Post on 25-Feb-2016
description
WebcastingConsiderations
Gary Gildert, Alan Rossiter,
Chris Tagoe
Why Bother?OWidely dispersed membership
OShare technical program with other sections
OOutreach to student chapters
AIChE Webcasting Experience
O AIChE WebinarsO East Tennessee LS: Remote
PresentersO South Texas Section: Meeting
Webcasts (2010)O Virtual Local Section (2011)O Texas Energy Forum “Webinar”
(2011)
Issues to ConsiderO Volunteers & technical competenceO Hardware & softwareO Changes to meeting formatO Limitations on central meeting venuesO Satellite meeting venue requirementsO Individual (home) access vs. group
meetingO Financial cost
Webcasting Satellite Considerations
O Venue
O Equipment
O People
Places to MeetO North Houston group has tried several
venuesO Local College
O FreeO AV equipment available – working?O No feed or drink after hours
O RestaurantO Good food and drinkO Questionable AV equipmentO Could be noisy
Satellite Location EquipmentO Computer
O Webex SoftwareO Windows PC < 5yrsO Have a spareO Sound card?
O Projection EquipmentO Room layoutO Testing
O TVO iTunes, Media PlayerO Youtube.comO Webex
O Sound EquipmentO “Tinny” is okO Distortion is badO Consider sound card
O Internet connectionO < 100 kbps badO 250 kbps okO > 1,000 kbps is normal
O WebcamO Ask questions liveO TEST
Two roles = Two peopleO General organization
O RegistrationO FinancesO Coordinate with venue manager
O TechnicalO PC setupO Audio and Video setup O Link to central
Main Site VolunteersO Meeting chair
O TimingO Questions from floor
O ModeratorO webcast host; O contact with satellites; O controls access/mutes
O Local equipment support volunteer (geek)O Tech/web savvyO Experience with AV systemsO Redundancy: Need to cover absences
Changes to meeting format
O Strict(er) timing of announcements, presentation, and end
O Additional set-up & testingO Ensure PowerPoint presentations
work with Webex (e.g., video clips & sound bites)
O Podium etiquette (educate presenters)
O Q&A Discipline
Limitations on central meeting venues
O Internet access (ethernet preferred)O Confirm compatibility of equipment
(sound system)O Lighting for webcams
Main Location Equipment
O ComputerO Webex SoftwareO Windows PC < 5yrsO Have a spareO Sound card?
O Projection EquipmentO Room layoutO Link to PCO Testing
O PowerPoint O WebexO iTunes
O Internet connectionO Hardwire betterO < 100 kbps badO 250 kbps okO > 1,000 kbps is
normalO Webcam
O Headshot of speakerO Link with audioO TEST
Audio EquipmentO Local sound
(mixer)O Podium micO Lapel micO Wireless micO Audio from
presentationO from Webex
O Feedback!O Open mic
O Signal to WebexO Dedicated mic!!!
O Simple & reliableO No pres. soundO No Live Q&A
O Mixer to presenter's PC?O No control
O Mixer to aux PC?
Hardware & software• AIChE Software Standard: Webex• 3 laptops + spares, web-enabled• Internet connections (ethernet
preferred)• Microphones• Sound mixer• Webcams• Cables (including power). Beware
tripping hazard!
Have FunO Meet new people
O Learn new skills
O Contribute to the benefit of others
Gary Gildert, Alan Rossiter & Chris Tagoe 31 March 2012