Post on 19-Mar-2016
description
Welcome to
Wasabi Personnel Actions for Academic Appointments
Prerequisites
Before attending this course, you should Before attending this course, you should have completed the following have completed the following prerequisites:prerequisites: Understanding HR DataUnderstanding HR Data Wasabi Personnel ActionsWasabi Personnel Actions
Course Contents
Unit 1: HR Process OverviewUnit 1: HR Process Overview Unit 2: Processing Academic Unit 2: Processing Academic
Appointments in WasabiAppointments in Wasabi
Wasabi Personnel Actions for Academic Appointments
Unit 1: Unit 1: HR Process OverviewHR Process Overview
Major Changes within the HR Area
The Appointment form will be replaced The Appointment form will be replaced with hire forms or the Job Data Change with hire forms or the Job Data Change FormForm
Org completes appointment transactionOrg completes appointment transaction oror
Major Changes within the HR Area (continued) New terms important to understandNew terms important to understand
Temporary AcademicTemporary AcademicJob CodesJob CodesStandard Hours Standard Hours
Reminders Annual & Research Scientist AppointmentsAnnual & Research Scientist Appointments
Start and End Date are requiredStart and End Date are required Salaries must be approved by OAASalaries must be approved by OAA Salary increases require an explanation to Salary increases require an explanation to
OAAOAA Faculty Faculty
Coordinate faculty appointments with Coordinate faculty appointments with SCARP and OAASCARP and OAA
Business Title is requiredBusiness Title is required
Wasabi Personnel Actions for Academic Appointments
Unit 2:Unit 2:Processing Academic Appointments in Processing Academic Appointments in
WasabiWasabi
Learning Objectives
At the end of this unit, you will be able to:At the end of this unit, you will be able to:
Describe the specifics required for Describe the specifics required for processing Academic Appointments in processing Academic Appointments in WasabiWasabi
Outline the changes in processing Outline the changes in processing academic, unpaid, and temporary academic, unpaid, and temporary appointmentsappointments
Topics to be covered1. Academic Appointments1. Academic Appointments
Employee Classes & Job CodesEmployee Classes & Job CodesTenured and emeritus statusTenured and emeritus statusTemporary academic appointmentsTemporary academic appointments
2. Additional Types of Harvard Appointments2. Additional Types of Harvard AppointmentsUnpaidUnpaid InternationalInternationalTerm AppointmentsTerm Appointments
Academic Appointments Employee Class and Job Code driveEmployee Class and Job Code drive
Employee benefitsEmployee benefits Pay frequenciesPay frequencies Object codesObject codes
Examples of academic Employee Classes:Examples of academic Employee Classes: Senior FacultySenior Faculty Junior FacultyJunior Faculty Internal Post Doctoral FellowInternal Post Doctoral Fellow
The Employee Class field is used as a filter when The Employee Class field is used as a filter when searching for a particular job codesearching for a particular job code
Job Code / Employee Code Exercise
Using the Academic Appointment Job Code list:Using the Academic Appointment Job Code list:
Professor Penny just got promoted to be an Professor Penny just got promoted to be an Associate Professor, what is her new Job Associate Professor, what is her new Job Code? What form would you use?Code? What form would you use?
In what Employee Class is a stipended In what Employee Class is a stipended research fellow?research fellow?
Research Associate Ron was just hired on Research Associate Ron was just hired on October, what is his Job Code?October, what is his Job Code?
1.1.
2.2.
3.3.
Secondary Faculty Members There is no Job Code that specifies a
secondary faculty member position.
Choosing “Hire/Additional Job” defaults to “secondary” in the Job Indicator field.
For example, a secondary Associate Professor will have Job Code 000152 - Professor, Associate, and the job indicator will be secondary.
Tenured & Emeritus Status
Job Codes have not been converted to Job Codes have not been converted to specify Tenured statusspecify Tenured status
Tenured status is captured through a Tenured status is captured through a checkbox in Wasabicheckbox in Wasabi
Emeritus Status is also captured Emeritus Status is also captured through a checkbox in Wasabithrough a checkbox in Wasabi
Business Title For all faculty members, the Business For all faculty members, the Business
Title is an important and therefore Title is an important and therefore required field required field
The correct title can be found on the The correct title can be found on the SCARP reportSCARP report
All titles end in “in the Faculty of Public All titles end in “in the Faculty of Public Health”Health”
Include 10 or 12 month appointment Include 10 or 12 month appointment designationdesignation
Summer Salary for Academic Appointments
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Use the Additional Pay form for Summer Salary
Required fields:•Pay Period•End Date
Temporary Academic Appointments
The new Employee Class The new Employee Class Temporary Temporary AcademicAcademic is used for appointments is used for appointments
Up to six months in lengthUp to six months in length No benefit optionsNo benefit options Arrange through OAAArrange through OAA Job Code defaults in WasabiJob Code defaults in Wasabi
Key Points to Remember Exercise #1 How are Secondary Faculty members How are Secondary Faculty members
appointed?appointed? How are Tenured and Emeritus statii How are Tenured and Emeritus statii
noted?noted? What information must go in the What information must go in the
Business Title? Business Title? How is Summer Salary processed?How is Summer Salary processed? What are Temporary Academics?What are Temporary Academics?
1.
2.
3.
4.
5.
Additional Types of Harvard Appts
UnpaidUnpaid InternationalInternational Term AppointmentsTerm Appointments
Unpaid Appointments Appointments not paid by Harvard will be Appointments not paid by Harvard will be
defined as follows:defined as follows: Unpaid Job CodeUnpaid Job Code Change their Standard Hours = 0.01!Change their Standard Hours = 0.01!
Unpaid employees require the same Unpaid employees require the same information as standard hires except:information as standard hires except: I-9I-9 Tax Forms (W2 & M4)Tax Forms (W2 & M4) FNIF FNIF
International Employees International employees should use their local International employees should use their local
address as their “home address”; if they do address as their “home address”; if they do not have a local address, enter the foreign not have a local address, enter the foreign addressaddress
If an employee is not a US citizen, you must If an employee is not a US citizen, you must submit a Foreign National Information Form submit a Foreign National Information Form (FNIF)(FNIF) Located in Wasabi under Harvard Located in Wasabi under Harvard
Apps/Forms Apps/Forms
Term Appt. Process – Who is Affected?
Term appointments include any Term appointments include any employee with an appointment end employee with an appointment end date:date: Temporary EmployeesTemporary Employees FacultyFaculty Post Docs (Research Fellows)Post Docs (Research Fellows)
Term Appointment Rules
Local Departments (HSPH):Local Departments (HSPH):Initiate the Term Appointment process Initiate the Term Appointment process
through Wasabithrough Wasabi
Central Payroll:Central Payroll:Executes daily Auto Termination batch Executes daily Auto Termination batch
processprocess
Daily Central Payroll Activities Auto Term Appointment batch process:Auto Term Appointment batch process:
Set up to automatically run nightly in Set up to automatically run nightly in PeopleSoftPeopleSoft
Terminates anyone with an Terminates anyone with an appointment end date equal to appointment end date equal to system date + 1 daysystem date + 1 day
Terminates employee and processes Terminates employee and processes benefit informationbenefit information
Benefits of the Term Appointment Process Automatically terminates employees at the Automatically terminates employees at the
appropriate timeappropriate time Reduces unintended liability on HarvardReduces unintended liability on Harvard Ensures that individuals receive timely Ensures that individuals receive timely
notification of any post-employment benefits notification of any post-employment benefits changeschanges
Provides consistency across HarvardProvides consistency across Harvard Provides local units with the opportunity to audit Provides local units with the opportunity to audit
the process through a reappointment audit the process through a reappointment audit reportreport
Key Points to Remember Exercise #2 What are Standard Hours for unpaid What are Standard Hours for unpaid
appointments?appointments? What form is required for international What form is required for international
employees?employees? What is one benefit of the auto-term What is one benefit of the auto-term
process?process?
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2.
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Resources
Tool TipsTool Tips Work instructionsWork instructions www.hsph.harvard.edu/www.hsph.harvard.edu/academicaffairsacademicaffairs www.atwork.harvard.eduwww.atwork.harvard.edu Wasabi ManualWasabi Manual ABLEABLE
Wasabi Personnel Wasabi Personnel Actions for Academic Actions for Academic
Appointments Appointments
Thanks for coming!Thanks for coming!Your feedback is Your feedback is
appreciated!appreciated!A+