SF Bay Area Council (SFBAC)L50 Training

Treasurer And Secretary

Sachin Desai Santa Clara Valley Section 2013 Treasurer

Mountain View, CA January 26th, 2013

L50IS A

PROCESSTreasurer Secretary

Jan to Feb

70% Treasurer

Jan to Feb

30%Secretary

Year Long

50%Treasurer

Year Long

50% Secretary

Commitments

•Chapter Financial Strategy•Chapter Budget Responsibility•Chapter L-50 Report Submission

Treasurer’s Responsibilities

MGA Operations Manual, Section 9http://www.ieee.org/documents/section_09_10_november_2012.pdf

• Chapter Meeting Minutes• Chapter New Officer Report• Chapter L31 Reports

Secretary’s Responsibility

MGA Operations Manual, Section 9http://www.ieee.org/documents/section_09_10_november_2012.pdf

Treasurer Transition

OUTGOING TREASURER

• File 2012 L50s by Feb 15th, 2013• Transfer Records To New Treasurer

• Checks• Check Register• Banking Supplies

• CBRS Deposit Stamp• CBRS Deposit Slips• CBRS Deposit Envelopes

• Provide 1099/W9 To Section

INCOMING TREASURER

• File CBRS Signatory Card with HQ• Request 2013 Credit Card• Plan and Get Yearly Budget Approved• Ensure Two Signatories for Account

• Local account += Thomas Lynch

Deadlines

Jan 18th

Jan 31st

Feb 15th

1099 Forms

Taxable Payments to Individuals for Service

Bank Account Disclosure Form

Non CBRS Accounts

L50 Forms

Delivered to Section Treasurer

So what is an L50 Process?

So what is an L50 Filing?

CBRS vs. Local Banks

CBRS Makes Your Life

Easier

L50EZ vs. L50 STD

Do Any Of These Criteria

Fit Your Chapter?Then you CANNOT

use L50-EZ

Example L50-EZ

Example L50-EZ

Common Account Codes

SECTION WEB SITE‘Chart Of Accounts File’

Year End Register

Assign Expenses and

Revenue to Account

Codes

Balance RegisterCheck Bank

Register Against L50 Entries. If

Balanced, You Are Done

Remember …What Why How

IEEE Technical Meeting Member Attendees

Used In Rebate Calculations

Maintain Accurate Sign Up Sheets At Meetings

6 Technical Meetings Per Year

Used In BonusCalculations

Greater The Chapter Activity, Greater The

Benefit

L31 Entries Track “Dead or Alive” Chapter Status – Less

Than 2 Technical Meetings (3 Years In Row)

Ensure Secretary Makes vTool Entries

Timely L31 Entries Only Way For Section Treasurer To Calculate

Aforementioned Rebates And Bonuses

Ensure Secretary Makes vTool Entries

WebEx Sessions

“Ask Your Section Treasurer”Monthly Online Conversations

First Session Wednesday, 30th 2013

sachin.desai@ieee.org

Q&A