SharePoint 2016: Top 10 Features for

Business Users

Joel OlesonSP PS DirectorKonica Minolta@joeloleson

Meet Joel@joeloleson 1st SharePoint IT guy 1st Architect of SharePoint

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Why Upgrade to 2016? “The most reliable, scalable, secure and high performing SharePoint release ever...”

But are there really any new features?

To date our disclosure has predominantly been related to our core infrastructure investments as that’s the primary investment area when we begin development – over the course of the next several months we’ll begin sharing (as soon as we know) what specific workload areas will be advanced.SharePoint on-premises will continue to ship on a 2-3 year cadence whereas we update SharePoint Online monthly. Our objective of defining on-premises through the cloud will bring some near term parity, but online will receive new capabilities first. – Bill Baer, SharePoint Team blog.

It’s shipped, but more coming…

SharePoint Roadmap Announcements SharePoint mobile app for iOS, Android and Windows SharePoint home in Office 365 Modern List experiences Site activity and insights on the Site Contents page Integration of SharePoint sites and Office 365 Groups Modern responsive creative page design experience Team and organizational news and announcements PowerApps and Microsoft Flow integration with

SharePoint

https://blogs.office.com/2016/05/04/sharepoint-the-mobile-and-intelligent-intranet/

In Preview: Made it to 2016 or 2016 FP1

FP1 modern OneDrive experience

My list for building the business case…

Born from the Cloud - Hybrid – Best Cloud integrationFoundation for the future - Continuous UpdatesMobility – SP Intranet in your pocketDev Flexibility – Open. Common API. SPFx coming soon.Security - DLP/ComplianceScalability – ½ billion filesAvailability – Uptime 99.99%Reliability – Minroles v2. Tested by millions.Auditability – Central admin and powershell auditsCompliance -

SharePoint 2016 is a Branch of O365 a CLOUD Child

Cloud inspired infrastructure!

#1 Hybrid Navigation - App launcher – Consistency

https://msdn.microsoft.com/en-us/office/office365/howto/connect-your-app-to-o365-app-launcher

Custom Tiles in Feature Pack 2 Requires Powershell & Feature

#2 Improved Libraries

Ribbon only required for advanced actions!

OneDrive for Business improvements New controls for working

with OneDrive for Business    Click a control to create a folder, upload files, sync your files for offline use, or share your files.

Shared with me    A new Shared with me view takes you to a list of folders and files that have been shared directly with you.

Site folders    A new Site folders view takes you directly to document libraries of sites you’re following.

Recycle bin    A new recycle bin takes you to a list of folders and files that have been deleted from OneDrive for Business.

Automatic Management of Indexes

List View Threshold was designed to mitigate lock escalation – I.e. lock escalation occurs when single Transact-SQL statement acquires at least 5,000 locks on a single nonpartitioned table or index – a row lock escalates to a table lock, blocking all subsequent requests – or otherwise converts many fine-grain locks into fewer coarse-grain locks.

Demo• Modern List Experiences in

OneDrive• Blocked Characters & ~ .. {}

or longer than 128 characters• Multiple files through drag

and drop or upload button• Improved error handling• Improved image and video

previews (with more to come)

• #% on the roadmap… Don’t worry about /\?|<>

“You now have new ways to create contextual solutions that span SharePoint Server 2016 and Office 365 from the web, mobile apps and Office. You have simpler and more robust APIs and tool”

3. Dev Experience: Developing for SharePoint 2016: SharePoint Framework

• Embracing Open Source• Sharing UX on Github• Shipping to On Premises

Share, Follow Sites, Folders, Documents

4. Touch Enabled Mobile View of Libraries

tap tiles or links on the screen to navigateTouch Enabled Mobile View of Libraries

SharePoint App is much better…

https://www.youtube.com/watch?v=x8tgKBXmmPg

Forms and Workflow Story… InfoPath 2013 and SharePoint Designer 2013 will be the last versions of those products.

InfoPath Forms Services is included in SharePoint 2016

InfoPath Forms Services on Office 365 still supported

InfoPath 2013 & SharePoint Designer 2013 lifecycle is supported until 2026.

Workflow on the fly with Flow(shipped to early release – coming soon)

Flow.Microsoft.com

Intelligent SharePoint with PowerApps

Filenames - support for special characters including &$@~.. Doesn’t support / \ ? |< > #% - #% on the roadmap… Don’t worry about /\?|<>- Durable Links – new service to support for links that won’t

break when files move (Already works in Office 365)5000 file limit improved with automatic management of indexes

Large File Support – Up to 10GB. Controls are per web app.

5. Scalability and Improved File Handling

Faster upload, Faster download, Faster sync BITS - Background Intelligent Transfer Service is built

inStreamlined flow and simplified faster site creationSQL 2016 is 7x faster than it’s predecessor

Improved User Performance

Gotchas!• The SharePoint Foundation is

Now SharePoint Server (NOT FREE)

• Excel Services Moved to Office Online and some BI/Reporting features require SQL 2016

• No more Single Server deployment SQL ok on separate box

• STSADM deprecated/Use Powershell!

• MinRoles require planning (8 Server min for HA)

• Project Server 2016 is available in SP2016 as an upgrade

Careful with Office Installations Click to Run vs. Windows

Installer Based Office Programs

Office 2016 deployment will need to be handled with care for any users of SharePoint Designer 2013 or InfoPath 2013.

Plan for Profiles: What about FIM in 2016?

In SharePoint 2016 FIM has been removed Uni-directional sync via AD sync in-product in addition

to support for new external MIM for bi-directional sync scenarios.

‒Effectively we’ve removed the embedded version of FIM and done work to more closely integrate with an external instance.

7. Hybrid Experiences including External Site publishing, Search & Delve

https://www.youtube.com/watch?v=ACsSv6CNHY8

Hybrid Taxonomy is in FP1

Hybrid Sites and OneDrive

Hybrid Sites Powered by Delve and Office Graph

Hybrid Experiences: Delve & Search (requires configuration)

Hybrid search SharePoint Server 2013 and 2016Available Now…

9. Compliance: Preserve/Archive with Document Deletion Centere-Discovery for compliance & data loss prevention

New In-Place Hold Policy and Document Deletion Centers policies to preserve or delete items in SharePoint and OneDrive for Business for a fixed period of time

Improved reportingImproved auditingImproved analytics

Find PII Data- Credit cards- Bank accounts- Tax ID- Create your own* 51 templates

Compliance:

Auditing overhaul

Better viewing reportsDeletionsExpirationsChanges to audit settings

New Auditing Reports

Hybrid Insights for AuditingComing soon…

Coming soon…Cloud First… Simple Web Analytics

From 99.9% expected to 99.99% possible with- Better IT Features such as: Zero Downtime Patching- Minimal patch sizes- Self Healing and Alerting

10. Uptime, Reliability and Security

‒Plan Architecture… The Farm (MinRoles) Currently 8 servers for HA

‒Plan Profile Import (Sync) AD/MIM‒Plan Compliance‒Plan Services: My Sites, User Profiles, Managed

Metadata‒Plan Hybrid integration:

Hybrid Sites OneDrive Yammer or SP Social Search Delve/Profile

2016 Upgrade Planning

SharePoint 2016 Upgrade

How do you migrate to

SharePoint 2016?

InventoryCleanupTest contentNew environment (Search and Services First?)Database reattach methodRead-only mode site upgradeSolutions and appsThird-party tools and resources

Need Help?

Migrate to SharePoint 2016 Free Assessment

Questions?Let's Connect!Joleson@kmbs.konicaminolta.usLinkedIn.com/in/joleson@joelolesonCollabshow.comTravelingepic.com