Post on 18-Jan-2016
PROVINCIAL MANAGER: NORTHERN CAPE
PRESENTED BY
Mr AP MVULA
STATE OF THE PROVINCE: NORTHERN CAPE
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Table of Content1. Geographical outlay and NC Senior Management Team
2. Overview of Provincial Performance in relation to APP 2012/2013
3. Footprint
- Operational & new Offices
- Refurbished offices
- Mobile Offices
- Health facilities
4. Capacity information
- NC Structural Reporting Framework
- Capacity levels
- Employment equity
- People & Performance Management
- Training & capacity building
HR Projects - Filling of priority vacancies
- Youth Development Programmes
- Mandela Week Projects
5. Progress eradication of Corruption & vetting
6. Resources & Budget
8. Operations – Civic & Immigration Services
9. Achievements
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Vision
A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship.
Mission
The efficient determination and safeguarding of the identity and status of citizens and the regulation of immigration to ensure security, promote development and fulfill our international obligations.
ValuesThe DHA is committed to be:People-centred and caring
PatrioticProfessional and having integrity
Corruption free and ethicalEfficient and innovative
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Strategic priorities – Provinces
Strategic Outcome: Provincial Priority
Goal 1: Secured South African citizenship and identity
- Ensure that birth registration is the only entry point for SA Citizens to the National
Population Register,- Issue identity documents to citizens 16 and above,- To secure systems and processes to combat fraud and corruption
Goal 2: Immigration managed effectively and securely in the national interest including economic, social and cultural development.
- To implement effective asylum seeker and refugee management strategies and
systems,- To regulate the sojourn of foreigners,- To facilitate the movement of regular travels across the borders
Goal 3: A service that is efficient, accessible and corruption free.
- To implement service delivery standards to improve Provincial efficiency,- To ensure effective, efficient and accessible service delivery to clients.
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Provincial Overview
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Northern Cape
Statistics South Africa census of 2011 estimate the population of the province to be 1,145 881. The
unemployment rate in the province is 27,4% whereas that of national is 29,8%.The literacy rate is
estimated at 23%. The surface area of the province is 372 889km², 30,5% of the country’s total land
mass.
Sutherland is host to the southern hemisphere’s astronomical observatory, which is multi-nationally
sponsored. Carnarvon is one of two sites to host the Square Kilometre Array (SKA), a giant next
generation radio telescope being developed by scientists from 17 countries. The above mentioned
developments will surely impact on the processing and management of enabling documents for scientist
with specialized skills recruited from abroad, as well tourist that will be attracted to these sites.
About 53,8%, of the population speak Afrikaans, and other languages are, Setswana,
Xhosa and English, with the minority language being Khoisan.
The major employment industries are agriculture, mining sector, tourism and government.
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Overview of Provincial Performance in relation to APP 2012/2013
• Achievement in relation to 2012/2013 Provincial business plan:•Province achieved 24 out of the 39 targets – 62%
•Registration of births within 30 days•Fraudulent births investigated within 30 days•Connection of online health facilities•Launch of the provincial stakeholder forum•LRB applications pre-processed within 70 days• High impact outreaches•ID first issue applications registered on track and trace within 1 day•ID first issue received from head office track and traced within 1 day•ID re-issue applications registered on track and trace within 1 day•ID re-issue received from head office track and traced within 1 day•Passport applications captured within 1 day, Live capture•Live passports received back from head office registered on track and trace 1 day •Manual passport received back from head office registered on track and trace 1 day •Permanent residence applications referred to head office 1 day•Permanent residence permits scanned at front offices 1 day•Temporary residence applications referred to head office 1 day•Temporary permits scanned at front offices 1 day•Employers successfully charged•Undocumented foreigners deported directly within 30 days•Undocumented foreigners transferred to Lindela within 30 days•Compliance with Performance regulatory framework•Number of clearances submitted to SSA•All revenue recorded are banked on a daily basis•Time spend in queues: Permitting
• 7 Targets were partially achieved - 18%. • 8 Targets were not achieved – 20%
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Provincial Manager
Mr. Abednego Mvula
Director Finance and Support
Mr. O Choche
District Manager Operations
Frances Baard
Mr. R Abrams
Act District Manager Operations
Pixley ka Seme
Mr. R Abrams
District Manager Operations
Z F Mcgawu
Ms.M Mogamisi
Act District Manager Operations
Namakwa
Ms.M Mogamisi
Act District Manager Operations
JT Gaetsewe
Ms.M Mogamisi
1 Large Office
2 Medium Offices
3 Small Offices
6 Health Facilities
2 Medium Offices
3 Small Offices
Health Facilities
1 Large Office
1 Medium Office
1 Small Office
Health Facilities
5 Ports Of Entry
2 Medium Offices
Health Facilities
4 Ports of Entry
1 Large Office
Health Facilities
2 Ports Of Entry
Senior Provincial Management Structure
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Northern Cape Footprint:
District Current Footprint Office Hospital Port of Entry
Envisage expansion 2013/2014
Frances Baard 1 x Large Office Kimberley
2 x Medium OfficesPampierstad, Jan Kempdorp
2 x Small OfficesBarkly West, Galeshewe
2 x Thusong CentresTlhokomelo, Roodepan
6 x Hospitals
Kimberley, Galeshewe, Warrenton, ZK Matthews, Connie Vorster, Pampierstad
Pixley ka Seme 2 x Medium Offices De Aar, Prieska
Hopetown and Victoria West Small Offices: pending accommodation
2 x Small OfficesCarnarvon and Douglas
1 x Thusong Centre Colesberg
6 x Hospitals
Central Karoo, Manne Dipico, Fritz Visser, BJ Kempen, Hester Malan, Richmond Helpmekaar Hospital
(Griekwastad) in quarter 3John Taolo Gaetsewe 1 Large Office Kuruman
4 x Hospitals Tshwaragano, Kuruman, Olifantshoek, Kagiso
2 x Ports of EntryMiddelputs, McCarthysrust
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Northern Cape Footprint cont….
District Current Footprint Office Hospital Port of Entry
Envisage expansion 2013/2014
ZF Mcgawu 1 x Large Office Upington1 x Medium Office Postmasburg
1 x Small Office Groblershoop
5 x Hospitals
Gordonia, Keimoes, Kakamas, Kenhardt, Postmasburg Rietfontein Hospital in
quarter 2
5 x Ports of Entry
Upington Airport, Nakop, Gemsbok, Rietfontein, Twee Rivieren
Namakwa 2 x Medium offices Springbok, Calvinia
Sutherland - Negotiations with SAPO for office space finalized, awaiting final approval
5 x Hospitals
Abram Esua, S van Niekerk, Port Nolloth, Pofadder , Joe Slovo
4 x Ports of Entry
Alexander Bay, Sendelingsdrift, Vioolsdrift, Onseepkans
TOTAL
3 x Large offices7 x Medium Offices5 x Small Offices3 x Thusong centers
26 x Online Hospitals11 x Ports of Entry
3 x Offices to be opened2 x Hospitals to be opened
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Ports of EntryPorts of Entry
Large OfficesLarge Offices
Medium officesMedium offices
Small officesSmall offices
BP Alexander bayBP Alexander bay BP VioolsdriftBP Vioolsdrift
BP SendelingsdriftBP Sendelingsdrift BP NakopBP Nakop
BP OnseepkansBP Onseepkans
BP Upington AirportBP Upington Airport
UpingtonUpington
BP Twee RivierenBP Twee RivierenBP RietfonteinBP Rietfontein
BP GemsbokBP GemsbokBP McCarthysrustBP McCarthysrust
BP MiddelputsBP Middelputs
KurumanKuruman
SpringbokSpringbok
CalviniaCalvinia
CarnarvonCarnarvon
PrieskaPrieska
DouglasDouglas
Barkly WestBarkly West
GalesheweGaleshewe
KimberleyKimberleyTlhokomeloTlhokomelo
De AarDe Aar
ColesbergColesberg
GroblershoopGroblershoop
PampierstadPampierstad
Jan KempdorpJan KempdorpPostmasburgPostmasburg
ThusongThusong
RoodepanRoodepan
Outlay of footprint within province
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District Municipality Office Lease start Lease end
Frances Baard Kimberley 01/02/2012 31/01/2014
Frances Baard Jan Kempdorp 01/01/2012 31/12/2013
Frances Baard Galeshewe State building State building
Frances Baard Tlhokomelo State building State building
Frances Baard Roodepan State building State building
Frances Baard PM Office 1/07/2010 30/06/2012
Frances Baard Pampierstad State building State building
Frances Baard Barkly West State building State building
John Taolo Gaetsewe Kuruman 1/09/2011 31/08/2013
John Taolo Gaetsewe Hospital Kuruman State building State building
Lease periods of offices
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District Municipality Office Lease start Lease end
ZF Mcgawu Upington 01/11/2009 31/10/2016
ZF Mcgawu Postmasburg 01/06/2012 30/05/2014
ZF Mcgawu Groblershoop 01/06/2013 30/06/2016
Namakwa Calvinia 01/03/2008 28/002/2015
Namakwa Springbok 01/04/ 2011 31/03/2013
Pixley Ka Seme Prieska 01/04/2011 28/02/2014
Pixley Ka Seme Douglas 1/03/2012 28/02/2014
Pixley Ka Seme Carnarvon 01/08/2012
Pixley Ka Seme De Aar 01/01/2011 31/12/2012
Lease periods of offices cont….
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Provincial smart ID card readiness
Office Number of booths Roll out date
Kimberley 2 July 2013
Kuruman 2 July 2013
Upington 2 July 2013
De Aar 2 March 2014
Springbok 2 March 2014
Total 10
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Office New Reg.no Driveable Yes/NoFunctional Yes/No Capacity
Kimberley CCG 476 NC Yes No 1 Driver, 1 Clerk
Upington CGG 462 NC No No 1 Driver, 2 Clerks
Springbok CGG 482 NC No No 1 Driver, 1 Clerk
Calvinia CGG 485 NC Yes No 1 Driver, 1 Clerk
Pampierstad CGG 471 NC Yes No 1 Driver, 2 Clerks
Kuruman CGG 542 NC Yes No 1 Driver, 1 Clerk
Kuruman CGG 541 NC Yes No 1 Driver, 1 Clerk
De Aar CGG 552 NC Yes Yes 1 Driver, 2 Clerks
Kimberley CGG 557 NC Yes No 1 Driver, 1 Clerk
Postmasburg CGG 556 NC Yes Yes 1 Driver
In Head Office VGN 167 GPManaged by head office
Managed by head office
Prieska CGG 483 NC Yes No 1 Driver, 1 Clerk
9 2 11 Drivers – 13 Clerks
Mobile offices
Venues visited in quarter 1April 251May 258June 228
Total 778
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Health Facilities
District Municipality Hospital
Proximity to closest office (single trip)
Rural or urban
Dedicated personnel
Actual live births Q1
Quarter statistics
Frances Baard Kimberley 2km Urban In process 1053 458
Galeshewe Day 4km Urban Roaming 462 46
ZK Matthews 34km Rural Roaming 133 8
Pampierstad CHC 400m Rural Roaming 164 97
Warrenton 25km Rural Roaming 85 66
Connie Vorster 15km Rural Roaming 104 81
Pixley ka Seme Central Karoo 3km Urban Roaming 288 166
Manne Dipico 5km Rural Roaming 81 28
Fritz Visser 70km Rural Roaming 31 9
BJ Kempen 170km Rural Roaming 53 30
Hester Malan 2km Rural Roaming 119 15
Richmond 170km Rural Roaming 56 32
JT Gaetsewe Kuruman 5km Urban 1 Level 5 387 328
Tshwaragano 25km Rural Roaming 578 359
Kagiso 10km Rural Roaming 29 10
Olifantshoek 90km Rural Roaming 41 10
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District Municipality Hospital
Proximity to closest office (single trip)
Rural or urban
Dedicated personnel
Actual live birth Q1
Quarter statistics
ZF Mcgawu Gordonia 6km Urban 1 Level 5 534 285
Kenhardt 115km Rural Roaming 24 21
Kakamas 95km Rural Roaming 111 91
Keimoes 43km Rural Roaming 96 51
Postmasburg 2km Rural Roaming 204 26
Namakwa Abram Esau 2km Rural Roaming 74 58
S van Niekerk 2km Rural Roaming 215 136
Port Nolloth 130km Rural Roaming 17 16
Pofadder 162km Rural Roaming 65 21
Joe Slovo 114km Rural Roaming 21 24
Total5 Urban21 Rural
2 Dedicated appointed officials 5125 2472
Health Facilities cont….
The province managed to register 48% of live births at the online facilities
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Capacity Information
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NC Structural Reporting Format
Report Type
Prepared by whom Purpose Frequency Submitted to :
EXCO Action Log Co-ordinator
- Review and discuss Finance & Support matters, such as leases, expenditure, infrastructure
- Review and discuss findings- Office Visits and M&E Monthly PM
Provincial Decision Register Co-ordinator
- Capture decisions and actions to be executed by DMOs, office heads and forums- Follow up on actions decided on Monthly PM
Monthly Report Civics Co-ordinator
- Report operational achievements, challenges and key decisions required to DDG CS Monthly DDG CS
Monthly report Immigration DMOs
- Operational issues on inspectorate and ports of entry Monthly DDG IMS
Weekly report DMOs- Operational issues on civics, immigration, security issues
Weekly: Mondays PM
Office inspection/ implementation tool
DMOs - Compliance checks,- Monitor the implementation of Directives - Continuously updated as the need arise
Monthly Provincial EXCO
M&E Report M&E Co-ordinator
- Findings after analysis of M&E Tools Monthly Provincial EXCO
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Office/ Port of Entry Level Filled Funded vacancies
Upington Airport 6 1
Alexander Bay 3
6 4 1
8 1
Gemsbok 3 2
6 1
8 1
McCarthysrust 6 2
8 1
Middelputs 6 1
8 1
Nakop 3 2 1
6 9 1
8 3
Capacity Levels current structure
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Office/ Port of Entry Level Filled Funded vacancies
Onseepkans 3 1
6 1 1
Rietfontein 3 1
6 2
8 1
Sendelingsdrift 6 1
8 1
Twee Rivieren 6 1
8 1
Vioolsdrift 3 1
6 9 1
8 3
10 1District Manager Operation: Frances Baard 10 1
13 1District Manager Operation: Namakwa 10 1District Mananger Operation: Pixley ka Seme 13 1
Capacity Levels current structure
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Office/ Port of Entry Level Filled Funded vacanciesDistrict Manager Operation: ZF Mcgavu 13 1
Kimberley 3 1 1
5 2 1
6 23 1
7 12 1
8 2 2
10 1
12 1
Kuruman 3 2
5 3
6 17 1
7 7
8 2
12 1
Calvinia 6 3 1
7 2 1
10 1
Capacity Levels current structure
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Office/ Port of Entry Level Filled Funded vacancies
Upington 3 1
5 4
6 21
7 8 1
8 2
10 1
11 1
De Aar 3 1
6 11 2
7 4
10 1
Jan Kempdorp 6 5
8 1
Pampierstad 3 2
5 1
6 9
7 1
8 2
10 1
Capacity Levels current structure
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Office/ Port of Entry Level Filled Funded vacancies
Postmasburg 5 1
6 3
7 5
8 1
9 1
Prieska 5 1
6 7 1
7 2
10 1
Springbok 3 1
5 1
6 18
7 2
8 3
10 1
Barkly West 6 2
7 1
Carnarvon 6 2
7 1
Capacity Levels current structure
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Office/ Port of Entry Level Filled Funded vacanciesProvincial Manager's Office 3 1
6 3
7 2
8 5
9 3 1
10 2
11 1 1
13 1
14 1
Douglas 6 1 1
7 1
Colesberg 6 3
7 1
Galeshewe 6 2
Tlhokomelo 6 1 1
Total 293 27
Capacity Levels current structure
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District Municipality Approved establishment Filled Funded vacanciesPercentage capacitated
Civic Affairs 357 175 17 93%
Immigration Inspectorate 102 37 2 95%
Immigration Ports of Entry 158 47 3 94%
Support Services 100 34 5 87%
Total 717 293 27 92%
Capacity Level: Summary
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Capacity information: Staff turn over
Termination reasons
Salary Levels
Total
16-13 12-9 8-5 4-1
Resignations 0 0 2 02
Retirements 0 0 0 00
Medical Retirements/ill health 0 0 0 0
0
Deceased 0 0 0 00
Dismissals 0 0 0 00
Transfer to other state institutions or the Services 0 0 2 0 2
Operational Requirements 0 0 0 00
Poor Work Performance 0 0 0 00
Transfer outside the Public Service 0 0 0 0
0
Other 0 0 0 00
GRAND TOTAL 0 0 4 0 4