CLUB OFFICERS’ ONLINE WORKSHOP:

 WORKSHOP 1: TEAM MANAGEMENT

PRACTICAL TIPS FOR ONLINE COMMUNICATIONS

AGENDA• Introductions and Welcome• Building an Executive Team Culture• Communication Strategies with Members:

• Facebook Group – for general discussions • Facebook Messenger – for conversations• Slack – for filtered discussions• Easy-Speak Club Mass Email – for information

• Collaboration Strategies for Club Officers:• Trello – for task management• Google Docs – for sharing

Q & A

Co-Presenters

Demonstrations

WHAT IS YOUR CURRENT ROLE ?

Add your role andClub name(s) in Text Chat

other

EXECUTIVE TEAM CULTUREWhat is it?

SEVEN STEPS FOR FORMING AN EXECUTIVE TEAM?1. Create opportunities for shadowing current club officers

2. Nominate people for the roles

3. Hold club officer elections

4. Provide a formal induction of club officers

5. Acknowledge the skills of each member

6. Bring executive team together in real time

7. Recommend attendance at club leadership training

Which of these steps happen in your club?

WHAT IS YOUR TEAM CULTURE?

What is the driving force behind your Toastmaster executive team?

empowerment

THREE ESSENTIAL INGREDIENTS FOR TEAM EMPOWERMENT

connection

communication

collaboration

CONNECTION STRATEGY: RELATIONSHIP BUILDING

f2f meetingsonline

conversations121 meetups

EXECUTIVE TEAM COMMUNICATIONWhat is it?

COMMUNICATION STRATEGIES FOR TEAMS

Text messaging

Voice calls

Free Conference Call

Meetup

Which are your favorites?

WHAT ARE THE OBSTACLES FOR TEAM COMMUNICATION OUTSIDE OF MEETINGS?

• Time management• Technology• Language• Timelines• Focus v Distraction• Lack of direction• Multiple channels

THINK OUTSIDE THE SQUARE: FACEBOOK SOLUTION

Do you use a Facebook Page or Group?

CONSIDER FACEBOOK MESSENGER

Have you tried Messenger? What Benefits for you?

COMMUNICATION STRATEGY: MESSENGER SOLUTION• Connect with team member

and Friend on Facebook• Send private messages via

Messenger• Share files in Messenger• Ongoing conversations

anytime

COMMUNICATION STRATEGY: EASY-SPEAK EMAIL

Send bulk emails with one click

Useful for sending information to:

• Club officers• Area personnel

What about emails?

THINK OUTSIDE THE SQUARE : SLACK SOLUTION

Slack for ChannelsOf Discussions

Slack.com

CLUBOFFICER.SLACK.COM

Request an invitation

to join

EXECUTIVE TEAM COLLABORATIONWhat is it?

SEVEN CHALLENGES FOR TEAM MEMBERS: TASK MANAGEMENT AND COLLABORATION

1. How to find out about my tasks eg Handover

2. How to gain assistance

3. How to be successful in my role

4. How to put forward my ideas

5. Where to store and share club files

6. How to report to the executive

7. How to complete a Club Success Plan

Who has received or prepared a Handover?

HOW CAN TECHNOLOGY ASSIST WITH COLLABORATION?

What tools can be used to overcome challenges?

Thinkoutside

thesquare

THINK OUTSIDE THE SQUARE: TRELLO SOLUTION

Tasks

Fun

Focus

Does your club use Trello?

COMMUNICATION STRATEGY: GOOGLE SOLUTION

• Create a folder in Google Drive for your club

• Create a set of Google Docs for club officer tasks at your club eg Club Success Plan

• Create a Google sheet for collaborating on tasks

• Create a set of Google Slides for empowering club officers

WHAT TO DO NEXT?

• What do you need for your club officer role?• Who will you contact?• How will you communicate with your

immediate predecessor?• Will you need a mentor?• Can you attend further online workshops?

• September• October• November

WHAT WOULD YOU LIKE TO FOCUS ON FOR WORKSHOPS?

29 September 2016

27 October 2016

1 December 2016