You Call that Perpetual? Issues in Perpetual Access

Chris BulockElectronic Resources Librarian

cbulock@siue.edu

Print WorldLibrary Ownership

Electronic WorldLeasing Access

Shifting Responsibility

Blending Formats

• Journals• Books• Video and music resources• Interactive resources

Current StateCarr (2011): libraries want it, but may undermine the goal.Stemper & Barribeau (2006): Publishers are providing it.Waller & Bird (2006): Libraries don’t do a great job of tracking entitlements.

Libraries that have acquired resources with perpetual access

provision

Licensing

Perpetual Access

Yes

No

Hosting your ownOnline vs. Physical

Alternative providers (LOCKSS, Portico)

Costs

To Be DeterminedDefined as a Percentage

eBook EditionsHow long is Perpetual?

Keep purchased edition

Move to new edition

Lose all access

Interactive and other Media

Long term viability of format

Image by Groink from http://commons.wikimedia.org/wiki/File:VHS-cassette.jpg

Tracking

Does your library systematically track perpetual access?

Pieces to Track

Whether perpetual access is availableHosting details, costsJournals: what dates are includedBooks: terms regarding editionMultimedia: format and potential concerns

Systems Used to Track

Tracking with an ERMS

License module or Resource levelDedicated fields and open ended

notesVendor, database, title

Parent-Child relationships

Knowledge Bases

Journals: 2 sets of dates

Books: editions

Information SourcesILS: subscription years, book editionsAdmin sites: titles and years of access

Image from Taylor and Francis admin site

Information SourcesSubscription agents: terms and years of access

Image from EBSCONET

Trigger Events

Cancellations Journal transfer Platform

migration New book

edition

Identifying Triggers

Book AlertsTransfer Notification List

Listservs

Keep it Up

Perpetual access: Perpetual effortDocumentation

Image by User:S Sepp from http://commons.wikimedia.org/wiki/File:Wooden_hourglass_3.jpg

References• Bulock, C. (2013). Tracking Perpetual Access.

http://www.siue.edu/~cbulock/poster.html• Carr, P. (2011). The Commitment to Securing

Perpetual Journal Access. LRTS, 55(1), 4–17. doi: 10.5860/lrts.55n1.4

• Stemper, J., & Barribeau, S. (2003). Perpetual Access to Electronic Journals: A Survey of One Academic Research Library’s Licenses. LRTS, 50(2), 91–110. doi: 10.5860/lrts.50n2.91

• Waller, A., & Bird, G. (2006). “We Own It.”: Dealing with “Perpetual Access” in Big Deals. The Serials Librarian, 50(1-2), 179–196. doi:10.1300/J123v50n01_17