Post on 29-Mar-2015
YEAR FOUR ORIENTATION AY2011-2012
WELCOMEClass of 2012
Purpose of the 4th Year
Explore your interestsStrengthen your knowledge,
clinical skills and clinical reasoning
Prepare for residencyBroaden your education
Outline of Year 4
CCX/USMLE Step 2 (CK and CS)4 week Neurology ClerkshipDoctoring Year 4Geriatrics Doctoring Mentoring Activities30 weeks of elective credit4 week Intensive Clinical Experience4 weeks Basic Science ElectivesElectives in 3 clinical areasResidency applications/interviews
USMLE 2CS AND 2CK
Register as soon as you canTake as soon as you canLots of ‘urban legends’ about “to
wait or not to wait”Not having it done may tip the
scales in favor of another candidate
Choosing an Electives Advisor
You may get advice from anyoneOfficial advisor signs off on scheduleThey may have connections/insight.Choose someone you like and respect.Remember everyone on the list is a
volunteer.YOU are responsible for meeting
graduation requirements1st meeting: Schedule well before your
deadline to submit electives. Discuss your goals and have a tentative schedule.
Pathways
FCM, OB/GYN, IM, PEDS, PSYCH, Public & Population Health, PATH
Surgery: Ortho, General, Plastic, ENT12 weeks (non-consecutive)
◦4 ICE; 4 basic science; 4 electiveNo risks/benefits/check them out for
adviceResidency PD SurveyRoadmap to residency
EXTRAMURAL ELECTIVES
Helpful for certain situations, but not for all!◦ VSAS program
PROS CONS
You get to know them Can be $$$
They get to know you They get to know you
Individually-Designed Electives
Must be written in the format of all electives in the catalog
Detailed objectives!Advisor, Faculty, Elective
Coordinator, & Year 4 Director must approve more than 3 weeks before the start date. (ie. Plan ahead)
EXTENDED ELECTIVES5-10 week blocksNot allowed during certain
electives (noted on course description)
Not allowed during Medical Humanities/Doctoring and Neurology Clerkship
No more than one full time and one extended elective at once
THE RULES!
We will run schedules at the deadline. Failure to submit your schedules may mean that you get the leftovers!
NO INTERVIEWING DURING NEUROLOGY
Neurology failures require remediation
SCHEDULE INTERVIEWS FOR VACATION TIME
Pitfalls to avoidPrerequisites:
◦Notify faculty “X” weeks before◦“Successful completion of ……”
◦Not checking these things and following through may cause you last minute changes
Pitfalls to AvoidDeadlines:
◦3 weeks for IDE and extramural◦1 week for add/drop◦Cannot drop once it starts◦Cannot get credit unless enrolled
before it starts
Waivers:Request in writing for a waiver of a policy if for missing a deadline, expect no more than one
Pitfalls to avoid
Interviewing should be done during vacation time
Communicate! If you need time off of an elective, discuss with faculty far in advance, come with a plan to make it up.
Pitfalls To Avoid
Retake elective only with permission and no waiting list
Graduation Requirements
Evaluations: no credit until done
To take CCX during a >2 week elective, faculty MUST CONSENT IN WRITING.
YOUR RESPONSIBILITY!
PITFALLS!
Satisfactory with decreased weeks of credit
Incomplete (must be completed before April—or converts to Unsatisfactory)
Unsatisfactory-stays on transcript and triggers review by most medical licensing boards (ie. delays licensure for residency and practice each time you apply!)
PLAN TO TAKE CPR/BLS AND MAYBE ACLSBEFORE YOU START RESIDENCY
Getting Ready for Year Four
First thing…..
Select your Elective Advisor (list in packet and on web)
After checking with the Advisor to obtain her/his approval, use the online form to register your selection BEFORE April 8th Deadline
Time Requirements in Y4
46.0 weeks = Time available in Y4 -30.0 weeks = Required
Elective Credit (20 On-Campus
Credit) - 0.5 weeks = CCX (2 days) - 6.0 weeks = Required
Clerkships
9.5 weeks = Open Time
Electives
30 Weeks of Credit◦20 Weeks - On-Campus Credit◦12 Weeks of “Core” Credit
4 Weeks each in 3 Core Clinical Departments (FCM, IM, Ob/Gyn, Peds, Psych, & Surg)
◦ 1 (4-week rotation) – ICE* – from the list
◦ 4 Weeks of Basic Science Elective
*ICE CAN count toward 1of 3 “Cores”
Electives
Vary in Length:◦Full time (1 credit for each week)◦Half-Time: AM/PM (0.5 credit for
each week)◦Extended (consecutive Thursday
PMs)(1 block = 5 weeks = 0.5
credit)
Electives can be…Catalog (Traditional, ICE, or BSE)
◦Approx 200 from every department
Individually-Designed Electives (P&P 8.0)
◦IDE -- Not in the Catalog – something YOU design
Extramural Electives (P&P 7.0)
◦“Away” Electives – other LCME schools
Travel to Foreign Countries:◦Electives requiring travel to foreign countries will not be added to your schedule until you have completed a required meeting with the Associate Dean for Student Affairs AT LEAST six weeks prior to the start date. No credit will be given if this requirement is not fulfilled by the deadline.
Electives
Electives taken during Y3 Option Periods will count toward Graduation Requirements (except Intensive Clinical Elective Requirement)
Before you Register…..Read
◦“Helpful Hints”◦“Student Misconceptions”
Review List of Electives:◦Note the ones you think might be of
interest◦Read the course descriptions in the
Catalog◦Check out past Student Feedback
Before you Register…Make a list of all the electives
you’d like to take
Prioritize that list giving highest priority to those you FOR SURE want to take.◦Over-request--You will not get all of
your priorities; give yourself plenty of options.
◦Try to make sure your Registration Form has enough course requests to fulfill Graduation Requirements.
Registration Process
Registration Process Complete Registration
Form Online 1. Plug in your Neurology
Clerkship & CCX2. List requested Vacation first3. Selected courses should be
entered in order of priority (See Sample)
Registration ProcessPrint a copy then “Submit” form online
Take printed copy with you to meeting with your Elective Advisor
Bring printed copy signed (by you & your advisor) to Cherie (Note any changes from online entry)
Registration ProcessAll requests are entered into the computer in order of priority
Computer runs all schedules 100+ times
Results: Configuration that gives the most students the greatest number of their highest priorities.
Registration Process
Preliminary schedules distributed
DON’T PANIC!!!
Individually meet with Cherie to ‘fine-tune’ your schedule.(Appointments between May 2-13)
Important Deadlines
April 8:Select Elective Advisor (online)
April 22:Scheduling Requests Online &
Signed Paper Copy to Cherie
Wk of April 25:Computer runs scheduling
requests
Important DeadlinesApril 29: Interim Schedules AvailableMay 2-13:Meet with Cherie to ‘fine-tune’
SchedulesIf out of town, telephone or email May 18:Open Enrollment for Y4 Closes
◦(ADD/DROP Forms Needed for Changes)
Important Deadlines (Throughout the Year)
Add/Drop: 1 week before start date
IDE: 3 weeks in advance of start date
Extramural: 3 weeks in advance of start date
Note: Be sure to have paperwork completed and necessary signatures
(Forms available on website or outside Cherie’s office)
BE SURE To………Check your student mailbox every 2-3
days when in town.
Check email daily – here or away
You are responsible for information sent via email.
BE SURE To………
Read and follow the Year Four Policies & Procedures
◦Copy in your Packet & on the Web
◦Review Important documents (see links in back pocket of packet).
◦All forms & pertinent documents online (See Y4 Website—Class of
2012)
ASSISTANCE
Contact
Cherie ForsythIvajean Mitchell, BSJean Afflerbach, MSNancy McCann-Stone, MATracy Lower, MD
QUESTIONS