Spreadsheet Formatting

Formatting

Is applied to spreadsheet components for the purpose of organizing and clarifying information

When data is presented in a uniform and consistent format, it is much easier to understand.

Can be applied to any part of the spreadsheet.

04/18/23 Spreadsheet Formatting 3

Header/Footer

Used to add identifying information to a spreadsheet. May include:

Title of company Date Page number Time of creation or update Contact information

Footer Example

Font Size and Style

Used to clarify information by adding emphasis to titles, column headings, and grand totals, etc.

Can also change font type and color

Very Important!! Not as important.

Font Size and Style

On the Main Menu toolbar, click Format\Cells, and then click the Font tab

or use the icons on the Formatting Toolbar

Justification

Used to format cell data for the purpose of clarifying and organizing information

Can be applied globally, to the entire document OR to individual columns, rows, or cells.

4 kinds of justification Left – cells categorized as labels Right – cells categorized as values Center – formatting for titles or columns headings Indent – format to emphasize subcategories

Example: (itemized list of expenses in a budget)

Justification Examples

Left Aligned Column heading Items

Right Aligned Quantity Decimal (prices)

Center Table title

Adjusting Size of Cells, Columns, and Rows

Wrap - applied to cells that require more space when the row or column size is adjusted Automatically – Go to Format, Cells, Alignment.

Then under Text control, select the Wrap text check box, and then click OK.

Enter line break - To start a new line of text at a specific point in a cell, click where you want to break the line, and then press ALT+ENTER.

Merge – used to combine adjacent cell ranges or cells Center is the default alignment when cells are

merged.

Adjusting Size of Cells, Columns, and Rows

Step 1

Step 2

Step 4

Step 3 – Click the Merge and Center button on the toolbar.

Column Width In order to adjust the column width to fit the

largest item in the column, double click on the border between the 2 column headings (ie. A & B)

When the ##### symbols appear, this indicates that the width is too small to display the contents.

Adjusting Size of Cells, Columns, and Rows

Borders - Used to emphasize and organize information and can be applied to columns, rows, cell ranges, or individual cells.

On the Main Menu toolbar, click Format\Cells, and then click the Borders tab.

To apply a different border line style, click the arrow next to Line Style, and then click a line style on the palette.

Shading - Used to emphasize and organize information and can be applied to columns, rows, cell ranges, or individual cells.

Select the cells in which you want to apply shading (or remove shading).

To apply color, click the arrow next to Fill Color, and then click a color on the Palette.

Fill Color

Palette

Editing

Columns and Rows can be Inserted

Go to Insert, Rows/Columns Copied

Go to Edit, Copy Pasted

Go to Edit, Paste Deleted

Go to Edit, Delete

Ctrl + C

Ctrl + V

Ctrl + X

Organizing tips…

Name your document something descriptive Rename your worksheet tabs Organize your worksheet tabs in to an order

that makes sense.