ReCAP Shelving Facility

Research Collections and Preservation Consortium

The RECAP Consortium Members

• Columbia University

• The New York Public Library

• Princeton University

ReCAP Location

ReCAP Aerial View

ReCAP Phase 1

• Capacity 7.5 million items

• 3 modules with high density shelving

• Film vault (color and acetate film)

• Processing center (accession &retrieval)

• High density shelving by size & barcode

Shelving Modules3Modules (Phase 1)

Each module

• 70 feet X 210 feet

• 2.5 million items

• 6 aisles of high density shelving

• Set points at 50oF / 35%RH

• Wet sprinkler system

Film Vault

• 1,000 square feet

• Three aisles of shelving

• Set points at 35o / 25%RH

• Color and acetate film

Processing Center• 20,000 square feet

• Processing center includes– 7 Size sorting stations– 3 Data entry stations– 3 Verification stations– Refile / Reshelving– Electronic Document Delivery

• Tray making room

• 3 Truck docks / 2 Van docks

Office Area

• Reading Room (Onsite Consultation) for 8 people

• Conference Room for 12 people

• Offices and Open Office Areas

Phase 1 + Module 4

Processing Center / Office Area / Loading Area

February 2001

Film Vault Set points at 35o / 25%RH

Module 2 - Super Flat Floor

ReCAP Facility January 2002

ReCAP Processing Center & Modules

Processing Center

Module 1:Order Pickers and Shelving

Module 1 Shelving Aisle

Columbia Load-in

• During first 6 years – 2.5 Million items

• During the first 3 years– Approximately 70,000 items per

month

Services

• Next business day delivery

– To library circulation desks by 12 noon

• Electronic document delivery

– on the Web

• Shared access among member collections

• On-site consultation in reading room

Transportation for Accession

• Columbia and The New York Public Library will be cooperating on transportation for accession.– In approximately 2 week blocks of

time

– Clancy-Cullen will provide the moving service

Requesting Items

Regular Mode Requesting• Link in CLIO to Columbia’s ReCAP

Request System• Patron/Staff member places online

request• Request automatically transmitted to

ReCAP• Request processed at ReCAP

Delivery to Columbia Libraries

• Bohren’s provides Courier Service• ReCAP Courier delivers totes to CUL

Shipping & Receiving  • Deliveries to Individual Libraries by

CUL Shipping & Receiving staff, guaranteed by 12 noon.

• Separate delivery to Columbia Law School

Circulation Workflow

Circulation staff in Each Library • Check tote manifest

• Charge items to Offsite pseudo-patron

• Scan book barcode for cunix form (patron email notification & print request data)

• Check manifest & Insert printout in book

• Apply ReCAP sticker to spine of item

• Put volumes on hold shelf.

Ideas for Future Activities

• Extending shared access to collections through BorrowDirect

• Collaborative collection development initiatives

• Preservation and conservation activities

• Digitizing projects

Anticipated Development by 20309 Modules

Full Development 15 Modules

ReCAP Shelving Facility

Research Collections and Preservation Consortium