Post on 12-Jan-2016
SWC Spring 2010
Application
Version 1.0
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SWC Spring 2010
Select Folder
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You will need Statutory Returns and Personnel
Officer permissions to run the School Workforce
Return application
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Click School Workforce
Census
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Ensure that the Spring Term is
specified
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Click the three dots to change the folder as
necessary.
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The normal Browse for Folder appears and you can create
a new folder as necessary
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It is very important to select a folder that is available to
all users who will be involved with the Return,
… but that folder must be secure as it will hold staff
details.
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IMPORTANT NOTE: Due to the sensitive nature of some of the data stored in SIMS .net, careful consideration should be given when specifying the
location of any folder into which you save sensitive data, e.g. census returns. You should be mindful of your school's responsibilities with respect to
information security. Consider which users have access to the chosen folder, especially if the folder is shared on a Server. The DCSF recommends
ISO27001 as the standard for information security, a copy of which can be found at http://www.itgovernance.co.uk/bs7799.aspx. If you are in any doubt,
you should consult with your IT Security Officer before proceeding.
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SWC Spring 2010
Security Message
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New Feature
Security MessageThis can now be
added/edited by the user and will be printed at the
top of the Validation Report and each of the
Detail Reports.
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This is the default message, but this can be
added to or edited
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Click Search
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This indicates that changes to
the security message have
been saved
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SWC Spring 2010
Add a Return
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Click Search to list Returns that have
already been worked on
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One dry run has already taken place
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Click New for another dry run
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The Census Date is the reference date for all
snapshot information and you would need permission
from your LA/DCSF to change it.
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This is a dry run so you can change the description to
indicate this
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The date span for the collection of absence information is
shown, but cannot be edited.
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The date span for the collection of attendance
information is shown, but cannot be edited
The date span for the collection of continuous contract
information is shown, but cannot be edited.
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It a good idea to save the file with this
revised description.
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Click the relevant shortcut to navigate
the panels
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The School Information has been taken from SIMS, but you can click School Details to jump
to the relevant section and adjust as necessary
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If the Links panel appears you can remove
it by clicking here
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If you make a change, don’t forget to save before you close the Window
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Click OK to close the Window
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Click Calculate All Details to populate Absence on
Census Day panel
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In fact, as only the Absence on Census Day panel is
calculated, you can recalculate without
removing entries from other panels
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Click to move to Absence on Census
Day panel
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Absent on Census Day has been populated from Personnel
7, but can also be typed in directly.
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Click to move to the Vacancies
panel
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New Feature
Vacancy Subject“Not Applicable” is now
available for Head Teacher, Assistant Head
and Deputy Head.
Personnel 7 does not hold vacancy information so this must
be entered manually
Click New to add a vacancy
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Choose a Post Name for the
vacancy
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Choose a General Subject for the
vacancy. In a Primary School this will be
Primary Curriculum
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Tenure can be Full Time or Part Time
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Has the vacancy been filled
temporarily?
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Has the vacancy been advertised?
Click to move to the Occasional
Teachers Information panel
The software no longer attempts to collect this
information from Personnel 7, so it must be entered directly.
Click to move to the Third Party Count
panel
The DCSF doesn’t expect schools to store third party
staff information in their MIS, so this information is entered
as a count for each role.
If third party staff have more than one role, each of their roles should be included in
the count.
Click new to add one or more
roles
You can add all the roles you need at this point, but if you forget some you can always
come back and add more later.
Click add to move the role(s) from
Available to Selected
Click Update to make use of the
selections
Add the number of third party
staff undertaking each of the roles
You should save before you move on to creating and validating
the XML Return file
The information has been saved
successfully
SWC Spring 2010
Create & Validate
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Click to create the XML Return file and to run DCSF
validation across the file.
This indicates that creation and validation of the Return
file is taking place.
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You can drag the divider upwards to show more of
the problems.
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If it is getting in the way you can drag it to the bottom of
the screen
Click here to get a list of the errors/queries that have been
generated and to select a particular error/query to use as a filter.
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It is no longer necessary to click Search to get your
choice applied
You can move back to seeing all of the
Validation Summary
New Feature
Print becomes Report
Output is now sent to the browser as HTML rather than as a direct print – this
should make it easier to store the information and/or move to other office
applications.
The XML Return file has been created and the DCSF XSL file
has been run across it to validate the content. Click Report to…
We recommend printing to get full details of the issues and
then use the screen display to jump to the relevant issues
The content can also be copied to other office applications, e.g. a spreadsheet. However, you should be careful where you save such information as it should be kept secure. We suggest you save them in the same folder as the Return
file.
Once the information is in an office application it can be formatted,
ordered and filtered as much as you find helpful.
Click to look into this Ethnicity error
This looks OK but if we click the drop down we will be able
to see the problem
The red text indicates that an inactive lookup is linked to the workforce member
We should select the equivalent active lookup
Don’t forget to save
It is a good idea to close as soon as you have saved
Changes will not be taken into account in validation unless you click validate again
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If you jump to a place to deal with an issue, don’t forget to
save the change.
If you make a change in SIMS that is part of the Absence of Census Day
calculation, don’t forget to recalculate the panel and save those changes.
If you make a change in a panel don’t forget to save the change.
If you want changes reflected in the Return don’t forget to
Create & Validate.
SWC Spring 2010
Detail Reports
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Click the drop down to get the choice of Detailed Reports
New Features
Detail ReportsUser can now select as many of the
reports as they wish in one go.A security message can be set up and
included for each report.Criteria used for report is included at the
top of each report.
We can still select individual reports, but we will look at the new “Print All Reports” functionality.
We can untick all the reports we don’t want
output, but in this case we want them output so we
leave them all ticked.
Click to create the reports
New Feature
Detail ReportsNew report added to show which sections have been included for each member of
the workforce
SWC Spring 2010
Authorise
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Authorise changes the file extension to XML
which can then be uploaded to COLLECT
It is OK to Authorise a Return with validation warnings, but errors
should be cleared with the LA or DCSF
Authorised Returns cannot be edited, but it is possible to copy them if you have to resubmit.
SWC Spring 2010
Copy
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Click to see a list of all the returns.
This Return hasn’t been Authorised so its extension
is still UNA
The Copy functionality has been provided, but it will only be helpful if you have entered
information in the panels. You will still have to click on Create
& Validate to produce the Return file itself.
SWC Spring 2010
Files
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It is easy to identify the files belonging to a particular Return as they share the same name
at the start.
Thank youfor your time
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