Scholars Trust at Wake Forest University

Scholars Trust Show & Tell Series

Carol Cramer

Outline

• About Wake Forest• Storage Conditions at WFU• What WFU has put in Scholars Trust

About Wake Forest University

• Smallest ASERL member by FTE served (7,369)

• Not an ARL member• 1.4 million print

volumes• Z. Smith Reynolds

(ZSR) Library

Storage History

• Rented Storage since ~2001

• WFU-owned facility opened November 2010

• Volumes from rental space accessioned into our facility in early 2011

• Renovated warehouse• Capacity for ~300K

volumes• ~50% full

Storage Conditions

• Fire and safety codes optimal as of 2010 standards• 60 degrees Fahrenheit• 40% humidity• Zeutschel scanner for fulfilling requests on-site

More about Storage

Mobile high-bay design

First-ever mobile high-bay installation

https://www.youtube.com/watch?v=oZZfRG9245w

ASERL/Scholars Trust History

• Pilot Period 2011• Chose 5 journals• Strategy: High-use titles (measured by storage

recalls) AND No backfile online

ASERL/Scholars Trust History

Main Strategy: • Wiley-Blackwell titles for which WFU had not yet

bought backfiles• 176 total titles (i.e. lines in spreadsheet)• Most titles have fixed end dates for storage• E-only starting around 2004

Protective Measures

• 583 Note added to MARC record: “This title is in the ASERL Print Journal Archive.” (will have enhanced version by 2016)

• ASERL designation corresponded with Storage intake – Gap info should be accurate

• However, most volumes listed as “Bibliographic” on the spreadsheet.

• BibID field (local ILS control number) added to local copy of ASERL spreadsheet – Easy matching for future weeding projects

Further Protective Measures

• Each volume marked with an “A” for “ASERL”

• A symbol that will outlast us?

• Item type status = Non-Circulating

Will we weed thanks to Scholars Trust?

• Actively weeding non-Scholars-Trust journals

• Criteria: Archival backfile (JSTOR, Elsevier, Springer, etc.)

• Considering ACS/APS thanks to Scholars Trust overlap

CC-Licensed Photo: Marie Carter http://www.flickr.com/photos/35843806@N05/3758845499/