© 2011 Colt Technology Services Group Limited. All rights reserved

Fax2Mailsolution overview

Presenter’s Name

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Fax2Mail

Fax2Mail

The desktop fax solution that enables users to seamlessly and conveniently integrate the power of fax into their

existing email service

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Business challenges FAX

• Costs associated with fax equipment, Telco lines, supplies and maintenance

• Lost productivity

• Sensitive information being seen by someone other than the recipient

• No central checkpoint to meet compliance requirements

• Lack of adequate usage reporting

• No support for mobile workers

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What is Fax2Mail?

Fax2Mail is a solution that allows you to send and receive fax messages within your email

Mail2Fax

Send faxes from emailfaxnumber@fax2mail.com

Receive faxes into email

Fax2Mail

FAX

FAX

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Solution overview

• Software as a Service (SaaS) solution

• Works with any email client

• Allowing you to send, receive, save and forward faxes from wherever you are

• No proprietary software to manage

• Enables users to extend the power of fax into the world of email

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Benefits of Fax2Mail

• Increases productivity

• Quick set-up, easy to use, easy to manage

• Cost effective

• Greater security

• Handles document compliance

• Empowers mobile workers with new print options

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What it means for your business

Increase productivity

• Send and receive faxes within your email client

• Maintain productivity through never busy fax numbers

• Integration in MS Office

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What it means for your business

Quick to set-up

• No software, hardware or separate telecom to manage

• Integrates with existing email platform

• Allows you the option of using new or porting existing fax numbers

• No need for a dedicated support staff

• Account administration through a secure web interface

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What it means for your business

Security and compliance requirements

• Ensure security by delivering faxes directly to the intended recipient

• Audit trail of every inbound and outbound fax delivered

• Maintain electronic copies of faxes

• Real time reporting monitoring the delivery process

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Some business applications/benefits

Sales

• Ensure the timely receipt of orders

• Ensure customer satisfaction with “never busy” fax numbers

• Maintain electronic copies of faxes that include coversheets with notes and signatures

Marketing

• Never miss a deadline because of misplaced faxes

• Receive photos, presentations and spreadsheets as standard e-mail and delivered as faxes without the need to reformat

• Easily maintain, update, sort and resend unified electronic files

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Some business applications/benefits

Facilities

• Reduce equipment, supply and support costs

• Increase employee to fax ratio

• Monitor outbound and inbound transmissions for cost centers

Finance/Legal

• Insure security by delivering faxes directly to the designated desktop

• Maintain all compliance requirements

• Simplify cost accounting by having assigned customer billing codes

Customer Service

• Increase call metrics through productivity advances

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A customer perspective

“Best pricing for overall solution”

Fax2Mail customer

“Independent of exchange upgrades”

Fax2Mail customer

“Single vendor point of contact”

Fax2Mail customer

“Usage base model”

Fax2Mail customer

“Meets our compliance requirements”

Fax2Mail customer

“Detailed reporting”

Fax2Mail customer

“Limited end-user migration disruption”

Fax2Mail customer

© 2011 Colt Technology Services Group Limited. All rights reserved

Thank youFor more information visit www.colt.net