Post on 29-Dec-2015
Time Management
Why Important?
Why Important?
Time is limited
Time is money (in a work environment)
Different (and sometimes conflicting) priorities
Lots of distractions (from ourselves and others)
Reliance on others
TOO much to do!
Planning Time
Log how you spend your time and evaluate it
What tools, apps etc do you use?To do lists
Diaries
Wall planners
How effective are they?
Plan your day at the start (or end) of the day
Build in time for interruptions
Planning Time
Log how you spend your time and evaluate it
What tools, apps etc do you use?To do lists
Diaries
How effective are they?
Plan your day at the start (or end) of the day
Build in time for interruptions
Useful to do if you’re
really busy
Can be a simple paper
system
Planning Time
Log how you spend your time and evaluate it
What tools, apps etc do you use?To do lists
Diaries
How effective are they?
Plan your day at the start (or end) of the day
Build in time for interruptions
Or use an app, eg ATracker
Planning Time
Log how you spend your time and evaluate it
What tools, apps etc do you use?To do lists
Diaries
Wall planners
How effective are they?
Plan your day at the start (or end) of the day
Build in time for interruptions
Planning Time
Log how you spend your time and evaluate it
What tools, apps etc do you use?To do lists
Diaries
Wall planners
How effective are they?
Plan your day at the start (or end) of the day
Build in time for interruptions
Do they help/hinder?
Are they easy to use?
What alternatives are there?
Planning Time
Log how you spend your time and evaluate it
What tools, apps etc do you use?To do lists
Diaries
Wall planners
How effective are they?
Plan your day at the start (or end) of the day
Build in time for interruptions
Planning Time
Log how you spend your time and evaluate it
What tools, apps etc do you use?To do lists
Diaries
Wall planners
How effective are they?
Plan your day at the start (or end) of the day
Build in time for interruptions
Be realistic
‘Managing’ Time
You’ve got 20 different tasks that ‘must’ get done today. How do you decide what to do first?
‘Managing’ Time
You’ve got 20 different tasks that ‘must’ get done today. How do you decide what to do first?
Closest deadline What’s costing the most
Who’s shouting the loudest What do you like doing
What’s making the most money What’s the quickest to finish
What do you least like doing What’s the easiest
What’s the hardest
Ideas
Priority Grid: Important Vs Urgent
http://www.businessofdesignonline.com/time-management-prioritise-2/
B
D
A
C
Ideas
Paired Decisions
Good if you have lots to do and difficult to prioritise
Quicker than it looks
List all ‘to dos’
Compare each one with another, eg 1 and 2, 1 and 3, 1 and 4, 1 and 5. Then 2 and 3, 2 and 4 etc. Decide which of each pair is most important.
Do them in order of priority as identified by the choices
See link for example: http://www.mindtools.com/pages/article/newTED_02.htm
Ideas
Deal with Distractions
What’s stopping you?
How can you stop them from stopping you?
Activity
Do some research on the time management tools and techniques discussed, and any others that you might suggest or recommend.
Identify at least one tool/technique that you would use to:
Help you study more effectively for your HND
Help you manage a work-based project
Send your suggestions, with rationale, to Andrea by the end of Tuesday, who will compile them into one document and share with the class on the website.