Recordkeeping Resources_2015 Wkshop

Transcript of Recordkeeping Resources_2015 Wkshop

2015 Dam Safety Workshop

Wisconsin DNR - 2015 Dam Safety Workshop

ACCESSING WISCONSIN DNR WEB PAGES: DNR.WI.GOV

ACCESS THE DAM SAFETY PAGES: HOOVER OVER OR CLICK ON “LICENSES & REGULATIONS” THEN CLICK ON “WATER”

ACCESS THE DAM SAFETY PAGES: THEN SELECT “DAMS”

THE DAM SAFETY PAGES ARE THEN VISIBLE

ACCESSING THE DAM SAFETY WEB PAGES: USING THE SEARCH FEATURE, ENTER “DAM SAFETY” THEN CLICK SEARCH

THE DAM SAFETY PAGES ARE NOW VISIBLE

SEARCH FOR A DAM, KNOWING THE DAM NAME OR NUMBER

ENTER THE DAM NAME OR NUMBER, SELECT “VIEW DAM” TO SEE THE DAM INFORMATION

SELECT “VIEW DAM” TO SEE THE DAM INFORMATION

HOW DO I USE THIS PAGE?

HOW DO I USE THIS PAGE? THE “SEARCH” BUTTON WILL TAKE YOU BACK TO THE SEARCH PAGE

HOW DO I USE THIS PAGE? YOUR ON THE “VIEW DAM” PAGE NOW, NOTHING WILL HAPPEN IF YOU SELECT THIS BUTTON

HOW DO I USE THIS PAGE? SELECT THE REPORT BUTTON TO SEE THE REPORT

HOW DO I USE THIS PAGE? TO PAGE THROUGH THE REPORT CLICK ON THE SMALL BLUE ARROW

HOW DO I USE THIS PAGE? TO CHANGE HOW YOU VIEW THE REPORT, SELECT THE ARROW, THEN SELECT THE VIEW

HOW DO I USE THIS PAGE? THE REPORT CAN BE EXPORTED IN MULTIPLE FORMATS

HOW DO I USE THIS PAGE? AFTER SELECTING WHICH FILE YOU WANT, SELECT “OPEN”

ONCE IT OPENS, SELECT FILE, THEN SELECT “SAVE AS…” AND SAVE THE FILE WHERE YOU WANT ON YOUR COMPUTER

HOW DO I USE THIS PAGE? SELECT “SCHEDULE” TO VIEW THE DAMS SCHEDULED INSPECTIONS

HOW DO I USE THIS PAGE? SELECT “VIEW MAP” FIND THE DAM ON A MAP, CLICK “OK” TO CONTINUE

HOW DO I USE THIS PAGE? THE LEFT SIDE: SHOWS THE SEARCH RESULTS. THE RIGHT SIDE: SHOWS THE MAP. THE LOWER RIGHT HAND CORNER: SHOWS WHERE IN THE STATE IT’S LOCATED

HOW DO I USE THIS PAGE? THE LOWER RIGHT HAND CORNER: USE THE ARROW TO CLOSE THIS VIEW.

THE DAM WILL BE IDENTIFIED BY A RED OR YELLOW SQUARE, A BLUE DOT IS A BRIDGE

HOW DO I USE THIS PAGE? CLICK ON THE DAM NAME TO OPEN THE ATTRIBUTES TABLE

ACCESSING THE MAPPING FEATURE: THE SURFACE WATER DATA VIEWER (SWDV) FROM THE HOME PAGE

THE SURFACE WATER DATA VIEWER (SWDV): USING THE SEARCH BAR

THE SURFACE WATER DATA VIEWER (SWDV): USING THE SEARCH BAR: ENTER SWDV

USING THE MAPPING FEATURE: MAKE SURE THE DAMS TAB IS SELECTED, THEN CLICK ON THE SWDV LINK

SELECT “OK” TO CLOSE THE DISCLAIMER

SURFACE DATA WATER VIEWER (SWDV): *NOTE: THIS SITE IS BEST VIEWED WITH INTERNET EXPLORER 8 OR HIGHER. FOR BEST PERFORMANCE, A HIGH SPEED INTERNET CONNECTION IS RECOMMENDED. DIALUP CONNECTION TO THIS SITE IS NOT RECOMMENDED. THIS SITE USES THE MICROSOFT SILVERLIGHT PLUG-IN FOR YOUR WEB BROWSER. IF YOU DO NOT HAVE THE SILVERLIGHT PLUG-IN INSTALLED, YOU WILL BE PROMPTED TO INSTALL IT.

SURFACE DATA WATER VIEWER (SWDV): THE LOWER RIGHT HAND CORNER, SELECT THE ARROW TO CLOSE THE BOX. PLACE YOUR CURSER OVER THE MIDDLE LINE TO MOVE IT TO THE LEFT OR RIGHT

SURFACE DATA WATER VIEWER (SWDV)

SELECT “ZOOM IN” ON THE TOP RIBBON, THEN PLACE A BOX WHERE THE DAM IS LOCATED

CONTINUE ZOOMING IN TILL YOU FIND YOUR DAM

SELECT “POINT IDENTIFY” THEN CLICK ON THE SQUARE TO BEGIN TO FIND THE DAM INFORMATION

THE LEFT SIDE SHOWS THE INFORMATION SURROUNDING THE ITEM YOU SELECTED

CLICK ON THE DAM NAME TO OPEN THE ATTRIBUTES TABLE FOR THE DAM

THE ATTRIBUTES TABLE CONTAINS GENERAL INFORMATION ABOUT THE DAM

USE THE SCROLL BAR TO SCROLL DOWN TO SEE ALL THE INFORMATION

CLICK ON THE “X” TO CLOSE THE ATTRIBUTES TABLE

TO GO TO THE DAM SAFETY PAGES, SELECT METADATA, A NEW WINDOW WILL OPEN

TO VIEW A PHOTO OF THE DAM, CLICK ON IMAGE, A NEW WINDOW WILL OPEN

TO SEE AN AERIAL VIEW OF THE DAM, CLICK ON DAM SAFETY TO OPEN A DROP DOWN LIST, CLICK IN THE BOX

HOW TO CONTACT US VIA E-MAIL, SELECT DNR DAM SAFETY FROM THE DAM SAFETY HOME PAGE

HOW TO CONTACT YOUR COUNTY ENGINEER FROM THE DAM SAFETY HOME PAGE, SELECT “DAM SAFETY STAFF”

HOW TO CONTACT YOUR COUNTY ENGINEER FROM, LOOK FOR THE COUNTY, THE ASSIGNED ENGINEER WILL BE TO THE RIGHT.

SCROLL DOWN TO SEE ALL THE COUNTIES

TO E-MAIL THE COUNTY ENGINEER, SELECT THE “NAME OF WME” A NEW WINDOW POPS UP, THEN SELECT “ALLOW”

TO VIEW THE DNR OFFICE INFORMATION, SELECT THE CITY NAME

IMPORTANCE OF

RECORD KEEPING

The following items will aid you as the dam owner/operator in keeping good records. • Inspection checklist • Photos of the dam • Monitoring data • IOM (inspection, operation & maintenance plan) • EAP (emergency action plan)

Presenter

Presentation Notes

Keeping records It is important for you as the dam owner/operator to keep records throughout the existence of the dam. Accurate records can better illustrate the dynamic nature of the structure and aid those performing inspections in the future. The WDNR Dam Safety team recommends the dam owner establish a permanent file to retain inspection records including records of actions taken to correct conditions identified in the inspections. The following items will aid you as the dam owner/operator in keeping good records.

IMPORTANCE OF

RECORD KEEPING

Inspection checklist: Depending on the type of the dam, do monthly, seasonal and yearly self inspections; to monitor what’s happening over time, and plan for future maintenance needs.

Presenter

Presentation Notes

Inspection checklist A convenient way of compiling inspection observations is by recording them directly onto an inspection checklist. The checklist should be attached to a clipboard and carried by the dam inspector as he/she traverses the entire structure. Copies of the checklist can found on our Dam Safety pages. There should be a copy of the checklist in your Inspection, Operation and Maintenance Plan. A good practice is to draw a sketch of conditions you observed or take a picture. The sketch is intended to supplement the information recorded on the inspection checklists.

IMPORTANCE OF

RECORD KEEPING

Photographs • serve to provide a pictorial history • should be dated and provided with brief descriptions of the

locations shown (ex. photo # 15, crack on left embankment, no change)

Presenter

Presentation Notes

Photographs: Inspection photographs can be vitally important. Over time, photographs serve to provide a pictorial history of the evolving characteristics of a dam. You and other inspectors often find them to be great time and money savers because they can illustrate that some observed conditions (seepage, foundation movement, etc.) may have existed for many years and may have reached a state of equilibrium. With this knowledge, quick and economical remedial actions can be developed and implemented if necessary. Photographs should be dated on the back and provided with brief descriptions of the locations shown in the pictures.

IMPORTANCE OF

RECORD KEEPING

Monitoring data Take measurements of various items: • cracks • seepage rates • spillway discharge rates • settlement

Presenter

Presentation Notes

Monitoring data It may become necessary to make measurements of various items during the course of a dam inspection. This may include measurements of seepage rates, spillway discharge rates, settlement, and for some dam owners, readings from instruments such as piezometers. It is important that this data also be compiled in a systematic manner and placed in a permanent file.

IMPORTANCE OF

RECORD KEEPING

Accompany your engineer during inspections Owners can learn many things from experienced inspectors like what to look for, where to take photos, record keeping techniques and reading of instrumentation.

Presenter

Presentation Notes

Accompany your engineer during annual inspections Many engineers encourage dam owners or operators to accompany them, or even assist them, on dam inspections. Also, many owners accompany department engineers during their inspections. Owners can learn many things from experienced inspectors like what to look for, where to take photos, record keeping techniques and reading of instrumentation. In turn, experienced inspectors can gain insight into the day-to-day operation of the dam and historical concerns from someone very familiar with the dam.

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IMPORTANCE OF

RECORD KEEPING

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IMPORTANCE OF

RECORD KEEPING

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