Welcome to Student News1:00 – 2:00 (call in 12:45)

Please MUTE your microphones!

Please e-mail the following to stucoord@esd101.net:

•We will not be taking roll call, so please email a list of VTC attendees at your site

•Comments/suggestions regarding this & future VTCs

IntroductionStudent News VTC

• Thanks for the feedback!

• Next VTC will be May 22nd, 1:00 – 2:00; email suggested topics to: stucoord@esd101.net (this will be our last VTC for the 2008 School Year).

News

Crista

NewsUpcoming Workshops

• Grad Requirements –May 2nd and May 5th

• NY Scheduling Part II – Manual Make-up Session– May 6th – Two sessions, AM or PM

• Lockers – May 19th

• Year End Prep – June AM Dates, all secretaries• Elementary NY Scheduling Part II – June PM Dates• Year End Process – June dates, District Contacts

only

Be sure to register!!

NewsFiscal Conversions

• End June 2008 – Asotin, Dayton, Pomeroy

• Early August 2008 – Reardan, Creston, Davenport

NewsUpcoming Release

• May Release Weekend3:00 AM, Saturday, May 10th

Until

9:00 PM, Saturday, May 10th

Users must be logged out during this installation. Remember teachers too.

Release notes will be posted to the Student Website

Shelly

Educational MilestoneUtilities

These utilities must be run using Skyward Web Access

Product Setup/Student Management/Office/Curriculum and Assessments/Educational Milestones/Utilities

Educational MilestoneUtilities

Two utilities are available for updating the Educational Milestones

• Mass Add/Delete Educational Milestones

• Mass Change Educational Milestone

Educational MilestonesMass Add/Delete Educational Milestones

Run this utility once for the HSBP Milestone and once for the CulPrj Milestone

Educational MilestonesMass Add/Delete Educational Milestones

Click Save

Educational MilestonesMass Add/Delete Educational Milestones

Click Run

Educational MilestonesMass Add Educational Milestones Report

Educational MilestonesMass Change Educational Milestones

Run this utility once for the HSBP Milestone and once for the CulPrj Milestone

Educational MilestonesMass Change Educational Milestones

Click Save

Educational MilestonesMass Change Educational Milestones

Click Continue

Educational Milestones

Click Run

Educational MilestonesMass Change Educational Milestones Report

Educational MilestonesView Results in PaC

SM/Student/Educational Milestones

Crista

RCW .175Data Elements that will be collected:

• School Code – Required for 2009 submission• Staff Certification Number - Required for 2009 submission • First Name – Required for 2009 submission• Middle Name• Last Name - Required for 2009 submission• District Course Code - Required for 2009 submission • Course Title - Required for 2009 submission • Content Area Code• Course Designation Code• State Course Code• AP/IB Code• CIP Code• Section Id - Required for 2009 submission • District Student Id• SSID - Required for 2009 submission

Shelly

Data Cleanup

Keeping your data ‘clean’ is not only necessary for the Fiscal Conversion, it is also a good business practice.

Consider the following:

• Name Cleanup• Changing to Legal Staff names• Cleaning up the Employers• Cleaning up the Health Professionals• Cleaning up the Hospitals

Name Cleanup

Tips• Always use legal names for students.

• When siblings are not linked together, check the family number on each student.

• Suggestion: When withdrawing a student remove the emergency contact information.

• When you receive the dialog box ‘Do you want to delete this name’, click on ‘Yes’. It will not delete the name if it is attached to another role (name type).

• Once data is cleaned up, make sure proper business practices are in place so that the problems don’t reoccur.

Name Cleanup

Acceptable Duplicates• Student who is now a Guardian• Student who is now a Staff member• Guardian name that is the same as the

business name

Name CleanupDuplicate Alphakey(s) Report –

Student Mngmnt/Student/Reports

Name CleanupDuplicate Alphakeys

Student Mngmnt/Student/Reports/Quick Pick Reports/General

Staff Name Cleanup

Staff Names• Student Mngmnt/Codes/District

Codes/Name/Name Maintenance/Staff• Let the staff who are also guardians know

that they will only have one address. Their student and payroll information will go to the same address once the Fiscal conversion has taken place.

Staff Name Cleanup

Tips• Change staff names to legal names (they

should match those used in payroll)

• Suggestion: Limit security on the staff table so that only a very limited number of people in the district can add/change/delete staff.

• Any changes to the staff name, address, or phones should be verified through the Payroll Office.

Employer Table Cleanup

Consider whether the employer information entered for guardians is accurate and if it is ever used.

• Guardian work phone numbers are typically entered for each household guardian

• The Employer Table will have records that are most likely district vendors. If you delete the employers you will avoid issues with duplicate vendors/employers

• You will need direct access to the employer table (via security)

Employer Table CleanupSM/Codes/District Codes/Name/Name Maintenance

Highlight Employer

Click

Health Professionals and Hospitals Table Cleanup

Consider whether the health professional and hospital information entered for students is accurate and if it is ever used.

•Typically in an emergency situation the school would call 911, rather than the student’s doctor.

• The Health Processionals Table will have records that could be district vendors. If you delete the health professionals you will avoid issues with duplicate vendors/health professionals.

• You will need direct access to the Health Professionals Table (via security)

Health Professionals and Hospitals Table Cleanup

SM/Student/Emergency

Click

Crista

Student IndicatorsPath: Student/Gen 1 (tab)

Student IndicatorsPath: Entity/Edit

Student IndicatorsPath: Entity/Edit/Student Indicator Setup

Student IndicatorsPath: Entity/Edit/Student Indicator Setup/Add

Student IndicatorsPath: Student/Gen 1 (tab)

Student IndicatorsPath: Web Access/EA+/Student (various ways to access a student name)/Profile

Student IndicatorsPath: Web Access/EA+/Student (various ways to access a student

name)/Profile/Indicator (icon)

Crista

Quick Pick Reports

• We will no longer be able to update these reports after the June release

• Please let us know which (if any) Quick Pick reports you currently use, so that we may make any necessary changes before June

• Email a list of reports you use to stucoord@esd101.net

Quick Pick ReportsPath: Student/Reports/Quick Pick Reports

Quick Pick ReportsPath: Report Options/Quick Pick Reports

Quick Pick ReportsPath: Food Service/Quick Pick Reports

Quick Pick ReportsPath: Office/Health Records/Quick Pick Reports

Quick Pick ReportsPath: Admin/Fee Management/Quick Pick Reports

Quick Pick ReportsPath: Stu Serve/Special Ed/Quick Pick Reports (button)

Shelly

Students Earning a CIA

• It has been brought to our attention that students who have earned a CIA may show as earning a CAA on the Washington State Transcript

• The following slides will help you determine if this is the case for any students in your district.

Students Earning a CIA

EDS Website• Click on My Applications/CIA CAA

Database/Graduation Database• Determine which students have earned a CIA

Skyward• Go to State Reports and run

• Each student who is earning a CIA according to the EDS Website, should also show as earning a CIA on the Skyward Report

Students Earning a CIA

SM/State Reports/Transcript Status for Additional State Requirements - by Range

Run the report for active 11th and 12th Graders

Students Earning a CIA

You will need to make the following changes for any students who are reported as earning a CAA when they have actually earned a CIA:

• Add a TWAAS record on the Student's Test Scores tab

• Delete the existing TWASL on the Student’s Test Scores tab

• Update the CIA Educational Milestone• Rerun the Transcript Status Report

Students Earning a CIA

Write down the test dateWrite down the Level and Score for each Row of the TWASLClick Add

Students Earning a CIA

Add the information for the TWAAS as shown aboveClick OK

Students Earning a CIA

Click Test Scores

Students Earning a CIA

Enter the Level and Score for each testClick OK

Students Earning a CIA

Highlight the TWASL and Click Delete

Students Earning a CIA

SM/Student/Educational Milestones

Edit the Educational Milestone for the CIAEnter School Year, Completed, Date, Entity and Milestone – comments are optionalClick OK

Rerun the Transcript Status for Additional State Requirements - by Range

Crista

CSRS

• May submission (April’s data) due to OSPI no later than May 8th. – To be used for generating CAA/CIA

certificates

• OSPI May In-Service, held at ESD101 – May 14th 9:00 – 4:00– ESD101 Conference Center– No registration necessary– OSPI will email agenda when ready

Year Start

Please e-mail Stucoord@esd101.net and let us know:

• When you (not the kids) will return to school in August.

• If you prefer to attend the Year Start Workshop prior to your first day back, or after you return to school.

• We need this information by April 30.

Food Service For Fall 2008

• Districts that are not using the Skyward Food Service Module have been asked to let us know whether or not they plan to start using it in the Fall.

• For those not using Skyward Food Service, please let us know by the end of April If you plan to use it in the Fall.

• Implementing Skyward Food Service involves 2 training sessions. The setup piece will be held in June, and the cashier training in late August.

Resources

• ESD101 Student Website– Training Materials

• Login and Password emails were sent Dec 10, 2007. Please let us know if you need these!

• This presentation will be posted upon completion of the VTC.

– FAQS– Calendar

www.esd101.net/cooperatives/stu_resource.htm

Feedback

• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to stucoord@esd101.net

Thank You!

Please e-mail the following to Stucoord@esd101.net:

•List of VTC attendees at your site