Post on 22-Dec-2014
description
Slashing Manual Input
with Oracle Document Capture
How you can achieve killer savings and productivity boost with Oracle Capture
Why should I listen to this guy?
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Why should I listen to this guy?
• Oracle ACE, author of the Oracle UCM Handbook
• Runs Independent Oracle UCM Knowledge Center
• Heads one of the top UCM Swat Teams
• Dozens of successful engagements over the years
• Two large successful Capture rollouts in the last 12
months
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
What sales people are honest about?
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
• Unstructured content is expensive to manage
• The costs of NOT using your info are real and can be major
Content comes in from many sources
• Email,
• File shares,
• Extranet from business partners
• Snail mail
• Printed from other systems
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Check it in?
• Slow and tedious
• Error-prone
• Expensive!
_____________________
= Most fields never make it in...
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Solution?
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Use trained monkeys!
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
This one will get him in trouble. it’s a TECHNOLOGY
Conference!
How about a software solution?
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
A “Visual Check-in”
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
...plus the OCR!
• Way faster check-in
• Extracting metadata is now easy
• Seeing side-by side eliminates errors
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
...plus drag-n-drop!
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Combine docs... Delete pages...
• Faster searches
• Less junk in repository
• Saves trees
...Meet Oracle Capture!
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Real Life Story #1
Slashed half of the load
of overworked Document Control people
2 min 17 sec per document
shrunk to
33 seconds!
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Real Life Story #2
Bumped up productivity by 75%
• 1.5 min per document
to under 22 sec.
plus...
• Eliminated buggy
component
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
How it works
Zone Editor
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Getting the image in
• Scanning...© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Other ways to get content
• Import Server
– Watched folders
– Email messages and attachments
– Incoming faxes
– FTP
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
What happens on commit?
• Multiple options available
• Commit to UCM• Searchable PDF/A
available
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Rapid customization facility
• Easy to use and familiar
• Flexible and powerful
– OCR post-process
– Custom dialogs
– Database lookups
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Can be frustrating...
... but it DOES work!
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Demo
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Three keys...
to achieving maximum benefits with Oracle
Capture:
1. It won’t work in isolation
2. The more you use it – the more you gain
3. One size ... won’t fit all!
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Key #1
It won’t work in isolation© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Key #2
The more you use –
the more you gain
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Key #3
One size won’t fit all© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Beyond the turbo-charged check-in
• Use bar codes and
Recognition Server
– Uses database lookups
– Complete unattended
back file conversions
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Oracle Forms Recognition
• Intelligent full form recognition
• Automatically recognizes form type and
pulls data
• Can be trained to improve recognition
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
Summary
• Slashes manual input
• Boosts productivity
– Can capture more metadata!
– Same staff can process more documents
• Gets search results complete + faster searches
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com
StellentExperts.com
For more information on Oracle Capture
email ECM Solutions at
contact@stellentExperts.com
(There’re 2 “e” in Stellent and no “a”)
© 2011, Dmitri Khanine, ECM Solutions, stellentExperts.com