Transcript of TOWNSHIP OF PISCATAWAY MUNICIPAL BUILDING
Microsoft Word - Central June AgendaCENTRAL JERSEY JOINT INSURANCE
FUND AGENDA
MEETING OF FUND COMMISSIONERS CALLED TO ORDER OPEN PUBLIC MEETING
ACT STATEMENT
In accordance with the Open Public Meetings Act, notice of the
meeting was provided by: 1. Sending sufficient notice to the Fund’s
designated newspaper, the Home News Tribune; 2. Filing Advanced
written notice of this meeting with each member municipality; and
3. Posting notice of this meeting on the Public Bulletin Board of
all member municipalities.
PLEDGE OF ALLEGIANCE ROLL CALL OF FUND COMMISSIONERS APPROVAL OF
MINUTES
May 16, 2018 Open ….
................................................................................
…….Appendix I
CORRESPONDENCE – None REPORTS:
.Monthly Voucher List - Resolution No. 22-18
................................................ ……… Page 19
.Treasurers Report……………………………………………………………...…….Page 21
UNDERWRITING MANAGER – Conner Strong & Buckelew .Monthly Report
.............................................................................................................
. Page 36
MARKETING MANAGER – Reliance Insurance Group
SAFETY DIRECTOR – J.A. Montgomery Risk Control .Monthly Report
...............................................................................................................
Page 39
RISK MANAGERS
EXECUTIVE SESSION - FOR CERTAIN SPECIFIED PURPOSES FOR PERSONNEL,
SAFETY, PUBLIC PROPERTY OR LITIGATION
Motion to go into closed session (if necessary) OLD BUSINESS NEW
BUSINESS PUBLIC COMMENT MEETING ADJOURNMENT
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Central Jersey Joint Insurance Fund 9 Campus Drive – Suite
216
Parsippany, NJ 07054
Date: June 20, 2018 Memo to: Fund Commissioners Central Jersey
Joint Insurance Fund From: PERMA Risk Management Services Subject:
Executive Director's Report
Audit Report as of December 31, 2017 – The Auditor’s Report as of
December 31, 2017 has been sent to the Executive Committee under
separate cover. A representative from Hodulik & Morrison will
be at the JIF meeting to review the Audit Report. Following the
presentation and approval of the report, both Resolution 18-17 and
Group Affidavit must be executed. (Pages 3-5)
Motion to Approve Year-End Financials as of December 31, 2017 as
Presented, Adopt Resolution 18-17 and execute the Group Affidavit
indicating that members of the Executive Committee have read the
General Comments Section of the Audit Report.
2018/2019 Employment Practices Program: Correspondence was mailed
to Fund
Commissioners and Risk Management Consultants concerning updates to
member Employment Practices Programs. Updated Model Personnel
Manuals have been posted to the MEL’s webpage www.njmel.org.
Deadline to complete program compliance is October 1, 2018. We are
working with Lori Dvorak’s office to schedule Managers &
Supervisory Training Seminars. Two sessions of Police Command Staff
Training were conducted. The “We must respect each other in local
government” video has been added to the MEL Safety Institute to
meet training for “non-supervisory” employees.
Residual Claims Fund – The RCF met on June 7, 2018 at the Forsgate
Country Club in Jamesburg, NJ. Commissioner Northgrave’s report on
the meeting is enclosed. (Appendix II)
The Actuary was asked to review the impact of changing the current
transfer of open liabilities to the RCF from 54 months to 60
months. The RCF Executive Committee approved changing the transfer
period to 60 months starting with Fund Year 2014. The RCF will take
formal action at their September meeting and provide local JIFs
with the resolution initiating the transfer at that time. Unlike in
the past, no action is required at this time.
EJIF- The EJIF met on June 7, 2018 at Forsgate in Jamesburg, NJ.
Commissioner Northgrave’s report on the meeting is enclosed.
(Appendix II)
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MEL JIF – The MEL met on June 7, 2018 at the Forsgate County Club
in Jamesburg, NJ. Commissioner Northgrave’s report on the meeting
is enclosed. (Appendix II)
Risk Management Information/Operating System (RMIS): The online
underwriting database through Origami was launched mid-March; Fund
Commissioners and Risk Management Consultants were provided login
information, as well as, links to short training videos.
Origami is hosting training webinars on how to utilize the online
platform. Origami conducted 2 training webinars in May and 1
webinar on June 6th. Over 150 people attended and the response was
positive. Full recordings of the webinars are available
online.
Members and Risk Managers will receive an email with a link to
renewal worksheets - to begin the 2019 underwriting renewal during
the month of June.
Safety Expo – The MEL continues to work with the New Jersey Utility
Authorities Joint Insurance Fund (NJUA) to conduct its Annual
Safety Expo which includes MEL member town’s water & sewer
employees. The Safety Expos will be held on June 29th at the
Middlesex County Fire Academy and September 28th at the Camden
County Emergency Services Training Center. Registration is through
the MEL Safety Institute. Registration information is on Pages
6-10.
League Magazine – Enclosed on Page 11 is the latest in the series
of “Power of Collaboration” ads to appear in the League of
Municipalities magazine.
Pro Forma Monitoring Reports:
Financial Fast Track Page 12 Fixed Income Summary & Rate
Comparison Page 13 Pure Loss Ratio Report Page 14 Claims Activity
Report Page 15 Lost Time Accident Frequency Reports Page 16 EPL/POL
Status Page 17 Regulatory Checklist Page 18
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RESOLUTION NO. 21-18
CENTRAL JERSEY JOINT INSURANCE FUND
Resolution of Certification Annual Audit Report for Period Ending
December 31, 2017
WHEREAS, N.J.S.A. 40A:5-4 requires the governing body of every
local unit to have made an annual audit of its books, accounts and
financial transactions, and WHEREAS, the Annual Report of Audit for
the year 2017 has been filed by the appointed Fund Auditor with the
Secretary of the Fund as per the requirements of N.J.S.A. 40A:5-6
and N.J.S.A. 40A:10-36, and a copy has been received by each member
of the EXECUTIVE COMMITTEE, and WHEREAS, the Local Finance Board of
the State of New Jersey is authorized to prescribe reports
pertaining to the local fiscal affairs, as per R.S. 52:27BB-34, and
WHEREAS, the Local Finance Board has promulgated a regulation
requiring that the EXECUTIVE COMMITTEE of the Fund shall, by
resolution, certify to the Local Finance Board of the State of New
Jersey that all members of the EXECUTIVE COMMITTEE have reviewed,
as a minimum, the sections of the annual audit entitled: General
Comments and Recommendations and WHEREAS, the members of the
EXECUTIVE COMMITTEE have personally reviewed, as a minimum, the
Annual Report of Audit, and specifically the sections of the Annual
Audit entitled: General Comments and Recommendations as evidenced
by the group affidavit form of the EXECUTIVE COMMITTEE. WHEREAS,
such resolution of certification shall be adopted by the EXECUTIVE
COMMITTEE no later than forty-five days after the receipt of the
annual audit, as per the regulations of the Local Finance Board,
and
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WHEREAS, all members of the EXECUTIVE COMMITTEE have received and
have familiarized themselves with, at least, the minimum
requirements of the Local Finance Board of the State of New Jersey,
as stated aforesaid and have subscribed to the affidavit, as
provided by the Local Finance Board, and WHEREAS, failure to comply
with the promulgations of the Local Finance Board of the State of
New Jersey may subject the members of the EXECUTIVE COMMITTEE to
the penalty provisions of R.S. 52:27BB-52 - to wit: R.S. 52:27BB-52
- "A local officer or member of a local governing body
who, after a date fixed for compliance, fails or refuses to obey an
order of the director (Director of Local Government Services),
under the provisions of this Article, shall be guilty of a
misdemeanor and, upon conviction, may be fined not more than one
thousand dollars ($1,000.00) or imprisoned for not more than one
year, or both, in addition shall forfeit his office."
NOW, THEREFORE, BE IT RESOLVED, that the EXECUTIVE COMMITTEE of the
Central Jersey Joint Insurance Fund, hereby states that it has
complied with the promulgation of the Local Finance Board of the
State of New Jersey, dated July 30, 1968, and does hereby submit a
certified copy of this resolution and the required affidavit to
said Board to show evidence of said compliance.
WE HEREBY CERTIFY THAT THIS IS A TRUE COPY OF THE RESOLUTION PASSED
AT THE MEETING HELD ON JUNE 20, 2018.
WILLIAM NORTHGRAVE, Chairman NANCY COSTA, Secretary
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GROUP AFFIDAVIT FORM
CERTIFICATION OF EXECUTIVE COMMITTEE of the CENTRAL JERSEY JOINT
INSURANCE FUND We members of the Executive Committee of the Central
Jersey Joint Insurance Fund, of full age, being duly sworn
according to law, upon our oath depose and say: 1.) We are duly
elected members of the Executive Committee of the Central Jersey
Joint Insurance Fund. 2.) In the performance of our duties, and
pursuant to the Local Finance Board Regulation, we have
familiarized ourselves with the contents of the Annual Fund Audit
filed with the Secretary of the Fund pursuant to N.J.S.A. 40A:5-6
and N.J.S.A. 40A:10-36 for the year 2017. 3.) We certify that we
have personally reviewed and are familiar with, as a minimum, the
sections of the Annual Report of Audit entitled: GENERAL COMMENTS -
RECOMMENDATIONS
____________________________________________________________________
(L.S.)
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(L.S.)
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(L.S.)
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(L.S.)
____________________________________________________________________
(L.S.)
____________________________________________________________________
(L.S.)
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(L.S.)
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(L.S.)
Attest:
____ Nancy Costa, Secretary to the Fund The Secretary of the Fund
shall set forth the reason for the absence of signature of any
members of the Executive Committee.
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Central Joint Insurance Fund Annual Regulatory Filing Check
List
Year 2018 as of June 1, 2018
Item Filing Status
Budget Filed 2/15/18
Reinsurance Policies To be Filed Fund Commissioners Filed
2/15/18
Fund Officers Filed 2/15/18
Withdrawals None
2018 Risk Management Plan Filed 2/15/18
2018 Cash Management Plan Filed 2/15/18 2018 Risk Manager Contracts
In process of
Collecting
Unaudited Financials To be Filed
State Comptroller Audit Filing To be Filed
Annual Audit To be Filed
Ethics Filing On Line Filing
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RESOLUTION NO. 22-18
BILLS LIST – JUNE 2018
WHEREAS, the Treasurer has certified that funding is available to
pay the following bills: BE IT RESOLVED that the Central Jersey
Joint Insurance Fund’s Executive Board, hereby authorizes the Fund
treasurer to issue warrants in payment of the following claims; and
FURTHER, that this authorization shall be made a permanent part of
the records of the Fund.
FUND YEAR 2018 Check Number Vendor Name Comment Invoice
Amount
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__________________________________ Chairperson Attest:
____________________________________
Dated:______________________________ Secretary I hereby certify the
availability of sufficient unencumbered funds in the proper
accounts to fully pay the above claims.
____________________________________ Treasurer
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APPENDIX I - MINUTES
May 16, 2018 PISCATAWAY MUNICIPAL BUILDING
PISCATAWAY, NJ MEETING OF THE EXECUTIVE COMMITTEE CALLED TO ORDER
AT 2:00 P.M. OPEN PUBLIC MEETING STATEMENT READ INTO RECORD ROLL
CALL OF THE 2018 EXECUTIVE COMMITTEE
William Northgrave, Chairman, Township of Edison Present Daniel
Frankel, Vice Chairman, Borough of Sayreville Absent Nancy Costa,
Secretary, Township of Hillsborough Absent Robert Vornlocker,
Township of Franklin Present Michael Gross, City of South Amboy
Present Timothy Dacey, Piscataway Absent John Bennett, Township of
Woodbridge Present Colleen Connolly, Borough of Belmar Absent
ALSO PRESENT:
Jeremy Solomon, Bob Smith & Associates Richard Lorentzen,
Treasurer Donna Setzer, Qual Lynx Kathy Kissane, Qual Lynx Tony
Jones, Qual Lynx Jay McManus, North American Insurance Management
Amy Pieroni, North American Insurance Management Paul Shives, JA
Montgomery Risk Control Vincent Quatrone, JA Montgomery Risk
Control Edward Cooney, CS&B Joseph Hrubash, Perma Brad Stokes,
Perma Rachel Chwastek, Perma
MINUTES: April 18, 2018 Open Minutes
MOTION TO APPROVE MINUTES FOR APRIL 18, 2018
Moved: Commissioner Bennett Second: Commissioner Vornlocker Vote:
Unanimous
CORRESPONDENCE: None. EXECUTIVE DIRECTOR: Elected Officials
Training Course: Every year, the MEL holds training seminars for
elected officials and reduces a member’s assessment by $250 for
each municipal elected official and Administrator completing the
course by May 31st. The fund office is in the process of scheduling
sessions for each member; additional courses are expected to be
offered throughout the state. This course is also available
on-line; enclosed in the agenda were directions to take the class.
2018/2019 Employment Practices Program: Included in the agenda was
a copy of the correspondence mailed to Fund Commissioners and Risk
Management Consultants concerning updates to member Employment
Practices Programs. Updated Model Personnel Manuals have been
posted to the MEL’s webpage www.njmel.org. Members have until
October 1st to submit their checklist to qualify and/or maintain
deductible and co-pay incentives. Compliance includes updating
Personnel Manuals, Training Managers & Supervisors, Police
Command Staff and offering training to non-supervisory personnel.
Police Command Staff Training – Risk Management Training for Police
Command Staff has been scheduled for May 22nd & June 5th. Chief
Vincent Quatrone (Ret.) and Chief Keith Hummel (Ret.) will present
this revised training for all member Police Chiefs, Captains and
Lieutenants. Managers & Supervisors Training – The Program also
includes mandatory training of management. We are working with the
offices of Lori Dvorak to develop a schedule for these classes and
will coordinates with member towns for available dates.
Non-Supervisory Training - “We must respect each other in local
government” video has been added to the MEL Safety Institute to
meet the training requirement for “non-supervisory” employees. Law
Enforcement Services – The Fund office issued a memorandum
highlighting new Law Enforcement services being offered to member
entities. Retired Chief’s Vincent Quatrone and Keith Hummel will be
meeting with member’s Police command staff to help coordinate these
service enhancements. MEL Cyber Risk Management Program – The MEL
adopted a Cyber Risk Management Program that developed minimum risk
control standards for member entities. The JIFs’ policies with XL
Caitlin carries a $10,000 deductible. To encourage members to
implement risk control, the MEL Board of Fund Commissioners voted
to participate in a deductible based reimbursement plan based on
the member’s level of compliance with minimum standards.
Members who meet certain Technical Competencies (Tier 1 or Tier 2),
will be eligible for lower deductibles in the event of a covered
claim. Included in the agenda was the program information and
certifications that need to be completed and returned to the
Underwriting office. 2018 Coverage Documents – The fund office will
begin distributing the 2018 coverage documents to all Fund
Commissioners and Risk Managers via email by the end of the month.
Risk Management Information/Operating System (RMIS): The online
underwriting database through Origami was launched mid-March; Fund
Commissioners and Risk Management Consultants were provided login
information, as well as, links to short training videos. Members
and Risk Managers will receive an email with a link to renewal
worksheets - to begin the 2019 underwriting renewal – which is
expected to begin in early June. Investment Legislation: The bill
that would expand the JIF and MEL’s investment opportunities is now
on the Governor’s desk. The law would authorize certain joint
insurance funds to invest in certain bonds, notes, and other
obligations of State and Federal agencies and to form joint cash
management and investment programs as a means to broaden the types
of securities joint insurance funds may invest in and to reduce the
amount of assets that must be held in short-term investments to
cover the cash flow needs of the funds. Auditor & Actuary
Year-End Reports: The financial audit for the period ending
December 31, 2017 will be ready for review and approval at the June
meeting and will be filed with the Departments of Insurance and
Community Affairs by the June 30th deadline. EJIF Stormwater
Bulletin – Attached are copies of two Environmental Alerts from the
EJIF— one concerning NJDEP revisions to Tier A and B Stormwater
Permits; and one concerning changes to New Jersey Underground
Storage Tank Regulations. Central JIF Monitoring Reports – The
Executive Director reviewed the Fund’s Pro Forma Monitoring
Reports, and advised the fund is doing well. As of 3/31/2018, the
Central’s surplus is $8,040,285 and the expected loss ratio is
running ahead of actuary’s targets, which correlates with the
financial fast track. The Fund’s LTAF is 1.67 over three years,
which is very good. The Executive Director then asked if there were
any questions and concluded his report.
Reports Made Part of Minutes. TREASURER: The Treasurer, Mr. Richard
Lorentzen, presented the Bill’s List.
RESOLUTION 20-18 MAY 2018 VOUCHER PAYMENTS
2018 $ 293,068.75
MOTION TO ADOPT RESOLUTIONS 20-18 APPROVING THE VOUCHER PAYMENT
LISTS, AS SUBMITTED:
Moved: Commissioner Gross Second: Commissioner Vornlocker Vote: 4
Ayes, 0 Nays
Voucher Lists, Treasurer Report & Investment Portfolio Reports
Made Part of Minutes.
CLAIMS/ MANAGED CARE:
CLAIMS – Kathy Kissane reported the Claims Committee reviewed the
PAR’s for May today. She respectfully requested a motion to ratify
the PAR’s that were approved by the Claim Committee today for
May.
PAYMENT AUTHORIZATION REQUESTS: Executive Committee reviewed
payment authorization requests presented by Claims Service in May.
Claims Review Committee reviewed and recommended as
submitted.
MOTION TO APPROVE PAYMENT AUTHORIZATION REQUESTS FOR MAY CLAIMS
PRESENTED IN EXECUTIVE SESSION BY QUAL-LYNX:
Moved: Commissioner Vornlocker Second: Commissioner Gross
Vote: 4 Ayes, 0 Nays MANAGED CARE:
CLAIMS – Donna Setzer reported a total number 373 bills totaling
$384,105.71 came in, $115,994.42 was paid yielding a savings of
$268,111.29 or 70% with a network penetration of 99%.
UNDERWRITING MANAGER
LIST OF CERTIFICATES ISSUED – Mr. Cooney advised 63 certificates
were issued 2/22/2018 to 3/22/2018 and 18 certificates issued
3/22/2018 to 4/22/2018. Mr. Cooney also advised they are working on
the cyber program and reminded everyone about the fireworks and
amusements checklist for summer events.
MARKETING MANAGER: – Ms. Amy Pieroni advised she had met with
Princeton Marketing prior to the JIF Meeting and they are going to
develop marketing materials for the JIF. She advised that
commissioners will be contacted regarding their personal testimony
for the JIF.
SAFETY DIRECTOR: - Paul Shives advised the Safety Director’s report
was included in the agenda. The report included a list of loss
control activities for the month of April and a list of MSI
training through July. He advised the Fund on upcoming training,
the law enforcement initiative, asked if there were any questions
and then concluded his report. Mr. Cooney advised in his review of
the scope of services on law enforcement contracts with schools
need to be monitored very closely and they range widely. Vincent
Quatrone advised the board of educations are interested in class
three officers and are having similar contractual issues. He
advised the policy needs to be strong and clear as to where the
police starts and ends and where the school administration starts
and ends. There are plans to discuss this at the MEL level and the
information will be brought back to the JIF. RISK MANAGERS: NONE
OLD BUSINESS: NONE NEW BUSINESS: NONE PUBLIC COMMENT: NONE
MOTION TO ADJOURN
APPENIX II