Title IIITitle IIINew and Recent Title III DirectorsNew and Recent Title III Directors

Oregon Department of EducationSeptember 24, 2012

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AgendaAgenda8:30 a.m. – 9:00 a.m. Introduction

Welcome Susan Inman, Director

9:00 – 10:15 Title III – An OverviewProgram GuideMapWeb Pages

10:15-11:00 Data Collections

11:00-11:30 Supplement not SupplantBudget Narrative

11:30-12:00 Title III CalendarQuestion & Answer

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Title III StaffTitle III Staff

• Susan Inman – Director– susan.inman@state.or.us

• Kim Miller – Education Specialist– kim.a.miller@state.or.us

• Carmen West – Education Specialist– carmen.west@state.or.us

• Leslie Casebeer – Office Specialist– leslie.casebeer@state.or.us

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Title III OverviewTitle III Overview

• Purpose of Title III– The purpose of Title III is to ensure that limited

English proficient students develop English proficiency and meet the same academic content and academic achievement standards that all students are expected to meet. Districts must use these funds to implement language instruction educational programs that carry out activities that use approaches based on scientific research. Each district serving ELLs is responsible for implementing instructional programs that lead ELLs to meet annual measurable achievement objectives and make adequate yearly progress.

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ELL Web pagesELL Web pages

– These web pages are linked to the ODE main web page (www.ode.state.or.us )– Title III web page

• http://www.ode.state.or.us/search/results/?id=106– Monitoring web page

• http://www.ode.state.or.us/search/page/?id=2594– AMAO web page

• http://www.ode.state.or.us/search/page/?id=3408– Title III Directors web page

• http://www.ode.state.or.us/search/page/?id=2593

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ELL web pages (cont.)ELL web pages (cont.)

• Funding web page– http://www.ode.state.or.us/search/page/?id=2597

• District English Language Development Plans– http://www.ode.state.or.us/search/page/?id=2596

• ELL Program Guidance– http://www.ode.state.or.us/search/page/?id=3763

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Other important ODE web pagesOther important ODE web pages

• Test Administration web page– www.ode.state.or.us/go/tam

• ELPA web page– www.ode.state.or.us/go/elpa

• Standards web page– http://www.ode.state.or.us/search/results/?id=53

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ELL Program GuideELL Program Guide

• ODE in collaboration with stakeholders developed an ELL program guide to assist districts with their program of service for ELLs.

• The ELL program guide is a living document, subject to updates as additional guidance becomes available.

• http://www.ode.state.or.us/search/page/?id=3763

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Program Guide FeaturesProgram Guide Features

• Interactive Table of Contents• Legal section • New Director’s section• Forms and Correspondence• Standards• Assessment• And much more.

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Program Guide cont.Program Guide cont.

• The Program Guide is a living document subject to updates as additional guidance becomes available.– ODE has included a document revision page to

track changes.

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Map of districts with ELsMap of districts with ELs

• In the additional resources section of the Program Guide, there is a link to view all the districts in Oregon who have ELs. – http://batchgeo.com/map/8649dd566e6ac3214b

d9723850e44fb5

– This map is subject to updates to district EL student counts.

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Annual CalendarAnnual Calendar

• Calendars for the 2012-13 school year are posted with key dates for ELL/Title III.– Annual calendar– Monthly view

• Some dates are TBD – to be determined and will be updated as more information is available.• http://www.ode.state.or.us/search/page/?id=2593

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Title III required documents listTitle III required documents list

• In order to for districts to prepare and maintain appropriate documentation for Title III, a list of required documents is provided.• http://www.ode.state.or.us/search/page/?id=259

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Title III Directors Web pageTitle III Directors Web page

• This page includes: Required documents list, annual calendar, Title III Contact List, and handouts provided at Title III/ESL/Bilingual Program Directors Meetings.• Meeting handouts and webinar recordings• http://www.ode.state.or.us/search/page/?

id=2593

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District ApplicationsDistrict Applications

• ODE has district applications launched from the ODE district secure web site.– https://district.ode.state.or.us/home/

• Your District Security Administrator can assign permissions to the district applications.– ODE secure file transfer – a tool available to

securely send and receive information from ODE.• https://district.ode.state.or.us/apps/xfers/

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District ApplicationsDistrict Applications• The following is a list of applications that may be

helpful:– Consolidated Collections

• LEP Collection • Recent Arrivers Collection

– Report Card/AYP• District preview of AMAO determinations

– Student Centered Staging• ELPA scores

– CIP Budget Narrative• Submission of federal grant requests

– EGrant Management System• Submission of grant claims

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Data CollectionsData Collections

• Title III/ELL has two federally required data collections:– LEP Collection – count of all identified ELL

students enrolled at anytime during the school year by district.

• Count of all students assessed but found ineligible to receive ELL services due to academic English proficiency.

– Open April 26-May 31, 2013

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Data Collections cont.Data Collections cont.

• Recent Arrivers – Count of all students who meet the federal

definition of “immigrant”.• Born outside the US or Puerto Rico;• Educated in the US for fewer than 3 cumulative years.

– 2011-12 data collection• September 27-October 22, 2012

– 2012-13 data collection• May 9-June 24, 2013

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What is the definition of Recent What is the definition of Recent Arriver?Arriver?

Born in the US or Puerto Rico If no, student may be a recent arriver. If yes, student is not a recent arriver.

Length of time educated in the US If length of time is less than three (3) cumulative school years, And student was not born in US or Puerto Rico, then student is

included in this data collection. If length of time is greater than three (3) cumulative school years,

then student is not included in this data collection regardless of where the student was born.

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For More Information – Recent For More Information – Recent ArriversArrivers

Recent Arrivers Data collection web page includes guidance documents for submission. https://district.ode.state.or.us/apps/info/

DataCllctnDetail.aspx?id=272&Collection_ID=752

ODE will provide Recent Arrivers Data support webinar during the September 25th Title III Directors webinar.

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What data is needed for the LEP What data is needed for the LEP collection?collection?

Student ELL program models (ELD and Content) LEP Start Date

Date student was identified as an English Language Learner LEP Record Type code

Specific student code Collect information on all ELL students who withdraw

from the school district. LEP Exit Date

Date student was exited for proficiency from an ELD program.

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Student Program ModelsStudent Program Models

Program Model 121-ESL 22-ESL Pullout,23-ESL Class Period24-Content Based ESL

Program Model 211-Dual Language 12-“2-way” Immersion 13-Transitional Bilingual 14-Maintenance Bilingual15-Heritage Lang Pres30-Sheltered Instr. 40-Structured Engl.

Immersion

Program Model 3 is an optional field

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LEP Record Type CodesLEP Record Type Codes1A - Entered the ELD program and took proficiency test in the

current academic year.1B - Continuing a prior year ELD program and took a proficiency test

in the current academic year.1C - Exited the ELD program and took a proficiency test in the

current academic year.1D - Re-entered the ELD program and took a proficiency test in the

current academic year.1E - Did ‘not’ take a proficiency test this year, but did participate in

the ELD program during the current academic year.3H - Took proficiency placement test, scored proficient and was not

eligible for ELD program services [Not an LEP/ELL student].4N - Took proficiency test (ELPA), but declined services.4O - Identified as ELL, declined services, did not participate in ELPA.

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For More Information – LEP For More Information – LEP CollectionCollection

The LEP Collection documents can be found at https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=126

ODE will have a LEP collection webinar available in the spring, link to video training.https://district.ode.state.or.us/search/results/?id=431

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Title III Data Collection contact Title III Data Collection contact informationinformation

Kim MillerEducation SpecialistKim.a.miller@state.or.us(503) 947-5712

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Budget NarrativeBudget Narrative

• Title III grant requests are submitted through the CIP Budget Narrative application on the ODE district secure web site.– Districts in Title III consortia do not submit the Title III

budget narrative directly, the consortia lead submits this request.

• Prerequisites: all districts need to make sure their contacts, private school, statement of assurances, and school prayer items are updated annually in order for any Title III grant request to be submitted through t he budget narrative.

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Budget Summary page

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Supplement not SupplantSupplement not Supplant• Statutes

• Program statutes (ESEA, IDEA, Perkins)• General Education Provisions Act (GEPA)

• Regulations• Education Department General Administrative

Regulations (EDGAR)• http://www2.ed.gov/policy/fund/reg/edgarReg/edgar.pdf

• Office of Management and Budget (OMB) Circulars• Guidance

• Non-Regulatory Guidance • OMB Circular A-87 Implementation Guidehttp://www.whitehouse.gov/sites/default/files/omb/assets/

agencyinformation_circulars_pdf/a87_2004.pdf

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Allowable Use of FundsAllowable Use of FundsOffice of Management and Budget (OMB) Circular A-87 requires that the use of funds for a specific purpose be:

• Necessary and reasonable for the proper and efficient performance and administration of the program; and

• Authorized and not prohibited under state and local laws or regulations.

Necessary, Reasonable

, and Allocable

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What does Supplement, What does Supplement, Not Supplant Mean?Not Supplant Mean?

Supplement –to add to; to enhance; to expand; to increase; to extend; to create something new.

Supplant –to take the place of; to replace by something else.

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Supplement, Not Supplement, Not SupplantSupplant

Supplement, Not Supplant language is found in the actual authorizing program statute or in amendments to the statute.

SUPPLEMENT, NOT SUPPLANT—Federal funds made available under this subpart shall be used so as to supplement the level of federal, state, and local public funds that, in the absence of such availability, would have been expended for programs for limited English proficient children and immigrant children and youth and in no case to supplant such federal, state, and local public funds.

Title III, Part A

(section 3115(g) of the ESEA)31

QuestionsQuestions

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Title III StaffTitle III Staff

• Susan Inman – Director– susan.inman@state.or.us

• Kim Miller – Education Specialist– kim.a.miller@state.or.us

• Carmen West – Education Specialist– carmen.west@state.or.us

• Leslie Casebeer – Office Specialist– leslie.casebeer@state.or.us

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