UNDERSTANDING FINANCE

INEVENT MANAGEMENT

Group Activity

Prepare Financial Statement for an Event

Determine the reason for which the event is held; base the event on a concept and purpose.

Craft a financial statement– Assume figures to suit the need …. …Concerts …Celebrate a unique aspect …Host a mass creative competition …A sporting activity …Raise money for charity …Mark an opening or launch …Promotional Events

Income• Event Income

• Booth Space Sales

• Ticket Sales/Admission

• Sponsors/Underwriters

• Donations

• Merchandise

• Raffle

• Auction

• Ad Program

• Other

Expenses

Event Site/Facility

• Rental Fee

• Permit/License

• Labour

Rentals

• Furniture

• Registration Tables

• Pipe & Drape

• Carpeting/Flooring

•Props

•Tents/Canopies

•Staging

•Stanchions/Ropes

•Labour

Food Services

• Food

• Beverages

• Bartender fees

• Catering fees

• Equipment

• Tables/Chairs

• Glasses & Utensils

• Labour/Staff

• Misc. Charges like

Health Permits

Audio-Visual• Television Monitors

• Cameras

• Projectors

• Screens

• Lecterns/Podiums

• Microphones

• Sound System

• Other Aids

• Pointers/Markers

• Blackboards

• Computer Interfaces

• Technical Staff

Electrical

• General Lighting

• Special Lighting

• Generator

• Extension Cords

• Other Rentals

• Labour

Decorations

• Stage Decor

• Stage Backdrop

• Centerpieces/Table Decor

• Candles / Flowers / Balloons

etc.

• Chair Covers

• Signs

• Props

• Paper Supplies

• Labour

Entertainment• Music

• Talent

• Celebrity

• Speaker's Fees

• Models

• Labour

Utilities / Waste Management

• Restrooms• Trash/Dumpsters• Disposal Service• Setup Crew• Cleanup Crew• Misc.

Promotion / Advertising

• Newspapers• Magazines• Radio• TV • Show Signs• Street Signs• Directional Signs

• Banners• Printed Photos• Promotional Items

Security

• Facility

• Labour

Transportation/Parking

• Car Rental

• Valet Area

• Labour/Personnel

On-Site Transportation

• Truck/Van Rental• Carts/Hand Trucks• Other• Labour

Travel/Accommodations

• VIP Travel

• Car Rental

• Hotel Expenses

• Staff Travel

Compensation to Personnel

• Event Manager• Show/Event Staff• Additional Staff• Overtime• Host/Hostess• Consultants• Public Relations

Emergency Considerations

• Medical

• Ambulance

• Rain Plan Cost

• Canopies/Tents/Coverings

Design & Printing • Designer

• Business Cards• Brochures• Registration Packets• Posters/Flyers• Invitations• Tickets• Miscellaneous

Postage/Shipping/Storage

• Postage• Bulk Mail/Permits• Mail House• Freight• Delivery Service