Post on 02-Apr-2018
Utility Conflict Management –Results and Recommendations
from SHRP 2 R15(B)
Edgar Kraus & Cesar QuirogaTexas Transportation Institute
Joint AASHTO Right of Way and Utilities and Design Subcommittee Meetings
St. Louis, Missouri, May 9-13, 2011
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SHRP 2 R15(B) Research Team
• Texas Transportation Institute (prime)
– Cesar Quiroga (PI), Edgar Kraus
• Cardno TBE
– Paul Scott, Nick Zembillas
• Utility Mapping Services
– Phil Meis, Tom Swafford
• Ash Engineering
– Gary Monday, Janice Sands Ash
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Research Objectives
• Review trends and identify best practices for the use of UCMs
• Develop a recommended UCM approach and document related processes
• Develop training materials
• Develop implementation guidelines
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Why Manage Utility Conflicts?
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What We Did
• Online survey of 50 states
– 103 responses from 34 states
• Follow-up interviews
– 38 interviews with representatives from 23 states
• Feedback workshops
– Texas, California, Georgia
• Pilot training workshops
– Arkansas and South Dakota
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Sample from Florida DOT
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Sample from Georgia DOT
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Sample from Michigan DOT
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Sample from South Dakota DOT
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Picture PCN Picture City or Hwy. No. Description
No. Looking Town
6.JPG 02BF N Platte 44 Water valve in the SE quadrant of Hwy 44 & Indiana
7.JPG 02BF W Platte 44 Power Pole in the SW quadrant of Hwy 44 & Indiana
8.JPG 02BF N Platte 44 Power Pole in the SW quadrant of Hwy 44 & Indiana
9.JPG 02BF N Platte 44 Power Pole in the SW quadrant of Hwy 44 & Indiana
10.JPG 02BF E Platte 44 Power Pole (Transmission w/ riser) in the SE quadrant of Hwy 44 & Ohio
11.JPG 02BF E Platte 44 Power Pole (Transmission w/ riser) in the SE quadrant of Hwy 44 & Ohio
12.JPG 02BF N Platte 44 Power Pole, Fire hydrant & water valve in the SE quadrant of Hwy 44 & Ohio
13.JPG 02BG S Platte 45 Light Pole in the SW quadrant of Hwy 45 & 4th St
14.JPG 02BG E Platte 45 Light Pole in the NE quadrant of Hwy 45 & 4th St
15.JPG 02BG S Platte 45 Light Pole in the SW quadrant of Hwy 45 & 6th St
16.JPG 02BG E Platte 45 Power Pole in the NE quadrant of Hwy 45 & 6th St
17.JPG 02BG E Platte 45 Power Pole in the NE quadrant of Hwy 45 & 6th St
18.JPG 02BG W Platte 45 Power Pole & Fire hydrant in the NW quadrant of Hwy 45 & 6th St
19.JPG 02BG W Platte 45 Power Pole w/ riser in the NW quadrant of Hwy 45 & 6th St
Sample From Texas DOT
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What We Found
• Tables/spreadsheets are common utility conflict management tools
• Wide range of styles and content
– 26 sample tables received
– 144 different data items in total
– 4 to 39 data items per table (average: 14)
• UCMs are not simple 2-D table products
• One size does not fit all
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What We Developed
• Prototype 1: UCM spreadsheet
– Compact, standalone, Microsoft Excel
• Prototype 2: Utility conflict database and data model
– Microsoft Access
• Training materials
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Products are ready for use/implementation
Product Benefits
• Tracking of utility conflicts
• Tracking of estimated costs
• Standardization and optimization of utility coordination process
• Data exchange among stakeholder
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Prototype 1: UCM Spreadsheet
• Header: 8 data items
• Body: 15 data items
• Includes drop-down lists
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Prototype 1 Sample Utility Conflict Record
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Prototype 1: Cost Estimate Analysis
• At least one sheet per conflict
• Includes drop-down lists
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Prototype 1: Cost Estimate Analysis
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Prototype 1:Benefits and Limitations
• Benefits
– Easy to use
– Simple to implement
– Inexpensive implementation
– No IT involvement required
• Limitations
– No relational data structure
– Not designed for data querying
– Not designed for complex reports
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Prototype 2:Utility Conflict Database
• Flexible design & structure
– Based on large number of diverse UCMs
– Uses state-of-the-art data model
– Enterprise database support (Oracle, SQL Server,…)
• Relational
– Can link to existing DOT data systems
• Scalable
– Add records in lookup tables as needed
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How to Use the Database:Create Reports
• Review/define your requirements
• Enter data
• Develop queries
• Develop report(s)
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Prototype 2: Example Report
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Prototype 2:Example Cost Estimate Analysis
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Georgia DOT Report
Powerful Reports:Manage the Project
• Show me all conflicts associated with company X
• Show me all water utilities in conflict
• Show me all conflicts with an estimated resolution date after letting date
• Create customized UCM for individual utility owner
• Create utility certification for PS&E package
• …
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Powerful Reports:Evaluate Performance
• What’s the average conflict resolution time for electric utilities?
• Average conflict resolution time for company X?
• Average conflict resolution cost for company X?
• Average conflict resolution cost on project Y?
• Show me all conflicts with resolution time >100 days
• …
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Powerful Reports:Provide Management Statistics
• What’s the number of statewide utility conflicts in FY 2011?
• Number of conflicts resolved in FY 2011?
• Average statewide resolution time and cost?
• Average project utility relocation cost by district?
• Total utility conflict resolution cost by project, district, or statewide?
• …30
Database Benefits
• Powerful reports
• Adapts to DOT needs and business process
• Link to existing DOT data
• Avoids redundancies
• Built-in tracking&archiving
• Simple customization
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UCM Training Course
• One day training course for
– Utility coordinators
– Project designers, engineers, and directors
– Consultants
• Comprehensive treatment of utility conflicts
• Extensive hands-on utility conflict exercise
• NHI standard
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UCM Training Materials
• Presenter notes and participant handouts
– Sample project plans
– UCM templates
• Companion CD
– All training materials
– UCM (spreadsheet)
– Utility conflict database (Microsoft Access)
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How To Get Started
• Request products
– Currently under review by SHRP 2
– Check SHRP 2 website
http://apps.trb.org/cmsfeed/TRBNetProjectDisplay.asp?ProjectID=2561
• Start pilot implementations
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How To Get Involved
• Contact us:
Chuck Taylor, Transportation Research Board
ctaylor@nas.edu, 202-334-2065
Cesar Quiroga, Texas Transportation Institute
c-quiroga@tamu.edu, 210-979-9411 x 17203
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Questions?
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