Strictly Confidential © 2014

Single electronic register of Apostilles in

the Republic of Tajikistan

Sitora Sultanova, Private Sector

Development Specialist

World Bank Group

November 1, 2016

Innovating through Knowledge

Strictly Confidential © 2014

Presentation Outline

Features and architecture of the Apostille Registry B

Some statistics C

BackgroundA

Background information A

Strictly Confidential © 2014

October 31, 2015 the Hague Apostille Convention

came into force in Tajikistan

Apostille Registry is functioning from January 1,

2016 and available online www.apostille.tj

Features and architecture

of the Apostille Registry

5

B

Strictly Confidential © 2014

Features of Apostille Registry in Tajikistan

Title of Presentation 6

• Acceptance and processing of applications

• Electronic archiving of documents

• System generated reports

• System generated notifications and letters

• Electronic Register of Apostilles

• Cancellation of apostilles

• Register unites all operators including all

diplomatic representative offices of Tajikistan

outside of the country in a single network

Strictly Confidential © 2014

Modules of the system

7

Admin

• Administration of users

• Access control

• Management of the manual

Operator

• Recipient and processing of the application

• Issuance of apostilles

• Monitoring and reporting

Citizens

• Public module for on-line applications

• Pre-registration is required in the system

Public • Public module for

authentication

issued apostilles

Strictly Confidential © 2014 8

Two competent authorities in the Republic of

Tajikistan

Ministry of Justice of Tajikistan Ministry of Foreign Affaires

Strictly Confidential © 2014

The business process of the Apostille service

Title of Presentation 9

Operator

Payment of the duty

Head of the Apostille Department

Applicant Operator

Applicant

Responsible person for signing Apostilles

Strictly Confidential © 2014

Internal module of the Competent authorities

Title of Presentation 10

New application

Under consideration Approved

Application closed

Rejected

Under approval

Strictly Confidential © 2014Title of Presentation 11

Internal module of the Competent authorities

Strictly Confidential © 2014 12

Strictly Confidential © 2014 13

Strictly Confidential © 2014 14

Some statistics

15

C

Strictly Confidential © 2014

Apostilles issued by different competent

authorities

Title of Presentation 16

649

877

1526

0

200

400

600

800

1000

1200

1400

1600

1800

Ministry of foreign affaires Ministry of justice Total

Strictly Confidential © 2014

Number of Apostilles issued during 10 months of

2016

112

93

60

143

115

143

228

247

162

223

0

50

100

150

200

250

300

1 2 3 4 5 6 7 8 9 10

Strictly Confidential © 2014

Number of applications processed outside

Tajikistan

50

9

1

5

0

10

20

30

40

50

60

Turkey France Switzerland Belgium

Strictly Confidential © 2014

Popular destinations of Tajik

Apostille

Title of Presentation 19

0 50 100 150 200 250 300 350

Name

Czech Republic

Poland

Turkey

Kazakhstan

USA

Russia

South Korea

Latvia

France

Italy

Netherlands

Spain

Switzerland

Slovakia

Lithuania

Denmark

Finland

Strictly Confidential © 2014

Next steps

Title of Presentation 20

• Launch of the online application

• Apostille One stop shop

• Consider the potential for E-Apostille in

Tajikistan

Strictly Confidential © 2014

Sitora Sultanova

Private Sector Development

Spesialist

Ssultanova@ifc.org

World Bank Group

Trade&Competetiveness Global

Practice

Thank you!