Please sit in tables assigned to your regional ESD

Welcome!

Navigating the Maze of Title I-A

Agenda

Introductions

Introduce yourself by sharing with your table Your Name, District & Position Rate your knowledge of ESEA & Title I-A

Share with your table mates your 1-10 rating 10 – I’m the expert, I should be teaching this 8 – Been doing it for awhile, but still learn things

everyday 5 – I know what do to at the school, but not the

district? 1 – Help! What is ESEA?

Objectives of Today

Activity – Review & Rank Objectives

Step 1 – Review the objectives of the day

Is there anything you would add? Be ready to share with the whole group.

Activity – Review & Rank Objectives

Step 2 – Rank order the objectives Of the objectives listed, what’s the most important to you? (RED Dot)What’s important to you, but not as critical for us to address? (YELLOWYELLOW Dot)What do you feel fairly comfortable with? (GREEN Dot)

Objectives of Today

Agenda

ESEA – What do you need to know

Activity – Day 1 on the Job

It’s Day 1 on the job as the Title I Coordinator, now what?

Share with your table group & create a list of:

What are your duties regarding Title I-A?

Activity (cont)

Choose one person at your table

to share your table’s list of duties with the

whole group.

Duties and/or Topics

Coordinating Title I-A meetingsReviewing plansMonitoring….Binder reviewBudgetsSchool Improvement….Priority & FocusHighly Qualified Teachers Private SchoolsTitle X, McKinney-Vento (Homeless)Data Collections

Let’s take a 5 minute stretch break.

BREAK

Agenda

TITLE I-A ANNUAL MEETING

Sample Presentation

Pre-Meeting Prep & Documentation

Agenda

Information to be covered in the Annual Mtg Inform parents of the school’s participation in Title I Explain the Title I, Part A requirements Explain the rights of parents to be involved in the

Title I program Review district policy, school plan, & student-parent

compact Review parent notifications

A description and explanation of the school’s curriculum

Information on the proficiency levels students are expected to meet

Let’s begin!

Purpose of Today’s Meeting

Provide information about our school’s Title I program for

parents of students participating in the program.

Title I-A Program

What is “Title I”?

Title I-A is United States Government’s largest education assistance program for schools.

Funds are used to provide programs to help children who are struggling in reading and math.

Extra help (in addition to what they learn during math and reading time in the classroom)

Funding provided under ESEA

Title I-A Program Components

Design of our Program

Schoolwide or Targeted Assistance Program Schoolwide – all students Targeted – students identified for the program

based on performance on assessments Discuss Targeting criteria

What does our program look like? Curriculum & Interventions Assessments & Proficiency levels Additional Supports as a Priority or Focus School

(Items that are in italics are talking points)

Assessments & Monitoring

Assessments our school uses: OAKS / SMARTER Balanced, Dibels, Star

Reading/Math, etc

Notification of your child’s assessment results OAKS: Annually, reports sent home or

distributed at conferences Other:

Progress monitoring process

Parent Involvement Requirements

Parent’s Rights under ESEA

Important Dates / Upcoming Events

Literacy Nights Math Nights Parent/Teacher Conferences Advisory Council Meetings Spring Title I-A Meeting (to review plan?) Other

Annual Review & Evaluation

QUESTIONS?

Thank you for coming!

Questions & Resources

Tips from Seasoned Coordinators

For more informationGo to Melinda Bessner’s session

“Title I-A Basics”

Agenda

What’s the district’s responsibility/involvement

in school plans?

Title I-A School-level Planning

Program Design (Two Models to Choose From)

Components of a TAS Plan

Schoolwide Programs (SWP)

Schoolwide Plan Ten Components

www.indistar.org

Transitioning into Indistar

Moving towards Indistar

Steps for SWP Planning w/ Indistar

1. Conduct a Needs Assessment2. Assess & address school’s

Comprehensive Achievement Indicators3. Design program & create a plan4. Upload required documentation 5. Complete supplemental questions6. Monitor the plan & district review

Components of a Plan

District Responsibility for Planning

Annually review plans

Provide feedback

Team member/liaison to buildings to support school-level efforts

Questions & Resources

Tips from Seasoned Coordinators

For more informationGo to Melinda Bessner’s session

“Transitioning to Schoolwide Planning”

Agenda

ESEA Monitoring

Our Approach to Monitoring

CIP Budget Narrative Approval and ODE Data Submissions

Ensures responsible and allowable spending of federal funds

Meets federal requirements for demonstrating program effectiveness

Supports continued funding from Congress

Desk Monitoring

Selected in the Spring for the following year Regional Risk factors

Two Desk Monitoring periods

May follow-up with Onsite or Technical Assistance visit

Winter Desk Monitoring 2014-2015

Ashwood SD Black Butte SD Butte Falls SD Central Point SD Culver SD Medford SD Phoenix-Talent

SD

Pinehurst SD Prospect SD Rogue River SD

Spring Desk Monitoring 2014-15

Adel SD Diamond SD 7 Double O SD 28 Drewsey SD 13 Harney County SD 3 Harney County SD 4 Harney County

Union High SD 1J

Klamath County SD Klamath Falls City

Schools Lake County SD 7 North Lake SD 14 Paisley SD 11 Pine Creek SD 5 Plush SD 18 Suntex SD 10

Risk Factors

Federal program budget issues as determined through the CIP Budget Narrative review

Significant and/or unresolved findings issued to the district as a result of district fiscal audits

On-going and/or unresolved findings from previous monitoring of federal programs

New or inexperienced staff in key district positions

Other risk factors may be determined

Onsite Monitoring

Selected from the pool of districts previously desk monitored

One to four-day visit consisting of: Site visits to schools and

private schools Interviews with school

leaders and key district staff

Parent surveys Document review

Technical Assistance Visit

Address issues of concern

Work directly with district staff to make corrections and/or review corrective actions already implemented

Goal is to resolve all areas of non-compliance

Questions & Resources

Tips from Seasoned Coordinators

More resources are located at http://www.ode.state.or.us/search/page/?id=1426

&Go to Russ Sweet’s session

“ESEA Monitoring”

BREAK

Be back in 10 minutes

Agenda

Fiscal Responsibilities

Fiscal Compliancecal Compliance

Necessary,

Reasonable, and Allocable

Allowable Expenditures

Office of Management and Budget (OMB) Circular A-87 requires that the use of funds for a specific purpose be: necessary and reasonable for the proper

and efficient performance and administration of the program; and

authorized and not prohibited under state and local laws or regulations.

58

Supplement, not Supplant

Federal funds supplement state and local funds Title I provides federal dollars to supplement

educational opportunities for children who live in high poverty areas and who are most at risk of failing to meet the state’s challenging achievement standards

Described in ESEA Title I-A, the OMB Circular A-133 Compliance Supplement, and USED’s Non-Regulatory Guidance: Title I Fiscal Issues Revised 2008….(among other places)

Supplement, not Supplant

Federal funds must be used to “supplement, not supplant” services, staff, programs, or materials that would otherwise be paid with state or local funds (and in some cases, other federal funds).

Always ask: “What would happen in the absence of federal funds?”

CIP Budget Narrative

Assurances Prayer Certification Contacts Consolidated Spending Due No Later Than October 1st

https://district.ode.state.or.us/home/

CIP Budget Narrative

Carryover

Grant Period Title I funds are available for “27 months”

Federal FY 2014 funds: July 1, 2014 – September 30, 2015 (1st

grant period) October 1, 2015 – September 30, 2016

(carryover period)

Omni Circular

Governs the use of federal funds Condenses eight previous circulars into

one “super circular” USED can issue interpretive guidance to

states and local education agencies Implemented December 26, 2014 Impacts 2015 federal allocations and

carryover from previous allocations

Questions & Resources

Tips from Seasoned Coordinators

Go to Janet Bubl’s session

“CIP Budget Narrative” &

Go to Russ Sweet’s session

“Making Heads & Tails Out of Federal Funds”

Agenda

What else do I need to know?

Other Responsibilities?

Highly Qualified Teachers

Homeless Education (McKinney-Vento, Title X)

“Homeless” defined as no fixed, regular adequate nighttime residence.

Need for immediate enrollment

Private Schools

Paraprofessionals at Title I-A Schools

Data Collections

Other Programs

Title I-D (see Russ Sweet for more info) Title I-C (more info in “Best Practices: Migrant

Education” session) Title II-A (attend “Title IIA Improving Educator Quality”

session) Title III (attend the “English Language Proficiency:

Standards & Assessment” and the “Best Practices: English Learners” sessions)

Title IV-B (attend “Best Practices: Afterschool Programs” session)

Title VI-B (see Melinda Bessner for more info) Title IX (more info in the “Title IX Civil Rights” session)

Questions & Answers

Tips from other Federal Program Coordinators

Wrapping Up

How did we do?

Did we address our Objectives?

HELP!(I need some assistance,

please.)

What if I forget this when I get back?

Who to contact at ODE?

Districts A – D: Jesse Parsons jesse.parsons@ode.state.or.us 503-947-5602

Districts E – P: Melinda Bessner melinda.bessner@ode.state.or.us 503-947-5626

Districts Q – Z: Russ Sweet russ.sweet@ode.state.or.us 503-947-5638

Other Contacts & Resources

Use your network of other district Title I-A coordinators

Talk with your colleagues at the ESD Visit the ODE website, www.ode.state.or.us

Monitoring, http://www.ode.state.or.us/search/page/?id=1426

Schoolwide, http://www.ode.state.or.us/search/page/?id=1939

Title I-A Main page, http://www.ode.state.or.us/search/results/?id=95

Upcoming Events

Regional Budget Narrative Work Sessions

Title I-A Coordinators Webinar Wednesday, Nov 5th 9:00am – 12:00pm Tuesday, Feb 17th 1:00pm – 4:00pm Wednesday, April 15th 9:00am – 12:00pm

National Title I-A Conference Salt Lake City, UT Feb 5-8, 2015

Enjoy & Have Fun