Using ORCID with SciENcv to Save Researchers Time

& Reduce Burden

NC State’s Approach

go.ncsu.edu/fdp2020-ncsu

NC State University LibrariesHilary DavisDepartment Head, Collections & Research Strategyhmdavis4@ncsu.eduhttps://www.lib.ncsu.edu/staff/hmdavis4

Jason RonalloDepartment Head of Digital Library Initiativesjnronall@ncsu.eduhttps://www.lib.ncsu.edu/staff/jnronall

ORCID at the NIHIn Oct 2019 NIH will begin rolling out the requirement for all individuals supported by NIH training grants, fellowships, and career development awards to have ORCID iDs and they must be linked to their eRA Commons profiles.

https://grants.nih.gov/grants/guide/notice-files/NOT-OD-19-109.html

ORCID for Biosketches for the NSFThe National Science Foundation (NSF) has designated the National Institutes of Health’s SciENcv (Science Experts Network Curriculum Vitae) as an NSF-approved format for submission of biographical sketch(es) and is encouraging its use to prepare a biographical sketch for inclusion in proposals to NSF...Beginning with the next iteration of the PAPPG (anticipated effective date, January 2020), NSF will only accept PDFs for biographical sketches that are generated through use of an NSF-approved format.

https://www.research.gov/research-portal/appmanager/base/desktop?_nfpb=true&_pageLabel=research_node_display&_nodePath=/researchGov/Generic/Common/BioSketchAdvisory.html

Office of Research & Innovation+

NC State University Libraries=

ORCID Institutional Membership

ORCID and publishingGet credit.

Increase the discoverability of your work.Increase your impact.

Examples of Journals Requiring ORCID

● Langmuir (ACS)● Macromolecules (ACS)● Biotechnology and Bioengineering (Wiley)● Soft Matter (RSC)● IEEE journals

ORCID Tip: Auto-Updates1. Use your ORCID iD when you publish.2. Publisher mints a DOI for your article.3. Publisher pushes your publication metadata with your associated ORCID iD

to the Crossref DOI service.4. Crossref pushes the publication to your ORCID record automatically.

If you use your ORCID iD early on in the publishing process, you don't have to enter this data manually later.

Auto-Updates Results

ORCID and fundingImporting data into SciENcv

to create biosketches

ORCID and SciENcv● Use ORCID to pull publications into the “Products” section in the NSF

biosketch or the “Personal Statement” and “Contributions to Science” sections of the NIH Biosketch

● ORCID makes it easier to pull in non-traditional publications (white papers, government documents, conference abstracts) or articles not in PubMed

● Also use ORCID to pull information about education and appointments

What is SciENcv?

● Created and managed by NCBI (NIH)

● Science Experts Network Curriculum Vitae (SciENcv) is an electronic system that researchers can use to create and maintain biosketches for NIH and NSF grant applications and annual reports

● SciENcv pulls information from other systems (MyNCBI, ORCID, and eRA Commons) to allow researchers to quickly create and recreate a biosketch for each grant application or annual report

Navigating SciENcv through MyNCBI

Creating a Biosketch

Common Issues with SciENcv● Unsure where to find SciENcv once logged into MyNCBI● Missing publications due to malformed or missing DOIs ● Formatting errors (e.g., publications without page numbers)● Need to edit Synergistic Activities section● Can’t edit PDF exports of biosketches● Where to go for help● Troubleshooting under tight deadlines

Approaches to PrepareNC State

Guide: lib.ncsu.edu/sciencv-for-biosketches

Train the trainers

University-level events

● Research Administration Retreat (Oct 2019)

● Q&A panel for research admins (Nov 2019)

● University Research Council (Dec 2019)

College & Department-level events

● College of Sciences NSF CAREER Award workshop

● Computer Science Dept● Math Dept● College of Natural

Resources

Memos & Alerts from Research Administrators

● Proposal Development Unit newsletter

● College of Agriculture email to researchers

● College of Textiles email to researchers

Citation Indexhttps://ci.lib.ncsu.edu

Collection of publications by NC State affiliated people.

How does the Libraries get publication data?1. Harvest citations from ORCID. (ORCID iD registered with the Libraries

required.)2. Harvest citations from Web of Science by affiliation. (Every week for the past

12+ years.)3. Add citations to Citation Index based on a CV (or another list of citations) to fill

in gaps. (Service provided by request.)

CV Service:Libraries Help Bootstrap

ORCID Records

CV Service

● Deal with the backlog of adding publications to ORCID.● Jumpstart ORCID records by adding publications with DOIs to ORCID.

5 Minutes to Register & Send a CV

1. Register ORCID iD with the Libraries. Can create ORCID iD as part of the process if don't already have one. Get started here: https://ci.lib.ncsu.edu

2. Send us your CV (or another list of publications or a link to a list of publications) with a short upload form. https://ci.lib.ncsu.edu/user/cv-service

That's it. We take it from there.

CV Service specifics

1. Convert citations into a machine-readable, reusable format.2. Deduplicate citations.3. Find DOIs to enhance data about works.4. Send publications with DOIs to ORCID.5. Find links to open access copies.6. Respond to users with our progress.

Faculty Activity ReportingAny publications we record in the Citation Index

we provide for ingest into FAR systems (e.g. Digital Measures)

Local reuse via custom APIs

Experiments: Metrics

ORCID and CV Service Stats● 747 users have connected their ORCID iD in the Citation Index.● 17,000+ works have been added to ORCID records via the Citation Index.● 34,000+ DOIs have been found for Citation Index works.● 19,600+ open access links have been discovered from the Unpaywall API.

Save the Time of the Researcher

Amplify their Research Impact

Strategies to help prepare researchers for SciENcv and increase ORCID adoption ● Get delegate access to researchers’ ORCID and SciENcv accounts

○ Help add publications, etc to ORCID○ Help set up automatic updates for ORCID○ Help link and import data from ORCID to SciENcv

● Encourage authors to use ORCID when they publish● ORCID institutional membership

○ API keys○ Part of ORCID US Community

● Re-use our guide: https://www.lib.ncsu.edu/sciencv-for-biosketches● Partner with your librarians● Work with NLM to troubleshoot issues

Thanks!

Our slides: go.ncsu.edu/fdp2020-ncsu

Hilary DavisDepartment Head, Collections & Research Strategyhmdavis4@ncsu.eduhttps://www.lib.ncsu.edu/staff/hmdavis4

Jason RonalloDepartment Head of Digital Library Initiativesjnronall@ncsu.eduhttps://www.lib.ncsu.edu/staff/jnronall