If documentation is a reflection of our care, does it show that nurses make a difference?

Changing focus from repetitive screening for Falls Risk to a model

that supports Falls Prevention

Historically for each new issue addressed, we’ve added a new

section or Tab to HED – not sustainable and adds complexity to

documentation

As we work toward a Culture of Safety, we need a framework that

allows us to identify and address all safety risks efficiently and

document all education in a compliant, simpler fashion

Falls/Safety Documentation Changes – Why change?

Verbalize understanding of the changes in documentation and

workflow associated with new Falls/Safety HED build

For your area, identify common Falls/Safety scenarios and how to

address them

OBJECTIVES….

Use a practice scenario to document Safety Assessment and Plan

including: Determine the Morse Falls Risk Score Identify safety risk factors and safety problems; Start Safety Priority Problem, if

warranted Document Care Interventions, Patient/Family Teaching, and any Notifications &

Care Coordination actions Document response to safety interventions & shift goals/outcomes for Safety

Priority Problems (if there is a Safety Priority Problem)

Safety Documentation, including assessment, interventions, teaching, and notification, will result in a safer environment for our patients and will prevent or minimize injury.

This will improve patient care and clearly define nursing’s contributions to patient care and the team.

Vision Statement

Safety/Falls Section: What’s Changing? Safety assessment on every patient, every shift. Also:o Adults: Morse Falls screen o Peds: Humpty Dumpty Falls

o on admission & with change in status/condition (e.g. Transfer to different level of care, change in mental status, etc.) . No longer required every shift.

o Streamlined documentation of Restraint Safety Care

Safety Problems (Injury Risk, Violence Risk, Substance Abuse, and others) will be identified. o If a safety problem will be a key driver of nursing care for that patient, also initiate as

a Priority Problemo CIWA documentation will be available in HED for units that implement CIWA protocol

Safety Interventions will be documented – things you: o Assess/Monitor/Evaluate/Observeo Care/Perform/Provide/Assisto Teach/Educate/Instruct/Supervise o Manage/Refer/Contact/Notify

Caregivers’ contact information (“Care Contacts”) – will

be documented in new Role/Communication section

Patient/Family Education & Engagement will be

documented in a way that captures required elements

more efficiently

Education Tab: What’s Changing?

Plan of Care documentation

Priority Problems – continue to create and evaluate goals

Pathway, Nursing Summary, and Plan Priorities documentation in HED

Continue to assign e-docs pathway

Admission History

Continue to complete all sections (Contact Information will likely be

removed in future)

What’s Not Changing

Admission

• Falls Risk screen • Safety assessment as part of head-to-toe assessment; Identify problems

& Plan Interventions; Start Priority Problem if warranted

Beginning of Shift

• Safety assessment; Identify problems & Plan Interventions

• Document expected Short Term Goals for Safety Priority Problems

End of Shift

• Start/End Safety Priority Problems if warranted • Document Short Term Goal Status or outcome for Priority Problems • Document Response to all Safety Interventions in Nursing Summary and

Plan Priorities

Condition/ Status

Change

• Falls Risk screen• Repeat Safety Assessment & Revise Planned Interventions as appropriate

What to Do & When

PRACTICE SCENARIO – Admission John Doe is an 85 year old male admitted for planned TURP for BPH.

Medical Conditions: COPD, Heart Disease, Hypertension, and migraine headaches.

Past Surgical Procedures: CABG (1987) Bilateral Knee Replacements (1997) shoulder surgeries (2002 & 2005). He has a history of falls with injury (2 within the last 3 months), resulting in rotator cuff tears and multiple rib fractures.

Medication History: 15 medications, some are anticonvulsants, Lortab for poorly controlled headaches, 2 antihypertensive, and Lasix.

Family/Support: His wife, the primary caregiver, shares that a lot of medications make him “dizzy” or “crazy”. She reports that he has stopped taking many medications because the side effects contributed to falls.

On admission: Mr. Doe has no IV, is alert and oriented x3 , and verbalizes awareness that he is very unsteady on his feet. He has Activity orders is to be OOB w/Assist and agrees to use the call light any time he needs to get out of bed. His wife is concerned that he may try to go to the bathroom without assistance because of urinary urgency and frequency associated with his prostate issues. His daughter will be secondary caretaker and will come on the weekends to relieve the wife.

Admission

• Falls Risk screen • Safety assessment as part of head-to-toe assessment; Identify problems

& Plan Interventions; Start Priority Problem if warranted

Click on HED Train tab and select the Safety Falls/ Risk tab – this will be inserted in the assessment tab for your unit on GO LIVE date

Locate and complete the Morse Falls Risk Section

Use the hover over box to see more information on: ◦ Ambulation aid◦ Gait

• Falls Risk screen • Safety assessment as part of head-to-toe assessment; Identify problems

& Plan Interventions; Start Priority Problem if warrantedAdmission

Admission

Document the Safety Assessment on admission.

Consider creating a Safety Priority Problem, only if it is 2-3

of the main problems for patient on current shift.

◦ Restraints should always have an active Priority Problem and goal

Click on the Education tab and document contact

information for “care contacts”

• Morse Falls Risk screen • Safety assessment as part of head-to-toe assessment; Identify problems

& Plan Interventions; Start Priority Problem if warranted

Beginning of Shift

• Safety assessment; Identify problems & Plan Interventions

• Document expected Short Term Goals for Safety Priority Problems

Complete Safety Assessment qshift and with condition/status change

Complete Morse Falls Risk Screening on admission and condition/status change only (not qshift)

End of Shift

• Start/End Safety Priority Problems if warranted • Document Short Term Goal Status or outcome for Priority Problems • Document Response to all Safety Interventions in Nursing Summary and

Plan Priorities

Continue to start and end priority problems

Continue to evaluate goals at end of shift

Identify patient responses to Safety Interventions

in Nursing Summary and Plan Priorities

NEW

Question:1. Do I document a Falls Screen every shift?

2. Do I still need to do document restraints every 2 hrs. ?3. Will safety issues still be Priority Problems?

Common Questions

Answer:1. No, only on admission

& changes in condition/status

2. Yes, but only two fields

3. Sometimes but not all Safety issues rise to that level.

GO LIVE DAY

New Safety/Fall Risk section will replace the old Falls

Risk section in Assessment/Interventions tab

New content will appear in Education tab

Restraints tab will be removed

Past data will be viewable for the Restraints and Fall

Risk sections of Assessments/Intervention Tab but will

not contain charting boxes.

Check with CAPS on GO LIVE dates for your area

Resources:◦Provided by SSS:

All resource materials will be accessible from Systems Support Services Web Site by Sept. 25 CAPS will partner with Unit-Based Resources to complete education & will provide support

◦Provided by Unit: Super-Users/ Educator

Need enough super-users for each shift Go Live week

Implementation Support Super-user: 9a-5p and 9pm to 5am SSS: 9a-5pm and 9pm to 5am (Night Shift will

support multiple units concurrently; rounding schedule to be posted)

Training and Implementation Plan

Unit Leader TO DO LIST

Meet with CAPS person to formulate specific plan for our unit

Review the documents provided (posted on SSS website)

Complete Unit-Specific Implementation Plan (including recruiting Super-users) and use that Plan and Implementation Checklist to track progress through implementation process

Identify Super-users and best way to do training for your unit

ASK QUESTIONS