Post on 27-Mar-2015
Slide 1
FastFactsFeature Presentation
September 19, 2013
To dial in, use this phone number and participant code…
Phone number: 888-651-5908 Participant code: 182500
To participate via VoIP…
You must have a sound card
You must have headphones or computer speakers
© 2012 The Johns Hopkins University. All rights reserved.
Slide 2
Today’s TopicWe’ll be taking a look at…
How to Deposit a Check
Slide 3
Today’s PresenterKeith BondTreasury Manager
Slide 4
Session Segments
PresentationKeith Bond will address how to deposit a check.During Keith’s presentation, your phone will be muted.
Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Keith will answer as many of your questions as time allows.
Slide 5
Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.eduYou can also send us an instant message!
GoogleTalk – HopkinsFastFacts@gmail.comAOL Instant Messenger – HopkinsFastFactsMSN – FastFacts@jhu.edu
Slide 6
Survey
SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.
Slide 7
How To View Full Screen
Click Here
Slide 8
How to Deposit a Check
Slide 9
Agenda
After today’s presentation you will be able to:
• Identify the process for making check and cash deposits• Access SAP transaction FBL5N – Customer Line Item
Display to search for the open items to be cleared• Verify the posting information for the deposit to be
made• Complete a deposit transmittal form• Complete an M&T deposit ticket• Forward the completed forms and deposit backup to
Cash Accounting
Slide 10
Process FlowCheck
Cash Journal
Complete Deposit Ticket
Enter information
in Cash Journal (FBCJ)
Complete Deposit Ticket
Search for customer invoice in (FBL5N)
Verify Invoice
Create Invoice (FV70)
Forward to Cash
Accounting
Forward to Cash
Accounting
Complete Deposit
Transmittal
Complete Deposit
Transmittal
Deposit Transmittal
yes no
Slide 11
Cash Journal vs. Deposit Transmittal
• Determine whether the check should be posted using a Cash Journal or Deposit Transmittal
• Cash Journal payments:• Are used for non-invoiced payments• Examples are: parking fees, refunds, and one-time gifts
to PIs that have an existing Non-Sponsored IO
• Deposit Transmittals:• Any payment received from a current SAP customer or
sponsor
• Separate the checks based on deposit method• Create two different deposit tickets (if necessary)
Slide 12
Slide 13
Searching for the Customer• Department receives check from sponsor or donor
Slide 14
Searching for the Customer• SAP Easy Access Menu
Slide 15
Searching for the Customer• Access SAP transaction FBL5N – Customer Line Item
Display
Slide 16
Searching for the Customer• Access SAP transaction FBL5N – Customer Line Item
Display
Slide 17
Searching for the Customer• Access SAP transaction FBL5N – Customer Line Item
Display
Slide 18
Searching for the SAP Invoice• Access SAP transaction FBL5N – Customer Line Item
Display
Slide 19
No SAP Invoice Available
• The department creates a parked document using FV70.
http://ssc.jhmi.edu/accountsreceivable/DataFiles/How_to_Park_an_Invoice.pdf
• Document is reviewed and approved by Billings.• Use this parked document number to complete the
Deposit Transmittal form.
Slide 20
Verify the SAP Invoice• Access SAP transaction FBL5N – Customer Line Item
Display
Slide 21
Verify the SAP Invoice• Display Document: Line Item 001
Slide 22
Verify the SAP Invoice• Display Document: Overview
Slide 23
Verify the SAP Invoice• Display Document: Line Item 002
Slide 24
Complete Deposit Transmittal Form• Form available at http://finance.jhu.edu/forms_library/forms/deposit_transmittal.pdf
Slide 25
Send Deposit Transmittal Form
• Email completed form to DepositTransmittals@jhu.edu
• Deposit Transmittal will be processed by Cash Accounting.
• If further information is needed, you will receive an email from Cash Accounting requesting clarification.
• Confirmation email will be sent to the department.
Slide 26
ConclusionCheck
Cash Journal
Complete Deposit Ticket
Enter information
in Cash Journal (FBCJ)
Complete Deposit Ticket
Search for customer invoice in (FBL5N)
Verify Invoice
Create Invoice (FV70)
Forward to Cash
Accounting
Forward to Cash
Accounting
Complete Deposit
Transmittal
Complete Deposit
Transmittal
Deposit Transmittal
yes no
Slide 27
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Q&A
Slide 28
Thank You!
Thank you for participating!We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu
Slide 29
Survey
Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!