opening Prayer 4. Declaration of Interest 5. Approval of the Agenda

i. Approval of Consent of Calendar Items 6. Approval of Minutes, Regular Board Meeting October 25, 2016

i. Business Arising from the Minutes

B Awards and Presentation 1. The Epidemic of Childhood Obesity and how the Mississauga Marathon can work with

Dufferin-Peel Catholic District School Board—E. Kerr C Pastor’s Remarks Monsignor Joseph Shiels-Jean Vanier D Delegations 1. T. DaPonte—St. Gertrude Closure 2. O. Opszanski—St. Gertrude School 3. P. Stadnik—Closure of St. Gertrude School 4. G. Wang—Impacts of School Closure East Credit 5. P. DiMartino—Decision to close St. Gertrude School E Updates/Information/Reports From Trustees, For Receipt

i) Regular Reports ii) Good News Items iii) Chair’s Year End Verbal Report to the Board

F Information/Reports From Committees For Receipt

1. Minutes of the Special Education Advisory Committee Meeting, October 12, 2016 —S. Hobin

G Information/Reports From Administration For Receipt Nil

Agenda – Regular Board Meeting – November 22, 2016

H Trustee, Committee, Administration Reports Requiring Action 1. Minutes of the Administration and Finance Committee Meeting, November 1, 2016 —A. Abbruscato 2. Minutes of the Faith and Program Committee Meeting, November 8, 2016—E. O’Toole 3. Minutes of the Audit Committee Meeting, November 15, 2016—S. Hobin 4. Minutes of the Board By-Law/Policies Review Committee Meeting, November 15, 2016

—E. O’Toole 5. Additional Nominations for Membership on the Special Education Advisory Committee:

November 2016 to December 2016—T. Cruz I Notice of Motion J Additional Business K Questions Asked of, and by, Board Members L Declared Interest Items M In Camera Session See In Camera Agenda N Rise and Report O Future Meetings

P Adjournment

Organizational Board December 6, 2016 December 13, 2016

January 24, 2017 February 28, 2017 March 28 , 2017

April 25, 2017 May 23, 2017 June 20, 2017

Agenda – Regular Board Meeting – November 22, 2016

OPENING PRAYER

O ALMIGHTY GOD

OUR FATHER IN HEAVEN

FROM WHOM ALL GOODNESS AND TRUTH ON

EARTH HAVE COME FORTH

GRANT TO US –

THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING

THE VISION TO RECOGNIZE

AND THE VIGOR TO ESPOUSE

SOUND PRINCIPLES OF EDUCATIONAL THEORY

AND PRACTICE IN A SPIRIT OF BALANCED

JUDGEMENT

AND WITH PROPER PERSPECTIVE

GIVE US ALSO THE COURAGE

TO TURN AT ALL TIMES

ONTO THE PATH OF HIGHER GOODNESS

IN OUR DELIBERATIONS

ADMINISTRATIVE DECISIONS

AND COURSES OF ACTION

Remembering our Deceased

November 2016

Let us remember the students, staff, and family members of staff who have recently passed away, and keep them in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May they rest in peace. Amen Students

► Kobe Taylor, Grade 6 student, Christ the King Catholic School. Family Members of Trustees

► Patrocinio del Rosario, mother-in-law of Luz del Rosario, Trustee, Mississauga Wards 6 & 11.

Staff/Former Staff ► Elizabeth Everitt, teacher, Our Lady of Mount Carmel Secondary School. ► Janice Louise Stokes, teacher, Guardian Angels Catholic School.

Family Members of Staff ► Donata Restaino - mother-in-law of Rose Aiello-Restaino, teacher, St. Basil School. ► Domenico Baldesarra, father of Joseph Baldesarra, retired Vice-Principal, Robert F. Hall Catholic

Secondary School; grandfather of Jennifer Gouveia, teacher, St. Michael Catholic Secondary School. ► Francesco Nicastro, father of Donna Soehner, Child and Youth Worker, St. Martin Secondary School. ► Maria Siwiec, mother of Innocenta Michalska, retired Educational Resource Worker, Father Michael

Goetz Secondary School; grandmother of Renata Michalska, teacher, Archbishop Romero Catholic Secondary School.

► Bennie Landry, father of Lillian Landry, Head Secretary, Loyola Catholic Secondary School. ► Elizabeth Brooks, sister of Michael Brooks, teacher, St. Augustine Secondary School. ► Ernest Nemeth, father of Cathy Weltman, teacher, Venerable Michael J. McGivney Catholic School. ► Felice Aiello, father of Saveria Tarallo, retired teacher, Ascension of Our Lord Secondary School, and

grandfather of Marla Tarallo and Tonia Tarallo, Long Term Occasional teachers, St. Thomas Aquinas Secondary School.

► Andrijko (Andrew) Solovka, son of Oksana Solovka, teacher, St. Sofia Catholic School. ► Antony Richard Kirby, father of Glenn Signori, former employee of the Dufferin-Peel Catholic District

School Board. ► Zeffira Casimiri, mother of Margaret Casimiri, teacher, St. Josephine Bakhita Catholic School. ► Irma Mondano, mother of Frank Mondano, teacher, St. Albert of Jerusalem School; mother-in-law of

Charlene Mondano, Special Placement Educational Resource Worker, St. Joseph Elementary School (Mississauga).

► Dario Defend, husband of Anna Defend, retired employee of the Dufferin-Peel Catholic District School Board; father of Alison Gawronski, teacher, Christ the King Catholic School.

Regular Board Meeting, November 22, 2016 Remembering our Deceased

► Teresa Myzyk, mother of Barbara Ruszkowski, Special Placement Educational Resource Worker, St. Marguerite d'Youville Secondary School.

► Vincenzo Severino, grandfather of Michael Goncalves, teacher, St. Martin Secondary School. ► Irene Poirier, sister-in-law of Diane Gibson, retired Head Secretary, St. David of Wales School; aunt of

Karen Andreatta, teacher, St. Anne School. ► Riccardo Carpino, father of Loredana Muia, teacher, St.Marcellinus Secondary School; father-in-law of

Frank Muia, teacher, Ascension of Our Lord Secondary School. ► Dominic Petruzzi, father-in-law of Jonathan Swit, teacher, Holy Name of Mary Catholic Secondary

School. ► Albina Baznik, mother of Renata Baznik, teacher, Father Michael Goetz Secondary School. ► Federico Martini, father of Teresa Pilon, teacher, St. Nicholas School. ► Genevieve Price, mother of John. E. Price, Carpenter, Maintenance Department, Keaton Centre;

grandmother of Jordan Abdilla, Long Term Occasional teacher, St. Michael Catholic Secondary School and of Heston Abdilla, Occasional teacher with the Dufferin-Peel Catholic District School Board.

► Luigi Rizzo, father of Robert Rizzo, teacher, St. Aloysius Gonzaga Secondary School. ► Eva Jorge, mother of Samantha Jorge, Designated Early Childhood Educator, St. Leonard School. ► Roza Slota, grandmother of Jennifer Slota, teacher, Archbishop Romero Catholic Secondary School. ► Giovanni Dairone, father of Viviana Dairone-Clifford, teacher, St. Thomas More School; father-in-law of

David Clifford, Principal, St. Raymond School. ► Pauline D'Agostino, grandmother of Tania Steinhofer, teacher, St. Marguerite d’Youville Secondary

School. ► Carmelina Curitti, mother of Lorena Curitti, teacher, St. Alfred School. ► Madeline Whillier, mother of Florence Deme, retired teacher; grandmother of Laura Deme, Vice

Principal, Notre Dame Catholic Secondary School and of Lisa Wilson, teacher, St. Raymond School. ► Sergio Coletta, father-in-law of Arcangela Didio-Coletta, Assistant Secretary, St. Albert of Jerusalem

School. ► Govanna Caronzo, grandmother of Domenic Caronzo, teacher, Corpus Christi School. ► Tim Robertson, husband of Elizabeth (Beth) Robertson, retired teacher, St. Martin Secondary School. ► Julio Sebasta, father of Franca Sebasta, teacher, St. Rita School. ► John Stevenson, father-in-law of Cathy Stevenson, teacher, St. Rita Elementary School. ► Salvatore LaRizza, father of Giuseppe LaRizza, Head Custodian, St. Raymond School. ► Ross Sullivan Taylor, grandfather of Natalie Taylor, Long Term Occasional teacher, St. Dominic School. ► Francesco Mete, father-in-law of Maria Mete, teacher, St. David of Wales School. ► Giuseppe Marchese, grandfather of Andria Marchese, Educational Resource Worker, St. Brigid School. ► Manuel Cabral, grandfather of Melanie Correia, Short-Term Designated Early Childhood Educator,

St. Josephine Bakhita Catholic School. ► Myron Bodnarchuk, retired teacher, Dufferin Peel Catholic District School Board, most recently at St. St.

Paul Secondary School. ► Stella Kwiakowski, mother of Catherine Kwiakowski, retired Principal, Our Lady of Mount Carmel

Secondary School. ► Johannes Schade, brother of Isabelle Lyons, teacher, Our Lady of Mount Carmel Secondary School.

And also for those whose passing we have not mentioned, we know that God will not forget.

Regular Board Meeting, November 22, 2016 Remembering our Deceased

RECOMMENDATION TO THE BOARD

REPORT NUMBER A 6

MINUTES OF THE REGULAR BOARD MEETING OCTOBER 25, 2016

1. THAT THE MINUTES OF THE REGULAR BOARD MEETING, OCTOBER 25, 2016, BE APPROVED.

Agenda –Regular Board Meeting – November 22, 2016

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Minutes of the Regular Board Meeting Tuesday, October 25, 2016 - 7:00 p.m. Board Room, Catholic Education Centre

Chair: M. Pascucci Vice Chair: T. Thomas Trustees: A. Abbruscato D. D’Souza A. da Silva F. Di Cosola S. Hobin B. Iannicca E. O’Toole S. Xaviour Student Trustees: J. Alvi T. Glod Director of Education: M. Mazzorato Associate Director of Corporate Services, Chief Financial Officer and Treasurer: J. Hrajnik

Associate Director of Instructional Services: S. McWatters Superintendents: D. Amaral C. Blanchard J. Cherepacha T. Cruz D. Del Bianco R. Eberhardt D. Finegan-Downey S. Kendrick T. Lariviere L. Papaloni C. Pitoscia S. Steer L. Storey M. Vecchiarino Assistant Superintendents: E. Fischer T. Peel General Counsel: W. Lopez General Managers: B. Campbell T. Davis B. Hester R. Moriah Recorder: L. Mackereth Regrets: Trustee L. del Rosario A Routine Matters

1. Call to Order and Attendance Chair M. Pascucci called the meeting to order at 7:00 p.m. and advised that Trustee

T. Thomas would be retiring early to attend a religious event. 2. Opening Prayer Chair of the Board, M. Pascucci led the Opening Prayer.

3. Declaration of Interest The following trustees declared an interest in agenda items: A 5 Minutes of the Regular Board Meeting—September 27, 2016 Items L1, L2 F 2 Minutes of the Administration and Finance Committee Meeting

– October 4, 2016 Item L1

Minutes – Regular Board Meeting – October 25, 2016

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M 1 In-Camera – Minutes of In-Camera Session of Regular Board Meeting – September 27, 2016, Declared Items 1, 2

M 2 In-Camera - Minutes of the In-Camera Session of the Administration and Finance Committee Meeting – October 4, 2016, Declared Item 1

Trustee M. Pascucci—family member belongs to OECTA Trustee S. Hobin —family members belong to OECTA and OECTA OT Trustee A. Abbruscato—family members belong to OECTA and OECTA OT Trustee A. da Silva—related to the Trustee Code of Conduct Trustee B. Iannicca—family members belong to OECTA OT and CUPE 2026

Motion 364 (16-10-25) by F. Di Cosola Seconded by B. Iannicca THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L. CARRIED

4. Approval of the Agenda

Motion 365 (16-10-25) by B. Iannicca

Seconded by D. D’Souza

THAT THE AGENDA BE APPROVED. CARRIED 5. Approval of the Minutes of the Regular Board Meeting, September 27, 2016, excluding

item L1

Motion 366 (16-10-25) by S. Xaviour Seconded by S. Hobin

THAT THE MINUTES OF THE REGULAR BOARD MEETING, SEPTEMBER 27, 2016, EXCLUDING ITEM L1, BE APPROVED.

CARRIED i) Business Arising from the Minutes

Nil B Awards and Presentations

1. Resolution – Treaty Week

M. Mazzorato, Director of Education, provided information on the government’s passing of Treaties Recognition Week Act on May 30. Ontario is working with indigenous partners to enhance the curriculum in order to support mandatory learning about residential schools, the legacy of colonialism and the rights of treaty people. Resource packages have been sent to every school.

Motion 367 (16-10-25) by S. Hobin Seconded by E. O’Toole

THAT THE PROCLAMATION WITH RESPECT TO TREATY WEEK, BE RECEIVED. CARRIED


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Motion 368 (16-10-25) by S. Hobin Seconded by E. O’Toole

THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT THE FIRST WEEK OF NOVEMBER BE RECOGNIZED AND CELEBRATED AS TREATY WEEK IN DUFFERIN-PEEL SCHOOLS AND FACILITIES.

CARRIED UNANIMOUSLY 2. Presentation of the St. Hildegard of Bingen Stewardship and Sustainable Practices

Award to Paola Gaspari —M. Mazzorato

M. Mazzorato, Director of Education, introduced the award presented in recognition of stewardship and sustainable practices. L. Storey, Superintendent of Brampton East Caledon Dufferin Malton Family of Schools introduced P. Gaspari, parent volunteer, St. Bernadette School and presented the award that recognized her outstanding efforts to encourage students to be leaders in positive environmental change, for her leadership role with students and staff, for her understanding of climate change as well as the possibilities of living more sustainable and demonstrating her leadership with a focus on stewardship and sustainability. A. Fung Fook, Consultant, Religious Education and Faith Development provided a multi-media prayer to honour this award. Chair M. Pascucci congratulated P. Gaspari on behalf of Trustee L. del Rosario.

Motion 369 (16-10-25) by Seconded by

THAT THE PRESENTATION OF THE ST. HILDEGARD OF BINGEN STEWARDSHIP AND SUSTAINABLE PRACTICES AWARD TO PAOLA GASPARI, BE RECEIVED.

CARRIED C Pastor’s Remarks

Director of Education M. Mazzorato introduced Monsignor Joseph Shiels to provide

background information on a multi-media presentation featuring Dr. Andrew Simone. The presentation focused on the care of the poor and the many charitable works of Dr. Andrew Simone.

Motion 370 (16-10-25) by A. da Silva Seconded by B. Iannicca

THAT THE PASTOR’S REMARKS FROM MONSIGNOR JOSEPH SHIELS HIGHLIGHTING THE WORKS OF DR. ANDREW SIMONE, BE RECEIVED.

CARRIED UNAMINOUSLY


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D Delegations

1. P. DiMartino- St. Gertrude Closing P. DiMartino, parent, delegated the Board to address concerns and ask questions regarding the decision to close St. Gertrude School. Concerns focused on accommodation, safety and busing.

Motion 371 (16-10-25) by T. Thomas Seconded by B. Iannicca

THAT THE DELEGATION, P. DIMARTINO- ST. GERTRUDE CLOSING, BE RECEIVED.

CARRIED

2. T. Wah Kan – East Credit PAR- Impact of Decision T. Wah Kan, parent, delegated the Board to address the impact of the decision of the East Credit PAR. Concerns focused on the short and long term impact on the capacity of the receiving schools, future plans, and the number of families affected. Trustees asked questions of clarification. Trustee T. Thomas retired from the meeting at 7:44 p.m.

Motion 372 (16-10-25) by T. Thomas Seconded by A. da Silva

THAT THE DELEGATION, T. WAH KAN – EAST CREDIT PAR- IMPACT OF DECISION, BE RECEIVED.

CARRIED E Information/Reports from Trustees, for Receipt

i) Regular Reports ii) Good News Items Trustee S. Hobin shared:

• St. Francis of Assisi junior girls and junior boys volleyball teams both won at the Family tournament and I am happy to announce they also won the Board championship! And the Grade 8 boys won the board wide championships as well.

• Iona students continue to support the school they raised funds to build over the last 10 years. Each year the Iona Catholic Secondary School community hosts visitors from the Haitian town of Orange de Bainet where the school is located, and this year is no exception. On September 30, Monsignor Sauveur of Haiti visited Iona and spoke with our staff and students updating them on the many good things their fundraising efforts have provided for the school. This year he shared with everyone that the funds raised in the community and at St. Christopher Parish will be used to pay a number of teachers a living


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wage so that they can teach at the school full time rather than subsidizing their small teaching salary with jobs in the community to support themselves and their families. The funds raised will also go to providing much needed teaching materials for the students. The Iona community continues to live out the virtues of Empathy and Love as they aid their brothers and sisters in Haiti.

• Since the devastating earthquake in Haiti, St. Mark School, St. Luke School and a number of other Dufferin-Peel schools have worked in partnership with the Diocese of Jacmel, Bishop Launay and Monsignor Sauveur Content in helping to rebuild Le Bon Pasteur Elementary and Secondary School. This school located in Jacmel, supports 500 Haitian children in attaining an education. Through fundraising initiatives and collecting much needed items, such as school supplies and sports equipment, our Dufferin-Peel schools have helped Monsignor (who is also the principal of Le Bon Pasteur) provide the faculty, supplies and equipment required for students to engage in learning.

• St. Mark School and many other Dufferin-Peel schools have collected milk bags and are sending them to St. Mark where students are weaving the bags into sleeping mats for the people of Haiti. These are sent via a container to Haiti with a team of DP employees (along with Principal Masucci), to be given to the students and the families of Le Bon Pasteur under the direction of Monsignor Content (Principal of Le Bon Pasteur). Dufferin-Peel has much to be proud of when it comes to ongoing support of Haiti and its people. And just an update that these particular areas were not damaged as much as the western part of the Island.

Trustee S. Xaviour shared: • Fr. Francis McSpiritt Catholic School received a letter from Thomas Cardinal

Collins acknowledging their contribution of $3,089.32 to the 2016 ShareLife campaign and $10,825.22 cumulatively over the last five years.

• Georges Vanier Catholic School celebrated the commissioning of their Youth Ambassadors.

• Holy Spirit Catholic School participated in the Terry Fox Run and raised $570 for the Terry Fox Foundation. The Grade 6 class participated in the Health Communities Initiative of Peel.

• St. André Bessette Catholic School hosted a very successful Math Night. They expected about 40 people, ended up hosting over 500 attendees, about 150 families.

• St Anthony School was gifted a Buddy Bench by St. Anthony Parish Youth Group. The Buddy Bench is a place where students can sit if they don’t have a friend to play with. Other students who see them sitting on the bench can ask them to join in a game.

• On Friday, October 7th, 2016, Holy Name of Mary Catholic Secondary School hosted its annual Pumped in Pink Walk for the Cure in support of the Canadian Breast Cancer Foundation. Trustee S.Xavier brought greetings on behalf of the Board and Superintendent M. Vecchiarino brought greetings on behalf of Senior Administration to the hundreds of students and staff of Holy Name who dressed up in pink to show their support for this very important cause. Principal R. Borg and Vice Principal M. Locicero lead the Holy Name of Mary staff and students on what turned out to be an amazing day! Drivers waved and blew their horns in support of the hundreds of students and staff


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as they walked through the streets of the community, fulfilling the pledges that were made to support the research the foundation funds. An amazing $7300 was raised that day! This brings the total Holy Name of Mary contribution to the Canadian Breast Cancer Foundation to over $117,000! Thanks to all the staff that made this day possible. Special thanks to K. Senra and L. Orozco whose organizational skills made the day a huge success. Holy Name of Mary intends to continue the tradition, 10 years strong and growing!

• St. Thomas Aquinas Secondary School continues to be a busy and thriving

school. 200 of the Grade 9 female students participated in the Girls Night In

on October 5th. Various stations were facilitated by Grade 12 Leadership students and 10 staff members including yoga, bracelet making, cosmetology, auto, and Zonta (which is a women’s group that focuses on gender issues in both Canada and developing nations). Grade 9 parents attended a presentation led by one of our CYW’s

and Social Workers on “Understanding a Girl’s World in the 21st Century”. This presentation focused on the reality of social bullying amongst girls and provided strategies and resources for parents. Students and staff participated in the annual Terry Fox Run on

October 7th and raised $14,011.96 for cancer research. St. Thomas Aquinas Secondary School honored many students for

their efforts and student achievements at the Academic Awards Ceremony held on October 19th.

Trustee A. Abbruscato shared:

• St. Francis Xavier tennis team has won the ROPSSAA Championship. Congratulations.

Trustee E. O’Toole shared: • At the St. Rose of Lima School Council meeting, Trustee S. Hobin spoke

about the Catholic Board Improvement Learning Cycle. • St. Elizabeth Seton, Our Lady of Mercy and Divine Mercy Schools hosted Open

Houses. • St. Simon Stock School unveiled the new outdoor learning space and

celebrated with a ribbon cutting ceremony. • Trustee E. O’Toole joined the staff and students of St. Bernard of Clairvaux

Catholic School and participated in the Terry Fox walk. • St. Sebastian School celebrated a school opening mass. • Our Lady of Mount Carmel Secondary School hosted their Academic Awards.

Trustee A. da Silva shared:

Our Lady of Peace School: • Our Lady of Peace School hosted their Open House & Fall Book Fair on

September 22, 2016. Staff, parents and students enjoyed a tasty cold treat from the Twistee Ice Cream truck. Parents were invited to a Homework Help


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workshop, visited classrooms and supported the book fair. Money raised will supplement the library collection. On Tuesday, September 27, many parents joined staff and students for the opening mass with Fr. Jan Kolodynski from St. Jerome Parish.

Pauline Vanier Catholic School: • Pauline Vanier Catholic School Council (CSC) gave $1000.00 to the new

St. Alphonsa Catholic School Council at their meeting on September 26, 2016. The Pauline Vanier CSC has had 3 key CSC members move to St. Alphonsa School and 170 students of our students who currently attend St. Alphonsa. The council realized the difficulty to raise funds quickly and wanted the council to have accessible funds to host events and/or to be able to contribute to the school in a way they see fit.

• At St. Augustine's recent Academic Awards Ceremony, there were four students from Pauline Vanier in the top twelve students in Grade Nine. (This year's Grade Tens)

St. Brigid School: • Junior Boys Volleyball Team placed second in the Board Tournament • 7 individual runners advanced to the Board Cross Country competition. • The school raised about $700 for Terry Fox and donated about 500 food items

to the Knights Table for Thanksgiving. St. Joseph School Brampton:

• The Kindergarten and Grade 1 students were visited by four firefighters and a fire truck. They learned about all the equipment and even had a chance to climb into the fire truck.

• The School Council is in the midst of organizing our Halloween Dance-a-thon, which is our School Council’s major fundraiser. They purchased prizes for the students – names will be drawn on Halloween, based on amount raised per student. MacMillians order forms were sent home two weeks ago and Christmas Wreath forms are being sent home this week.

• The Student Council is running a pumpkin decorating contest with all classes. They are giving prizes for the best costume per class and one for best staff costume. They are also decorating the gym for the dance-a-thon. School spirit is alive at St. Joseph!

St. Kevin School: • The Thanksgiving Food Drive generated many donations which are helping to

ensure that many families in need are being well fed. • The Breakfast Club operates 3 mornings per week. 70 students have signed up

to enjoy a hearty breakfast! • The Grade 1 to 4 students enjoyed a trip to Andrews Scenic Acres where they

participated in a variety of outdoor activities including the corn maze, the pumpkin patch, a walk through the forest and a ride on the “Berry Bus”. Every student picked and enjoyed an apple from the orchard. Each class selected a pumpkin to take back to the school.

• All staff and students will be attending Region of Peel’s Waste Reduction Workshops. These interactive workshops help students understand the importance of the 3R’s and the role they can play in tackling waste issues. This program is being applied towards the school’s eco-certification.

• Each bus driver will be recognized on Bus Driver Appreciation Day with a thank you card and a special treat.


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• The Junior Girls and Boys Volleyball teams enjoyed participating in the POD tournaments.

• The Cross Country team participated in the MBC Family level meet. Five students have advanced to the Board level meet which is scheduled for October 24th.

• A variety of staff have been engaged in the following Professional Development opportunities: Crisis Prevention Intervention Training; Grade 7 and 8 Science-Literacy; Kindergarten to Grade 6 All About Me and Grades 7 to 12 My Blueprint e-Portfolios; Eco-Schools Training; the revised Full Day Kindergarten curriculum and reporting process.

• Catholic School Council will be sponsoring a Movie Night on October 28th where families will have an opportunity to enjoy the movie Finding Dory.

• The Grade 7 and 8 students prepared a video and a liturgy relating to the Virtue of Empathy. These were presented school-wide at the Virtues Assembly. The students have also created a Virtues Tree in the hallway which will be used to display the names of students who display the Virtues.

St. Monica School: • On October 11, Fr. Jan Kolodynski-Pastor St. Jerome Brampton, came to the

school with a special movie; “Miracle of Our Lady Of Fatima”. As a family of faith; Fr. Jan, the entire staff and students Grades 1-8 viewed this movie together. Exceptional!

• The Eco Team “Green Giants” welcomed the Region of Peel into all classes to explain “The Water Cycle”.

• On October 12 staff and students welcomed the St. Jerome Parish Rosary Apostolate for the third consecutive year. The staff and students and the Apostolate team are all excited to renew our partnership and teachings of Our Blessed Mother.

• On October 17, a St. Monica DECE presented to the program and faith department about their Journey Together Website, blog and their Inquiry newsletters connected to the Catholic Graduate Expectations

• On October 25 staff will begin one portion of the collective math strategy plan; instruction of the same strand school wide; staff will meet for a half day to plan, review and map out a plan, inclusive of daily announcements, e-blasts, etc.

• On October 26 students who have exceptionally displayed the virtues of Faith and Empathy will be honored at the Virtues assembly led by the student faith ambassadors

• On October 31, the Grade 6 classes will be walking to Burton Manor Nursing Home to share in the spirit of commercial Hallowe’en to the residents of the Nursing Home.

St. Augustine Secondary School: • Issued a cheque to the Terry Fox Foundation for $1800.00 after their very

successful Terry Fox walk. • Issued a cheque to Dr. Simone for $1000.00 from civvies day contributions.


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F Reports from Committees, for Receipt 1. Minutes of the Special Education Advisory Committee Meeting, September 14, 2016

—S. Hobin

Motion 373 (16-10-25) by S. Hobin Seconded by A. Abbruscato

THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, SEPTEMBER 14, 2016, BE RECEIVED.

CARRIED

2. Minutes of the Administration and Finance Committee Meeting, October 4, 2016 excluding item L1—A. Abbruscato

Motion 374 (16-10-25) by A. Abbruscato Seconded by S. Hobin

MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, OCTOBER 4, 2016 EXCLUDING ITEM L1, BE RECEIVED.

CARRIED

3. Minutes of the Faith and Program Committee Meeting, October 11, 2016 —E. O’Toole

Motion 375 (16-10-25) by E. O’Toole Seconded by A. da Silva

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, OCTOBER 11, 2016 BE RECEIVED.

CARRIED G Information/Reports from Administration, for Receipt

Nil H Trustee, Committee, Administration Reports, Requiring Action

1. Ontario Catholic School Trustees’ Association (OCSTA) 2016-2017 Membership Fee —J. Cherepacha

Motion 376 (16-10-25) by S. Hobin Seconded by A. da Silva

THAT THE REPORT, ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION

(OCSTA) 2016-2017 MEMBERSHIP FEE, BE RECEIVED. CARRIED Motion 377 (16-10-25) by S. Hobin Seconded by A. da Silva

THAT PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’

ASSOCIATION (OCSTA) 2016-2017 MEMBERSHIP FEE OF $190,338, BE APPROVED.

CARRIED


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2. Ontario Catholic School Trustees’ Association (OCSTA) Special F.A.C.E Levy —J. Cherepacha

Trustees discussed the need for further information related to the Special Friends and Advocates of Catholic Education (F.A.C.E.) Levy. Director of Education, M. Mazzorato, will invite a representative to attend a meeting to respond to Trustee queries.

Motion 378 (16-10-25) by S. Hobin Seconded by B. Iannicca

THAT THE REPORT, ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION

(OCSTA) SPECIAL F.A.C.E LEVY, BE RECEIVED. CARRIED

Motion 379 (16-10-25) by E. O’Toole Seconded by S. Hobin

THAT THE APPROVAL OF PAYMENT OF THE ONTARIO CATHOLIC SCHOOL

TRUSTEES’ ASSOCIATION (OCSTA) 2016-2017 FACE LEVY OF $8,133, BE DEFERRED TO THE NOVEMBER 22, 2016 BOARD MEETING.

CARRIED 3. Minutes of the Board By-Law/Policies Review Committee Meeting, October 18,

2016—E. O’Toole

Trustees revisited discussion on agenda item E ii Good News Items.

Motion 380 (16-10-25) by E. O’Toole Seconded by S. Xaviour

THAT THE MINUTES OF THE BOARD BY-LAW/POLICIES REVIEW COMMITTEE MEETING OCTOBER 18, 2016, BE RECEIVED.

CARRIED Motion 381 (16-10-25) by E. O’Toole Seconded by S. Xaviour

THAT ACKNOWLEDGEMENT OF FIRST NATIONS SACRED TERRITORY BE

IDENTIFIED IN PROCEDURAL BY-LAW #1 – 01 AS A STANDING ITEM ON ALL AGENDAS.

CARRIED Motion 382 (16-10-25) by E. O’Toole Seconded by S. Xaviour

THAT PROCEDURAL BY-LAW, BE APPROVED AND ADOPTED WITH

AMENDMENTS. CARRIED

Motion 383 (16-10-25) by B. Iannicca Seconded by S. Xaviour

THAT THE REGULAR BOARD AGENDA TEMPLATE SECTION E (II) GOOD NEWS

ITEMS BE DELETED AND THAT ALL GOOD NEWS ITEMS BE PRESENTED AT THE FAITH AND PROGRAM AND ADMINISTRATION AND FINANCE COMMITTEE MEETINGS.

DEFEATED Minutes – Regular Board Meeting – October 25, 2016

A 6 Pg. 11


THAT POLICY REVIEW AND DEVELOPMENT 2016 – 2017 PROCESS, BE APPROVED.

CARRIED


THAT POLICY 24.00: ACCESS TO ELEMENTARY REGIONAL PROGRAMS OF CHOICE, BE APPROVED AND ADOPTED.

CARRIED


THAT IN THE EVENT THAT EITHER TRANSPORTATION CONSORTIUM STUDENT TRANSPORTATION OF PEEL REGION (STOPR) OR SERVICE DE TRANSPORT DE WELLINGTON-DUFFERIN STUDENT TRANSPORTATION SERVICES (STWDSTS) SERVING THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD DOES NOT AGREE WITH A MUNICIPAL/TOWN SAFETY COUNCIL RECOMMENDATION, AS RELATED TO THE REINSTATEMENT AND/OR CONTINUATION OF TRANSPORTATION, THE MATTER WILL BE FORWARDED TO THE BOARD OF TRUSTEES FOR REVIEW AND DECISION.

CARRIED


THAT AN INCREASE IN TRUSTEE REPRESENTATION ON STOPR GOVERNANCE COMMITTEE FROM ONE TO TWO PLUS AN ALTERNANTE MEMBER AND TO CONSULT WITH PEEL BOARD.

CARRIED

Chair M. Pascucci acknowledged the First Nation Territority. Recognizing that the minutes of the October 18 Board By-Law/Policies Review Committee meeting have now been approved by the Board of Trustees, the acknowledgement that the Dufferin-Peel Catholic District School Board resides in the sacred territory of the Mississaugas of the New Credit First Nation is now a standard permanent item on our board and committee meeting agendas. Normally, this acknowledgement will take place after the Call to Order and Attendance section of the agenda. But I would like to take the opportunity now to formally make this acknowledgement: “We would like to acknowledge that this is the sacred territory of the Mississaugas of the New Credit.”

Motion 388 (16-10-25) by B. Iannicca Seconded by A. Abbruscato

THAT THE CHAIR’S ACKNOWLEDGEMENT OF THE FIRST NATION TERRITORY

BE READ INTO THE MINUTES. CARRIED UNAMINOUSLY


A 6 Pg. 12

I Notice of Motion Presented by Trustee B. Iannicca, Trustee for Mississauga Ward 7.

Trustee B. Iannicca requested an interim report be provided at the Administration and Finance Committee Meeting January 2017 and a final report in March 2017. D. Del Bianco, Superintendent of Planning and Operations advised 60 elementary schools have air-conditioning, 35 have partial air-conditioning and 29 do not have air-conditioning.

Whereas Dufferin-Peel Catholic District School Board is committed to supporting student achievement and well-being; and Whereas there are currently sixty-four (64) elementary schools throughout our system with partial or no air conditioning. Be it resolved that staff undertakes a study to determine the feasibility and structural requirements for introducing air conditioning into all of our elementary school facilities that are currently not fully air conditioned, and The board’s long-term facilities master plan include a capital renewal strategy for the introduction of air conditioning based on the results of the feasibility and structural study.


THAT THE NOTICE OF MOTION, BE RECEIVED. CARRIED


THAT THE NOTICE OF MOTION, BE REFERRED TO THE NOVEMBER 1, 2016

ADMINISTRATION AND FINANCE COMMITTEE MEETING FOR DISCUSSION. CARRIED

J Additional Business Nil K Questions asked of, and by Board Members 1. In response to Trustee F. Di Cosola, staff advised the highest student teacher ratio in

Junior Kindergarten is 33 students. The Ministry funds boards at the ratio 26:1. Enrollment is reported to the Ministry on October 31 and March 30.

2. Trustee S. Hobin inquired about First Student Busing. Superintendent D. Del Bianco advised the First Student depots servicing Dufferin-Peel are not unionized and therefore the board would not be involved in any labour action.


A 6 Pg. 13

3. Trustee S. Hobin inquired about the Ministry of Education making changes in the Careers and Civics/Citizenship courses. Staff will review.

4. Trustee S. Hobin advised parents are complaining schools are cold. Superintendent D. Del Bianco advised that a number of schools can be controlled centrally through the building automation systems at Keaton Centre. Throughout the winter the temperature is stabilized and set at 21 to 23 degrees. Areas which are cooler should be communicated and will be addressed through the building automation team.

5. Trustee S. Hobin requested that the temperature be monitored for evening meetings.

6. Trustee D. D’Souza inquired about the discontinuation of courtesy seating at a particular school. D. Del Bianco, Superintendent of Planning and Operations, advised that by mid to end October bus routing and number of riders has been finalized. Courtesy ridership is then addressed. Students who qualify for busing have a seat allocated to them unless they opt out utilizing the STOPR form. Courtesy ridership is addressed annually.

7. In response to Trustee D. D’Souza’s inquiry regarding uniform cost, J. Cherepacha, Superintendent of Financial Services advised that the current contract is due in August 2017 and noted it has an option year.

8. In response to Student Trustee T. Glod, C. Pitoscia, Superintendent of Human Resources and Employee Relations, advised that kindergarten is not capped and has an aggregate of 26 students; Grades 1 to 3 are capped at 20 students; Grades 4 to 8 have a board-wide aggregate of 24.5; and secondary funding is based on student enrollment and credits.

9. Student Trustee T. Glod requested the Board agendas be provided electronically.

10

In response to Student Trustee T. Glod’s uniform inquiry, staff advised uniform pricing is provided through a tendering process.

11

In response to Trustee A. da Silva’s inquiry about the Comprehensive Math Strategy, M. Mazzorato advised the Ministry reviewed multiple years of EQAO results to determine the amount of resources that would flow to the schools. Intensive receives more support, increased support would be less than intensive and the Ministry is providing Professional Development as support. The program department continues to bring changes to have an impact on the students.

12

Student Trustee T. Glod inquired if students could record teacher lessons. C. Pitoscia, Superintendent of Human Resources and Employee Relations advised the student should seek permission of the teacher. It would not be encouraged without consent.

13

Trustee S. Xaviour advised of a Ministry announcement at Brampton City Hall on Wednesday October 26, 2016 and would forward his invitation to trustees.

The Chair was passed to Trustee S. Xaviour.


A 6 Pg. 14

14

Trustee M. Pascucci advised of the activities for the week and thanked staff for their hours of dedication.

L Declared Interest Items The following trustees left the meeting for the declared interest items.

Trustee M. Pascucci—family member belongs to OECTA Trustee S. Hobin —family members belong to OECTA and OECTA OT Trustee A. Abbruscato—family members belong to OECTA and OECTA OT Trustee A. da Silva—related to the Trustee Code of Conduct Trustee B. Iannicca—family members belong to OECTA OT and CUPE 2026

1. Minutes of the Regular Board Meeting, September 27, 2016, Items L1 and L2

Motion 391 (16-10-25) by F. Di Cosola Seconded by E. O’Toole

THAT THE MINUTES OF THE REGULAR BOARD MEETING, SEPTEMBER 27, 2016, ITEMS L1 AND L2, BE APPROVED.

CARRIED 2. Minutes of the Administration and Finance Committee Meeting, October 4, 2016,

Item L1. Motion 392 (16-10-25) by F. Di Cosola Seconded by E. O’Toole

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE

MEETING, OCTOBER 4, 2016, ITEM L1, BE RECEIVED. CARRIED

Trustees who had declared an interest returned to the meeting in progress. M In Camera Session

Motion 393 (16-10-25) by F. Di Cosola Seconded by D. D’Souza

THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN

CAMERA SESSION. CARRIED

N Rise and Report Motion 394 (16-10-25) by S. Xaviour Seconded by F. Di Cosola

THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED

AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED. CARRIED


A 6 Pg. 15

O Future Meetings November 22, 2016

Organizational Board December 6, 2016 December 13, 2016

January 24, 2017 February 28, 2017 March 28, 2017 April 25, 2017

May 23, 2017 June 20, 2017

P Adjournment

Motion 395 (16-10-25) by B. Iannicca Seconded by D. D’Souza

THAT THE MEETING BE ADJOURNED. CARRIED



REPORT NUMBER B 1

PRESENTATION: THE EPIDEMIC OF CHILDHOOD OBESITY AND HOW THE MISSISSAUGA MARATHON CAN WORK WITH DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD—E. KERR

1. THAT THE PRESENTATION, THE EPIDEMIC OF CHILDHOOD OBESITY AND HOW THE MISSISSAUGA MARATHON CAN WORK WITH DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD, BE RECEIVED.



REPORT NUMBER C 1

PASTOR’S REMARKS

1. THAT THE PASTOR’S REMARKS, BE RECEIVED.



REPORT NUMBER D 1

DELEGATION T. DAPONTE- ST. GERTRUDE CLOSURE

1. THAT THE DELEGATION, T. DAPONTE- ST. GERTRUDE CLOSURE, BE RECEIVED.



REPORT NUMBER D 2

DELEGATION O. OPSZANSKI- ST. GERTRUDE SCHOOL

1. THAT THE DELEGATION O. OPSZANSKI- ST. GERTRUDE SCHOOL, BE RECEIVED.


Oufferln-Peel

C.thollc District

School Board

REGISTRATION FORM FOR DELEGATIONS

All delegations are required to submit a Registration Form outlining the key points to be presented, as well as a written copy of the intended presentation. This documentation must be submitted, no later than by 1:00 p.m., five (5) working days before the date of the meeting, for the request to be considered. Trustees may ask questions of clarification after the presentation in accordance with Board Procedural By-Law #1-01, Article 6. Delegations are reminded that no decision on the issues presented will be made at the meeting. Delegations are allotted five minutes to present.

Meeting name & date: Board Meeting Nov. 22, 2016 Subject: St. Gertrude

01 wish to speak ONLY on my own behalf. [l]1 wish to delegate as a spokesperson for: St. Gertrude Separate School 01 am an employee of the Board and my subject cannot be dealt with under a Board Collective Agreement.

Please provide a brief summary of the subject of the delegation.

will be discussing reasons for why not to close down St. Gertrude School. Some of my points include he French Immersion program, and student safety.

The Board does not wish to prevent the expression of honest opinion, however, delegates should refrain from negative, critical or derogatory comments about identifiable persons.

Please read Dufferin-Peel Catholic District School Board By-Law# 1-01, Article 6 (see reverse} pertaining to delegations prior to signing, and returning the registration form to the Board and Committee Information Officer. The Board and Committee Information Officer will contact you to confirm the date and time of your delegation.

Please note that delegations will be only heard during the allotted period for delegations. If it is necessary to cancel the delegation, please do so in writing by email, fax or hand delivered copy at least 24 hours prior to the meeting: Phone 905-890-0708, Ext. 24433, Fax 905-890-8837 or Email [email protected]

Delegation Contact Information:*

Name Olivia Opszanski

Address

Email ---------------------

Date: ·�'" 15, 2016 Signature: .t1mi. i CJ,. Ops 20.o& lli• Municipal Freedom of Information and Protection of Privacy Act: Personal Information is collected under the legal authority of the Education Act. RSO 1990,

c. E.2 and w/11 be used by the Board and Committee Information Officer for corresponding with delegates. Questions about this collection should be addressed

to the Records Management ond Access/Privacy Administrator at 890-0708, Ext. 24443.


REPORT NUMBER D 3

DELEGATION P. STADNIK – CLOSURE OF ST. GERTRUDE SCHOOL

1. THAT THE DELEGATION P. STADNIK – CLOSURE OF ST. GERTRUDE SCHOOL, BE RECEIVED.



REPORT NUMBER D 4

DELEGATION G. WANG – IMPACT OF SCHOOL CLOSURE EAST CREDIT

1. THAT THE DELEGATION, G. WANG – IMPACT OF SCHOOL CLOSURE EAST CREDIT, BE RECEIVED.


Dufferin-PeelCatholic DistrictSchool Beard

REGISTRATION FORM FOR DELEGATIONS

All delegations are required to submit a Registration Form outlining the key points to be presented, as well as awritten copy of the intended presentation. This documentation must be submitted, no later than by 1:00p.m.,five (5) working days before the date of the meeting, for the request to be considered. Trustees may ask questionsof clarification after the presentation in accordance with Board Procedural By-Law #1-01, Article 6. Delegations arereminded that no decision on the issues presented will be made at the meeting. Delegations are allotted fiveminutes to present.

Meeting name & date: Subject: Impacts of School Closure East Credit

I wish to speak ONLY on my own behalf.I wish to delegate as a spokesperson for:

__________________________

I am an employee of the Board and my subject cannot be dealt with under a Board Collective Agreement.

Please provide a brief summary of the subject of the delegation.

- East Credit Area Schools- Controversy to include St. Gertrude from a different area- Impacts to Regular Track students- Impacts to Fl program students- Contrary to Staff Final Recommendations- Request Trustees’ review and reconsider

The Board does not wish to prevent the expression of honest opinion, however, delegates should refrain fromnegative, critical or derogatory comments about identifiable persons.

Please read Dufferin-Peel Catholic District School Board By-Law # 1-01, Article 6 (see reverse) pertaining todelegations prior to signing, and returning the registration form to the Board and Committee Information Officer.The Board and Committee Information Officer will contact you to confirm the date and time of your delegation.

Please note that delegations will be only heard during the allotted period for delegations. If it is necessary tocancel the delegation, please do so in writing by email, fax or hand delivered copy at least 24 hours prior to themeeting: Phone 905-890-0708, Ext. 24433, Fax 905-890-8837 or Email [email protected]

Delegation Contact Information: *

Name George Wang

Add ress

___________

Telephone

__________

Email

___________

Date: November 15, 2015 Signature:

* Municipal Freedom of Information and Protection of PrivacyAct: Personal information is collected under the legal authority of the Education Act. RSO 1990,C. E.2 and will be used by the Board and Committee Information Officer for corresponding with delegates. Questions about this collection should be addressedto the Records Management and Access/Privacy Administrator at 890-0708, Ext. 24443.


REPORT NUMBER D 4

DELEGATION P. DIMARTINO-DECISION TO CLOSE ST. GERTRUDE SCHOOL

1. THAT THE DELEGATION, P. DIMARTINO-DECISION TO CLOSE ST. GERTRUDE SCHOOL, BE RECEIVED.


Regular Board Meeting Nov. 22, 2016

Pina DiMartino

Nov. 15,2016

Decision to close St. Gertrude

I would like to express my disappointment in not receiving any answers to my questions and concerns since my last delegation a month ago. I would like to address some issues I have in the procedure and decision to close St. Gertrude.


REPORT NUMBER F 1

MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING OCTOBER 12, 2016

1. THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, OCTOBER 12, 2016, BE RECEIVED.


F 1 Pg. 1 Special Education Advisory Committee Meeting Wednesday, October 12, 2016, 7:00 p.m. Board Room, Catholic Education Centre The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and Church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community. Committee Members: Staff: S. Hobin, Chair, Trustee, Mississauga Wards 2 & 8 S. McWatters C. Koczmara, (Vice-Chair) Community Living Mississauga S. Kendrick L. del Rosario, Trustee, Mississauga Wards 6 & 11 E. Fischer D. D’Souza, Trustee (Alternate), Brampton Wards 2, 5 & 6 D. Finegan-Downey A. Abbruscato, Trustee (Alternate), Mississauga Ward 4 C. Bova TBD, ABC Association for Bright Children W. Brunton D. Farrace, Brampton Caledon Community Living J. Pratt C. Munroe, Autism Ontario, Peel Chapter K. Richardson J. Hatton, Autism Ontario, Peel Chapter (Alternate) G. Brown L. Gaylie, Easter Seals Ontario C. Kyte N. Lewis, Canadian Mental Health Association/Peel D. Lean D. Logan, Epilepsy Halton Peel Hamilton L. Romano-Dwyer V. Okrugic, VOICE/Peel Parents for Hearing Impaired Children S. Sweet M. Demata, VOICE/Peel Parents for Hearing Impaired Children (Alternate) M. Minnick L. Silvestri, Learning Disabilities Association of Peel Region S. Pompili Bosco H. Bialowas, Peel Caring Network for Challenged Kids C. Encila, Peel Caring Network for Challenged Kids (Alternate) P. Olivieri, CCCSC, Member at Large A. Pawlak, Member at Large

P. Atkinson T. Cameron L. Hutchison J. Toste H. Gremmen D. Hart

K. Menanno P. Boniferro L. Eschli R. Della-Spina, Recorder K. Donaher REGRETS: L. del Rosario, D. Farrace, C. Encila, L. Silvestri, V. Okrugic MINUTES A Routine Matters

1. Call to Order and Attendance The meeting was called to order at 7:06 p.m. and attendance taken. 2. Opening Prayer – Fall Prayer of Thanksgiving (attached)

Minutes – Special Education Advisory Committee Meeting – October 12, 2016

F 1 Pg. 2

S. Hobin lead the opening prayer. Regrets were noted and guests and new staff members welcomed. A message from K. Menanno, 2015-2016 DPSU Rep., was read. Kelly expressed appreciation for the opportunity and thanked SEAC as “all individuals involved showed a great care and concern to work on behalf of all students with special needs”. 3. Approval of Agenda Moved by: L. Gaylie

THAT THE AGENDA FOR OCTOBER 12, 2016 BE APPROVED. CARRIED 4. Approval of Minutes, SEAC Meeting, September 14, 2016 (attached) Moved by: L. Gaylie

THAT THE MINUTES OF SEPTEMBER 14, 2016 BE APPROVED. CARRIED 5. Previous Business - NIL

B Presentations and Staff Reports

1. Catholic Board Improvement Learning Cycle, E. Fischer, S. Kendrick, D. Amaral Superintendent Amaral reviewed the Catholic Board Improvement Learning Cycle – 2016-2019 (CBILC). The CBILC is aligned with the Strategic System Plan 2014-2019 core priorities: Catholicity, Catholic Learning Environment, Catholic Community Engagement, Parish-Home-School Relations, Stewardship our our Physical Environment, Technology and Sacredness of our Environment; and the Ministry of Education’s renewed vision for Education in Ontario. This fall, equity continues to be a focus, as the Ministry is committed to improving Indigenous education. Other priorities in the CBILC include mathematics, creating pathways to success and personalizing learning for all. As we move through the Catholic Board Improvement Learning Cycle, SEAC continues to be a strong voice, highlighting equity, inlcuidng equity for students with differing abilities. Superintendent Amaral walked members through the 3 year cycle and Year 1: Walking Forward Together action plan. Feedback is welcomed. Questions were taken and responses provided.

2. Positive Mental Health and Well-being, E. Fischer, S. Kendrick, Dr. S. Sweet

Staff updated SEAC on the Mental Health and Well-Being Strategy, highlighting key features of the strategy moving forward in 2016/2017. Dufferin-Peel is currently in the third year of the Strategy, intended to support all students. Some of the work done last year included: nurturing a strong foundation of awareness and commitment, engaging student voice, promoting staff mental health literacy, creating a suicide safer community, continuing to build the responsive capacity of school teams, supporting students with mental health/addictions, and continuing to work with community connects. Student Voice Council meets on a regular basis and consists of student representatives from each secondary school. Dr. S. Sweet meets with student voice and brings forward their ideas and suggestions in the areas of mental health and well-being. A short video put together by students at St. Roch Catholic Secondary School was viewed and was well received by SEAC. Promoting positive mental health and well-being requires attention and commitment at all levels of the board and will continue to be an essential component of the System Improvement Learning Cycle process moving forward. Questions were taken and responses provided.

C Budget Minutes – Special Education Advisory Committee Meeting – October 12, 2016

F 1 Pg. 3

D Information/Reports from Trustees

1. October is Child Abuse Prevention Month in Peel Region. The Go Purple campaign, through the Peel Children’s Aid Society, invites all to wear purple on October 19, 2016, and is intended to bring awareness to child abuse prevention.

2. May 1st is the feast day of St. Joseph the Worker. The Board will highlight this day as an appreciation day to recognize all staff. 3. The Renewed Math Strategy is a focus for the Ministry. EQAO results in mathematics

have demonstrated limited growth across the province. Grants were provided to all boards to support implementation of the Renewed Math Strategy.

4. The board is still dealing with a shortage of bus drivers and late buses. The bus driver shortage is a challenge accross GTA boards.

5. Leading up to Thanksgiving was a wonderful time in Dufferin-Peel, schools partook in Masses, liturgies and celebrations.

E Reports from Community Associations

F Work Groups

1. SEAC Goal Setting, M. Minnick, E. Fischer, S. Kendrick Staff reviewed use of the goal setting template. SEAC members engaged in establishing goals, aligned to the CBILC, for the 21016/2017 school year. Goals will be summarized and brought back to a future meeting.

2. PRO Grant Update, M. Minnick, J. Toste Staff engaged SEAC members in planning for PRO Grant activities for the upcoming school year.

G Information and Correspondence

1. Together, We’re Better Contest; Community Living Ontario A flyer was shared with all SEAC.

H Communications

1. Renfrew County CDSB Correspondence – Post Secondary Transitions Staff will review the correspondence, within the context of Board processes, and report back to SEAC in the late fall.

I Questions asked of, and by Committee Members J Public Questions K Future Meetings

November 9, 2016 January 18, 2017 March 22, 2017 May 17, 2017 December 14, 2016 February 15, 2017 April 19, 2017 June 14, 2017

Minutes – Special Education Advisory Committee Meeting – October 12, 2016 Page 3

F 1 Pg. 4 L Adjournment

Moved by: C. Koczmara

THAT THE MEETING BE ADJOURNED AT 9:15 P.M.

CARRIED

Minutes – Special Education Advisory Committee Meeting – October 12, 2016


REPORT NUMBER H 1

MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING NOVEMBER 1, 2016

1. THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, NOVEMBER 1, 2016, BE RECEIVED.

2. THAT STAFF UNDERTAKE A STUDY TO DETERMINE THE FEASIBILITY AND STRUCTURAL REQUIREMENTS FOR INTRODUCING AIR-CONDITIONING INTO THOSE ELEMENTARY SCHOOL FACILITIES THAT ARE NOT CURRENTLY FULLY AIR-CONDITIONED; AND THAT THE BOARD’S LONG-TERM FACILITIES MASTER PLAN INCLUDE A CAPITAL RENEWAL STRATEGY FOR THE INTRODUCTION OF AIR-CONDITIONING BASED ON THE RESULTS OF THE FEASIBILITY AND STRUCTURAL STUDY.


H 1 Pg. 1 Minutes of the Administration and Finance Committee Meeting Tuesday, November 1, 2016 - 7:00 p.m. Board Room, Catholic Education Centre

Chair: A. Abbruscato Vice Chair: S. Hobin Trustees: F. Di Cosola B. Iannicca E. O’Toole M. Pascucci T. Thomas S. Xaviour Student Trustees: J. Alvi T. Glod Director of Education: M. Mazzorato Associate Director of Corporate Services, Chief Financial Officer and Treasurer:

J. Hrajnik

Associate Director of Instructional Services: S. McWatters Superintendents: D. Amaral J. Cherepacha D. Del Bianco R. Eberhardt C. Pitoscia General Counsel: W. Lopez General Managers: B. Campbell B. Hester R. Moriah Recorder: L. Mackereth Regrets: Trustee D. D’Souza

Trustee L. del Rosario Trustee A. da Silva

A Routine Matters

1. Call to Order and Attendance At 7:00 p.m., A. Abbruscato, Chair of the Administration and Finance Committee, called the

meeting to order.

2. Acknowledgement of First Nations Sacred Territory Committee Chair A. Abbruscato acknowledged the sacred territory of the Mississaugas of the New Credit.

3. Opening Prayer Committee Chair A. Abbruscato led the Opening Prayer.

4. Declaration of Interest Nil 5. Approval of the Agenda i) Approval of Calendar Items Moved by B. Iannicca THAT THE AGENDA BE APPROVED. CARRIED

Minutes – Administration and Finance Committee Meeting November 1, 2016

H 1 Pg. 2

5. Minutes of the Administration and Finance Committee Meeting, October 4, 2016 J. Hrajnik, Associate Director of Corporate Services, Chief Financial Officer and Treasurer, indicated that changes in the minutes were required related to the Report on Accumulated Surplus. Clarification was provided regarding Long Term Disability (LTD) payments, identifying Dufferin-Peel Catholic District School Board, London District Catholic School Board and Huron Superior Catholic District School Board as the three boards that pay long term disability. J. Hrajnik added London District Catholic School Board may not be paying 100% of the LTD benefit, however, clearly stated that the “Board is committed to honoring its commitment to the LTD benefit as it’s currently 100% funded by the board. The dispute is regarding the level of funding from the Ministry for these three Boards as the costs for LTD are not being supported in the same manner once benefit funds are transitioned to the Employee Life and Health Trusts (ELHT).” i) Business Arising from the Minutes Nil

Moved by T. Thomas

THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, OCTOBER 4, 2016, BE APPROVED, AS AMENDED.

CARRIED B Awards and Presentations

Nil C Pastor’s Remarks Nil

D Delegation

1.) S. Gascoyne – St. Gertrude Elementary School – Life in JK

S. Gascoyne, Junior Kindergarten student at St. Gertrude School, delegated the board and recited his class’ prayer.

Moved by T. Thomas THAT THE DELEGATION, S. GASCOYNE, ST. GERTRUDE ELEMENTARY SCHOOL, BE

RECEIVED. CARRIED 2.) S. Gascoyne—St. Gertrude Elementary School – Life in Grade 2 S. Gascoyne, Grade 2 French Immersion student at St. Gertrude School, delegated the board to

provide her feelings about her school.

Minutes – Administration and Finance Committee Meeting – November 1, 2016

H 1 Pg. 3


RECEIVED. CARRIED

3.) S. Gascoyne – St Gertrude School – to review the decision to close St. Gertrude School S. Gascoyne, parent, St. Gertrude School, delegated the board requesting trustees to

reconsider the future of St. Gertrude and reconsider the closing.


RECEIVED. CARRIED

E Information/Reports from Trustees, for Receipt i) Regular Reports

a) Ontario Catholic Schools Trustees’ Association (OCSTA) Update - T. Thomas/M. Pascucci

Nil

b) Student Transportation of Peel Region (STOPR) Update—D. D’Souza Nil

ii) Good News Items

Nil F Reports from Committees, for Receipt

Nil G Information/Reports from Administration, for Receipt

1. Summer Hours – C. Pitoscia

C. Pitoscia, Superintendent of Human Resources and Employee Relations, reviewed the report, an overview of the Summer Hours intended model effective 2017. Discussion ensued.

Moved by F. Di Cosola THAT THE REPORT, SUMMER HOURS 2017, BE RECEIVED. CARRIED


H 1 Pg. 4

H Trustee, Committee, Administration Reports, Requiring Action 1. Air-Conditioning Feasibility Study – B. Iannicca

Trustee B. Iannicca put forth a Notice of Motion at the September 27, 2016 Board Meeting. Discussion evolved at the October 25, 2016 Board Meeting with a motion to defer to the Administration and Finance Committee Meeting of November 1, 2016. It was emphasized that facilities includes portables and port-a-paks.

Moved by B. Iannicca THAT THE REPORT, AIR-CONDITIONING FEASIBILITY STUDY, BE RECEIVED. CARRIED Moved by B. Iannicca THAT STAFF UNDERTAKE A STUDY TO DETERMINE THE FEASIBILITY AND STRUCTURAL

REQUIREMENTS FOR INTRODUCING AIR-CONDITIONING INTO THOSE ELEMENTARY SCHOOL FACILITIES THAT ARE NOT CURRENTLY FULLY AIR-CONDITIONED; AND

THAT THE BOARD’S LONG-TERM FACILITIES MASTER PLAN INCLUDE A CAPITAL RENEWAL STRATEGY FOR THE INTRODUCTION OF AIR-CONDITIONING BASED ON THE RESULTS OF THE FEASIBILITY AND STRUCTURAL STUDY.

CARRIED

I Notices of Motion Nil

J Additional Business Nil

K Questions asked of, and by Board Members 1. Trustee B. Iannicca indicated parents have inquired about a breakdown of costs and the use of

funds for SHSM programs. Staff will provide a report on the use of funds for SHSM programs and will include grant information.

2. Trustee E. O’Toole inquired about a media article concerning elite students and artists. Staff advised a report on Regional Programs will be presented at the November Faith and Program Meeting. M. Mazzorato advised Dufferin-Peel provides elite students and artists accommodations on a case-by-case basis. Trustee E. O’Toole requested staff consider formalizing a response to communicate and advertise to the community.


H 1 Pg. 5

3. In response to Trustee B. Iannicca, M. Mazzorato, Director of Education, advised staff have been engaged in marketing the Dufferin-Peel brand.

L Declared Interest Items

Nil M In Camera Session

Moved by B. Iannicca

THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN CAMERA SESSION.

CARRIED

N Rise and Report

Moved by S. Xaviour

THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.

CARRIED

O Future Meetings November 29, 2016 March 7, 2017 June 6, 2017

January 10, 2017 April 4, 2017

February 7, 2017 May 9, 2017

P Adjournment

Moved by T. Thomas

THAT THE MEETING BE ADJOURNED at 7:58 P.M. CARRIED



REPORT NUMBER H 2

MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING NOVEMBER 8, 2016

1. THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, NOVEMBER 8, 2016, BE RECEIVED.

2. THAT THE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2016‐2017 FACE LEVY OF $8,133, BE APPROVED.


SS

H 2 Pg. 1

Minutes of the Faith and Program Committee Meeting Tuesday, November 8, 2016 - 7:00 p.m. Board Room, Catholic Education Centre Chair: E. O’Toole Vice Chair: L. del Rosario Trustees: A. da Silva A. Abbruscato F. Di Cosola B. Iannicca M. Pascucci T. Thomas S. Xaviour Student Trustees: J. Alvi T. Glod Director of Education: M. Mazzorato Associate Director of Instructional Services: S. McWatters Superintendents: D. Amaral C. Blanchard T. Cruz D. Del Bianco D. Finegan-Downey E. Fischer S. Kendrick T. Lariviere L. Papaloni T. Peel C. Pitoscia S. Steer L. Storey General Counsel: W. Lopez Recorder: L. Mackereth Regrets:

Trustee D. D’Souza Trustee S. Hobin

A Routine Matters 1. Call to Order and Attendance Committee Chair E. O’Toole called the meeting to order at 7:02 p.m. 2. Acknowledgement of First Nations Sacred Territory

Committee Chair E. O’Toole acknowledged the sacred territory of the Mississaugas of the New Credit.

3. Opening Prayer S. Peterson, Coordinator, Religious Education and Faith Formation, presented a multi-media presentation showcasing the works of students and staff during the Year of Mercy.

4. Declaration of Interest

Nil 5. Approval of the Agenda

Addition to the Agenda – Private Session Trustees and Director of Education

i) Approval of Consent of Calendar Items

Minutes – Faith and Program Committee Meeting – November 8, 2016

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Moved by S. Xaviour

THAT THE AGENDA BE APPROVED, AS AMENDED. CARRIED

6. Minutes of the Faith and Program Committee Meeting, October 11, 2016

Moved by T. Thomas

THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, OCTOBER 11, 2016, BE RECEIVED.

CARRIED Business Arising from the Minutes

Nil B Awards and Presentations

Friends and Advocates of Catholic Education (FACE) – C. Allen

S. McWatters, Associate Director of Instructional Services introduced C. Allen, FACE and N. Milanetti, Executive Director, OCSTA. C. Allen provided an update on FACE Project Activities, reviewed FACE goals and explained how FACE operates. Trustees indicated they would like to receive regular communications from FACE to provide updates on current issues and strategies.

Moved by T. Thomas

THAT THE PRESENTATION BY FRIENDS AND ADVOCATES OF CATHOLIC EDUCATION (FACE), BE RECEIVED.

CARRIED

C Pastor’s Remarks Nil

D Delegations

Nil E Updates/Information/Reports from Trustees, for Receipt

i) Regular Reports

Nil

ii) Student Voice Council Report

Student Trustees provided an update of the November 8 Student Voice Council (SVC) Meeting: • The theme of the meeting was based on First Nations, Métis, and Inuit awareness.


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• The guest speaker was Eddy Robinson, a noted Anishnaabe artist, musician, educator, facilitator, trainer, and speaker. His personal narrative allowed SVC to learn about various topics in Canadian history (including the Indian Act and residential schools).

• Superintendent D. Amaral addressed the opportunity for schools to apply for an Innovation Grant. The grants will focus on Student Led Inquiries where students choose to initiate project related to equity, inclusion, engagement and well-being.

• Dr. Susan Sweet addressed the Student Voice Council to discuss the impact of discussion regarding mental health and the Catholic Board Improvement Learning Cycle. SVC discussed the need to address stress as a universal experience and encourage self-care in our schools. The students are very excited to learn that their voices are being heard and considered by the Board.

• Student Trustee Glod encouraged collecting pop tabs in schools for Sister Rosemary Nyirumbe to help empower women in Northern Uganda by making purses and jewelry

• SVC discussed the Importance of advertising the Student Voice Twitter feed in schools. • Some SVC members have attempted to contact elementary students to expand SVC to both

the elementary and secondary panels.

Moved by S. Xaviour

THAT THE STUDENT VOICE COUNCIL REPORT, BE RECEIVED. CARRIED

iii) Good News Items

Nil F Reports from Committees, for Receipt 1. Minutes of the Special Education Advisory Committee Meeting, October 12, 2016

—S. Kendrick/E. Fischer

Moved by L. del Rosario

THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, OCTOBER 12, 2016, BE RECEIVED.

CARRIED

G Information/Reports from Administration, for Receipt 1. Dufferin-Peel’s Comprehensive Math Strategy: The Coding Project – TL Peel/C. Blanchard

C. Blanchard, Superintendent of Program introduced T. Peel, Acting Superintendent, Brampton East, Caledon, Dufferin, Malton Family of Schools, to review the report which showcased a component of Dufferin-Peel’s Comprehensive Math Strategy. The Coding Project, a program designed to introduce coding to students and teachers, is sponsored by The Learning Partnership.


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V. Zaffino, Principal, St. André Bessette Catholic Elementary School, provided background on the Crazy Coding Club established at the school. L. Branco, teacher, accompanied by the students from the club, J. Yousif, S. Chua, T. Fernandes, J. Gerritsen, N. Taiwo, and S. Arvanitis, noted the students meet weekly and have shared their knowledge with more than one hundred students at their school. A parent engagement evening was held, introducing coding to parents. The students demonstrated some of their acquired skills with trustees.

Moved by A. da Silva

THAT THE REPORT, DUFFERIN-PEEL’S COMPREHENSIVE MATH STRATEGY: THE CODING PROJECT, BE RECEIVED.

CARRIED 2. Religious Education and Family Life/Health and Physical Education: Updates – C. Blanchard

C. Blanchard, Superintendent of Program, introduced S. Peterson, Coordinator, Religious Education and Faith Formation to review the report. The Family Life program Growing in Faith, Growing in Christ Grade 3 textbook has been distributed to elementary schools. It is anticipated that each year an additional text will be produced. Digital access is available to teachers, students and parents. Pastors will receive digital access at the Zone meeting in November. The secondary curriculum document is in the final stage of development and outlines the four courses in Religious Education offered in Ontario. Grade 9, Discipleship and Culture (open level); Grade 10, Christ and Culture (open level); Grade 11, Faith and Culture, World Religions (open level and university and college level) and Grade 12, Church and Culture (open level and university and college level). The Religious Education and Faith Formation team distributes materials to support faith activities. Copies of the Grade 3 text and the Ordo were distributed to trustees. Each elementary classroom teacher has received the updated Fully Alive teachers’ manual for Grades 1 to 8.


THAT THE REPORT, RELIGIOUS EDUCATION AND FAMILY LIFE/HEALTH AND PHYSICAL EDUCATION: UPDATES, BE RECEIVED.

CARRIED 3. Equity, Diversity and Inclusive Education: Walking Forward in Community—D. Amaral/

M. Coutinho

S. McWatters, Associate Director of Instructional Services, introduced D. Amaral, Superintendent, Strategy, Policy and Global Learning to review the report which highlighted Dufferin-Peel’s approach to honouring equity within a Catholic context and the system efforts to achieve equity for all through an inclusive Catholic education. Superintendent D. Amaral and M. Coutinho, Principal of Equity, Diversity and Inclusive


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Education presented the Anishinaabe teachings of the Seven Grandfathers: Wisdom, Love, Respect, Bravery, Honesty, Humility and Truth. Students have participated in experiential learning in the Arctic over the past five years. These experiences have been documented in Inuksuk, an interactive, educational eBook that explores Inuit Culture. The Kindergarten to Grade 12 resource has been produced by staff in consultation with Inuit partners and will be downloaded to all board iPads.

Moved by S. Xaviour

THAT THE REPORT, EQUITY, DIVERSITY AND INCLUSIVE EDUCATION: WALKING FORWARD IN COMMUNITY, BE RECEIVED.

CARRIED

4. Overseas Excursions – Autumn 2016 – T. Lariviere

Superintendent T. Lariviere indicated the report was to summarize the presentations made to the Excursions Committee on October 18. The procedures for excursions and the precautions for the 2016-2017 and 2017-2018 school years were reviewed. All travel to Europe for the 2016-17 school year continues to be cancelled. In response to Trustee A. da Silva’s inquiry, Superintendent T. Lariviere advised Masses will be celebrated at the Franciscan Chapel and at St. Ignatius Koyama Catholic Church for the trips to Japan.


THAT THE REPORT, OVERSEAS EXCURSIONS – AUTUMN 2016, BE RECEIVED. CARRIED

5. Review and Expansion of Specialty and Regional Programs in Dufferin-Peel —D. Amaral/C. Blanchard/D. Del Bianco

D. Amaral, Superintendent of Strategy, Policy and Global Learning and C. Blanchard, Superintendent of Program, reviewed the report which identified a preliminary path to determine Dufferin-Peel community interest in the expansion of specialty and regional programs. A survey for all families of Dufferin-Peel elementary students will be distributed to solicit interest in potential programs: Arts Education Regional Program; Science and Technology Regional Program; Environmental Stewardship Regional Programs; Business and Entrepreneurial Regional Program; Physical Education and Healthy Living Regional Program; Choir School and Secondary Specialist High Skills Major (SHSM) Programs. The survey data will be analyzed and the viability of offering various programs in various regions will be assessed. Communications will clearly state the potential program opportunities are not commitments.

Moved by A. da Silva

THAT THE REPORT, REVIEW AND EXPANSION OF SPECIALTY AND REGIONAL PROGRAMS IN DUFFERIN-PEEL, BE RECEIVED.

CARRIED


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H Trustee, Committee, Administration Reports, Requiring Action

1. OCSTA 2016-2017 FACE Levy – C. Blanchard/J. Cherepacha C. Blanchard, Superintendent of Program, noting the referral from the October 25, 2016

Board Meeting, reviewed the details of the report. Moved by T. Thomas

THAT THE REPORT, ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2016-2017 FACE LEVY OF $8,133, BE RECEIVED.

CARRIED

Moved by T. Thomas

THAT THE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA) 2016-2017 FACE LEVY OF $8,133, BE APPROVED.

CARRIED I Notices of Motion Nil

J Additional Business Nil K Questions asked of, and by Board Members 1. Student Trustee J. Alvi, brought forth a concern from the Student Voice Council concerning

cafeteria catering. M. Mazzorato advised cafeteria services are contracted through a Request for Proposal procedure. A committee is formed with a variety of representation and a complete analysis of the proposals is performed. Students may contact their school administration to review menu choices. Trustee F. Di Cosola inquired about a survey to gather student voice.

2. In response to Trustee A. da Silva’s uniform inquiry, M. Mazzorato advised staff will review the clauses in place in the contract and advise.

3. Trustee L. del Rosario inquired about the flexible boundary policy for St. Dunstan students. M. Mazzorato, Director of Education, advised that any student has the ability to apply for a flexible boundary and staff will provide the information to parents. Child care providers have assured staff that they will be working to ensure the services are available.

4. In response to Trustee B. Iannicca’s inquiry concerning uniform assistance, M. Mazzorato advised the board is committed to ensure that we do everything to minimize impact on families.

5. Student Trustee T. Glod inquired about SVC input in relation to uniform prices and quality. M. Mazzorato, Director of Education, welcomed the student voice input into the decision which impacts them.


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Committee Chair E. O’Toole recognized Superintendent S. Kendrick’s secondment to the Ministry of Education, offered the board’s appreciation and wished her all the best in her secondment.

L Declared Interest Items Nil

M In Camera Session Moved by L. del Rosario

THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN CAMERA SESSION.

CARRIED

N Rise and Report Moved by T. Thomas

THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.

CARRIED O Future Meetings December 12, 2016

January 17, 2017 February 14, 2017

March 21, 2017 April 18, 2017

May 16, 2017 June 13, 2017

P Adjournment 10:59 p.m.

Moved by F. Di Cosola




REPORT NUMBER H 3

MINUTES OF THE AUDIT COMMITTEE MEETING NOVEMBER 15, 2016

1. THAT MINUTES OF THE AUDIT COMMITTEE MEETING, NOVEMBER 15, 2016, BE RECEIVED.

2. THAT THE AUDITED FINANCIAL STATEMENTS OF THE BOARD FOR THE FISCAL YEAR ENDED AUGUST 31, 2016, BE APPROVED.


Minutes – Audit Committee Meeting, November 15, 2016

Minutes of the Audit Committee Meeting Tuesday, November 15, 2016, 5:30 p.m. Board Room, Catholic Education Centre

Chair: S. Hobin (via teleconference)Vice Chair: E. O’TooleBoard Member: D. D’SouzaNon Board Member: L. PrestiaDirector of Education: M. MazzoratoAssociate Director of Corporate Services, Chief Financial Officer and Treasurer: J. HrajnikAssociate Director of Instructional Services: S. McWattersSuperintendents: J. Cherepacha

D. Finegan-DowneyStaff: B. Hester

K. SunE. CyrusW. Lopez

Recorder: S. McGuireRegrets: K. Travers

A Routine Matters

1. Call to OrderChair S. Hobin was in attendance via teleconference and Vice Chair E. O’Toole assumed theChair.Vice Chair E. O’Toole called the meeting to order at 5:33 p.m.

2. Acknowledgement of First Nations Sacred TerritoryCommittee Vice Chair E. O’Toole acknowledged the sacred territory of the Mississaugas of theNew Credit.

3. Opening PrayerVice Chair E. O’Toole led in the opening prayer.

4. Declaration of InterestNil

5. Approval of the Agenda

Moved by L. Prestia

THAT THE AGENDA BE APPROVED.CARRIED

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i) Approval of Calendar ItemsNil

6. Minutes of the Audit Committee MeetingNil

i) Business Arising from the MinutesNil

B Awards and Presentations Nil

C Pastor’s Remarks Nil

D Delegations Nil

E Information/Reports from Trustees for Receipt Nil

F Information/Reports from Committees for Receipt Nil

G Information/Reports from Administration for Receipt Nil

H Trustee, Committee, Administration Reports, Requiring Action

1. Financial Statements for the Year Ended August 31, 2016 – J. Cherepacha

J. Cherepacha, Superintendent of Financial Services, introduced this report that presents theAudited Consolidated Financial Statements and the Notes to the Financial Statements for theYear ended August 31, 2016. Financial Statements are the culmination of a year’s work,representing what has taken place over the past year. Superintendent J. Cherepacha thankedthe Financial Services team for the hard work and efforts that went into having these financialstatements completed in a timely manner. This report and the financial statements will providethe committee with information for review of the operating, capital and employee futurebenefit results of the board.

Superintendent J. Cherepacha reported that there is a net in-year operating deficit of $1.5 million. The original budget for 2015-2016 was approved with a deficit to be offset with the use of accumulated surplus. To that end, a deficit was expected.

Superintendent J. Cherepacha commented that at a previous Administration and Finance Committee Meeting, a report on accumulated surplus was presented. A report will be brought forward regarding an update to the strategic use of accumulated surplus at a future meeting. A review is conducted annually following the year-end reporting cycle.

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Superintendent J. Cherepacha indicated that across the province, many boards are experiencing difficult financial issues. Intensified reporting requirements and targeted GSN reductions are having an impact on the financial results of boards, including Dufferin-Peel Catholic District School Board (DPCDSB).

Effective planning and making difficult decisions has contributed to DPCDSB maintaining a strong fiscal position. It is important to note that continued provincial restraint measures, excess capacity reductions and impacts of collective bargaining make it difficult to control the fiscal environment we face.

Superintendent J. Cherepacha introduced B. Hester, General Manager of Financial Services, to review the key points on the financial statements. B. Hester commented that the board has achieved compliance from a balanced budget perspective as well as met all Ministry enveloping requirements. B. Hester provided an overview of the financial statements and significant year over year changes were explained for the committee.

L. Prestia asked a question about the change in net long-term debt. B. Hester, GeneralManager of Financial Services, responded that a reduction in net debt reflects the principal andinterest payments made throughout the year.

Superintendent J. Cherepacha introduced the school board’s external auditors, Steve Stewart and Margaret Corner from Deloitte LLP, to review the year-end communication report. S. Stewart commented that the audit has been conducted in accordance with the audit plan that was presented to the Audit Committee at the meeting held on September 20, 2016.

S. Stewart presented the auditor’s year-end communication report. For the fiscal year-end2015-2016, there were two minor internal control findings. Staff worked diligently throughoutthe year to ensure all internal controls were monitored and adhered to and as a result, therewere no major findings.

M. Corner presented the significant audit risks report which included revenue recognition anddeferred revenue, management override of controls and deferred capital contributions. Theresults of their testing was that these risks were appropriately addressed.

No instances of fraud or illegal acts were found during the course of the audit.

L. Prestia inquired about the year over year fluctuation in the obligation under capital leasesschedule in the Notes to the Financial Statements. M. Corner responded that the schedulereflects future payments and that would account for the fluctuation.

Moved by L. Prestia

THAT THE REPORT ENTITLED “FINANCIAL STATEMENTS FOR THE YEAR ENDED AUGUST 31, 2016” BE RECEIVED.

CARRIED

Moved by S. Hobin

THAT THE AUDIT COMMITTEE RECOMMEND THAT THE BOARD APPROVE THE AUDITED FINANCIAL STATEMENTS OF THE BOARD FOR THE FISCAL YEAR ENDED AUGUST 31, 2016 AS PRESENTED IN THIS REPORT.

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CARRIED

I Notices of Motion Nil

J Additional Business Nil

K Questions Asked of, and by, Board Members Vice Chair E. O’Toole thanked the members of the Audit Committee and Financial Services staff for all of their hard work. She commented that there is a sense of satisfaction for parents, due to the board being fiscally responsible and our continued ability to support Catholic Education.

L Declared Interest Items Nil

M In Camera Session Nil

N Rise and Report Nil

O Future Meetings November 29, 2016 March 7, 2017 May 9, 2017

P Adjournment

Moved by S. Hobin


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REPORT NUMBER H 4

MINUTES OF THE BOARD BY-LAW/POLICIES REVIEW COMMITTEE MEETING NOVEMBER 15, 2016

1. THAT THE MINUTES OF THE BOARD BY-LAW/POLICIES REVIEW COMMITTEE MEETING,

NOVEMBER 15, 2016, BE RECEIVED.

2. THAT POLICY 2.30: PHYSICAL INTERVENTION – CORRECTIONAL PURPOSES, BE RESCINDED.

3. THAT POLICY 3.10: EARLY SCHOOL ENTRY (FROM AGE 2) FOR CHILDREN WHO ARE DEAF OR HARD OF HEARING, BE APPROVED AND ADOPTED AS AMENDED.

4. THAT POLICY 4.25: NOON HOUR - SUPERVISION , BE RESCINDED.

5. THAT POLICY 6.00: RECORDS: ACCOUNTING, BE RESCINDED.

6. THAT POLICY 1.50: ASSOCIATIONS – MEMBERSHIP, BE APPROVED AND ADOPTED.

7. THAT POLICY 8.14: ADVOCACY EXPENDITURES, BE APPROVED AND ADOPTED AS AMENDED.

8. THAT POLICY 1.70: CAPITAL PROJECTS, PERFORMANCE BONDS , BE APPROVED AND ADOPTED AS AMENDED.

9. THAT POLICY 8.05: SCHOOL SIGNAGE AND PLAQUES , BE APPROVED AND ADOPTED AS AMENDED.

10. THAT POLICY 5.01: PUBLIC ACCESS TO THE BOARD AGENDA, MINUTES AND COMMITTEE REPORTS, BE APPROVED AND ADOPTED AS AMENDED.

11. THAT POLICY 1.04: EFFECTIVE MANAGEMENT AND CONTROL UNDER WHICH THE BOARD’S GENERAL ADMINISTRATIVE PROCEDURES (GAP) OPERATE, BE RENAMED TO POLICY 1.04: IMPLEMENTATION OF POLICY AND SYSTEM DIRECTION AS ARTICULATED IN GENERAL ADMINISTRATIVE PROCEDURES (GAP).

12. THAT 1.04: IMPLEMENTATION OF POLICY AND SYSTEM DIRECTION AS ARTICULATED IN GENERAL ADMINISTRATIVE PROCEDURES (GAP), BE APPROVED AND ADOPTED AS AMENDED.


H 4 Pg. 1 Unapproved Minutes of the Board By-Law/Policies Review Committee Tuesday, November 15, 2016, 7:00 p.m. Board Room, Catholic Education Centre

Unapproved Minutes – Board By-Law/Policies Review Committee – Meeting of November 15, 2016

Chair: E. O’Toole Trustees: A. Abbruscato B. Iannicca A. da Silva M. Pascucci F. Di Cosola L. del Rosario D. D’Souza Regrets: S. Xaviour S. Hobin T. Thomas Director of Education: M. Mazzorato Associate Director of Corporate Services, Chief Financial Officer and Treasurer J. Hrajnik Associate Director of Instructional Services: S. McWatters Superintendents: D. Amaral C. Blanchard J. Cherepacha T. Cruz D. Del Bianco C. Pitoscia General Counsel: W. Lopez General Manager: B. Campbell Staff: G. Coish Recorder: E. D’Anna A. Routine Matters 1. Call to Order and Attendance Chair E. O’Toole called the meeting to order at 7:05 p.m. In the absence of the Vice-Chair, A. da Silva assumed the Vice Chair.

2. Acknowledgement of First Nations Sacred Territory Chair O’Toole acknowledged the sacred territory of the Mississaugas of the New Credit First Nation.

3. Opening Prayer Chair of the Board By-Law Committee, E. O’Toole led the Opening Prayer. 4. Declaration of Interest Nil 5. Approval of the Agenda

Moved by D. D’Souza THAT THE AGENDA BE APPROVED. CARRIED

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i) Approval of Consent of Calendar Items Nil

6. Approval of Minutes – Nil

ii) Business Arising from the Minutes Nil B. Awards and Presentations Nil C. Pastor’s Remarks Nil D. Delegations Withdrawn E. Updates/Information/Reports from Trustees, For Receipt i) Regular Reports-

OCSTA Update - Trustee M. Pascucci indicated that he would be attending an OCSTA meeting on November 16 and would bring an update to the next Board meeting.

ii) Good News Items - Nil

F. Reports from Committees, For Receipt Nil G. Information/Reports from Administration, For Receipt Nil

H. Trustee, Committee, Administration Reports, Requiring Action

1. Policy 2.30: Physical Intervention for Correctional Purposes

C. Blanchard, Superintendent Program & Learning Services, presented a report on Policy 2.30: Physical Intervention for Correctional Purposes which was last revised in 2010. The policy was recommended to be rescinded.


THAT THE REPORT, POLICY 2.30: PHYSICAL INTERVENTION – CORRECTIONAL PURPOSES, BE RECEIVED. CARRIED Moved by B. Iannicca THAT POLICY 2.30: PHYSICAL INTERVENTION – CORRECTIONAL PURPOSES, BE RESCINDED.

CARRIED


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2. Policy 3.10: Early School Entry (From Age 2) for Children who are Deaf or Hard of Hearing T. Cruz, Superintendent Special Education & Learning Services, presented a report on Policy 3.10: Early School Entry (From Age 2) for children who are Deaf or Hard of Hearing which was last revised in 2011. This policy was recommended for review. T. Cruz recommended that Policy 3.10: Early School Entry (From Age 2) for Children who are Deaf or Hard of Hearing undergo the revisions as identified in the report. Trustee A. Abbruscato arrived – 7:05 p.m.

Moved by L. del Rosario THAT THE REPORT, POLICY 3.10: EARLY SCHOOL ENTRY (FROM AGE 2) FOR CHILDREN WHO ARE DEAF OR HARD OF HEARING , BE RECEIVED. CARRIED Moved by L. del Rosario THAT POLICY 3.10: EARLY SCHOOL ENTRY (FROM AGE 2) FOR CHILDREN WHO ARE DEAF OR HARD OF HEARING, BE APPROVED AND ADOPTED, AS AMENDED. CARRIED

3. Policy 4.25: Noon Hour Supervision C. Pitoscia, Superintendent Human Resources & Employee Relations presented a report on Policy 4.25: Noon Hour – Supervision, originally enacted in 1974 and revised in 1980 and 2011. C. Pitoscia recommended that Policy 4.25: Noon Hour – Supervision be rescinded as the Regulations made under the Education Act already require that the Principal provide supervision for students throughout the school day for the duration of time when the school building and the school yards are open to students. Trustee A. da Silva arrived – 7:09 p.m.

Moved by D. D’Souza THAT THE REPORT, POLICY 4.25: NOON HOUR - SUPERVISION, BE RECEIVED. CARRIED

Moved by D. D’Souza THAT POLICY 4.25: NOON HOUR - SUPERVISION , BE RESCINDED.

CARRIED Unapproved Minutes – Board By-Law/Policies Review Committee – Meeting of November 15, 2016

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4. Policy 6.00: Records: Accounting

J. Cherepacha, Superintendent Financial Services, presented a report on Policy 6.00: Records: Accounting, which was last revised in 1994 and recommended that Policy 6.00: Records: Accounting be rescinded. The requirement to retain records is captured within Policy 6.02: Retention, Disposal and Management of Documents and the document retention schedule that is embedded in General Administrative Procedure (GAP) 540.00. Board staff follow the Canada Revenue Agency rules, the Education Act and all legislative requirements of keeping of accounting records. Moved by A. da Silva

THAT THE REPORT, POLICY 6.00: RECORDS: ACCOUNTING, BE RECEIVED. CARRIED Moved by A. da Silva

THAT POLICY 6.00: RECORDS: ACCOUNTING, BE RESCINDED. CARRIED

5. Policy 1.50: Associations – Membership J. Cherepacha, Superintendent Financial Services, presented a report on Policy 1.50: Associations – Membership, which was last revised in 2007. The policy was recommended for review. J. Cherepacha recommended that Policy 1.50: Associations – Membership, undergo minor revisions as identified in the report. In response to a question from Trustee E. O’Toole, J. Cherepacha identified the policy would cover both Ontario Catholic Schools Trustees’ Association (OCSTA) fees and Friends and Advocates of Catholic Education (FACE) fees. She clarified that the policy was revised to articulate “membership fees” because the FACE expenditure is also a membership fee. Trustee A. da Silva raised questions about the two portions of the fee, namely the operation of the association with regard to collective bargaining and the other part of the fee which is paid to represent the members of OCSTA and Trustees. J. Cherepacha explained that payment for representation related to collective bargaining is not a membership fee, it is a transfer payment to OCSTA as representatives for the Catholic school board organizational collective bargaining. The other components are the actual per pupil membership fee for the board and the FACE levy fee. These would fall under this policy. Trustee A. da Silva requested clarity with the wording of the change to the policy to avoid confusion, indicating that the payment is for an association fee and is over and above the payment through the GSN transfer payment.


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Associate Director, Corporate Services, Chief Financial Officer and Treasurer, J. Hrajnik responded that the wording, “membership fee” covers the change as the GSN transfer is not a membership fee. In response to a question from Trustee F. Di Cosola, M. Mazzorato indicated that the policy identifies that if the membership fees for OCSTA were to be approved, the FACE-related fees would be brought forward to trustees for approval on an annual basis. In response to a question from Trustee B. Iannicca, J. Cherepacha indicated that the membership fees are funded from the central board budget. OCSTA fees are not funded from school funds. Moved by F. Di Cosola

THAT THE REPORT, POLICY 1.50: ASSOCIATIONS – MEMBERSHIP, BE RECEIVED. CARRIED

Trustee L. del Rosario provided an amendment to the motion that FACE be identified separately from OCSTA in terms of payment of membership fees. Trustee A. da Silva added that she would like a statement included in the policy that stipulates that this is the membership fee and not a transfer payment and is part of the collective agreement. Chair E. O’Toole requested a note or a footnote regarding the amendments. Staff was directed to return to a future meeting with an amended draft revised policy to reflect the discussion. Trustee M. Pascucci will be attending a meeting on Wednesday, November 16 and will inquire about the future of the FACE project; trustees could then decide if there was a desire to separate FACE in the payment of membership fees. Trustee Pascucci will report back on his findings. Moved by F. Di Cosola

THAT POLICY 1.50: ASSOCIATIONS – MEMBERSHIP, BE APPROVED AND ADOPTED, AS AMENDED.

CARRIED

6. Policy 7.17: Business Expenditures – Protocol for Approval: Director of Education J. Cherepacha presented a report on Policy 7.17: Business Expenditures – Protocol for Approval: Director of Education which was last revised in 2009. The policy was recommended for review. J. Cherepacha recommended that Policy 7.17: Business Expenditures – Protocol for Approval: Director of Education undergo revisions as identified in the report. In the revised draft policy, the regulations were removed and the policy was revised to make specific reference to the Broader Public Sector (BPS) Expense Directive and the Trustee Expense Guideline issued by the


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Ministry of Education. It is these two documents which specifically state who approves of the Director of Education’s expenditures. Moved by D. D’Souza

THAT THE REPORT, POLICY 7.17: BUSINESS EXPENDITURES – PROTOCOL FOR APPROVAL: DIRECTOR OF EDUCATION, BE RECEIVED.

CARRIED

Trustee D. D’Souza pointed out that the policy states that if the chair of the board is absent the Vice-Chair can approve the expenditure. The Vice-Chair on the Audit Committee is not an elected Trustee and this individual would potentially be approving the Director’s expenditures. J. Cherepacha noted that the wording and direction comes from the Ministry of Education Trustee Expense Guideline and staff is following the recommended approval process in that guideline.

In response to a question from Chair E. O’Toole, J. Hrajnik indicated that the only time the Chair of the Audit Committee would approve the Director’s expenses is if the Chair was away for a lengthy period of time. If that were to occur, someone would be elected to assume the role of the Chair. The Ministry guideline stipulates that it has to be the Chair of the Board or the Chair of the Audit Committee. Through discussion, several trustees echoed the concern that a non-elected member of the Audit Committee could have the authority to approve the Director’s expenses. M. Mazzorato identified that Policy 7.17 would be deferred until further information and clarity is provided to the Trustees. Staff will investigate the questions raised by Trustees regarding delegation of authority to the vice-chair in the chair’s absence with the Ministry of Education. In response to a request from Trustee A. da Silva, J. Cherepacha will make available the two documents referenced in the report. The Broader Public Sector (BPS) Expense Directive and the Trustee Expense Guideline issued by the Ministry of Education in 2009. Trustee F. Di Cosola requested that as we move forward, that if there are any references to documents in reports, that the referenced documents be included with the report. M. Mazzorato, responded that in future all documents and information referenced in reports will be included with the reports. Trustee A. da Silva inquired if the directive expenditure guideline is actually titled Trustees Directive and is it only specific to Trustees. J. Cherepacha responded that the document is titled Trustee Expense Guideline and issued by the Ministry of Education. In response to a question from Trustee A. da Silva, J. Cherepacha indicated that there are two distinct documents. The Broader Public Sector (BPS) is a directive identifying that boards are


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required to develop policies and procedures for expenditures related to meals, travel, and hospitality for business. The Trustee Expense Guidelines was issued by the Ministry of Education. M. Mazzorato indicated that when the policies under discussion return for approval, the appropriate documents would be provided. J. Cherepacha responded to a question from Trustee F. Di Cosola indicating that the Broader Public Sector Directive can be made available to Trustees. J. Cherepacha also referenced the Accountability Act, which is relevant to all public sector employees. Both documents will be sent to Trustees electronically. Through consensus, direction was given to defer Policy 7.17: Business Expenditures – Protocol for Approval: Director of Education, until staff investigate the questions raised by Trustees regarding delegation of authority to the vice-chair in the chair’s absence with the Ministry of Education.

7. Policy 8.14: Advocacy Expenditures J. Cherepacha, presented a report on Policy 8.14: Advocacy Expenditures which was last revised in 2007. The policy was recommended for review. J. Cherepacha recommended that Policy 8.14: Advocacy Expenditures, undergo the revisions as identified in the report. Moved by B. Iannicca

THAT THE REPORT, POLICY 8.14: ADVOCACY EXPENDITURES, BE RECEIVED. CARRIED

Trustee A. da Silva questioned whether there were challenges to our advocacy activities and indicated that these may be seen as not being in alignment with secular interests. In response to a question from Trustee A. da Silva, M. Mazzorato indicated that denominational rights are articulated in the policy. In response to a question from Trustee F. Di Cosola on whether the policy is based on the perspective of Trustees, J. Cherepacha clarified that the policy is approved by the Board; it speaks to the school board and supports Catholic education and how we advocate for denominational issues and the rights of students. In response to a question from Trustee da Silva about access to these funds, J. Cherepacha noted that there is not a specific budget allocation for advocacy, but rather it is ingrained through our board and we would support the resources through these allocations. Moved by B. Iannicca

THAT POLICY 8.14: ADVOCACY EXPENDITURES, BE APPROVED AND ADOPTED, AS AMENDED. CARRIED


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8. Policy 1.70: Capital Projects, Performance Bonds

D. Del Bianco, Superintendent Planning & Operations, presented a report on Policy 1.70: Capital Projects, Performance Bonds, which was last revised in 2011. The policy was recommended for review. D. Del Bianco recommended that Policy 1.70: Capital Projects, Performance Bonds undergo the minor revisions that were identified in the report. Moved by F. Di Cosola

THAT THE REPORT, POLICY 1.70: CAPITAL PROJECTS, PERFORMANCE BONDS, BE RECEIVED. CARRIED

In response to a question from Trustee F. Di Cosola, D. Del Bianco indicated that the insurance charges for the project are based on a percentage of the project. Moved by F. Di Cosola

THAT POLICY 1.70: CAPITAL PROJECTS, PERFORMANCE BONDS , BE APPROVED AND ADOPTED AS, AMENDED.

CARRIED

9. Policy 8.05: School Signage and Plaques D. Del Bianco, Superintendent Planning & Operations, presented a report on Policy 8.05: School Signage and Plaques, which was last revised in 2011. The policy was recommended for review. D. Del Bianco recommended that Policy 8.05: School Signage and Plaques, undergo minor revisions as identified in the report. There would no financial implications for the draft revised policy. The specific details regarding the dimensions and layout of a school plaque are contained within the board’s school design manual. A sample plaque template was provided as Appendix-A of the report. Moved by B. Iannicca

THAT THE REPORT, POLICY 8.05; SCHOOL SIGNAGE AND PLAQUES, BE RECEIVED. CARRIED In response to a question from Trustee Iannicca about why the Vice Chair is not identified on the plaque, D. Del Bianco responded that this has been past practice. Trustee B. Iannicca recommended that the Vice-Chair be identified on the plaque.


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D. Del Bianco will be updating the design manual for elementary and secondary schools which will include adding the Vice-Chair on all the plaques. This would also include having the Vice-Chair on the plaques in all new buildings. J. Hrajnik responded to a question from Trustee Pascucci that the Trustees identified on the school plaque are the elected Trustees at the time of tender for the project. The Chair was passed to Trustee A. da Silva. Trustee O’Toole referenced an error on an existing plaque and inquired if this could be corrected. M. Mazzorato asked that Trustee E. O’Toole identify the issue to staff and it will be rectified. Moved by B. Iannicca

THAT POLICY 8.05: SCHOOL SIGNAGE AND PLAQUES , BE APPROVED AND ADOPTED AS AMENDED.

CARRIED

10. Policy 5.01: Public Access to the Board Agenda, Minutes and Committee Reports

B. Campbell, General Manager, Communications and Community Relations, presented a report on Policy 5.01: Public Access to the Board Agenda, Minutes and Committee Reports which was last revised in 2010. The policy was recommended for review.

B. Campbell recommended that that Policy 5.01: Public Access to the Board Agenda, Minutes and Committee Reports undergo minor revisions as identified in the report. Moved by L. del Rosario

THAT THE REPORT, POLICY 5.01: PUBLIC ACCESS TO THE BOARD AGENDA, MINUTES AND COMMITTEE REPORTS, BE RECEIVED.

CARRIED

Trustee F. Di Cosola raised a question regarding the recording of minutes of board committees, expressing that minutes are too general and not detailed enough. Trustee Di Cosola proposed that audio recordings of meetings be posted on the board website, identifying that some boards live stream meetings. He further inquired about having a better audio recording system to capture the meeting. M. Mazzorato responded that staff could investigate technology options for enhanced audio recording.

Trustee F. Di Cosola inquired if the recommendation should be put forward as a motion or direction recognizing that there may be associated costs.

M. Mazzorato indicated that the issue of whether the audio recording accurately captures the meetings does not require a motion. Through direction, staff can investigate audio recording


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options. The second issue, regarding the posting of an audio recording of the meeting, would require a motion. Trustee F. Di Cosola articulated that he would like staff to investigate options for equipment to render quality audio recordings of board and committee meetings and have them posted on the board website. M. Mazzorato responded that staff would investigate. Trustee A. Abbruscato questioned whether or not this was the will of all the trustees.

Chair E. O’Toole indicated that a motion was not necessary for a demonstration of interest to pursue Trustee F. Di Cosola’s request further, general consensus would suffice. Trustee F. Di Cosola clarified that the consensus would be to direct staff to investigate if current equipment would support uploading audio recordings of minutes to the board website. Chair E. O’Toole identified that she would first like to see if there was interest in having the audio on the website before staff investigates possibilities. Consensus was not reached. Trustee A. da Silva identified that staff needs to review if the recording equipment is capturing the conversations in meetings properly for the accurate recording of the minutes in writing. She suggested that any investigation by staff should be motivated by ensuring recording devices are appropriate to ensure supporting accurate written minutes. Trustee F. Di Cosola felt that sometimes, the back and forth discussions with staff are not captured in the minutes. Trustee L. del Rosario felt that if that any concern with the minutes could be addressed during the approval of the minutes section of agendas. Trustee F. Di Cosola indicated that he would like an audio recording to hear the questions and the discussion with staff.

Trustee L. del Rosario inquired if minutes should be recorded verbatim.

Chair E. O’Toole noted that the minutes used to be very lengthy including detailed discussion. The detail included in minutes was intentionally reduced to a more condensed model a number of years ago. Trustee F. Di Cosola inquired whether the public could receive the audio recordings from meetings. M. Mazzorato identified that such a request could be made through a Freedom of Information (FOI) request. G. Coish, Records Management, Privacy and Access Administrator, identified the process by which the Freedom of Information request would be processed.


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In response to Trustee A. da Silva’s question regarding In-Camera minutes, M. Mazzorato responded that the Education Act clearly articulates that In-Camera minutes are not to be shared with the public. G. Coish indicated that in rare circumstances, In-Camera Minutes can become an FOI request. If a subject was first discussed in Open Session and then moved to be continued In-Camera, it may be released under the provisions of the Municipal Freedom of Information and Privacy Act.


THAT POLICY 5.01: PUBLIC ACCESS TO THE BOARD AGENDA, MINUTES AND COMMITTEE REPORTS, BE APPROVED AND ADOPTED, AS AMENDED.

CARRIED

M. Mazzorato identified that there was a minor omission in agenda item H9 – Policy 8.05 - School Signage and Plaques in that in the “reference” section of the policy, the school design guidelines should be included. The suggested amendment to include reference to the school design guidelines was put forward by M. Mazzorato.

A copy of the school design guidelines will be placed in the Trustee lounge.

Chair E. O’Toole – All in favour of the amendment.

CARRIED

11. Policy 1.04: Effective Management and Control under which the Board’s General Administrative Procedures (GAP) Operate D. Amaral, Superintendent, Strategy, Policy & Global Learning, presented a report on Policy 1.04: Effective Management and Control under which the Board’s General Administrative Procedures (GAP) Operate which was last revised in 2004. The policy was recommended for revision. Moved by D. D’Souza

THAT THE REPORT, POLICY 1.04: EFFECTIVE MANAGEMENT AND CONTROL UNDER WHICH THE BOARD’S GENERAL ADMINISTRATIVE PROCEDURES (GAP) OPERATE, BE RECEIVED.

CARRIED

Moved by D. D’Souza

THAT POLICY 1.04: EFFECTIVE MANAGEMENT AND CONTROL UNDER WHICH THE BOARD’S GENERAL ADMINISTRATIVE PROCEDURES (GAP) OPERATE, BE RENAMED TO POLICY 1.04: IMPLEMENTATION OF POLICY AND SYSTEM DIRECTION AS ARTICULATED IN GENERAL ADMINISTRATIVE PROCEDURES (GAP).

CARRIED


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Trustee F. Di Cosola inquired if Trustees can see the General Administrative Procedures (GAP) that arise from policy changes. M. Mazzorato made reference to Policy H 4 – Policy 6.00: Records: Accounting pg. 2. Policy 6.0 was included along with the referenced GAP 540.00 – H 4 Pg. 3. She identified that it would be staff’s intent to bring the policy and the related GAP forward along with the report to Trustees to review.

Moved by D. D’Souza

THAT 1.04: IMPLEMENTATION OF POLICY AND SYSTEM DIRECTION AS ARTICULATED IN GENERAL ADMINISTRATIVE PROCEDURES (GAP), BE APPROVED AND ADOPTED, AS AMENDED.

CARRIED I. Notice of Motion - Nil J. Additional Business K. Questions Asked of, and by, Board Members

Trustee M. Pascucci referenced a meeting he attended at a school and recommended that all Catholic School Councils acknowledge First Nations Sacred Territory. He further suggested that the acknowledgement be proclaimed at all meetings of the board and in schools. D. Amaral thanked Trustee M. Pascucci and made reference to a plaque acknowledging the sacred territory that will be sent to all the schools and, as part of the process of distributing the plaque, schools and facilities will be asked to include the acknowledgement at all meetings and events. M. Mazzorato indicated that staff can include specific direction with respect to the land acknowledgement in the terms of reference for all meetings and strengthen the language around the Acknowledgement of the First Nations to be included on all minutes, school meetings and all meetings of the board and councils. Trustee B. Iannicca commented that some schools are already doing this.

L. Declared Interest Items - Nil M. In-Camera Session - Nil N. Rise and Report - Nil O. Future Meetings February 21, 2017 May 30, 2017 – 7:00 p.m. P. Adjournment – 8:18 p.m.





REPORT NUMBER H 5

ADDITIONAL NOMINATIONS FOR MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE: NOVEMBER 2016 TO DECEMBER 2016

1. THAT THE REPORT, ADDITIONAL NOMINATIONS FOR MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE: NOVEMBER 2016 TO DECEMBER 2016, BE RECEIVED.

2. THAT THE ADDITIONAL NOMINATIONS FOR MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE: NOVEMBER 2016 TO DECEMBER 2018, BE APPROVED.


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Regular Board Meeting

November 22, 2016

ADDITIONAL NOMINATIONS for MEMBERSHIP on the SPECIAL EDUCATION ADVISORY COMMITTEE: NOVEMBER 2016 TO DECEMBER 2018 Strategic Goal: Catholicity, Community Engagement, Learning Environment

Type of Report: Policy/Governance

Regular Board Meeting – November 22, 2016 Additional Nominations for Membership on the Special Education Advisory Committee: November 2016 to December 2018

BACKGROUND

The Special Education Advisory Committee, as per Section 464/97 of the Education Act consists of representatives of local associations, in the area of jurisdiction of the Board, as nominated by the local association and appointed by the Board. Sub-section 464/97 of the Education Act specifies that appointees shall have the same qualifications as those required of members of the Board.

DISCUSSION

Listed below are additional nominees from local associations and/or other that have provided supporting letters attesting to their qualifications.

• M. Del Rosario, Association for Bright Children • N. Vrbanek, Association for Bright Children (ABC) Alternate

RECOMMENDATION(S)

1. That the report, “Additional Nominations for Membership on the Special Education Advisory Committee: November 2016 to December 2018”, be received.

2. That the report, “Additional Nominations for Membership on the Special Education Advisory

Committee: November 2016 to December 2018, be approved.

Prepared by: T. Cruz, Superintendent, Special Education and Learning Services Submitted by: T. Cruz, Superintendent, Special Education and Learning Services

S. McWatters, Associate Director, Instructional

Date: November 22, 2016

* Dufferin-Peel Catholic District School Board 22, 2016.pdfRegular Board Meeting Tuesday, November...

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