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How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

How a CRIS can drive How a CRIS can drive improvements in information improvements in information

managementmanagement

Anna Clements, Data Architect

akc@st-andrews.ac.uk

Helen Reddy, Senior Research Policy Officer

hr2@st-andrews.ac.uk

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How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

Research assessment in the UK How we did it Information management principles CERIF-CRIS : exemplar and enabler

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How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

Research assessment in the UKResearch assessment in the UKResearch Assessment Exercises have been going in UK since 1986 – the main purpose being to distribute public money on the basis of research excellence.

The last exercise (RAE2008) determined the distribution of a third of research income in UK > £1.5 billion.

It also affects reputation and league tables … so the two main things a researcher is motivated by .. money to do research and reputation.

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How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

RAE2008RAE2008

50 to 90%

Outputs Environment Esteem

Expert peer review

Up to four outputs

Research strategy, students, income and infrastructure

Prizes, fellowships of learned societies, etc.

5 to 25% 5 to 25%

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How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

RAE2008RAE2008

50 to 90%

Outputs Environment Esteem

Expert peer review

Up to four outputs

Research strategy, students, income and infrastructure

Prizes, fellowships of learned societies, etc.

5 to 25% 5 to 25%

Informed by citation analysis

Research environment

Research strategy, students, income and infrastructure

Impact

Impact statement with case studies - one per 5/10 staff submitted

Proposed for REF 2014Proposed for REF 2014

60% 25% 15%

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How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

Bringing data from across the University together

Academic independence … and Units!

Going back to 2001Legacy systems * Lots to check

So how did we prepare for So how did we prepare for RAE2008RAE2008

We expected challenges ….We expected challenges ….

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And so on …

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Corrected data at source Spreadsheets back and forth

Brought data together Inflexible data views so poor reporting

(not cerif) Some data accessible online

But much was not .. spreadsheets again Publications data fit for purpose

But issues with other data

We did some things rightWe did some things right..but could be much better..but could be much better

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Improve data management across the Institution

So how do we reduce burden?So how do we reduce burden?

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Institutional Asset

No silos * High level Share Data

Enter once and reuse Make data accessible

Online * In context

Information management Information management principles 1principles 1

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Assign trusteeship

Responsible * Confidence

Make secure

Policy * Technical

Standards

CERIF * Authority files

Information management Information management principles 2principles 2

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PeopleSenior Managers * Data Architect * Data

Managers

PolicyStewardship * Data Access * Annual Report

ProceduresQuality control * Data flows

SystemsCERIF-CRIS * Joint with Aberdeen * BI Tool

So what are we doingSo what are we doing

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Uploaded

Bibtex, Refman

CERIF CRIS

CERIF-CRIS as exemplar and enablerCERIF-CRIS as exemplar and enablersharedaccessibletrustee

securestandards

Sherpa-Romeo

JISC funded CRISPool

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How a CRIS can drive improvements in information management CRIS2010 Aalborg June 2010

Thank you for listeningThank you for listening

Anna Clements, Data Architect

akc@st-andrews.ac.uk

Helen Reddy, Senior Research Policy Officer

hr2@st-andrews.ac.uk