SWAYAM INFRA PROJECTS

MASTERS MENU

The system accepts all details in the Master Forms and stores them into the database for retrieval in subsequent transaction forms. All Master Entries need to be entered one-time only. All master forms are completely editable / deletable by the admin user (Other users can view / modify / delete as per individual rights assigned to each)

User Login

Usermaster: The system accepts username & stores the password assigned by each user. Userid is autogenerated by the system. Fields: userid, username, password.

Party Type Master

Partytype Master – partytypeid, patytype (Client / Vendor – read only, no delete)

PARTY MASTER

Partymaster: This master form accepts and stores all details of the Customers / Vendors Fields: partytypeid, partycategory, partyname, partyaddress, coaddress, contactperson, phone1, phone2, fax, mobile, email, panno, vatno, servicetaxno, remarks, itemssupplied

Unit Master

Enquiry Master – unitid, unitname, shortform

Designation Master

Designation Master – desigid, designation

Employee Master

Employee Master – employeeid, designationid, designation, joindate, employeename, permanentaddress, tempaddress, phone1, phone2, mobile, emailid, panno, salary, salacno, salrefno, perdaysalary, remarks

Ledger Type Master

Ledger type Master– ledgerid, ledgertype (income, expenses)

Expenses Type Master

Expenses Master– expensesid, ledgerid, expensetype (staffsalary, miscexpenses, phone, electricity ,rent ,parkingcharges ,cleanerwages)

Income Type Master

Income Master - incomeid, ledgerid, incometype (sales, servicecharges, scrapsales)

Destination Master

Destination Master – destid, destination, destinationaddress, remarks

Driver Master

Driver Master – driverid, drivername, joindate, permanentadd, tempadd, contactno, licenseno, licenseissuedate, licenseexpirydate, licensingrto, salarydrawn, salaccountno, salrefno, remarks

Schedule Type Master

Destination Master – scheduleid, schedulename, remarks

BANK MASTER

Bank Master– bankid, bankname, branch, address, accountytpe, accountno, neft, ifsc, rtgs, branchcode, openingbalance, opendate

Item Master

Item Master– itemid, itemname, siteid

Vehicle Type Master

Vehcile Type Master vehicletypeid, vehicletype

Vehicle Master I - Vehicle

Vehcile Master 1 – vehicleid, regno, vehicletypeid, vehicletype, vehicleownerid, vehicleowner, regadd, firstparty, thirdparty, nooftyres, noofwheels, capacity, engineno, chassisno, permitno, greentaxno, professionaltaxno, passing

Vehicle Master II - Reminders

Vehicle Master 2 – insuranceconame, policyno, premiumamt, insurancevalue, pucvalidity, fitnessvalidity, roadpermitvalidity, rtotaxvalidity, insurancevalidity, registrationdate, ncb, onloan, status, loanfrom, loanto, fitnessfrom, fitnessto, taxform

Vehicle Master III - Make

Vehicle Master 3 – manufactureyear, make, purchasedfrom, purchasedate, invoiceno, invoiceamt, totalcost, warranty

TRANSACTIONS MENU

The system accepts day to day details in the Transactions forms and stores them into the database for final presentation. All Transactional Entries are entered on daily basis or as required by user.

Cash in Hand

Cash in Hand – cashinhandid, openingbalance, date, partytypeid, partytype, partyid, partyname, withdrawamt, depositamt, balance

Banking

Banking - bankingid, bankid, bankname, accountno, instrudate, cleardate, partytypeid, partytype, partyid, partyname, depositamt, withdrawamt, typeid, transactiontype, instruno, openingbalance, balance

Income Register

Income Register – incomeregid, Date, billno, partyid, partyname, bankaccountno, cashinhand, billamt, amtrecd, openingbalance, closingbalance

Expenses Register

Income Register – expenseregid, Date, billno, partyid, partyname, billamt, employeeid, employeename, expensetype, expensedescription, cashinhand, bankac, amtpaid balance, approvedby

Diesel Inwards Register

Diesel Inwards Register – dieselinid, Date, sitename(dd), partyid, partyname, qty, rate, amtNote: Diesel is paid by party (client). Amt should be shown as receipt from client in a/cs

Diesel Outwards Register

Diesel Inwards Register – dieseloutid, date, vehicleid, vehicleno(dd), qty, issuedby (dd)Note: The qty here will be reflected in diesel consumption report

Attendance

Attendance- should be allowed to enter only last 2 days…

Kharchi Register

Kharchi Register– kharchiid, month, kharchiapprovedby, kharchisource, kharchiamt, employeename* remarks

Scrap Sales Register

Scrap Sales register – scrapsalesid, vehicletypeid, vehicletype, vehicleid, vehicleno, modelno, scrapdescription, transactiontypeid, transactiontype, amtreceived, source (cashinhand / bankacno), soldtoparty

Vehicle Repairs Schedule

Vehicle Repairs Schedule – vehiclerepairid, vehicleid, vehicletype, vehicleno, modelno, scheduletype, schedulename, scheduledate

Vehicle Repairs Register

Vehicle Repairs Register: -vehicleid, vehicletype, vehicleno, modelno, repairtypeid, repairtype, repairdescription, repairdate, repairparty, brand, partreplaced, labourcharges, partscharges, misccharges, kmcovered , total

Maintenance Schedule Register

Maintenance Schedule Register – maintid, vehicleid, vehicletype, vehicleno, modelno, maintanancedate, maintananceamt, kmcovered, maintenanceschduledate

Purchase Register

Purchase Transaction- purchaseid, sno, pdate, vendorid, vendorname, vehicletypeid, vehicletype, vehicleid, vehicleno, invno, itemid, itemname, partno, qty, rate, amt, source, remarks, purchaseapprovedby

Site Register

Site Register- siteid, sitename, address, workorderno, itemid, itemname, clientid, clientname, pinno, city, contactperson, phone1, phone2, email

REPORTS

The Data collected via masters & transactions is displayed in predetermined format. The system automatically performs necessary calculations on the fields to display final output which can be printed on paper or converted to PDF format for export / mail

ACCOUNTS REPORTSDaily Expenses Reports: Date, Sno, Expensetype, Description, Rate, Qty, Amt, Source, Employeename Options: Datewise, Employeewise

Payment Report: Date, Sno, Billno, Partyid, Partyname, Source, Amtpaid, Balanceamt Options: Datewise, Employeewise

Outstandings (Receivable) Reports: Date, Sno, Billno, Partyid, Partyname, Amtpaid, Balanceamt Options: Datewise, Partywise, Billwise

Kharchi Reports –Month, Sno, designation, Employeename, voucherno, approvedby, remarks, totalamt, supervisorname, totalemployees, source, paymentmode Options: Monthwise, employeewise

Attendance Report – Employeewise, Datewise, Monthwise

Vehicle-wise diesel consumption Report– vehicleno, siteid, sitename, partyid, partyname Options: Datewise, vehiclewise, sitewise