Post on 09-Aug-2021
Sarvajanik Education Society, Surat.
SARVAJANIK COLLEGE OF ENGINEERING & TECHNOLOGY Dr. R.K. Desai Marg, Opp. Mission Hospital, Athwalines, Surat. Ph : 2240146-148, Fax : (0261) 2240145
NAME OF THE VENDOR :__________________________________
ISSUED ON :__________________________________
ISSUED BY :__________________________________
LAST DATE OF SUBMISSION : 18/04/2017
TENDER ENQ. NO. SCET/PC/ 002 /2017
T.SR.NO.
TENDER DOCUMENTS Sarvajanik Education Society, Surat.
SARVAJANIK COLLEGE OF ENGINEERING & TECHNOLOGY
Dr. R.K. Desai Marg, Opp. Mission Hospital, Athwalines, Surat. Ph : 2240146-148 Fax : 2240145
TENDER FOR PURCHASE OF COMPUTERS, LAPTOPS & SERVER CLASS MACHINE
TENDER ENQ. No. SCET/PC/ 002 /2017
Date : 07/04/2017
Due Date : 13/04/2017
Please submit your lowest tender indicating earliest
delivery in the sealed envelope (write Tender No. on the
Envelope) and as per terms and conditions mentioned
below.
Sr. No Description Qty/Unit
1. Desktop Computers (i5) 71
2. Desktop Computers (i7) (For EC) 02
3. Laptops (for I.T., Computer, & IC. ) 04
4. Server Class Computer System (I.T Dept.) 01
5 Mac mini model MGEN2HN/A or equivalent (I.T Dept.) 01
6. Desktop AIO Computers (i5) (For Architecture Dept) 20
7. Laptops (i7) (for Architecture Dept. ) 05
All equipments as per detail specifications attached Annexure – I.
Special & General terms of tender are enclosed on a separate sheets
as Annexure "II".
General Instruction of the tender:-
This is a two stage bidding system. Vendors are required to submit two
bids as follows in the enclosed three envelopes.
1. Techno-commercial – Unpriced bid.
2. Price Bid.
3. EMD Envelope – should carry EMD in form of Demand Draft
favouring principal, SCET.
4. All the above three envelopes should be enclosed in the big envelope
of Tender Documents.
Notes : -
1. Only LENOVO, Hp and DELL brand should be offered.
2. Authorized dealers should enclose valid dealership certificate not
more than one year old in the techno- commercial bid.
3. Bidders should enclose list of customers.
4. Bidders should enclose copies of orders Rs. 1 lac or more. Bidders
should detail the service setup in Surat.
5. Bidders should give unconditional acceptance of our General terms
and conditions of Purchase
Duly Signed & Stamped of Authority. Yours faithfully,
For Sarvajanik College of Engg. & Tech.
(Dr. Vaishali Mungurwadi) Principal
Page 2 /12
Sarvajanik Education Society, Surat.
SARVAJANIK COLLEGE OF ENGINEERING & TECHNOLOGY Dr. R. K. Desai Marg, Opp. Mission Hospital, Athwalines, Surat - 395 001.
ANNEXURE "A" TENDER ENQ. No. SCET/PC/ 002 /2017, DATED : 07/04/2017
DETAILED SPECIFICATIONS FOR PURCHASE OF COMPUTER SYSTEMS
Sr
No.
Specification Req.
Qty.
1 Desktop Computers :-
Desktop Computers (core i5) (with 3 yrs warranty)
Commercial Business class Desktop
Processor Intel 6th Gen. Core i5-6500 3.2 GHz CPU or better
Chipset Intel original chipset compatible with the processor
Memory 8 GB DDR4 RAM expandable to 32GB, 2133 MhZ
single Module OEM pre-installed
HDD 500 GB or above, 7200 RPM, SSD supported
pretested by OEM
Monitor 18.5' LED commercial series – same make
Ports Front I/O : 2 USB 2.0 , 1 MICROPHONE/
HEADPHONE COMBO
Back I/O : 4 USB 2.0,2 USB 3.0; 1 audio line in,1
audio line out,1 DVI-D,1 VGA,1 RJ-45
LAN Integrated Gigabit (10/100/1000 NIC) LAN
Optical Drive DVD RW-OEM Pre-installed
Keyboard + Mouse USB Keyboard & Mouse (Same make of as of
desktop)
Audio High Definition Integrated Audio with Internal
Speaker
Graphics Integrated HD Graphics
Expansion Slots 1xPCIex 16, 1xPCIex 1, (PCI preferable); Serial +
Parallel port
Power Supply 180W Active PFC power supply with 85% efficiency
or better
Security TPM Security Chip
Compliance And
Certification
ENERGY STAR & EPEAT CERTIFIED
Configuration
OS Ubuntu, CentOS, Linux, Win compatible (with DOS
pre-installed)
71
Page No. 3/12
Sr
No. Specification Req.
Qty.
2 Desktop Computers (core i7) (with 3 yrs warranty)
Commercial Business class Desktop
Processor Intel 6th Gen. Core i7-6700 3.4 GHz CPU or better
Chipset Intel original chipset compatible with the processor
Memory 8 GB DDR4 RAM expandable to 32GB, 2133
SDRAM, single Module OEM pre-installed
HDD 1 TB, 7200 RPM,SSD supported pretested by OEM
Monitor 18.5' LED commercial series same make
Ports Front I/O : 2 USB 2.0 , 1 MICROPHONE/
HEADPHONE COMBO
Back I/O : 4 USB 2.0,2 USB 3.0; 1 audio line in,1
audio line out,1 DVI-D,1 VGA,1 RJ-45
LAN Integrated Gigabit (10/100/1000 NIC) LAN
Optical Drive DVD RW-OEM Pre-installed
Keyboard + Mouse USB Keyboard & Mouse (Same make of as of
desktop)
Audio High Definition Integrated Audio with Internal
Speaker
Graphics Integrated HD Graphics
Expansion Slots 1xPCIex 16, 1xPCIex 1, (PCI preferable); Serial +
Parallel port
Power Supply 180W Active PFC power supply with 85% efficiency
Security TPM Security Chip
Compliance And
Certification
ENERGY STAR & EPEAT CERTIFIED
Configuration
OS Ubuntu, CentOS, Linux, Win compatible (with DOS
pre-installed)
02
Page 4/12
Sr
No.
Specification Req.
Qty.
3 Laptops (for I.T., Computer & I.C. )
Laptop (core i5) (with 3 yrs warranty)
Commercial Business class Laptop
Processor Intel 7th Gen. Core i5-7200; 2.5 GHz CPU or better
Chipset Chipset Integrated with Processor
Memory 8GB (1x8GB) DDR4 2133
HDD 500 GB, 7200 RPM SATA
Monitor 15.6” Anti-glare LED backlit with Camera,
Microphone
LAN, WiFi, Bluetooth 10/100/1000 802.11n, Integarated WIFI + Bluetooth
Optical Drive DVD RW
Ports VGA, HDMI, RJ 45, 1 headphone/microphone
combo; 1 AC power
USB: 2 USB 2.0; 1 USB 3.0; 1 USB 3.0 Type-C
Graphics Integrated Graphics card
Security TPM Security Chip; Fingerprint reader (preferable)
Compliance And
Certification
ENERGY STAR & EPEAT CERTIFIED
Configuration for India
OS Ubuntu, CentOS, Linux, Win compitable (with DOS
pre-installed)
Back pack Required
04
4 Server Class machine for Embedded system Lab :- (IT. Dept.)
Server Class (with 3 yrs warranty)
Processor Intel Xeon, E3-1220 v5
Chipset Intel original chipset compatible with the processor
Memory 16 GB DDR 3 ECC RAM, OEM pre-installed
HDD 1 TB Enterprise HDD - SATA
Monitor 18.5' LED commercial series same make
Chassis Server Chassis
Optical Drive DVD RW-OEM Pre-installed
Keyboard + Mouse USB Keyboard & Mouse (Same make of as of
desktop)
Graphics Integrated
Security TPM Security Chip; Fingerprint reader (preferable)
Compliance And
Certification
ENERGY STAR & EPEAT CERTIFIED
Configuration for India
OS Ubuntu, CentOS, Linux, Win compitable (with DOS
pre-installed)
01
Page No. 5/12
Sr
No.
Specification Req.
Qty.
5 Mac mini model MGEN2HN/A or equivalent (for IT Dept.)
Mac mini dual-core i5 2.6GHz
8GB RAM/
1TB HDD/
Iris Graphics
VGA adaptor for monitor
Monitor 15.6” Screen
Keyboard and mouse,
All necessary accessories.
01
6 Desktop Personal Computer :- (Architecture Dept.)
AIO Desktop Computers (core i5) onsite with 3 yrs warranty
Commercial Business class AIO
Processor Intel Core i5-6400T 6th Gen. Processor or better
Chipset Intel original chipset compatible with the processor
Memory 8 GB DDR4 RAM expandable to 32GB, single
Module OEM pre-installed
HDD 1 TB, 7200 RPM SATA, pretested by OEM
Monitor 19” or 20” LED
Ports 2 USB 3.0, 2 USB 2.0, Display port, RJ-45, Audio
LAN Integrated Gigabit (10/100/1000) LAN
Optical drive DVD RW-OEM Pre-installed
Keyboard + Mouse (optical) Wireless Keyboard & Mouse (Same make of as of
desktop)
Graphics card 2 GB (Optional)
OS Ubuntu, CentOS, Linux, Win compatible (with DOS
pre-installed)
Security TPM Security Chip
Compliance And
Certification
ENERGY STAR & EPEAT CERTIFIED
Configuration
20
Page No. 6/12
Sr
No.
Specification Req.
Qty.
7 Laptops (for ARCHITECTURE DEPT. )
Laptop (core i7) with onsite 3 yrs warranty
Commercial Business class Laptop
Processor Intel Core i7-7500 processor 2.7 GhZ or better
chipset Chipset - Integrated with Processor
Memory 8 GB DDR4 RAM 2133, single Module OEM pre-
installed
HDD 1 TB, 5400 rpm SATA
Monitor 15.6 inch HD Anti-Glare LED Backlit with
Microphone
LAN, WiFi, Bluetooth Integarated WIFI + Bluetooth
Ports 2 USB 2.0; 1 USB 3.0; 1 USB 3.0 Type-C port; 1
HDMI; 1 RJ-45; 1 VGA; 1 headphone/microphone
combo; 1 AC power
Optical drive DVD RW
Mouse Optical + Wireless
Graphics 2 GB Graphics card (NVIDIA)
Security TPM Security Chip;
Fingerprint reader (preferable)
Compliance And
Certification
ENERGY STAR & EPEAT CERTIFIED
Configuration for India
OS Ubuntu, CentOS, Linux, Win compatible (with DOS
pre-installed)
Back pack Required
05
Page No. 7/12
Sarvajanik Education Society, Surat.
SARVAJANIK COLLEGE OF ENGINEERING & TECHNOLOGY Dr. R. K. Desai Marg, Opp. Mission Hospital, Athwa Lines, Surat – 395 001.
ANNEXURE "B" TENDER ENQ. No. SCET/PC/ 002 /2017, DATED : 07/04/2017
Special Terms Of Tender
1 This tender is under two stage bidding system. Vendors should submit their bids in three
separate envelopes.
a) EMD Envelope – Should carry EMD in form of Demand Draft favouring Principal, SCET.
b) Techno- commercial Un-priced Bid.
Technical and commercial bid – No prices to be indicated.
It should clearly specify models you have offered along with comprehensive technical details
means all details about configuration/make/features etc.
c) Price Bid.
Prices for the items offered.
It should include model number specified in Techno commercial offer along with price
offered, in tender document supplied to you only. Other higher configuration model price will
be treated as additional quote and it must be having mention in technical details in techno
commercial offer.
2 Tender will be issued against application on the firm’s letterhead stating the details of
business. Along with tender fees in form of demand Draft/Banker’s cheque favoring
Principal, SCET
3 Completed tenders will be received at this office on or before 18/04/2017 (5:00 p m ) along
with EMD of Rs. 30000/- payable by Bank Guarantee, Fixed Deposit or Demand Draft in the
name of the Principal, SCET.
4 You can also suggest higher configuration other than specified in tender along with technical
details as said earlier.
5 Filled tender must be typed/ written in indelible ink and should be free from corrections and
erasures.
6 Manufacturers name/ Model / Brand name of computer systems offered must be clearly
mentioned. Necessary literature / pamphlet on the material should be invariably furnished.
7 Price quoted shall be for free delivery to college site/stores.
8 Packing & Forwarding Charges, applicable taxes, duties, warranty period shall be indicated
clearly. (You have to fill the attached form # 1 and duly signed & stamped by authority )
9 Filled tender and all future correspondence must indicate the tender No. & Date.
10 Filled tender must be valid for at least 90 days from the date of opening.
11 Filled tender received after 18/04/2017 (5.00 p.m.) will not be accepted.
12 SCET reserves the right to accept or reject the tender wholly or partly without assigning any
reason thereof. SCET also reserves the right to adjust the tendered quantity according to its
actual requirement at the time of placement of order.
13 Unconditional acceptance of our General Terms and conditions of Tender appended herewith.
14 Authorised Dealers should attached copy of the latest Authorisation letter.
Page No. 8/12
FORM # 1
Sarvajanik Education Society, Surat.
SARVAJANIK COLLEGE OF ENGINEERING & TECHNOLOGY Dr. R. K. Desai Marg, Opp. Mission Hospital, Athwa Lines, Surat - 395 001. Ph. No 2240146, 2240147 Please provided the following details in this specified format along with tender offered.
Sr.
No.
Details Comments Our standard terms Write OK if you agree
OR specify, if not
1. Point of Delivery Free Delivery to our
college stores.
Free Delivery to our college
stores.
2. Packing inc./exclusive, if extra
then specify clearly
Inclusive
3. Forwarding charges inc./exclusive , if
extra then specify
clearly
Inclusive
4. Excise duty Inclusive/exclusive
if extra then specify in
% clearly
Inclusive
(Gate pass required)
5. Sales Taxes :-
We do not give any
ST form.
C.S.T & G.S.T
incl./exclusive, if extra
then specify in
%clearly
Inclusive
6. Terms of payments Specify clearly 90 % against successful
installation &
commissioning of the
equipment/ machine at our
college. Balance 10 % will
be released within 30 days.
And performance bank
guarantee is to be submitted
in proper format provided
by college for 10 % amount
of order value valid through
the Warranty period.
7. Delivery period Specify clearly Immediately
8. Lequidated Damages Late Delivery @ 1/2 % per
week to a maximum of 5 %
on the unexecuted order
value will be levied.
9. Validity Specify clearly 90 days
10. Guarantee /
Warranty
Specify clearly 3 years
11. Freight charges Specify clearly that
charges are per item or
all items. in % or in
rupees
Inclusive
12. Insurance charges Inclusive Inclusive
13. Special Condition , If
any
14. Octroi Exempted if you will be
supplied materials/goods
from out side octroi limit
of Surat.
Exclusive
Note :- The purchase committee, SCET shall consider your tenders as in valid if: [i] this from is
not accompanying your tender, or [ii] it is not completely filled in. Duly Signed & Stamped by the vendor’s Authorized Signatory
Page No. 9/12
Sarvajanik Education Society, Surat.
SARVAJANIK COLLEGE OF ENGINEERING & TECHNOLOGY Dr. R. K. Desai Marg, Opp. Mission Hospital, Athwa Lines, Surat – 395 001.
ANNEXURE "C"
TENDER ENQ. No. SCET/PC/ 002 /2017, DATED : 07/04/2017
GENERAL TERMS OF TENDER
1 Filled tender must be typed/written in indelible ink and should be free from corrections and erasures.
2 Prices quoted must be valid for 60 days from the date of opening of tender No revision in the price
quoted will be allowed after the opening of tender.
3 Out station tenders must be quoted for goods delivered F.O.R Surat.
4 Manufacturers name/Brand name of material offered must be clearly mentioned. Necessary
literature/Pamphlet on the material offered should be invariably furnished.
5 Offers received after the specified date and time may be refused.
6 SCET reserves the right to accept or reject the filled tender wholly or partly without assigning any
reason thereof. SCET also reserves the right to adjust the tendered quantity according to its actual
requirement at the time of placement of order.
7 DEFINITION: Purchaser shall mean Sarvajanik College of Engg. & Tech. Seller shall mean the person
firm or corporation to whom this purchase order is issued. Order shall mean this purchase order and all
its attachments and exhibits. Goods and/or Materials shall mean the article material, machinery,
equipment supplies, drawing, data and other property and all services including design, delivery
installation, inspections testing and commissioning specified or required to complete the order. SCET
means Sarvajanik College of Engg. & Tech.
8 ACCEPTANCE OF ORDER: This order of expressively conditioned on Seller's acceptance of all
terms and Conditions thereof. The seller shall sign and return acceptance copy of the order within 7
days of the receipt of the Purchasers Order by him.
9 DEVIATIONS: The order shall be subject to these General terms and conditions and any
additional/specific conditions referred to in the order and no deviation shall be made from the
requirements of the Order or from the General Terms and Conditions unless such deviation be
approved in writing by the purchaser.
10 ASSIGNMENT AND SUBLETTING: Except with the prior permission of the Purchaser, the Seller
shall not assign the order or any part thereof or any money due hereunder to any other
manufacturer/vendor.
11 DELAY OR NON-DELIVERY: Time is the essence of the Purchase Order and completion dates
agreed to are binding on Seller. In the event the Seller is not able to execute the order within the limit
specified in the order. Purchaser will have a right either to cancel the order without prejudice to any or
right to make purchase from an alternate source at the cost of the Seller or to impose the penalty for
late delivery @ 1/2% of the Purchase Order value for every week or part thereof subject to a maximum
of 5% of the purchase order value.
12 FORCE MAJEURE: Force majeure shall mean and be limited to the following. any war or hostilities
(b) any riot-or civil commotion, (c) any earthquake, flood, tempest, lightning or other natural physical
disaster impossibility of the use of Railway, Port, Airport, Shipping service or other means of
transport. (d) any strike or lock out (only those exceeding 10 continuous days in duration) affecting
the performance of the Seller's/Purchaser's obligations.
13 TERMS OF PAYMENT: Unless otherwise specified in the purchase order, the terms of payment will
be 30 days of receipt and acceptance of the material at the site office.
14 MODE OF DISPATCH: Unless otherwise specified in the purchase order the material shall be
dispatched by Rail/Road and the dispatch documents along with a copy of the invoice will be mailed
directly to the Purchaser.
15 INSPECTION AND EXPEDITING: If the Purchase Order specifically requires purchaser's inspection,
the supplier shall advise the purchaser in writing at least 15 days in advance of the date when the
materials will be ready for inspection.
16 PATENT RIGHTS: The seller shall fully indemnify the purchaser its customers and users against any
action, claim or demand, cost of expenses arising from or incurred by reason of any infringement or
alleged infringement of letters. Patent trade mark or name copy right or any other protected rights in
respect of any material supplied. All royalties and the like payments shall be paid directly by the seller.
Page No. 10/12
17 SPECIFICATION: All materials or equipments shall be supplied strictly in accordance with the
specification, drawing data sheets other attachments and conditions stated in order. No deviation from
such specification or alterations of these conditions shall be made without the Purchaser's agreement in
writing, which must be obtained before materials, is placed on manufacture or any work commenced.
18 TAXES DUTIES ETC.: Unless otherwise specified in the Purchase Order all taxes, duties and octroi
will be borne by the Seller.
19 TRANSIT RISK INSURANCE: The transit risk Insurance from the Seller's Workshop or place upto
the time of delivery to the Purchaser's site or office, shall be covered by the Seller at his own cost,
unless otherwise specified in the purchase order.
20 GOVERNING LAW JURISDICTION : All actions at law out of or suits arising out of or in connection
with this order of the subject matter thereof and whether as to construction or otherwise shall be
instituted in a court of competent jurisdiction in Surat.
21 CORRESPONDENCE: All correspondence concerning the Order shall state order number and item
number and shall be submitted in duplicate addressed to the SCET.
22 DOCUMENTATION: Document shall be submitted as called in the order.
23 ORIGIN AND TEST CERTIFICATE: The Seller will supply copies of Test Certificate for materials
and equipments called for in the order such certificates shall clearly state the purchase order number
item and equipment number etc.
24 FIXED PRICE: Unless otherwise stated in the order, all prices shall be fixed for the duration of the
Order and shall not be subject to escalations of any description notwithstanding any change in the cost
of raw materials and/or labour which may be take place while the order is being carried out. Even
though it might be necessary for the order for any reason whatsoever to take longer than the delivery
periods indicated in the Order.
25 PACKING & DESPATCH: All packing, boxing, carting and protection shall confirm to the
specifications or requirements of the Order. The Seller shall be held liable for the damage or breakage
to the goods to defective insufficient Packing Marking as specifically advised in the Order or Dispatch
instruction shall be done by Seller in indelible paint and in such manner to ensure that the same is
clearly visible.
26 DESPATCH/DELIVERY All goods shall be dispatched by Rail/Road/Air on freight
TOPAY/FREIGHT PAID and the Railway Receipt/Lorry Receipt/Air Consignment Note shall be
posted to the following address
The principal
Sarvajanik College of Engg. & Tech.
College Campus
Athwa Lines, SURAT-395 001
All local deliveries shall be made free of cost at our SCET Site Stores.
27 CHALLAN: Distribution Shall be as follows: Copies shall be posted on the day of dispatch to the
Sarvajanik College of Engg. & Tech. for the attention of the Principal as per address given in above
clause 20.
28 INVOICE Three copies of each invoice made out in the name of Sarvajanik College Office for the
attention of Accounts Office immediately after dispatch has been made. The invoice shall show clearly
whether they cover part order or balance order or complete order and shall include the item number as
well as the Order number. Net price shall be shown in the invoice. Cash Discount shall be described as
such each invoice shall show any progress payments which have been previously submitted by the
seller.
29 COMMUNICATION: All correspondence relating to the Purchase Orders will be mailed as under.
To, The Principal,
Sarvajanik College of Engg. & Tech.,
College Campus, Athwa Lines, Surat-395 001.
30 ARBITRATION: a) If at any time any question, dispute or difference shall arise between the parties
under the contract or in connection with the contract, either party shall as soon as reasonably
practicable, give to the other party notice in-writing of the existence of such question, dispute or
difference specifying its nature and the point at issue and the same shall be referred to arbitration in
accordance with the provision of the Indian Arbitration Act 1940. The award of such arbitration shall
be final and binding on the parties hereto.
b) Performance of the contract shall continue during arbitration.
c) The value of all the proceedings of the arbitration shall be Surat or as decided by the
Management of SCET. at its sole discretion.
Page No. 11/12
Sarvajanik Education Society, Surat.
SARVAJANIK COLLEGE OF ENGINEERING & TECHNOLOGY Dr. R. K. Desai Marg, Opp. Mission Hospital, Athwa Lines, Surat - 395 001.
Ph. No. 2240146-148 Fax. No. 0261-2240145
YOUR TENDER SHOULD INCLUDE THE FOLLOWING ITEMS
Check List
1) Write Tender No. on the Envelope.
2) The Tender in duplicate.
3) Authorization Certificate from the manufacturer.
4) Name and address of Principals/Manufacturers and “make” of Product(s)
quoted.
5) Company’s price list.
6) Sales tax registration number.
7) Copies of order from other institutes/ Reference list
8) Product performance certificate (from authorized and independent
laboratory).
9) Specify relevant standard (i.e. IS or BS)
_________________________________________________________________
_________________________________________________________________
Page 12/12