Post on 10-Jul-2020
REHAU LOGISTICS GUIDELINES FOR PURCHASED PARTS / AUTOMOTIVE
Issue 3
Status 01/2017
The current valid version applies - to be found under http://www.rehau.ch/logrl
www.rehau.com Construction
Automotive
Industry
REHAU Logistics Guidelines for purchased parts / Automotive
Table of content 1 General aspects ...................................................................................................................................... 6
1.1 Target and validity of the guidelines .................................................................................................... 6
1.2 Contact ............................................................................................................................................ 6
1.3 General requirements on the supplier ................................................................................................. 6
1.3.1 Reporting requirements............................................................................................................... 6
1.3.2 Organisation .............................................................................................................................. 7
2.1 General requirements ........................................................................................................................ 8
2.2 Definition of permissible materials, packaging height and maximum weight ............................................ 9
2.3 Disposable and reusable packaging .................................................................................................... 9
2.3.1 Preproduction series ................................................................................................................. 10
2.3.2 Series ..................................................................................................................................... 11
2.3.3 Alternative packaging ............................................................................................................... 11
2.3.4 Special load carrier ................................................................................................................... 11
2.4 Protective and transport function ...................................................................................................... 12
2.5 Admissibility - mixed load carrier....................................................................................................... 13
2.6 Overseas packaging ........................................................................................................................ 13
3 Shipping documents and marking ............................................................................................................ 14
3.1 Waybill ........................................................................................................................................... 14
3.2 Delivery note .................................................................................................................................. 14
3.3 Invoice ........................................................................................................................................... 14
3.4 The marking ................................................................................................................................... 15
3.4.1 Examples for attachment of the markings ................................................................................... 15
3.4.2 Marking in Europe and South Africa ........................................................................................... 17
3.4.3 Marking - world ........................................................................................................................ 18
4 Load carrier management ....................................................................................................................... 18
4.1 REHAU specifications ..................................................................................................................... 18
4.2 Container account / inventory record keeping .................................................................................... 19
4.3 Management of the containers in keeping with EOP ........................................................................... 19
5 DFÜ / EDI ............................................................................................................................................. 19
5.1 Communication channels ................................................................................................................. 19
5.2 REHAU EDI parameter .................................................................................................................... 20
REHAU Logistics Guidelines for purchased parts / Automotive
6 Transports ............................................................................................................................................ 20
6.1 General aspects .............................................................................................................................. 20
6.2 Cargo securing ............................................................................................................................... 20
7 Customs clearance ................................................................................................................................ 21
7.1 Processing in case of Incoterm 2010 – FCA ...................................................................................... 21
7.2 Processing in case of Incoterm 2010 – DAP ...................................................................................... 22
8 Bidding phase ....................................................................................................................................... 23
9 Rolling requirement and call-off planning .................................................................................................. 24
9.1 Principle procedures ........................................................................................................................ 24
9.2 Confirmation of the delivery call-off ................................................................................................... 25
9.3 Delivery quantity upon individual requests / delivery cycle ................................................................... 25
9.4 Delivery period ................................................................................................................................ 25
10 VMI / consignment store ....................................................................................................................... 26
10.1 VMI .............................................................................................................................................. 26
10.2 Consignment ................................................................................................................................ 26
11 Emergency concept ............................................................................................................................. 26
12 Financial consequences in case of violations .......................................................................................... 27
13 Validity ................................................................................................................................................ 29
14 Enclosures .......................................................................................................................................... 29
15 Acceptance ......................................................................................................................................... 30
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List of abbreviations
BPO Blanket Purchase Order
DFÜ Remote data transmission
EDI Electronic Data Interchange
ETD Spare parts service
EU-Gibo Euro wire mesh box
ISPM 15 International Standards for Phytosanitary Measures, No. 15, in conformity with the recommen-
dations of the International Plant Protection Convention (IPPC)
KLT Small load carrier
LBS Pounds
LKW Heavy goods vehicle
LT Load carrier
MRN Movement Reference Number
NAFTA North American Free Trade Agreement
SLB Shipment identification number
VDA Verband der Automobilindustrie e.V. (German Automotive Industry Association)
VE Packing unit
VMI Vendor managed inventory
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Definitions
Offer The offer shall be based on the enquiry sent previously by the purchasing
centre. For suppliers of directed buy parts this shall be equivalent to price
agreement.
Container Standardised, permanent transport container which is easy to load and un-
load, to be closed safety, and which can be moved between means of
transport as loading unit.
Disposable packaging Packaging which is used once only.
Small load carrier (KLT) Small load carriers, which together with loading aids (such as pallets) form a
loading unit, which can be shipped.
= packing unit.
Loading unit A loading unit is a unit which is shipped and stored. A loading unit may con-
sist of a load carrier or a combination of small load carriers and loading aids.
Loading aids Loading aids are used to form loading units, when the load carrier alone can-
not be shipped (such as pallets, end caps, etc.).
Load carrier The load carrier encloses the product, such as pallet, wire mesh box, folding
box, Raubox.
Reusable packaging Packaging that can be uses several times.
Special load carrier Article-specific load carriers, which can be applied for the use of a special
product / material.
Packaging Generic term for all elements of packages.
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1 General aspects
1.1 Target and validity of the guidelines
The supplier shall be informed in detail about the logistics requirements of the customer REHAU. The aim is to
organise the smooth process, to strengthen the relationship between the partners and to minimise the costs. The
guideline shall be applicable all over the world for all suppliers and deliveries. Wherever possible, country-specific
requirements have been taken into consideration whilst setting up these guidelines. By sending the offer the sup-
plier commits to complying with the REHAU logistics requirements.
1.2 Contact
In case of general questions on the logistics guidelines, please get in touch with the
purchasing centre in Muri, Switzerland: Mr von Richthofen Telephone: +41 (31) 950 3449 Hubertus.vonrichthofen@rehau.com or with the Logistics Planning Department in Rehau, Germany: Mr Strasser Telephone: +49 (9283) 77 1686 Christian.Strasser@rehau.com For the respective project-specific logistics planner, please refer to the respective enquiry documents.
1.3 General requirements on the supplier
As a competitive factor, logistics are an important key to economic success. Correspondingly it is self-evident for
REHAU to set up and optimise reliable and efficient logistics processes with the suppliers. REHAU pursues the
goal of the goods being received in the right quantity, at the right costs, in the right type and quality at the right time,
at the right place and recipient. For this reason, it is of importance to REHAU that the logistics of the partners and
their delivery chain are set up according to standardised basic principles. The communication between the supplier
and REHAU forms the basis for a functioning co-operation in this respect.
1.3.1 Reporting requirements
If the supplier wants to carry out changes on the points mentioned hereinafter, this fact has to be indicated to the
contacts mentioned in chapter 1.2 as promptly as possible. In parts this may mean a renewed approval process by
REHAU.
Changes in the defined delivery times, deadlines, periods or -sequences.
Change of the production location or of the shipping plant.
Change of IT system.
Changes of operational logistics structures.
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Changes on the product and/or the packaging.
1.3.2 Organisation
The supplier shall have to ensure that
independently and without additional reminders, a detailed time schedule is set up for all milestones for
the implementation of the requested deadline significant for the project handling. The supplier is respon-
sible for updates and the flow of information.
at least one contact is nominated for technical matters and quality questions as well as a competent rep-
resentative who is authorised to take decisions and who is available at any time during the office hours.
Upon request of REHAU a project team with project members is nominated for all relevant fields.
for special actions outside office hours a competent contact is available and that his or her accessibility is
ensured.
between the supplier and the competent REHAU contact regular written reports can be exchanged which
are maintained at least until the series release by REHAU.
all communication with REHAU is carried out in German or English language.
the data exchange between the two parties can be carried out electronically (cf. chapter 5 DFÜ / EDI).
the planned needs of REHAU are met.
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2 Packaging
2.1 General requirements
REHAU attaches importance to the fact that the following points are taken into consideration in the selection of a
suitable packaging:
Protection of the parts
Costs for packaging and handling
Avoidance of waste of packaging redundance
Job safety and environmental protection
Suitability for storage
Suitability for loading and transport
High packaging density
The supplier shall have to carry out the development of the packaging independently. The packaging shall have
to be developed in such a way that the articles can be processed in a qualitatively perfect condition throughout
the entire process. In the process, all country-specific regulations in the countries of dispatch, transit and destina-
tion shall have to be observed and the means of transport (heavy goods vehicle, overseas container) used shall
have to be used to optimal capacity. Further, the packaging concept has to be discussed and agreed. The coding
of the transfer of electronic delivery data has to be discussed and agreed as well (Contacts, please see chapter
5.2)
If a product is supplied to various REHAU plants (such as to Germany and the USA), REHAU shall reserve the
right to request from the supplier different packaging for the delivery of the respective plants.
The supplier shall ensure that the costs offered include the presentation of a sample container including parts for
every location mentioned in the enquiry of REHAU for approval of the packaging.
In case of the packaging of purchased parts, REHAU differentiates between concept approval, which may be
based on a presentation as well, and the approval of the packaging which shall be based on a sample packaging
including parts.
The sample packaging shall be presented to REHAU in harmonisation with the logistics planner, and the approval
of the packaging shall be obtained.
If a part shall be used in various REHAU locations, this may mean potentially also a separate sample packaging
for each location. In keeping with the separately harmonised project time schedule, the packaging shall have to
be rendered available to the project in due time.
The packaging approval shall permit the supplier to purchase the packaging for series production.
Without further request, the supplier shall provide evidence for the containers paid by REHAU.
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The packaging for REHAU plants shall have to fulfil certain requirements. They shall be defined in greater detail
in the next chapters. The responsibility for the qualitative suitability of the packaging shall continue to be with the
supplier even after their approval by REHAU. The approval for the packaging is specific to the plant and the pro-
ject. In the event of a plant change during the series process, the supplier must again obtain the approval of the
plant that is now responsible. REHAU reserves the right to carry out container changes in coordination with the
supplier or for well-justified reasons.
If the supplier should violate the agreement reached, REHAU reserves the right to charge the supplier with the
expenses resulting thereof. Further points are stipulated in chapter 12 titled “Financial consequences in case of
violations”.
2.2 Definition of permissible materials, packaging height and maximum weight
The document titled “Requirement catalogue - packaging” (Enclosure 1) shall be decisive. In any case, the legal
requirements of the recipient country shall have precedence.
Packaging height / maximum weight:
The maximum permissible overall height of a loading unit shall be 1,000 mm. The said shall have to be strictly
observed, but shall not apply retroactively for awards already completed. Applicable as from enquiry for new pro-
jects!
For REHAU it is important to strictly observe the health and safety regulations. Independent of the type of packaging
(disposable and reusable packaging) the following maximum permissible gross weights shall have to be observed:
- Individual packaging / KLT max. 15 kg (30 lbs)
- Loading unit / pallet max. 1,000 kg
These specifications shall have to be strictly observed. Deviations shall have to be coordinated with the appropri-
ate logistics planner of REHAU, and may be implemented only after the written approval of the said.
2.3 Disposable and reusable packaging
In coordination with REHAU, suitable packaging shall have to be defined for every new product to be supplied. The
use of disposable and reusable packaging shall be based on economic considerations, and shall depend on the
location of the real production plant and the distance between the locations.
Disposable packaging shall have to be recyclable and shall be disposable without any effort because the said shall
not be returned. For construction and dimensions of the KLTs and loading units, please refer to the current “Re-
quirement catalogue - packaging” (Enclosure 1), in which additional permissible standard packaging for REHAU
plants have been listed. It is imperative that the disposable loading units are stackable (minimum 1+1) for transport
and storage. Single stacking must be coordinated with the appropriate logistics planner of REHAU.
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Damage of the goods, which is the result of insufficient layout of the packaging, shall be borne by the supplier. The
smooth supply of the REHAU plants shall have top priority, and thus the on-time delivery of the products to REHAU
customers. Further points are stipulated in chapter 12 titled “Financial consequences in case of violations”.
In case of reusable containers, it shall have to be observed that
they can be emptied completely and are easy to clean.
they can be pooled (cf. Enclosure 1 titled “Requirement catalogue - packaging“).
repairs, replacement purchases and thus involved expenses shall be borne by the causer as a matter
of principle. If no assignment to a causer is possible, the costs for repair or thus involved expenses
shall be split 50:50 between REHAU and the supplier.
replacement containers and their inlays, if and when applicable, shall be charged at 100 % of the
replacement value. This arrangement shall apply for reusable packaging which are the property of
REHAU as well as for empties of third parties which cannot be returned by the supplier.
containers, which are not the property of the supplier, may be scrapped only with the written approval
of the appropriate logistics planner of REHAU.
for after-series and ETD needs the supplier shall be obligated to store containers temporarily in suffi-
cient quantity. The quantity shall have to be coordinated with the appropriate logistics planner of RE-
HAU.
Moreover it shall have to be observed that an ESD-compatible load carrier shall have to be used for the delivery of
ESD-endangered component parts.
During the construction of the packaging it shall have to be observed that another secondary packaging of individual
parts is avoided. A direct removal from the packaging shall be possible without any additional unpacking process.
The supplier shall have to ensure that the empties for surface-critical visible parts as well as for electronic compo-
nents are stored under a roof at least, and thus are not subjected to weather conditions. The packaging costs shall
include the costs for cleaning, maintenance and repair. The corresponding charges shall have to be corroborated
separately.
2.3.1 Preproduction series
Up to the use of the serial packaging agreed upon, the supplier solely shall be responsible for rendering available
to REHAU a suitable, safe and correct solution at his costs. All solutions must be approved by REHAU - at minimum
four weeks - prior to their use. In coordination with the appropriate logistics planner, this packaging for preproduction
series shall also serve as emergency concept / alternative packaging for the series. The common objective shall
be to provide the serial packaging for the delivery of the preproduction series already.
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2.3.2 Series
As a matter of principle, series packaging (emergency concept and spare parts packaging as well) shall have to be
approved product-specifically by the Logistics Planning Department of REHAU in cooperation with all REHAU
plants involved. The delivery intervals shall be specified at material level by REHAU. The number of packaging
shall be planned in such a way that the planned reaches plus the quantity in transit are made. Further points are
stipulated in chapter 4 titled “Load carrier management”. Tool costs for special containers shall be offered to REHAU
separately.
As from approval, the delivery shall be made in the approved packaging. Deviations shall have to be correspond-
ingly indicated on the delivery note (such as emergency packaging, alternative container). In case of product
changes (type, shape of structural parts) the supplier shall be obligated to check the series containers available
and to adapt or replace them potentially in coordination with the responsible logistics planner.
2.3.3 Alternative packaging
Should series packaging agreed with REHAU be no longer available or only available in insufficient quantities in
the series process, the supplier requires alternative packaging which must be determined in cooperation with the
Logistics Planning Department of REHAU prior to the SOP. Importance is attached to the fact that this bottleneck
situation is an individual case and the use of an alternative packaging is a temporarily limited measure. However,
the supplier may not use any packaging that has not been approved by REHAU in advance. The proposed pack-
aging must always be approved of by the logistics planner of REHAU. It has to be ensured that the alternative
packaging meets the requirements of the products, and the goods are ideally protected in the alternative packaging
as well, so that no damage or encroachment occurs. These preventive measures shall avoid the reduction in quality.
The use of an alternative packaging shall be indicated to the empties manager in the Bought-in Goods Department
at the REHAU recipient plant in due time. If the supplier should violate the agreement reached, REHAU reserves
the right to charge the supplier with the expenses resulting thereof. Further points are stipulated in chapter 12 titled
“Financial consequences in case of violations”.
2.3.4 Special load carrier
Special load carriers may become necessary in case of excessive lengths, ocean transport, special cases (such
as liquids or coils), temperature-sensitive products or in case of hazardous materials in conformity with the latest
valid legal regulations. The use of special load carriers shall have to be coordinated with the appropriate logistics
planner of REHAU. The planning, development and construction of the special load carrier and alternative packag-
ing shall be carried out by the respective supplier. The said shall also bear the costs of planning, development and
construction. Acceptance and approval of the special load carrier shall be effected by REHAU.
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2.4 Protective and transport function
Loading units shall have to withstand the loads occurring during the shipment process. The protective function and
thus the perfect transport function as well shall have to be ensured during the entire transport. The weight of load
and the potential superimposed load of the packaging shall have to be identifiable.
The objective of REHAU shall be to always call off full containers. Incomplete layers or pyramid stacks are not
permissible. If fills of complete layers are not possible with the container solution due to the called-off quantity, the
last layer shall have to be filled up with empty containers which shall be correspondingly marked “empty”. Loading
units open to the top shall have to be covered with a pallet cover plate and shall have to be strapped with plastic
tape (at least twice).
Example for unacceptable packaging:
Inadequate packaging
Pyramid
stacking
Edge
Diagonal ar-
rangement
Missing pallet cover plate
Repackaging which is caused by insufficient transport protection or bad packaging material shall be at the ex-
pense of the supplier. Further points are stipulated in chapter 12 titled “Financial consequences in case of viola-
tions”. The same shall apply to incorrect palletizing (overlaying).
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2.5 Admissibility - mixed load carrier
The main objective of REHAU is to ensure unmixed delivery on pallets. In duly substantiated exceptional cases,
mixed pallets may be formed as well. The clarification and acceptance of mixed pallets by the REHAU logistic
planning department is mandatory. In this case it has to be ensured that different material numbers have to be
physically separated from each other. If the supplier should violate the agreement reached, REHAU reserves the
right to charge the supplier with the expenses resulting thereof. Further points are stipulated in chapter 12 titled
“Financial consequences in case of violations”.
2.6 Overseas packaging
Overseas packaging must be designed to be disposable. Care must be taken to ensure that the disposable pack-
aging is able to withstand the usual rigours of ocean transport. Receptacles and loading units must be stackable to
ensure optimum use of the shipping containers. The footprint measurements of the pallets must be aligned with 40‘
HC-ISO shipping containers. Exceptions require the approval of the responsible logistics planner of REHAU. Fur-
ther, the loading units must have a 4-way tail lift recess. For the overseas packaging, the shipping container meas-
urements (maximum 3 (1+2) stacked loading units), the IPPC standard for wood packaging and all country-specific
regulations must be complied with. The maximum gross weight of individual cartons/ small load carriers must not
exceed 15 kg (30 lbs). Since 01 July 2016 the new SOLAS Regulation for the determination of the gross mass of
shipping containers applies. From this point in time, only shipping containers with a verified gross mass may be
loaded. For this reason, it is essential that the supplier provides REHAU with exact information on the gross weight
of the components and packaging (incl. padding and fastening material). If he fails to do so or if the information
transpires to be incomplete or incorrect, the supplier is liable regardless of his culpability for all direct costs and
also subsequent costs resulting from the supplier’s breach of contract.
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3 Shipping documents and marking
3.1 Waybill
The following data have to be rendered on the waybill for REHAU:
Delivery note number and date
DFÜ- Warenbegleitschein/ packaging slip (according to VDA4912) / SLB No., provided if a transmission
in conformity with VDA4913/EDIFACT DESADV has been set up
Shipment quantity
Delivery address (including data of the unloading point)
Data on the loading equipment: Disposable / reusable including its number from the delivery note indi-
cating REHAU V No.
Gross weight
3.2 Delivery note
The following data have to be rendered on the delivery note for REHAU:
Delivery note number and date
DFÜ / SLB No., provided a transmission in conformity with VDA4913 has been set up
REHAU order number / job number
REHAU material number and designation
Revision status / index (cf. VDA label field 14)
Shipment quantity
Delivery conditions
Delivery date, arriving
Delivery address (including data of the unloading point)
Number of the reusable packages with indication of the REHAU V No.
Best-before date
3.3 Invoice
As a matter of principle the following data have to be rendered on the invoices:
REHAU order number / job number
REHAU material number
Quantity
Delivery date
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3.4 The marking
The supplier shall have to mark all containers clearly with the markings required for the contractual handling on
long and a short side (adjacent sides).
Right from the first delivery of the preproduction series, the supplier shall be obligated to mark the goods correctly.
The container identifications shall have to be in compliance with the regional industrial standard and shall have to
be coordinated in detail with the respective REHAU customer plant. As a matter of principle, the marking shall have
to be reached by bar-code reader without having to re-shift the loading unit. The container identifications shall have
to be attached well visibly to the containers, shall not exceed packaging, and shall not cover each other. Further-
more they shall have to be protected against soiling, environmental influences and transport stress. Elements of
the loading unit protection (strapping tapes) must not obstruct the legibility of the container identifications. If the
product is subject to a limited preservability, a best-before date shall have to be mentioned on each container.
Products with a best-before date shall have to be indicated clearly in the offer already indicating the best-before
date. In case of missing, illegible or incompletely filled-in markings, REHAU reserves the right to charge the supplier
with the additional expenditure. Further points are stipulated in chapter 12 titled “Financial consequences in case
of violations”.
3.4.1 Examples for attachment of the markings
Wire mesh box
The marking shall be attached on the right-hand top broadside of the wire mesh box or in a pocket at the front side.
Small load carriers
The marking of small load carriers shall have to be added to the pockets intended for the purpose and shall have
to be fitted by means of completely removable adhesive spots or shall be applied by adhesive labels in the first
place, which can be removed without a trace. If no pockets are available, the adhesive labels, which can be re-
moved without a trace, shall have to be attached to the intended document surface. If no document surface has
been defined, an arrangement shall have to be made with the appropriate logistics planner. The small load carriers
shall have to be arranged on a pallet in such a way that all labels of the small load carriers sitting on the pallet can
Front
side
Broadside
Top right
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be read. The marking of the entire pallet shall be fitted to the same point as on a small load carrier in case of a wire
mesh box or on the cover.
Examples for correct attachment
In case of containers in the NAFTA size, the label may be attached only on the intended field (Kennedy label).
Boxes
The marking of the individual boxes shall be attached horizontally on the front side. The boxes shall have to be
arranged on a pallet in such a way that all labels of the boxes sitting on the pallet can be read. The marking of the
entire pallet shall be fitted to the same point as on a box in case of wire mesh boxes or on the cover.
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Container identification labels
The container identification labels of REHAU must not be removed. The supplier shall have to remove obsolete
dispatch pendants or other irritating labels prior to the next delivery. In the course of the development it is imperative
that the supplier agrees the content, attachment and any other details concerning the container identification label
with the project-specific contact from the Logistics Planning Department. The container identification label requires
the approval of the contact at the Logistics Planning Department.
Container identification label example:
3.4.2 Marking in Europe and South Africa
As a matter of principle, standardised and bar-code readable labels in conformity with guideline VDA 4902, Version
4, shall have to be used for marking right down to the smallest packaging unit. Basically, the packages shall have
to be labelled on the level of the master as well as on the level of the single. Moreover, REHAU may request an
additional marking of the package upon agreement with the supplier.
If the supplier has consignments to a REHAU plant in France, the GALIA goods labels may be used. For deliveries
to the REHAU locations in South Africa, the marking on the VDA label “Packaging Material No. Customer” (Field
11.2) has to be filled in.
Other deviations shall have to be coordinated with the respectively responsible logistics planner.
The REHAU template for the VDA goods label (bar-code readable) - “Master label” (loading unit) as well as “Single
label” (packing unit, KLT / box) is rendered in Enclosure 2 titled “Example: VDA goods label”.
The supplier shall be responsible for the fact that all parts including prototypes and preproduction deliveries are
marked according to instructions.
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3.4.3 Marking - world
America
In the American plants and the countries belonging to NAFTA, the packaging units shall be labelled with normed,
standardised and bar code capable labels according to Guideline VDA 4902 Version 4. In exceptional cases the
specifications of the AIAG also apply, these must however be agreed with the logistics planner of REHAU in ad-
vance. All REHAU plants worldwide have adopted the VDA 4902 Version 4 as standard.
The labelling requirement applies to even the smallest packaging unit.
Further details/specifications for our plants in America are defined in attachment 5.
4 Load carrier management
4.1 REHAU specifications
In general, the cost calculation for the reusable container concept shall be based on an empties / full goods ex-
change ratio of 1:1 whereby the supplier shall have to ensure the initial top-up at REHAU.
All containers for a smooth process (such as batch sizes, safety stock, transport circulation of full goods and emp-
ties, etc.) shall have to be included in the calculation by the supplier. REHAU has a fixed stock of corresponding
containers of eight days. The delivery shall take place min. once a week. If a complete loading unit covers more
than needs of three months, a reasonable delivery batch shall have to be defined with the contact of the Logistics
Planning Department of REHAU. Additional demands for containers used for deliveries between supplier and his
suppliers and refiners shall not be paid for by REHAU. If an exception is required for the container reaches, this
shall be specified by the purchasing body in cooperation with the central contact of the Logistics Planning Depart-
ment.
Furthermore, the supplier shall have to keep to the specified exchange / quality criteria for the containers of REHAU.
As matter of principle, it applies that the containers must not be deformed, damaged, soiled or be stuck all over
with old labels (except the container identification label). If one or several deviations exist, the additional costs for
repackaging the goods, additional personnel expenses and disposal of the old container shall be charged to the
supplier. Further points are stipulated in chapter 12 titled “Financial consequences in case of violations”.
The description of the REHAU exchange criteria for reusable packaging is rendered in Enclosure 3 titled “Exchange
criteria - reusable packaging”.
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4.2 Container account / inventory record keeping
When using reusable packaging, a container account shall have to be kept by the supplier. If and when required,
these data shall have to be rendered available to the REHAU employee competent for the empties management -
cf. Enclosure 4 titled “Additional contacts”. In addition, the supplier shall have to supply a stock declaration every
month at a key date agreed upon. Handwritten elaborations shall not be accepted. The account management shall
have to be carried out in electronic form. If the supplier wishes to use a certain programme for the stock declaration,
he shall have to check the compatibility with REHAU programmes. It is only by rendering available usable data that
the quality of the process can be ensured.
Moreover REHAU shall demand an inventory once a year. This action is necessary to ensure a controlled process.
The aim is to process and balance timely any differences in stock occurring. For REHAU the security of supply is
of primary importance. REHAU Logistik Automotive in Muri near Berne is available as another arbitration board. In
case of need, it decides on the further solution process.
4.3 Management of the containers in keeping with EOP
If the purchase contract, a project or special scopes of delivery should expire, the supplier shall be obligated to
register in writing the containers which are not his property. REHAU shall be permitted to take over free of charge
all containers allocated to this scope of delivery, this project or this purchase contract. For scrapping the containers
the supplier shall require a written approval of the appropriate logistics planner of REHAU. Losses of containers
shall be replaced at 100 percent of the replacement value. REHAU shall charge this amount to the supplier. This
arrangement shall apply for reusable packaging which are not the property of the supplier as well as for empties of
third parties which cannot be returned by the supplier.
5 DFÜ / EDI
5.1 Communication channels
The coordination between REHAU plant locations, REHAU GmbH Muri (CH), IT/IS and our suppliers shall be
performed centrally by REHAU GmbH Muri (CH). Contact:
Mr Berger, Tel.: +41 (31) 950 34 07; E-mail: patric.berger@rehau.com.
The technical (IT/IS) responsibility and performance of corresponding work shall be the task of the IT/IS Centre of
REHAU in Germany. Contact:
Mr Stefan Ertl, Tel.: +49 (9283) 77 2096, E-mail: Stefan.Ertl@rehau.com, or 2ndLevelSupportEDI@rehau.com.
The received and sended EDI-/EDIFACT-data will be operated by the EDI-converter of REHAU Germany.
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 20
5.2 REHAU EDI parameter
Information required for the set-up will be hand over to the supplier separately or can be requested from Mr Stefan
Ertl, Stefan.Ertl@rehau.com or 2ndLevelSupportEDI@rehau.com. The technical structure and content of the
electronic delivery note must match standard specification, which were agreed. A seperate technical agreement of
the structure and the content between the EDI-interfaces is mandatory.
6 Transports
6.1 General aspects
The transports including transfer of costs and risk shall be carried out exclusively on the basis of the provisions in
keeping with Incoterms 2010. The prices in the offer shall be based mandatorily on the Incoterms respectively
mentioned in the enquiry.
REHAU shall reserve the right to change the delivery agreements in keeping with the Incoterms in the
course of the project.
Basically REHAU shall reserve the right to collect the products by its own forwarding agent. In this case
the supplier shall receive a corresponding “routing order” indicating the transport time to be taken into
consideration.
Special trips caused by demonstrable fault of the supplier (e.g. delayed delivery, return shipments due to early or
excessive delivery) shall be the responsibility of the supplier. All additional costs for special trips / express shipping
resulting thereof shall have to be borne by the supplier.
Suppliers awarded for DAP have to discuss and agree to the delivery concept with REHAU in advance. The time
slot schedule of some REHAU plants has to be booked and observed.
6.2 Cargo securing
In order to protect the staff against work-related accidents and the material against damage, it is important to
observe the correct load safety. Materials must not protrude over the side of the load carrier. The load centre of the
load carriers shall have to be observed and shall have to be marked, if and when necessary.
Moreover, the stacking capability of the load carrier during transport shall have to be observed with respect to load
safety. Damaged load carriers must not be used and shall have to be removed from the process. The materials
must not move inside the packaging and on the load carrier. It has to be ensured that the materials and the pack-
aging are linked non-slip with the load carrier in every direction. Applicable legal and official requirements for secu-
rity of the load must be observed.
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 21
7 Customs clearance
7.1 Processing in case of Incoterm 2010 – FCA
Responsibilities matrix:
REHAU GMBH, Switzerland, Logistics
Muri
Supplier
Forwarding
agent
Order x
Reminder of order confirmation x
Order confirmation x
Shipment notification x
Delivery note x
Invoice x
Export declaration / MRN x
Preference text x
EUR 1 x
Shipment / air freight data x
The order shall be sent to the supplier stating the required delivery time.
The order confirmation shall have to be received within 2 working days. The order confirmation must state the
collection time.
The shipment notification (sea and air freights 3 days before the collection time, inland transport 1 day) shall
have to indicate the complete data (dimension, weight and number of pallets) to the respective material manager
of REHAU GmbH, Switzerland. Upon collection, the shipping documents including export documents shall have to
be issued already. Required documents for the export:
Registration with forwarding agent: Number of pallets or packages, their dimensions, net and gross
weight, stacking capacity, collection point, collection time, collection reference as well as contact per-
son on the side of the supplier
Delivery note including preference text
Original invoice, no proforma invoice
Export declaration + MRN (Movement Reference Number)
EUR 1
For wooden packaging, the treatment in keeping with ISPM 15 is imperative provided the destination country is
mentioned in the recommendation of the International Plant Protection Convention (IPPC).
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 22
The delivery note shall have to be issued with the preference text as the duty will be paid with the commercial
invoice of REHAU and the delivery note of the supplier. For this reason the delivery note shall have to disclose
bindingly the following information in addition:
Order number and plant order number or internal PO number
Customs tariff number
Note: The invoice recipient is always REHAU GmbH, Switzerland.
The invoice shall have to contain the following additional information:
Delivery note number and date
Order number / job number and plant order number / internal PO number
Customs tariff number
Price
Delivery conditions
Delivery address
Note: The invoice recipient is always REHAU GmbH, Switzerland.
An original invoice to be sent by surface mail to REHAU GmbH, Switzerland, is not required, if the invoice has been
sent previously by shipment notification.
The export declaration + MRN shall be issued by the supplier every time when the goods exceed a goods value
of EUR 1,000. If this should not be possible by the supplier, the competent purchasing group shall have to be
informed immediately. The aim in this case is the fee-based handover to an external service provider.
7.2 Processing in case of Incoterm 2010 – DAP
Responsibilities matrix:
REHAU GMBH, Switzer-land, Logistics Muri
Supplier
Order x
Reminder of order confirmation x
Order confirmation x
Shipment notification x
Delivery note x
Invoice x
Export declaration / MRN x
MRN x
Preference text x
EUR 1 x
Freight rates x
Shipment / air freight data x
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 23
The order shall be sent to the supplier stating the required delivery time.
The order confirmation shall have to be received within 2 working days. Along with the order confirmation, it is
imperative that the dispatch date and the arrival date is confirmed in case of DAP supplies.
The shipment notification shall be analogue to “Processing in case of Incoterm 2010 – FCA”.
For wooden packaging, the treatment in keeping with ISPM 15 is imperative provided the destination country is
mentioned in the recommendation of the International Plant Protection Convention (IPPC).
The delivery note shall be analogue to “Processing in case of Incoterm 2010 – FCA”.
The invoice shall be analogue to “Processing in case of Incoterm 2010 – FCA”.
The export declaration + MRN shall be analogue to “Processing in case of Incoterm 2010 – FCA”.
The indication of the freight rates, shipping and air freight rates is mandatory for the issue of the commercial
invoice by REHAU GmbH, Switzerland. The said shall be sent together with the shipping message. The shipping
rates are divided up as follows:
(A) FCA – FOB (B) FOB – CPT (C) CPT – DAP
8 Bidding phase
The offer shall include the delivery in keeping with Incoterms 2010. Component part prices, packaging costs and
logistics costs shall be rendered separately in the offer. REHAU expects as an offer the solicitation documents
completely filled in by the supplier. In this respect special emphasis shall be given to the logistics process. For
directed buy parts this shall be ensured by the supplier by filling in and returning REHAU BPO (blanket purchase
order).
Upon request, REHAU shall be provided with cost details for purchased parts as well as for tools / investments.
Upon request of REHAU, the price contracts shall have to be provided for directed buy parts mandatory by OEMs.
By submitting the offer, the supplier confirms that the component parts originate from the EU, otherwise the origin
of the goods has to be declared clearly. In case of an order, the supplier shall provide the proof in the form of a
supplier’s declaration, origin declaration on the delivery note and/or customs-confirmed EUR 1.
By submitting the offer, the supplier shall declare that
there is a fundamental willingness to set up a consignment store and/or VMI. The further coordination on
the realisation shall take place between REHAU and the supplier in case of an order.
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 24
he has received access to the functional specifications and requirements mentioned in the enquiry and
that he shall observe them.
9 Rolling requirement and call-off planning
9.1 Principle procedures
REHAU shall render available to the supplier a permanently updated rolling requirement and call-off plan for the
products agreed upon.
In this respect the required quantity shall be calculated by a machine process and shall be issued on the REHAU
delivery schedule or shall be transferred by EDI data set (Delfor/VDA4905). The said shall be transferred automat-
ically – the interval of delivery scheduling is coordinated bilaterally between REHAU and the supplier. As the re-
quired quantities are calculated on the basis of the goods received, it is important to prevent shortages and/or
excessive deliveries that the supplier carries out a plausibility check, and in case of potential differences he shall
immediately inform the Central Purchasing Department in Muri.
The delivery schedule lists the required quantities in short-term, medium-term and long-term periods for a maximum
of 9 months.
The short-term period (about 1 to 2 weeks1) includes the current delivery call-off(s). The delivery call-offs shall be
assigned to precise calendar days. These delivery dates shall be binding and shall have to be observed without
fail. They shall be considered deadlines for receipt and always without grace period. The delivery of the required
quantities shall have to be in conformity with the latest delivery schedule. Additional and/or separate orders shall
not be placed.
In the medium-term period, the required quantities shall be assigned to calendar weeks and to months in case of
long-term periods. The required quantities rendered for the medium-term and long-term periods shall be considered
target figures.
Due to influences, for which REHAU is not responsible, variations of the required quantities may occur. In order to
ensure constant readiness for delivery, REHAU and the supplier may agree on minimum inventory levels in indi-
vidual cases to be stocked by the supplier.
REHAU shall grant the supplier a production / material approval in conformity with a separate agreement. In case
of a complete cancellation of the required quantity, REHAU takes over the obligation to accept the materials ordered
and/or the preliminary materials required with the reservation of contract and specification conformity. In this case
1The short-term period is also dependent on the frozen zone. The frozen zone is predetermined by REHAU (bilaterally by
supplier, article and site) and must be reflected in the corresponding supplier system.
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 25
the delivery shall have to be agreed upon with the competent dispatcher. The acceptance shall take place at the
latest 12 months after the cancellation.
The “production / material approval” period shall start with the date of the delivery schedule, and if no new delivery
schedule is available shall apply progressively for the period stated. The obligation to accept shall refer to the
highest required quantity during this period.
9.2 Confirmation of the delivery call-off
A confirmation of the delivery call-off shall not be required because REHAU shall take it for granted that the re-
quested quantities and the delivery date shall be observed. In exceptional cases change requests shall have to be
disclosed in writing to the competent dispatcher immediately, at the latest, however, within 48 hours, or within 24
hours in case of daily deliveries.
9.3 Delivery quantity upon individual requests / delivery cycle
The quantity to be delivered each time shall be indicated on the REHAU delivery schedule. As a matter of principle,
the delivery quantities shall correspond to the multiple of the packaging unit agreed upon.
REHAU shall not be obligated to accept any short deliveries or overdeliveries. In this case the short deliveries or
overdeliveries shall have to be agreed upon with the competent dispatcher. In case of overdeliveries and/or ad-
vance deliveries not agreed upon REHAU shall reserve the right to return the goods freight collect. The delivery
cycle shall be rendered in the delivery schedule.
9.4 Delivery period
In case of cross-border deliveries within Europe the delivery call-offs shall be passed on 10 working days, outside
of europe max. 42 working days, previous at the longest; in case of deliveries within a country at the longest 5
working days ahead of the delivery date. The delivery period for each product and receiving location shall have to
be coordinated between the supplier and REHAU.
REHAU shall try to make sure that no changes of the arrangement occur during this delivery period. Nonetheless
the supplier shall try to do everything to deliver as fast as possible in emergency cases.
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 26
10 VMI / consignment store
The consignment store / VMI shall have to be coordinated with REHAU and shall have to be ordered separately.
10.1 VMI
VMI is a consumption-based procedure, in which the supplier is responsible for scheduling and delivery control.
Based on delivery of the products in due time, the supplier ensures at all times that the minimum and maximum
stock agreed upon is not fallen short of or exceeded. In this respect it shall be considered safe that REHAU shall
inform the supplier at least once a week about the current inventory. In addition, along with the stock declaration
the supplier shall receive a rolling consumption preview of the presumable required quantity for the following days,
weeks and months. As a matter of principle, the VMI process shall take place with the consignment.
10.2 Consignment
In the consignment handling process, the products delivered by the supplier shall remain the property of the supplier
until removed by REHAU - from the consignment store named by REHAU. With the removal of the product from
the consignment stores, the said shall be considered sold.
Logistic and commercial details shall be defined in the REHAU consignment store contract. The REHAU process
shall provide consignment in combination with VMI and delivery schedule. In coordination with the supplier REHAU
reserves the right to combine other planning procedures with consignment.
11 Emergency concept
With the award of the contract, the supplier shall have to present REHAU with an emergency concept. This emer-
gency concept can then be harmonised with REHAU. On the side of the supplier, a competent contact shall have
to be nominated in addition, who is available at any time.
The aim shall be to define common measures which may serve as an emergency concept in case of disruptions
which could have an influence on the supply of REHAU. For example, disruptions may occur through the following
examples:
Defective machines or plants
Tool breakage
Capacity problems
Quality problems
Damage or delays during transport
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 27
Disturbances in the supply chain of the supplier
EDP problems
Employees fall ill
Means of transport drop out
Other events (strikes, accidents, etc.)
Immediately when a disturbance occurs which has an influence on the supply of REHAU, the supplier shall be
obligated to report this fact to the appropriate planner at REHAU.
The supplier shall have to include the following data in his or her message:
Data on the currently known maximum supply disruption (quantities)
Cause of disturbance and estimation of its duration
Presentation of the measures taken / planned to remove the disturbance
Quantity and times of the emergency deliveries
If the procedure to remove the disturbance is insufficient as seen by REHAU, REHAU shall be permitted to suggest
measures to remove the disturbances under consideration of the interests of the supplier. The supplier shall be
obligated to implement these measures, provided these measures and their implementation are reasonable.
12 Financial consequences in case of violations
If a supplier violates against the provisions of this directive, REHAU shall charge its expenses for the correction as
follows.
The expenses mentioned shall cover the costs occurring to REHAU (staff, surface, operating materials, general
expenses), which are necessary to correct the corresponding faults before they can lead to further disturbances.
The outlay unit (AE) shall serve as a basis for the calculation of expense. REHAU organises its production locations
as follows:
Country 1: Germany, Austria, USA, France, Spain, South Africa: EUR 50 per AE.
Country 2: Mexico, Czech Republic, Slovakia, Hungary: EUR 35 per AE.
All countries not listed here shall fall into the group “Country 2”.
(A) Basic outlay
A value of 2.0 AE shall be charged for the basic outlay for each complaint. The following services shall be included:
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 28
Administration of the complaint with the REHAU purchasing network
Complaint information to supplier
Performance of the tasks to process the complaints within the REHAU production plant (fault analysis,
blocking and separating of parts, and return / rework, if and when required)
Monitoring, internal control of the corrective measures of the supplier, completion of the complaint, issue
of debit note, dispatch and booking, archiving of complaint
(B) Additional outlay
Following up of the allocation of the outlay units, which shall be used to charge the individual error patterns in
addition to the basic outlay for the complaints. The data shall always refer to the number of positions per delivery
concerned.
Consignment fault: 1.0 AE
The following faults shall be taken into consideration here for example:
Inadequate delivery documents (not in conformity with our specifications from this document)
Faulty or absent DFÜ, if agreed upon
Division of the quantity delivered to several consignments
Underdelivery or overdelivery without previous approval by REHAU
Missing time slot booking
Faulty packaging: 1.0 AE
The following faults shall be taken into consideration here for example:
Delivery in wrong packaging
Delivery in incomplete packaging, without caps, for example
Marking / labelling: 1.0 AE
The following faults shall be taken into consideration here for example:
Insufficient marking
No label
Wrong data on the label
Several labels
No label in conformity with our specifications from this document
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 29
Sorting and/or repacking process:
Sorting out or repacking of parts at a REHAU production location by the supplier: 0.5 AE per hour
Sorting out or repacking of parts at a REHAU production location by REHAU: 1.0 AE per hour
On the basis of the REHAU complaints report, the debit note shall be issued to the supplier.
13 Validity
In individual cases, a situational adaptation of the logistics guidelines shall be possible. On account of the high
demands of the REHAU customers especially, this may become necessary. In this case a cooperation with the
supplier shall be coordinated. A refusal of an adaptation shall not be permitted without an understandable reason.
If a provision of this logistics agreement should be or become invalid, this fact shall not affect the validity of the
other provisions. By means of adaptation the ineffective stipulations shall be replaced by another reasonable stip-
ulation which comes economically closest to what the contractual parties would have wanted if they had known
about the ineffectiveness of the stipulation.
14 Enclosures
1. Requirement catalogue - packaging
2. Example: VDA goods label
3. Exchange criteria - reusable packaging
4. Additional contacts
5. Specification of America
REHAU Logistics Guidelines for purchased parts / Automotive
Status 01 2017 Page 30
15 Acceptance
The observation of the logistics guidelines and their enclosures is confirmed herewith.
Place, date Signature
Stamp
Table of enclosures
1. Requirement catalogue
packaging Europe + SA
Status January 2017
2. Example: VDA goods label
Status August 2016
3. Exchange criteria - reusable packaging
Status June 2014
4. Additional contacts
Status August 2016
5. Specification of America
Status January 2017
Enclosure 1 Requirement catalogue
packaging Europe + SA
Status January 2017
Consisting of:
Page Content
01 Permissible packaging materials
02 -03 Packaging concepts
Attachment 1 Requirement catalogue packaging Europe + SA, Status 01/2017
Mr Straßer, phone: +49 9283 77 1686, e-mail: Christian.Strasser@rehau.com Page 1 /4
Approved packaging materials:
Packaging materials
Material Accepted materials Invalid materials
Composites not accepted
Plastics in general PE, PP acc. DIN 6120, PE foam
Selected packaging
Packaging
Foil
Bags
Protection and insulation caps
Pipes
Trays
PE (DIN 6120, adhesive strips and stick-ers of the same material)
PE, PP, PS
PE, PP, PS, PET, ABS
Percentage of other markings max. 3% of foil surface markings
adhesive strips and stickers not of the same material
Cardboard and paper Marked with the RESY symbol Insoluble in water: such as wax paper, par-rafin paper, oil paper
Strapping PP strapping, steel strapping PA and polyester strapping
Anti corrosion papers Recyclable material, with RESY symbol
Wood acc. IPPC standard Chipboard, waterproofed, coated or painted wood
Padding material Corrugated board, paper Vegetable fiber chips, EPS-chips
Attachment 1 Requirement catalogue packaging Europe + SA, Status 01/2017
Mr Straßer, phone: +49 9283 77 1686, e-mail: Christian.Strasser@rehau.com Page 2 /4
Group Part-Name (Examples)
Surface Loading Unit (Dimensions in mm) Comment
Concept Length Width Height
Chrom Parts „simple geometry“
Chrome Trim Left/Right/Center Chrome wing Chrome tip FHL
Class-A Chromed or painted
EPP-Trays
Max. 1200
Max. 800
Max. 1000
Min part density = 10 Handling from short side. One row per tray. Outside dimensions based on EU-pallets => Alteration have to be agreed with LOG AU upfront
Parts with surface and "complex geometry"
Skid Plate
Chrome frame
A-Wing
Radiator Grille
Class-A Chromed/ Painted
Per Agreement/Approval with LOG AU See comment „pool-ability“
Wiring Harness
Non visible Cardboardbox Handheld Tote 6280/6428
600 400 280 Wiring Harness individually
Energby Absorber
EU Pallet Cage 1240 835 970 See comment „pool-ability“
Collapsable skeleton container (bulk bin)
Max. 2200
Max. 1200
970 Length x per Part-Requirements
Big parts Parts with length between 21” < x < 29”
grained Cardboardbox/Handheld Tote
800 600 210 Incl. Trays – returnable/expandable after agreement with logistics, wrapping in non-woven fabric/foil/... is not accapted painted Handheld Tote / EPP-Tray 800 600 210
Parts with length
x > 29”
Grained corrugated carton/ bulk bin bag-racks
1200 Max. 2200
835 Max. 1200
970 Max. 1000
See comment „pool-ability“
painted Special load carrier / EPP Max 2400
Max 1400
Max 1000
If part geometry requires a height > 1,000 mm (exp. grill), agreement with responsible logistic planner is mandory in advance of quotation.
Small parts Cover Lamella Tow Lug/SRA Cover Visual protection left/right Cover left/right Grid left/right License Plate Adapter Etc.
Class-A grained
Cardboardbox Handheld Tote 6280/6428
600
400
280
Lamella etc.
Class-A Inhouse-Painting
Cardboard-Box Handheld
Tote 6280/6428
600 400 280 With Tray-Inlays – disposable/returnable in coordination with LOG AU No wrapping with foil etc.
Attachment 1 Requirement catalogue packaging Europe + SA, Status 01/2017
Mr Straßer, phone: +49 9283 77 1686, e-mail: Christian.Strasser@rehau.com Page 3 /4
Exhaust Pipe Mounting Bracket Rear Center Inlay BSM Bracket
Non visible Cardboard-Box Handheld Tote 6280/6428
600 400 280 Check necessary of set packaging
Very Small parts
PTS/PLA-Adapter FGS-Adapter Flap Ritsch-Ratsch Plate/ Camera-Bracket Adapter Wheelhouse
Non visible Cardboard-Box Handheld Tote 4280/4328
400 300 280
Fastening Elements
(expanding)rivets Screws Clips Plug-in/clip nut Brackets (EasyBoss)nuts Reinforcing hole Mounting bracket MMS (sealing)disc "plate with pins"
Non visible Cardboard-Box Handheld Tote 3174/3418
400 300 150 Provided in production in BOSCH grab containers => pourability!
Attachment 1 Requirement catalogue packaging Europe + SA, Status 01/2017
Mr Straßer, phone: +49 9283 77 1686, e-mail: Christian.Strasser@rehau.com Page 4 /4
Project-specific deviations from the catalog above are possible af-ter consultation, checking and approval with the responsible lo-
gistics planer
Specifications for Cardboard-Packaging FEFCO - Typ 0201 - Qualität 2.50BC
max. Dimensions per Shipping Unit 1200x800x1000 mm
Pool ability Pallet Cages must be pool- and exchangeable and follow
UIC 435-3.
EU-Pallets need must be fabricated according EN13698-1.
The choice of packaging dimension has to match the standard dimensions of REHAU [mm]
Group: Length Width Height
Cardboardbox
Handheld Tote 400 300 280
600 400 280
800 600 280
Bag Rack 1200 800 1000
1600 1200 1000
2200 1200 1000
Uniqe designed Rack 1200 800 1000
1600 1200 1000
2200 1200 1000
2400 1400 1000
Returnable pallets according to the valid DIN EN 13698
and bulk-bins according to the valid UIC 435 have to be
used, if the connection to the EU-pool system is possible.
Every returnable pack shipped to REHAU has to be
equipped with Kennedy Placards where shipping labels are
placed on.
Pallets to be used in case of:
Expendable Loading Units = One Way Wooden Pallet
Returnable Loading Units = Plastic Pallet + matching
Lid
Returnables are not to be shipped on wooden pallets! If possible, no parts individually wrapped to avoid un-
necessary handling (foil, microfoam, polybags, etc.)
Page 5 /3
Enclosure 2 Example: VDA goods label
Status August 2016
Consisting of:
Page Content
01 Master label (loading unit)
02 Single label (packing unit)
Attachment 2 Page 1 / 2
State 08/2016
Example for a VDA-transport label (barcode-capable)
„Master label“ (loading unit)
Nr. Description Content 1 consignee plant + location
2 unloading point-storage location-usage identifier
unloading point (if predefined)
3 Packing slip no Number assigned by the supplier to the packing slip
4 vendor address vendor address in shortened form
5 weight net weight of the package without carrier in kg
6 weight gross weight of the package with carrier in kg
7 number of packages number of packages for the entire delivery
8 customer part number Left aligned REHAU identification number incl. bar code Right aligned 6-digit raw material number as text
Note: With regard to the contents the REHAU raw material num-ber will be transmitted with the call-off orders according to VDA 4905 with the record type 515 in field 09 „Complementary ident. no.“. This complementary ident. no. is expected to appear on the VDA label according to VDA4902 standard in field 8, in addition to the REHAU ident. no., right-justified as “ident. no. customer short form”. The two numbers shall not overlap.
9 packing density actual pack density of the identification number (on master label of the whole package; on single label of the small hand held totes)
10 description of shipment or service description of goods
11.1 11.2
supplier part number customer packaging number (op-tional)
supplier part number for the bin
12 vendor number allocated Identification number to the supplier by REHAU
13 date delivery date of goods
14 engineering revision status delivered revision status
15 package number allocated identification number to the package by the supplier
16 batch number allocated number to a batch by the manufacturer
1
2
3
4
5 6 7
8
9
1
11.
11 1
1 1
11.
Attachment 2 Page 2 / 2
State 08/2016
Example for a VDA-transport label (barcode-capable)
„Single label“ (packaging unit (Handheald tote/cardboard/EPP-Tray))
Nr. Description Content 1 consignee plant + location
2 unloading point-storage location-usage identifier
unloading point (if predefined)
3 Packing slip no Number assigned by the supplier to the packing slip
4 Customer part number Left aligned REHAU identification number incl. bar code Right aligned 6-digit raw material number as text Note: With regard to the contents the REHAU raw material number will be transmitted with the call-off orders according to VDA 4905 with the record type 515 in field 09 „Comple-mentary ident. no.“. This complementary ident. no. is expected to appear on the VDA label according to VDA4902 standard in field 8, in addi-tion to the REHAU ident. no., right-justified as “ident. no. customer short form”. The two numbers shall not overlap.
5 packing density actual packing density of the identification number (on mas-ter label of the whole package; on single label of the small load carriers)
6 description of shipment or service description of goods
7 supplier part number supplier part number for the bin
8 vendor number allocated Identification number to the supplier by REHAU
9 date delivery date of goods
10 engineering revision status delivered revision status
11 package number allocated identification number to the package by the sup-plier
12 batch number allocated number to a batch by the manufacturer
All goods, including prototypes and pre series delivieres, have to be labeled in accordance to
above instructions by the supplier.
It is imperative that deviations from VDA 4902 Version 4 (e.g. bar codes) are agreed in ad-
vance with the Logistics Planning Department of REHAU.
1 2 3
4
5
6
7
8
9 1
11
Enclosure 3 Exchange criteria - reusable packaging
Status June 2014
Consisting of:
Page Content
01 Containers
02 Pallets
03 Wire mesh boxes
Attachment 3 Page 1 / 3
State 06/2014
Exchange Criteria for Returnables:
1.0 Handheld-Totes
REHAU-Tote-Exchange Criteria
This tote conforms with the REHAU Exchange Crite-
ria for Handheld Totes
REHAU-Tote-Quality Criteria
This tote conforms with the REHAU
Quality Criteria for Handheld Totes
These totes do not conform with the REHAU Ex-
change Criteria for Handheld Totes
Tote is damages. Work safety cannot be guaranteed
anymore. The Tote cannot be exchanged.
These totes do not conform with the
REHAU Quality Criteria for Handheld
Totes
Tote is labeled with old stickers.Tote is
labeled with old stickers. These stickers
have to be removed by the supplier be-
fore filling.
Tote is badly deformed. The original footprint cannot
be recovered. This tote cannot be exchanged.
Tote is dirty. It’s the suppliers responsi-
bility to only fill clean2Totes.
2 Clean = No dirt comes off when the tote is rubbed down with a cloth. The tote is therefore clean off
Oil, Dust, Chips or similar.
Attachment 3 Page 2 / 3
State 06/2014
2.0 Pallets
To exchange EPAL certified EUR-pallets, the following exchange criteria must be observed.
Non-Exchangeable EUR-pallets3:
A single upper or lower edge board is dam-aged so that more than one nail or screw shank is revealed.
The marking EUR on the right, as well as the logo of a rail-company is missing on the left side.
A board is missing.
A block is missing or split to the point where more than one nail shank is visible. Skewed blocks may not protrude more than 10 mm.
A board is broken transversely or diagonally.
More than two upper or lower edge boards are dam-aged so that more than one nail or screw shank is visible.
Other characteristics (Poor condition overall):
The loading capacity can no longer be guaranteed (wood worm-eaten or rotten).
Contamination is such that products may be soiled.
Large splinters are coming away from a number of blocks.
There is evidence that inadmissible construction elements have been used, e.g. boards
and blocks that are too weak.
3 Source: www.epal-pallets.de/de/produkte/tauschkriterien.php
Attachment 3 Page 3 / 3
State 06/2014
3.0 Boxes
The valid EPAL exchange criteria apply. Non-exchangeable boxes are4:
The stacking frame or the corner uprights are de-formed.
The hinged front panels can no longer be opened or closed.
The floor frame or feet are so bent that the box pallet no longer stands firmly on four feet or can no longer be stacked safely.
The lattice is so torn that the wire ends pro-trude inside or outside (one wire per wall is al-lowed to be missing).
One board is missing or broken.
The essential identification markings (EUR in oval, railway symbol) are missing or illegible.
Due to rust or dirt, the general condition is so bad that freight can be contaminated.
4 Source: www.epal-pallets.de/de/produkte/gb_tauschkriterien.php
Enclosure 4 Additional contacts
Status August 2016
Consisting of:
Page Content
01 Additional contacts
Additional Contacts
REHAU - Automotive locations, Germany:
Location Contact – Management -
Deliveries Empties management - Purchase
Goods receiving times Information on loading / unloading
Brake Mr. Benedikt Rolfes Mr. Steffen Ruessbuelt/ Mr. Bastian Grube Monday to Friday
06:00 - 22:00 h
Break: 10:00-10:30 h; 19:00-19:30 h
Loading from the side is pos-sible only
Tel. +49 4401/ 7091-500 Tel. +4944017091-326
benedikt.rolfes@rehau.com
Steffen.Ruessbuelt@Rehau.com Bastian.Grube@rehau.com
Feuchtwangen Mr. Andreas Wessely Mrs. Lohre Langohr Monday to Thursday 07:30 – 16:15 h
Friday: 07:30 - 15:00 h
Loading from the side is pos-
sible only, with forklift truck
possible; loading from the
left; vehicles with tarpaulin. Tel. +49 9852 905 389 Tel. +49 9852 905 535
andreas.wessely@rehau.com lohre.langohr@rehau.com
Feuchtwangen Mr. Emmad Hammati Mr. Emmad Hammati Monday to Thursday 07:30 - 16:15 h
Friday: 07:30 - 15:00 h
Rear loading with ramp is possible only; no loading from the side.
LDL Tel. +49 9852 905 5914 Tel. +49 9852 905 5914
Fa. Geiss Emad.Hammati@geis-group.de
Emad.Hammati@geis-group.de
MLC Ingolstadt
Mr. Waldemar Feil Mr. Florian Bergmüller Monday to Friday
Rear loading and loading from the side possible; load-ing with ramp not possible.
Tel. +4984198122220 Tel. +49 841 98122 225 08:00:00 - 16:00 h
waldemar.feil@rehau.com florian.bergmueller@rehau.com
Schwarzen-
bach
Mrs. Doris Reuter Mr. Roland Knauer Monday to Thursday Unloading with ramp only is
possible; no loading from the
side. Tel. +49 9289 9643 107 Tel. +49 9289 9643 255 07:30 – 16:30 h
Doris.Reuter@rehau.com roland.knauer@rehau.com Friday: 07:30 - 15:00 h
MLC
Mosel
Mr. Sven König Mr. Sven König / Mrs. Anja Pohl Monday to Thursday
07:30 – 16:00 h
Friday: 07:30 - 14:00 h
Loading from the side is pos-
sible only; no ramp or similar
available. Tel. +4937544029220 Tel. +4937544029-220 / -230
sven.koenig@rehau.com sven.koenig@rehau.com; anja.pohl@rehau.com
Viechtach
Mr. Adolf Ernst Mrs. Silke Goller, Mr. Thomas Maierhofer Monday to Thursday
07:00 – 12:00 h und
13:00 – 16:00 h
Friday: 07:30 - 13:00 h
Loading from the side is pos-sible only; no ramp or similar available.
Tel. +4999429426620 Tel. +49994294266 -25 / -22
Adolf.Ernst@rehau.com
Silke.Goller@Rehau.com thomas.maierhofer@rehau.com
REHAU - Automotive locations, Europe:
Location Contact – Management -
Deliveries Empties management - Purchase
Goods receiving times Information on loading / unloading
MLC
Bratislava (SK)
Mr. Marcel Stefan Mr. Michal Sloboda Monday to Saturday
06:00 - 06:00 h
Unloading on Saturdays / Sun-
day is possible upon consulta-
tion!
Unloading from the left and
rear loading is possible. Tel. +421 (2) 68209111 Tel : +421 917 751 045
marcel.stefan@rehau.com michal.sloboda@rehau.com
Mr. Peter Csiszar Mr. Peter Csiszar Sunday to Saturday
22:00 - 18:00 h Unloading on other time is pos-
sible upon consultation!
EKAER Anmeldung: (E-Mail an gesamten Verteiler)
Timea.KOePCSENYIOVA@
rehau.com Csaba.Deme-ter@rehau.com Las-
zlo.Kiss@rehau.com Vikto-ria.Kovacs@rehau.com
Klaudia.Ujj@rehau.com Szil-via.Spanraft@rehau.com Pe-
ter.Csiszar@rehau.com
loading from the side possi-ble; loading with ramp not possible.
Györ (HU) Tel. +3696996135 Tel. +36 96 996135
peter.csiszar@rehau.com peter.csiszar@rehau.com
MLC
Graz (AT)
Mr. Josef Koch Mr. Josef Koch Monday to Friday Rear loading and loading from the side possible.
Tel. +43 (316) 403049110 Tel. +43 (316) 403049110 06:00:00 - 22:00 h
josef.koch@rehau.com josef.koch@rehau.com
Jevičko (CZ)
Mr. Jan Stula Mr. Jan Stula Monday to Friday
Rear loading and loading from the side with forklift truck, no ramp available.
Tel. +420 (465) 357322 Tel. +420 (465) 357322 06:00:00 - 18:00 h
jan.stula@rehau.com jan.stula@rehau.com
Moravská
Trebová
(CZ)
Mr. Josef Plch Mrs. Lenka Pokorna / Mr. Jaromir Spacek Monday to Friday
06:00:00 - 20:00 h
Rear loading and loading from the side with forklift truck, no ramp available.
Tel. +420 (461) 355320 Tel. +420 461 355 272 / -379
lenka.pokorna@rehau.com
josef.plch@rehau.com jaromir.spacek@rehau.com
POIX DE PI-
CARDIE (FR)
Mr. Nicolas Vercruysse Mr. Fabrice Renoux Monday to Thursday Rear loading and loading from the side with forklift truck, no ramp available. Tel. +33322903877 Tel. +33322903872
08:00 – 12:00 h and 13:00 – 16:00 h
nicolas.vercru-ysse@rehau.com
fabrice.renoux@rehau.com
Friday: 08:00 - 13:00 h and 13:00 – 15:00 h
Tortosa
(ES)
Mr. Manel Lamas Mr. Jose Ramon Ferrer Monday to Thursday
Rear loading and loading from the side possible.
Tel +34 977 454 191 Tel +34 977 454 187 08:00 – 13:00 h and
14:30 – 17:30 h
manel.lamas@rehau.com jose.ramon.ferrer@rehau.com Friday: 08:00 - 13:00 h
REHAU - Automotive locations, South Africa:
Location Contact – Management -
Deliveries Empties management - Purchase
Goods receiving times Information on loading / unloading
Port Elizabeth Mr Wayne Venter Mr Lourens Campher Monday to Thursday
07:30 - 16:15 h
Friday: 07:30 - 15:00 h
Loading from the side for JIS and ETD ranges; rear loading is possible; ramp loading is possible only for export con-tainers. Tel. +27 41 9787026 Tel. +2741978-7079
Wayne.Venter@rehau.com lourens.campher@rehau.com
Fort Jackson Mr Peter Dyer Mrs. Delene Ntelezi Monday to Thursday 07:30 - 16:15 h
Friday: 07:30 - 15:00 h
Loading from the side is pos-sible only; for export con-tainers rear loading is possi-ble only.
Tel. +27437084-401 Tel. +27437084444
Peter.Dyer@rehau.com Delene.Ntelezi@rehau.com
REHAU - Automotive locations, North Amerika:
Location Contact – Management -
Deliveries Empties management - Purchase
Goods receiving times Information on loading / unloading
Cullman
Mr Oliver Whitis Mrs. Spring Lasseter, Mr.Justin Hodges
Monday to Friday
08:00 – 16:00 h
Rear loading at dock is possi-
ble only; no loading from the
side.
Roll-up doors are not ac-cepted High cube trailer cannot be unloaded. Product must not be loaded over 104“
Tel. +125673730263125 Tel. +125673730263-254 /-273
oliver.whitis@rehau.com
spring.lasseter@rehau.com
justin.hodges@rehau.com
Enclosure 5 Specification of America
Status January 2017
Consisting of:
Page Content
01 Approved packaging materials
02 - 04 Packaging concepts
05 Labeling of returnable packaging
Attachment 5 Specification of America, 01/2017
Mr Volkmann, phone: +001 256-737-3026, Ext. 3042, e-mail: Martin.Volkmann@rehau.com Page 1 /6
Approved packaging materials:
Packaging materials
Material Accepted materials Invalid materials
Composites not accepted
Plastics in general PE, PP acc. DIN 6120, PE foam
Selected packaging
Packaging
Foil
Bags
Protection and insulation caps
Pipes
Trays
PE (DIN 6120, adhesive strips and stick-ers of the same material)
PE, PP, PS
PE, PP, PS, PET, ABS
Percentage of other markings max. 3% of foil surface markings
adhesive strips and stickers not of the same material
Cardboard and paper Marked with the RESY symbol Insoluble in water: such as wax paper, par-rafin paper, oil paper
Strapping PP strapping, steel strapping PA and polyester strapping
Anti corrosion papers Recyclable material, with RESY symbol
Wood acc. IPPC standard Chipboard, waterproofed, coated or painted wood
Padding material Corrugated board, paper Vegetable fiber chips, EPS-chips
Attachment 5 Specification of America, 01/2017
Mr Volkmann, phone: +001 256-737-3026, Ext. 3042, e-mail: Martin.Volkmann@rehau.com Page 2 /6
Group
Part-Name (Examples) Surface Loading Unit (Dimensions in inch) Comment
Concept Length Width Height
Chrom
Parts
„simple
geometry“
Chrome Trim
Left/Right/Center
Chrome wing
Chrome tip FHL
Class-A
Chromed or
painted
EPP-Trays Max 48 Max 45
Max 52
(7“ for the
tray)
Min part density = 10
Handling from short side. One row per tray.
Outside dimensions based on common
48"x45" pallets
max. allowed tray-size 45"x24"
=> Alteration have to be agreed with LOG AU upfront
Parts with
"Class-A"-
surface and
"complex
geometry"
Skid Plate
Chrome frame
A-Wing
Radiator Grille
Class-A
Chromed
Painted
Per Agreement/Approval with LOG AU
Bag-Rack x 48 52
Handling from Short Side.
Length x per Part-Requirements and Agreement with PE
Logistics
Wiring
Harness
Non visible Cardboardbox
Handheld Tote 24 15 7
Wiring Harness individually
Heigth of 9" or 14" per approved by LOG AU
Boxes must fit the common pallets 48“x45“x52“
Energby
Absorber
Non visible
Bulk Bin
Bulk Bin
48
Max 78
45
max. 48
34
34
Length depends on dimensions of part
Big Parts
Parts with length between
21” < x < 29”
grained Cardboardbox
Handheld Tote 32 15 10
Boxes must fit the common pallets 48“x45“x52“
painted Handheld Tote
EPP-Tray 32 15 10
With dunnage in the Trays/Totes Expandable/ returnable after agreement with PE LOG No parts individually wrapped (foil, microfoam, polybags, etc.)
Parts with length
x > 29”
grained Cardboardbox/
Bulk Bin
48
48
15
45
10
34
painted
Unique
designed rack 96 48 52
Dimensions has to match US-standard-trailer dimensions
Small Parts Cover
Lamella
Tow Lug/SRA Cover
Class-A
Grained
Cardboardbox
Handheld Tote 24 15 7
Heigth of 9" or 14" per approved by LOG AU
Boxes must fit the common pallets 48“x45“x52“
(max. Height 52“)
Attachment 5 Specification of America, 01/2017
Mr Volkmann, phone: +001 256-737-3026, Ext. 3042, e-mail: Martin.Volkmann@rehau.com Page 3 /6
Visual protection left/right
Cover left/right
Grid left/right
License Plate Adapter
Etc.
Small Parts Lamella
Etc. Class-A
Inhouse-
Painting
Handheld Tote
Cardboard-
Box
24 15 7
With Tray-Inlays – disposable/returnable in coordination with
LOG AU
No wrapping with foil etc.
Heigth of 9" or 14" per approval by PE LOG
Exhaust Pipe Mounting
Bracket
Rear Center Inlay
BSM Bracket
Non visible
Handheld Tote
Cardboard-
Box
24 15 7
Approval necessary for set packaging
Heigth of 9" or 14" per approved by LOG AU
Very Small
Parts
PTS/PLA-Adapter
FGS-Adapter
Flap Ritsch-Ratsch
Plate/
Camera-Bracket
Adapter Wheelhouse
Non visible
Handheld Tote
Cardboard-
Box
12 15 7
Fastening
Elements
(expanding)rivets
Screws
Clips
Plug-in/clip nut
Brackets
(EasyBoss)nuts
Reinforcing hole
Mounting bracket MMS
(sealing)disc
"plate with pins"
Non visible
Handheld Tote
Cardboard-
Box
12 15 7
Provided in production in BOSCH grab containers
=> pourability!
Attachment 5 Specification of America, 01/2017
Mr Volkmann, phone: +001 256-737-3026, Ext. 3042, e-mail: Martin.Volkmann@rehau.com Page 4 /6
Bei Auswahl der Behältergrößen muss der Standard von REHAU eingehalten werden: (Dimensions in inch)
Concept Length Width Height
Handheld Tote
Cardboard-Box 12
24
24
48
48
15
15
22
15
22
7
7
7
7
7
Bag Racks/
Uniqe designed
Rack
48
57
63
70
78
90
96
45
48
48
48
48
48
48
52
52
52
52
52
52
52
Bulk Bins 32
32
48
30
30
45
25
34
25
Project-specific deviations from the catalog above are possible af-ter consultation, checking and approval with the responsible lo-
gistics planer
Pallet Cages must be pool- and exchangeable and fol-low UIC 435-3.
EU-Pallets need must be fabricated according EN13698-1.
If possible, no parts individually wrapped to avoid unneces-
sary handling (foil, microfoam, polybags, etc.)
Pallets to be used in case of:
Expendable Loading Units = One Way Wooden Pallet Returnable Loading Units = Plastic Pallet + matching Lid Returnables are not to be shipped on wooden pallets!
Every returnable pack shipped to REHAU has to be equipped with Kennedy Placards where shipping labels are placed on.
Attachment 5 Specification of America, 01/2017
Mr Volkmann, phone: +001 256-737-3026, Ext. 3042, e-mail: Martin.Volkmann@rehau.com Page 5 /6
48
48
57
57
63
63
70
70
78
78
45
45
48
48
48
48
48
48
48
48
34
50
25
34
25
34
25
34
25
34
Attachment 5 Specification of America, 01/2017
Mr Volkmann, phone: +001 256-737-3026, Ext. 3042, e-mail: Martin.Volkmann@rehau.com Page 6 /6
Labeling of returnable packaging (parts used at REHAU)
In Case of returnable Packaging every tote/bin/rack has to be labeled the following:
Totes (w/o Dunnage) 2 Stickers per tote. One on each long side with a 4-digit V-Number or 6 digit V-Number. Number is unique per tote/supplier. If no num-ber is set up yet this will be done with packaging approval by PE LOG.
Totes (w/ Dunnage) 2 Stickers per tote. One on each long side with a 4-digit V-Number or 6 digit V-Number. Number is unique per part/project. Number will be set up with packaging approval by PE LOG.
Bins (w/o Dunnage) 4 Stickers per Bin. One on each side with a 4-digit V-Number or 6 digit V-Number. Number is unique per tote/supplier. If no number is set up yet this will be done with packaging approval by PE LOG. If Bin is collapsible the number must be visible with collapsed bin. Placement on base
Bins (w/ Dunnage) 5 Stickers per Bin. One on each side with a 4-digit V-Number or 6 digit V-Number. Number is unique per part/project. Number will be set up with packaging approval by PE LOG.
Racks 6-Digit V-Number has to be stenciled on the frame. Visible from all sides (ex. all 4 Corner-Posts). Placement per agreement with PE LOG. Number is unique per part/project. Number will be set up with packaging approval by PE LOG.
Table of enclosures
END