RetentionRetention

What is the overall accrual target for ASPIRE?3476

A single experience inside or outside of the clinic can affect a participant’s retention in the study.

Why do we care about each participant attending every single visit when there are thousands of ppts in the study? Answer: missed visits = 0% product use

What might affect a participant’s retention in ASPIRE?

Examples:• AE• Social Harm• Ease/ difficulty of ring use• Ease/difficulty/length of clinic visits and/or

study procedures

Overview of Retention ExerciseOverview of Retention Exercise• Imagine your ideal experience as a participant in a

study attending a regularly scheduled monthly visit.• Reflect on your ideal experience.• Be guided through a regularly scheduled monthly

visit as a participant in the study.• Reflect on this different experience.• Discuss as a larger group the different aspects of

the visits.

Visualization Exercise – Discussion• It’s a balancing act!! Conducting high quality

research and managing/ caring for hundreds of study participants takes a ton of hard work, time, and organization!!

• While as study staff members we can’t affect every single aspect of a participant’s day, we can affect the environment in which she experiences the study visit.

• We will now return to our seats, but I would like you to remember your experiences as the two participants.

Visualization Exercise – Discussion

• How did you feel as a participant in the first scenario?- What were some positive aspects of this visit?•How did you feel as a participant in the second scenario?- What were some negative aspects of this visit?

Visualization Exercise – Discussion• We’re now going to break into small groups.• I would like each group to brainstorm how your site would

address the items that we’ve listed on the flipcharts.• These could be things that your site is already doing (such

as providing water, tea, and snacks), or could be new ideas.• We’ll have about 10 minutes for the small groups and then

come together and hear what people have come up with.• Are there any questions?

Visualization Exercise – Discussion• Take notes, and utilize strategies from your site’s

Retention SOP. Try to think of creative ways in which to address some of the issues we’ve listed.– How will things be communicated across the site team?– What measures do you already have in place to address

some of these issues?– How often will retention be addressed/ discussed at your

site?

• Retention is everyone’s job (not just the retention team), retention/outreach team needs to grapple with these challenges.

What are What are your questions?your questions?