Publicity TemplateHello! Thank you so much for your interest in

Publicity! This presentation is a template to make submitting Publicity entries easier by separating the information into each category and giving the order the entries must be in. Virginia JCL benefits with the publicity chapters give the classics, so even just ONE entry helps a lot. All submissions must be postmarked by October 25th and sent to:

Grace McIntire11705 Carnation Court

Fredericksburg, VA, 22407You do not need to have an entry for every

category, so you can delete the sections you do not need EXCEPT for the score sheet pages. Fill in the information in the [brackets] for the categories you are entering. Categories with a “*” must also have a filled out summary sheet which is on the next slide in the PowerPoint. Providing more information like a description of each event is suggested. Multiple entries in some categories require multiple signatures. You can delete or hide extra pages. Your entry begins with the VJCL Publicity Contest Entry Form.

Updated templates will be available at www.students.virginiajcl.org, but the guidelines set forth in the following slides with the VJCL publicity rules are supreme. More information about the publicity contest in general is available at: www.njcl.org/pages/njcl-publicity-contest.

Thank you,Grace McIntire

2013-2014 VJCL First Vice President

[Name of Chapter]

[Name of Sponsor]

[School Address]

[Email Address of Sponsor]

[Items to be considered for the Best Print Media Article Trophy]

[Items to be considered for the Most Original Publicity Trophy]

Radio or TV[Date of broadcast][Length of program (exact number of minutes)][Specific content of program]

RADIO AND TV

___________________________________

Station Manager Signature

I certify that the above information is true.

Published ≥ 5 Days a Week: Text[Original/copy][Dateline & name from paper][Size indicated: text in.]

NEWSPAPERS

Published ≥ 5 Days a Week: pictures < 3 x 4 in.

NEWSPAPERS

[Original/copy][Dateline & name from paper][Size indicated]

Published ≥ 5 Days a Week: pictures ≥ 3 x 4 in.

NEWSPAPERS

[Original/copy][Dateline & name from paper][Size indicated]

Published ≥ 5 Days a Week: pictures wider or longer than 8 in.

NEWSPAPERS

[Original/copy][Dateline & name from paper][Size indicated]

Published < 5 Days a Week: Text [Original/copy][Dateline & name from paper][Size indicated: text in.]

NEWSPAPERS

Published < 5 Days a Week: pictures < 3 x 4 in.

NEWSPAPERS

[Original/copy][Dateline & name from paper][Size indicated]

Published < 5 Days a Week: pictures ≥ 3 x 4 in.

NEWSPAPERS

[Original/copy][Dateline & name from paper][Size indicated]

Published < 5 Days a Week: pictures wider or longer than 8 in.

NEWSPAPERS

[Original/copy][Dateline & name from paper][Size indicated]

School Publications: Text[Original/copy][Dateline & name from paper][Size indicated: text in]

NEWSPAPERS

School Publications: pictures < 3 x 4 in.

NEWSPAPERS

[Original/copy][Dateline & name from paper][Size indicated]

School Publications: pictures ≥ 3 x 4 in. [Original/copy][Dateline & name from paper][Size indicated]

NEWSPAPERS

School Publications: pictures wider or longer than 8 in.

[Original/copy][Dateline & name from paper][Size indicated]

NEWSPAPERS

Published ≥ 5 Days a Week, Published < 5 Days a Week, or School Publications: Clip art images

[Original/copy][Dateline & name from paper][Type of paper indicated][Size indicated]

NEWSPAPERS

Marquee[Picture]

PUBLICITY OFF OF SCHOOL PROPERTY:

___________________________________

Owner/Resident Signature

I certify that the above information is true.

Posters[Size indicated][Picture]

PUBLICITY OFF OF SCHOOL PROPERTY:

___________________________________

Owner/Resident Signature

I certify that the above information is true.

Window Signs[Sample/copy][Size indicated]

*PUBLICITY OFF OF SCHOOL PROPERTY:

___________________________________

Owner/Resident Signature

I certify that the above information is true.

{#]

X

[Description of specific items]

[Other information]

Banners(must be in place one day)

[Indicate size][Place][Picture]

PUBLICITY OFF OF SCHOOL PROPERTY:

___________________________________

Owner/Resident Signature

I certify that the above information is true.

Government Resolutions and Proclamations[Sample/copy]

PUBLICITY OFF OF SCHOOL PROPERTY:

Parade Floats[Date of event][Picture]

PUBLICITY OFF OF SCHOOL PROPERTY:

___________________________________

Teacher Signature

I certify that the above information is true.

[Date of event][Picture]

[Title]

PUBLICITY OFF OF SCHOOL PROPERTY:

___________________________________

Teacher Signature

I certify that the above information is true.

Presentations/Awards at Businesses, Workplaces, Civic meetings

Displays in Public Buildings (library, etc.)[Date/duration][Picture]

PUBLICITY OFF OF SCHOOL PROPERTY:

___________________________________

I certify that the above information is true.

Owner/Resident Signature

[Website URL][Screenshot]

PUBLICITY OFF OF SCHOOL PROPERTY:

Local JCL Website (or Facebook or Twitter)

___________________________________

Teacher Signature

I certify that the above information is true.

[Phone number]

[Sample of message][Date/duration of message]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Telephone Answering Messages*

{#]

X

[Description of specific items]

[Other information]

[Sample/copy]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Car Signs*

{#]

X

[Description of specific items]

[Other information]

[Picture][Date of event]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Decorated Cars

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

License Plates[Picture]

[Sample/copy][Number distributed][Date of event]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Promotional Materials(Flyers, bookmarks, bumper stickers, etc.)

*

{#]

X

[Description of specific items]

[Other information]

[Date of event][Pictures]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Classical Pumpkins(one per location)

*

{#]

[Description of specific items]

[Other information]

X

[Date of event][Pictures]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Toga Snowmen(one per location)

*

{#]

[Description of specific items]

[Other information]

X

[Date of event][Duration of Flashmob][Pictures]

[Place of Flashmob]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Toga-Clad “Flashmob”(5 people minimum; at least 1 hour in the location)

*

{#]

[Description of specific items]

[Other information]

X

[email address][screenshot]

PUBLICITY OFF OF SCHOOL PROPERTY:

Computerized Bio/Signature(Facebook Bio, regular e-mail signature, etc.; only one entry per person per year)

*

{#]

[Description of specific items]

[Other information]

X

[Special Event Name][screenshots]

PUBLICITY OFF OF SCHOOL PROPERTY:

Social Media Posting for a Special Event(only one entry per person per event)

*

{#]

[Description of specific items]

[Other information]

X

[Date of event][Sample/copy][did it include significant educational information about JCL/Latin/Classics][Picture]

[Title]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Community Service

[Name of Fundraiser]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Fundraising Campaigns

[Date of event][Sample/copy][did it include significant educational information about JCL/Latin/Classics][Picture]

[Dates, hours][curriculum][contact hours of the teachers, et al.][pictures]

[Name of Program]

PUBLICITY OFF OF SCHOOL PROPERTY:

Latin/Myth/Culture Elementary Enrichment Programs

[Title]

___________________________________

Teacher Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Organized Latin Clothing

[Company receipt of LATIN CLUB (not state or bought) T-shirts][# owned and worn in public]

[Sample/Copy][Date of event][number distributed]

[Name of Community Program]

PUBLICITY OFF OF SCHOOL PROPERTY:

Ads in Community Programs(i.e. athletic, theatrical, music, etc.)

[Title]

___________________________________

Owner/Resident Signature

I certify that the above information is true.

PUBLICITY OFF OF SCHOOL PROPERTY:

Miscellaneous

[Sample/Copy}[Picture][Date of event][Size Indicated][Number Distributed][Description]

[Title][Date of event][Picture]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Marquee

[What poster is for][Size indicated][Date of event][Pictures of it on the wall]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Posters(outside Latin classroom during special events only)

[Name of athletic event][Size indicated][Date of event][Picture]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Banner at Athletic Event(a different banner must be used for different events)

[Event name][Date of event][Picture]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Displays at Special Events

[Date and duration of display][Picture]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Displays Available to General Public Using the Building

[Date of event]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Recruitment Presentations

[Sample/copy][Number distributed][Date of event]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Promotional Materials Distributed During Specific Recruitment Events (Flyers, brochures, bookmarks, etc.)

*

{#]

[Description of specific items]

[Other information]

X

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Community Service[Sample/copy][Date of event][Did it include significant educational information about JCL/Latin/Classics?][Picture]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Fundraising Campaigns[Sample/copy][Date of event][Did it include significant educational information about JCL/Latin/Classics?][Picture]

[Sample/copy][Date of event][List of names called]

[Title]

PUBLICITY ON SCHOOL PROPERTY:

Listings in Ceremony Programs(Latin only ceremonies are not included- categorize those in Miscellaneous)

[Date of event]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Presentations/Awards at School Board Meetings[Title]

[Sample/copy][Date of event][Size indicated]

PUBLICITY ON SCHOOL PROPERTY:

Ads in School Programs(athletic, theatrical, music, etc.)

[Title]

___________________________________

School Administrator Signature

I certify that the above information is true.

PUBLICITY ON SCHOOL PROPERTY:

Miscellaneous

[Sample/Copy][Date of event][Size indicated][Number distributed][Picture]