2016sipot.promexico.gob.mx/28_Fraccion_XXVIII/DEESE/2016/ID_2016061.pdf · Client hereby agrees 1o...

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SXSW 2016 PREMIER MARKETING O.PPO.RTUNITY CONTRACT · Ncvember 18, 2D15 M ex leo · Yolanda Pa/rlcfa Taracena Sanz In charge of the Unit of Support and lnstituti ona/ Relallons In compliance wiih the document DG/2015/135· Dated on June ifl, 2016 .' . Avenida Camino a Santa Teresa 1679- Col. Jardines D _e l Pedregal, Alvaro Obregon MexlCQ DF 1.900, Mexlco Thls SXSW 29 .16. Premler Opportunily Contrae! (the ls made and ente red In lo as of the above date, {!he "Effec live Date"), by and Pro· Mexico ("Gllent) and SXSW, LLC {" SXSWj, .. For good and'valuable 1he recei pt and of which is h er.eby aolmowledged, lhe parties f3S loJiows; 1. Offfclal Partlcipatlon. sets forth term .s of offlcial .In lhe 2016 . Conferences . ahd Festivals (the "Event" or "SXSW ?016") that includes SXSW Interactiva Conferenq'e, & Festival ("SXSW lnteracllv e"). · 2. BenefJts for Cllent ' · . . ·a Subj ect to the terms or lhis Agreement and the exhlbl(s rt;lferenced hereunder, Client· will receive. the following · actlva!lon ·opportunl!ies (together, the "Actlvalfons"): · . 1. · Exhlblt A: SXSW Trade Show Stand · il. ·r en (10) SXSW 2016 · b. Total AinotJnt Due: $21, .5 25.00 . . . 3. ParUclpatlon Fee; Payment. . a. Cllent shall pay SXSW a partlelpation fee In the amount of $21,525.00 no i ater than Janoary 15.2016. · · ,• c. Paj'ment (U.s; currency only) must be recelved by SXSW no late(lhan 30 .days after. full execution of .thls Agreemenf. . All be payabfe to SXSW, P .0. Box 685289, Austin, TX 78768. Any amounls not received by 30 days will be subject lo an 3dministralive charge of 10% of !he f!JIIIist rate, oi- the maxlin_ um amount permilted by Jaw, whichever ís less. Cllent agrees lhát fallure :o -make tlmely payment wl¡l not relieve Clfent of lts llabillty tor ln.rull. J. Clíent's Logo/Artw. ork¡ Submisslon Deadllne. . . a. SXSW wll. l lnclude logo/artwork In SXSW's materials as set forth in this Agreement Cllent shall emaii ·Cilent's logo as a tector EPS file to [email protected] no later than January 15. 2016 . unless stated otherwise hereunder: Client agrees that fallure to· neel·submisslon deadllne may result In. th<3 ómlsslon of Cllent's logo In SXSW's mafeñals but will not relieve Cllenf of any financia! Jbllgatioo$ hereunder. · . · · · . . . · · b, hereby granls !o SXSW a non-exclusive, .Irrevocable to. ·the name· of Client and any .lagos· arlwork 1rovided by Cllent In all forms of advertlsing media, includlng not limitad to print, and online medi a, In connectlon with the ulllllment of SXSW's oblfgallons hereunder and the promotlon and publlclty of Client's otflclal par:tlcipation In SXSW 2016 •. i. Terms and Condillons. Client hereby agrees 1o the and Conditions attached as l:xhlbll á, which is incorporated herein by this ¡¡ference, · · · 1 ·• f;ntlre Agreement. This Agree.ment and all exhitilts, schedules, documenls. cóntaln the .entire greement ofthe parties with respect te the subJect matfer. of thls Agreement. roMexico B .... .. . y; _____ ______ _ Printed Name: Peter Lewis : Tille: Head of Sales & ExhibiÜons Date: November 30th, 2015 . rP ) _,. *'

Transcript of 2016sipot.promexico.gob.mx/28_Fraccion_XXVIII/DEESE/2016/ID_2016061.pdf · Client hereby agrees 1o...

SXSW 2016 PREMIER MARKETING O.PPO.RTUNITY CONTRACT

· Ncvember 18, 2D15

M ex leo · Yolanda Pa/rlcfa Taracena Sanz In charge of the Unit of Support and lnstitutiona/ Relallons In compliance wiih the document DG/2015/135·

Dated on June ifl, 2016 .' .

Avenida Camino a Santa Teresa 1679-

Col. Jardines D_el Pedregal, Alvaro Obregon

MexlCQ DF 1.900, Mexlco

Thls SXSW 29.16. Premler Mark~Ung Opportunily Contrae! (the "Agreem~nt") ls made and ente red In lo as of the above date, {!he

"Effeclive Date"), by and b~tween Pro· Mexico ("Gllent) and SXSW, LLC {"SXSWj,

. . For good and'valuable ~onslderation, 1he receipt and .s~fffciency of which is her.eby aolmowledged, lhe parties agre~ f3S loJiows;

1. Offfclal Partlcipatlon. T~ls ~r~emen; sets forth ~e term.s of Client'~ offlcial partici~a1ion .In lhe SXS~ 2016. Conferences .ahd

Festivals (the "Event" or "SXSW ?016") that includes t~e SXSW Interactiva Conferenq'e, & Festival ("SXSW lnteracllve"). ·

2. BenefJts for Cllent ' · . .

·a Subject to the terms or lhis Agreement and the exhlbl(s rt;lferenced hereunder, Client· will receive. the following · actlva!lon

·opportunl!ies (together, the "Actlvalfons"): ·

. 1. · Exhlblt A: SXSW Trade Show Stand

· il. ·r en (10) SXSW 2016 fnte~ badge_ reglst~allons

· b . Total AinotJnt Due: $21,.525.00 . . .

3. ParUclpatlon Fee; Payment. .

a. Cllent shall pay SXSW a partlelpation fee In the amount of $21,525.00 no iater than Janoary 15.2016. · · ,•

c. Paj'ment (U.s; currency only) must be recelved by SXSW no late(lhan 30 .days after. full execution of .thls Agreemenf. . All

~heclts mus~ be payabfe to SXSW, P .0. Box 685289, Austin, TX 78768. Any amounls not received by th~ 30 days will be subject lo an

3dministralive charge of 10% of !he f!JIIIist rate, oi- the maxlin_um amount permilted by Jaw, whichever ís less. Cllent agrees lhát fallure

:o -make tlmely payment wl¡l not relieve Clfent of lts llabillty tor p~yment ln.rull.

J. Clíent's Logo/Artw.ork¡ Submisslon Deadllne. . . •

a. SXSW wll.l lnclude Client'~ logo/artwork In SXSW's materials as set forth in this Agreement Cllent shall emaii ·Cilent's logo as a

tector EPS file to [email protected] no later than January 15. 2016. unless stated otherwise hereunder: Client agrees that fallure to·

neel·submisslon deadllne may result In. th<3 ómlsslon of Cllent's logo In SXSW's mafeñals but will not relieve Cllenf of any financia!

Jbllgatioo$ hereunder. · . · · · . . . · ·

b, ~llent hereby granls !o SXSW a non-exclusive, .Irrevocable llcens~J to. u~e ·the na me· of Client and any .lagos· a~d/or arlwork

1rovided by Cllent In all forms of advertlsing media, includlng ~ut not limitad to print, broa~cast, and online media, In connectlon with the

ulllllment of SXSW's oblfgallons hereunder and the promotlon and publlclty of Client's otflclal par:tlcipation In SXSW 2016 •.

i. Terms and Condillons. Client hereby agrees 1o the Térm~ and Conditions attached as l:xhlbll á , which is incorporated herein by this

¡¡ference, · · · • • •

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·• f;ntlre Agreement. This Agree.ment and all exhitilts, schedules, attach~ents a~d documenls. refer~~ced her~lri cóntaln the .entire

greement ofthe parties with respect te the subJect matfer.of thls Agreement.

•roMexico

B .... ~·· .. . y; _____ ...:._...,.._~___:__._ ______ _

Printed Name: Peter Lewis :

Tille: Dep~ty Head of Sales & ExhibiÜons

Date: November 30th, 2015

·~~:~ . rP ) ~ _,. *'

SXSW 2016 PREMIER MARKETIN OPPORTUNITY CONTRACT: ..

SXSW's written permission and adhf?re- to guidelines in arder to use/distri!Jute helium balloons or other "llghter~than-alr" inffatables ln.the ACC. Víolatloi; of this provislon is subjéct toa flne assessed by SXSW. · . . . . . .

11. Stand Occupancy/Opt;!ratlof1. Stand must be desfgned and operated In a m~nñer that respects the rights of other exhlbltors' visito·rs. C!ient's pE¡JrsonneJ must confine their actívitles to thEi Cllent's Stand. _limeis of the esse·nce for actual . occupancy· of the space reservad by Client: lf Client do es not occupy the Stand. by 1 O:OOam on· the ftrst clay of tha Trade Show, SXSW may occupy or ·cause said space to be occuplec;l as SXSW deems is In the Trade Show's best interast wittiout re!easlng Cllent from any llabillty heret,Jnder. All Stands mu;;¡t remain staffed and fully ln.act until thé Trade Show clases on the final day., F.allun3 to fully staff an9/or prematurely dismantle Cfiant's· exhlbit wili result In a $1,500 fine and fo'rfelture of the rlght to exhiblt at Mure SXSW trade shows. . . . . .

12. P~Jicy on Selllng. Ovar the cou'nter sales (l.e., ·cash, check andior credit 'card-~) at the ~tand are pelmilted only with express written permis~lon from SXSW,.and Client shall be responsible for paying sales fax as requirep by th~ State of Texas. · ·

1 ~· Publlcation DI~trlbutlon. Clienj m ay dlstribute lts own prlnted/produced prom~ti'onal maieri~ls from lts ~tand ~nd, unless.permission is granted by SXSW, not outsida itS Stand. Publicatlon blns, Jf available, are'restricted to approved p'ublications an~ t~e ·otricial SXSW publlcation, SXSWORLD®. Other ushow dailies" m ay not use. the blris: · . . . .- . . 14. Recelpt and Re.moval of Frelght. No exhlblt or portiori t~ereof may be ~emoved from the exhibit hall prior to clase on the _last c:jay of.the Trade Show. After that time Ciient mu~~ r~move its Stand contents and frelght !n the altotted load:.Out time. lf the Ctient'falls to dq so, SXSW res~rves the righrto instruct the show decorator to disinanUe and ship .or stor'e the sama at Clie~t's expense. Pie ase r_efer _td the Exhibitpr Kit for ad~itlonai I_Qformation. ·

16. Foad· and Beve~age Servlce. Tha ACC D~partment Catering Seryices has the. exclusive rlghts to all food and beverages at the ACC. Foo'd al)d beverága cqnsumed, preparador distrlbuted, inclui:iing· food or beverage items used for promotional purposes, must be .purchased through thé ACC Deparlment Catering Services. · . . 16.- f!=l~ctrlcal, Cleanil']g, ·Catering Servlce~,· etc. For lnsurance, safe'y ~nd security . purposes, electdcal, cieaning, · catering, ·dr.ayage ~d ~ther speclal services needed by Client sh~l b~ provided oniy when Ci.lent orde.rs é;lnd. agrees to pay for thes~ sarvices from the exclusive suppliers authorized ta·provide such servlces Usted in.the Exhibilor Kit. . . . . 17: Wlretess Networks~ Cllent may not'creat~ personaÍ wlreles::¡ networks. For all connectiviiy. needs, Client must either purchase a wired netw0rk connectioil~ or yse the availabla wir.eless netw.or~. · . \ . 18. Load-In ; Load-Out. sxsw will C9mmunlcate the exact load-In and lt;Jad·~Ut process for !he Trade Sho~ at ·a' later date. · · ·

19.· Responslbllity for-Property. In no case wili S)!..SW be. responslb{e for th~ft. loss or daqiage lo Client's prodl!ct(s), property or St?nd; ·. Cflent ·agraes to be wholly responsible for protecllng lts property on and off preml~es .. Client ls encouraged to secure exhiblts ,and products and should lnsura property (from the time lt lea ves lts warehouse until lt retutns) at Client's expense. . · · · · · . . . 20. Sound Regulatlons. ·-· ~nforcement of sound regul~tions Will be a top priority at ttie Trade Show:· .In arder to previda an approprlate envlro!'lment' in whlch to conduct .business, noise levels· will be closely monitored. At no time may the soun~ leve! 'excee~ ·as decibels. Cllents found to be ln violat!on of lhe ·85-decibel sound levei will raceive one wrjtten warning. A second violation of the 85-declbei voiU{Ile iBVE!I is subject to di~co'nnection ot·power, termination ot Stand· space and loss of SXSW credentlals without refu~d. qients are encouraged to use haadphones for playback of.rec.orded .. music. Live performar;¡ces .are limitad to a maxim·um of_ 15 minutes on an hourly basis. _S'XSW representativas witl regula'rly evaluate the appropriateness·of volume levels to ensure 1t does not lnterfere with other exhlbltors, attendees or the general characte~ of the Trade Show. Complaint~ of sou~~ i'egulation via.lations may be made di . · y' 'le·cs XSW · representativas ln lhe vlclníty. . . . . . li -~

. 9t\! 21 . Vlolatlons o~ ~egulatl_ons. SXSW may také enforcemer)t actio~ at lts dlscretlon up to and ·i!1~1udlng -~~lr:'9 Cilent's Stand for violation by. Cllen~ of SXSW rules and regulations or Client's breach of the terms of this Agreemenf. .lf SXSW

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SXSV\1.2016.PREMIER MARKETING -OPPORTUNITY CONTRACT itlrY which directly,. or indire9t1y 1hrough one or rn?re intermediarias, controls a·r ls controlle~ by, or ls _unéler common ntról wilh, Client. ·· . . · ·

Vehlcle Marketing. During SXSW 2016, Gllent shall not engage In outdoor mQbile marketing campalgns. fncludÚlg, but : Umtted to, mobile blllboards and produ~ distribulfons, withln the dow~town Auslin aiea. . · . SXSW Sponsors. . Client acknowledges and agr~es that Majar and Super Sponsors of SXsW may provlde goods flor hospitality for any SXSW-produced 2016 ·party, lounge, evemt, or activ~tion, subject to availability. Cüent further_ nowle.dges aFld agr~ies that Majar an¡;l Super Sponso~ of SXSW may host jntegrated marketing activatlons at any ~W~pro~uced 201 6 party, lounge, event, or actlyatfon. · · Regulatory Requirements. Client acknowledges :that'the local and ·state govemmenlal entities -have rules aod llations that may impact Cllent's áctivllles and promotions !=lurlng SXSW 2016. Cllent shc:tll comply with all. such rules regulatlons appllcable to its promotlonal and marketing activities, lncluding without llmltation, City ot Austin noise l ances, limitations on video and· llght projections, _signage rules; building coda .regulatlons, capaclty rules, age ictions, and Texas Alcoholio ee·verage Commission requlrements. · 1 •

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=l.eservatibn of Rig~ts. sxsw retalns fln~lf approval rellilling ~o any an.d all as'p_ects ot SX'(3W 2016 and ·ma5' exercise· r(ghts at !~13 sole_discrelion. •

. . lo llri:Jltatlon on Purchases: Notwlthstanding anything.to the contrary, ncilhing In thls Agreement shali prevent, ·, hln.der or restrtct In any w_ay the tights of SXSW and ariy thlrd party, lncluding but riot fimlted tQ SXSW's :;¡ssionafres and retallers ("SXSW Retailers'1, from purchas!~g any prand, bratids of products, orserv!ces, orto. re SXSW or SXSW R~tailers to purcha7e ~ny subscriptlons of prodyéts from Client. . :nent-Defa~lt. SXSW reserves .the .'rlgh~ to termlnate thls Agre~inenr .lf (i} Client falls to· make timely payment of nts due henmoder; or (ii) Cllent breaches any other. term ·of this Agreement. . Prior to or atter.·SXSW 2016; the notice . :ure period shall .be five (5) busfness.dáys; during sxsw· 2016, the notiea and cure period shall be 24 .hours. lf 1 exerclses ils right to terminate, Client remains liable to SXSW fGr all charges under this Agreern'eot and for all costs ection, lncluding ~~~ coúrt costs and rea~onable a~orneys' fees, whetli.er qr not a ¡;uit ls· fl!éd. . · · · ~presentations-~nd Wa'rtanties. Each party represents and warrari~ that (i) it has-the fuil power and authorlty lo lnto thls Agreement and to carry o4t 'the provlsions thereoJ; (il) th~ person execullng th!s Agreement on belialf of larty is authorized to do so; and (iii} the. execution~ delivery and performance of ~his Agreement by su eh parly does ¡Jate any agreement, to whfch it ls a party, nor violate any law or re~ulation o_f any cour~. governmental b9dy or 'stralíve or other agency havfng jurisdl9tlon ovar it. · · · . . . · represents and warrants tó SXSW that Cllent n~s full and láwful authorlty to use alllmages and text included In all :tls submltted to SXSW, Jncluding, _w!lhout limitalion, al! trademarks and tra9e names, ·servlce marks, brands and tnd ~.nY copyrighted materials .. · Cl!ent further represents án~ warrants that !he cohterít ~f "tne materials submitted to . does ñot vlolate ttie legal rl_ghts.ot any third party, a~d that the_publicatl6n of the materials will not ·give risa _to'any ·aim ·ar liahility pf any type, iocludlng, wlthout limitatio~; copY.right or tr~demark vlolatlon_s; defamat!on, invaslon 'of , breach of contract, deo¡;!ptiv.e. ádvE;Jrtlslng or any other groúnds. The approvai, ácceptanc¡;¡ or publlshlng of any ed materials by SXSW dqes not waive or lmp~lr the foregofng representaticins and warrantles. SXSW makas ño 1ntations or warranties wlth r'espect to demographic natare anillar volume of aUendees.- · :u~nce. Client shall procure and maintain, a~ its own expense,'during the.te~, the follo~ing insuranc]e coverage: Jrehensive Commercial General Liability lnsurance with a c'bmbined. slngle llmit of not less than $1 níilli~n per 1ce and $2 miiHon in the aggregate, including products and completad operations, advertislng liabllity, ·personal o911y lnjury, and property darri~ge liapl!lfy;.(ii) IJYorkers' Compensation insurance in accordance wlth the applicable 'le stat¡;¡ In which the services are to be performed witry a llmit not_less than $1 mlllion par occurrence; and (!li) 1 liabllity insu.rance with limits no _·lfilSS than $3. ·mlllion per o.ccurrence and .In. the -aggregate. Clieot shall e~ use LLC and lts me¡nagers, oftlcers, employees, . and '!olunteers to· be n~med as additional !rsureds Uc:'lder each ~e ppllcy required under ti'lis· Agreement. Cllent shall provide SXSW with ~ certificate~fflnsu~~- ce no later tttan y 15, 2016. Failure to r~q~est _proof ot insurance shall not relieve Cl~enl opts obllgalio ~~ ectlon 14. · o • •

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