Towards an efficient export cargo clearance system

ICT DivisionSri Lanka Customs

OBJECTIVE

To provide the best possible Export Cargo processing

facility to the exporters of Sri Lanka.

What does the exporters want?

Submit the CusDec electronically

Make the payments electronically

Take the goods to harbor to be exportedExporter

KEY-IN DTI/EDI

CASH PAYMENTSCASH SHEET REQUISITIONCURRENT

ACCOUNT LEDGER

WARANTINGAMMENDING

DOCUMENT EXIT WARRANT

COPYSECURITY

COPY PANEL APPOINTING

BOAT NOTE OFFICESEXPORT RELEASE

OC BRANCH

PANEL EXAMINCONTAINER

FREIGHT STATIONS

Problems associated with the current Export Procedure

Submission of manual CusDecs (Hard copies). Wharf clerk has to come to the unit. Blend sheet is in a separate system. CDN is not automated. Export cargo movement is not automated. Export release not done in time. Backlogs in VAT refunds.

Number of documents

Warrant Copy: 1Security Copy: 1Statistical Copy: 1Parties Copy: 1Invoice: 1Shipping Notes: 4Licenses: 1Assessment copy(white/pink/green): 3Total: 13

KEY-IN DTI/EDI

CASH PAYMENTSCASH SHEET REQUISITIONCURRENT

ACCOUNT LEDGER

WARANTINGAMMENDING

DOCUMENT EXIT WARRANT

COPYSECURITY

COPY PANEL APPOINTING

BOAT NOTE OFFICESEXPORT RELEASE

OC BRANCH

PANEL EXAMINCONTAINER

FREIGHT STATIONS

Tea exporters with ASYCUDA WORLD

Processing blend sheet

RegisterPanel selection

Inform due amount

e Payment Processing e-CDN

Shipping note

SAGT/SLPA

PROPOSED NEW EXPORT PROCEDURE – TEA EXPORTS

TEA BOARD CUSTOMS

Submit Blend Sheet

Blend Sheet Reg. no issued Submit CusDec with Blend Sheet no

CusDec registered selected to red

DTI

CusDec no inserted in to blend sheet

Processing the blend sheet

Panel Selection by CEO

Change status to approved/reject

Panel CusDecsupdated with

panel charges

CusDecsnot selected for

panel

Check BS approval from tea board

PROPOSED NEW EXPORT PROCEDURE – TEA EXPORTS

TEA BOARD CUSTOMS

SMS/e mail to Trader

Check BS approval from tea board

No approval Approved

Assessment

SMS/e Mail

e Payment

Trader submits CDNs

CDNs update at gate

Export release at Boat note office

e message to SAGT/SLPA

You are very important to us…

Exporters, contribute heavily towards the economy of the country.

Therefore, when introducing a new export procedure however good it may be, it has to be a very systematic, very smooth operation.

And the new procedure should in no way hinder the exporters in anyway.

Implementation challenges Moving from Asy++ to Asycuda world (94 for 17 years). Hardware and software challenges. Legal challenges (Doing away with warrant copy/statistical

copy, going paperless). Infrastructure challenges. (Temporary server room.) Familiarization challenges. (eg. Training) Introducing new operations, eg. Blend sheet, e-CDN, e-

shipping notes. Automating the new system to different export offices. BOI exports and customs, we are unable to automated all

exports. We have to introduce new system phase by phase because, it has to be a very smooth transition.

Unforeseen challenges

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Points to remember

Moving to the new system has to be a very smooth procedure.

It should not hinder the exports in anyway.

Therefore, this procedure will be done in several phases in a reasonable time frame.

TIME LINE• AW implementation 01/03/2012.• E-payment 01/03/2012• DTI facility 15/03/2012.• Training 15/03/2012.• Blend sheet 30/03/2012.• e CDN 30/04/2012.• Export release 07/05/2012. • e Shipping note 15/05/2012.• Feedback from SAGT/SLPA 31/05/2012.

DTI Implementation

DATE: 15/03/2012

Traders will be connect to the AW system via the internet and lodge their CusDecs.

We are in a process of purchase necessary hardware & network requirements.

Got to protect your information and our system. We have to train you.

DTI/Non DTI Exporters

DTI/Non DTI Declarants

Blendsheet implementation

Date : 30/03/2012 Software developments. Procedure had to be finalized with tea board. Tea board had to be provided necessary reports. Tea exporters should be able to obtain their reports from

ASYCUA World system related to CusDec and blend sheet. Training to tea board officers and trade.

E-CDN implementation

Date: 30/04/2012??? Pre-requisite - All exports should be automated with

ASYCUDA World system. This includes the BOI exports. Traders will submit e-CDNs after e-Cusdec approved by

customs.

Export Release & Shipping note

Date:7/05/2012

Export release will be done at boat note office.Amendments for short shipments should be updated

to the system by CustomsExport release only after amendments for short

shipped cargo.

CusDec charges

• Australia 4950/= rupees.• Kenya 3650/= rupees.• Sri Lanka 250/= rupees.

Imposed in 1994, 17 years ago.• Software, hardware, license fees etc.

THANK YOU

ICT DIVISIONSRI LANKA CUSTOMS