Submitting your thesis/dissertation to

SUNScholar

What is SUNScholar?

• Central digital archive

• Long-term preservation

• Open access

Any user can read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for

indexing

Always acknowledge/cite author

Where will my thesis/dissertation end up?

http://scholar.sun.ac.za

Help make your research visible …

• Personal web page

• Social media e.g. LinkedIn

• Curriculum Vitae

• Share with network and other experts

• Research profile on Google Scholar

• SU research reports

• Etc.

Thesis on SUNScholar

Title search in Google Scholar

Lin

k to

re

sear

cher

pro

file

on

G

oo

gle

Sch

ola

r

Researcher profile on Google Scholar

Alerts: new articles submitted & when

cited

Thesis on SUNScholar – citations will be recorded here

Links to other authors covering these topics

Option to export citation. SUNScholar only the vehicle,

but Google Scholar the search engine.

Links to full text in SUNScholar

Number of downloads

SU policy re theses/dissertations

• Submission is mandatory

• Submit final copy (following examination & corrections) by 27 November 2014

• No printed copies required

• Restricted access • Motivation to faculty secretary for submission to Senate

• Intellectual property (incl. copyright) • Copyright belongs to SU

• Plagiarism • Turnitin – Viper - PlagTracker

• Language editing • Language Centre

Finalise your thesis/dissertation http://library.sun.ac.za >> How do I >> Submit …

Document layout

• Title page with crest (see templates on web)

• Declaration (see web)

• English - Abstract (max. 500 words)

• Afrikaans - Opsomming (max. 500 words)

• Acknowledgements – Sponsors

• Table of Contents

• List of Figures

• List of Tables

• Content (e.g. Chapter 1, Chapter 2, etc.)

• Reference List (Referencing Techniques or RefWorks)

• Addenda (e.g. Addendum A, Addendum B, etc.)

SU Crest

December 2014

No signature

Copyright © 2014 Stellenbosch University All rights reserved

Look & feel

• Font: Arial or Times New Roman

• Font size: 10pt or 11pt or 12pt

• Font colour: Black

• Line spacing: Double, Single or 1.5

• Borders: 2cm width open around all text areas

• Paper Size: A4

Technical

• Software: MSWord/LibreOffice/OpenOffice/LaTeX

• MSWord: http://office.microsoft.com/en-us/word-help/training-courses-for-word-2013-HA104030981.aspx

• Submit in pdf format

• File name: surname_firstwordoftitle_2014.pdf

• Ready to submit!

Workflow

Dept. nominates student

Student receives e-mail

Student submits

Dept. receives e-mail & Approves

Step 1: Nomination by department

Step 2: Submission http://etd.sun.ac.za/submissions

SU Campus Username

SU Campus Password

Sign In

Click: Click here to start a new submission

Select the collection containing the name of your supervisor/promoter & your own

name

Click: Next

Complete

Complete

Click: Next

Upload document in pdf

Use correct file naming

Review Submission

Select: I Grant the License

Click: Complete submission

Confirmation mailed to your SU e-mail account

Step 3: Dept. approves submission

Intranet Internet (SUNScholar)

Notify all …

Following graduation …

ETD Loader: http://etd.sun.ac.za/ldap-login SUNScholar: http://scholar.sun.ac.za Portal (nomination): Helene Nieuwoudt, E-mail: hj@sun.ac.za, tel.: 021 808 4577 Printing: African SUNMeDIA http://www.africansunmedia.co.za/ Graduation: MyMaties http://www.mymaties.com/portal/page/portal/STUDENT_PAGE_GROUP/MYMATIES_HOME/Graduation IT Help: E-mail: help@sun.ac.za , tel.: +27 21 808 4367 Copyright: Innovus http://www.innovus.co.za/pages/english/home.php Plagiarism detection software: Turnitin | Viper | PlagTracker http://www0.sun.ac.za/webstudies/Lect_turnitin.html Statistical help: Centre for Statistical Consultation http://academic.sun.ac.za/statis_consult/index_files/Page438.htm Language Editing: Language Centre http://www0.sun.ac.za/languagecentre/

Useful links

Innovus: http://www.innovus.co.za/pages/english/home.php Help page: http://library.sun.ac.za/English/howdoi/Pages/Submit-my-thesis-online.aspx SUNScholar help: http://wiki.lib.sun.ac.za/index.php/SUNScholar

Useful links

Contact us

scholar@sun.ac.za

Tel: 021 808 9046/9139