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EEA and Norwegian Financial Mechanisms 2009-14Programme proposal template version an!ar" 2012
Version: January 2012 Front page added
Table of contents added
Guidance amended as the Statistical attachmenthas been replaced by the Documentation,
Reporting and Information System (DoRIS Corrected table in chapter 3.5.3
Updated information regarding information and publicity
Chapter 3.8.3 removed
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Contents
1##############################################################################################GUIDANCE......................................................................................................4
2##############################################################################LEGAL FRAMEWORK......................................................................................................4
3#######################################################################PROGRAMME PROPOSAL......................................................................................................5
$#1##################################################################################E%E&'()*E+'MMA,.
$#2####################################################################################/A+)&)NF,MA()N.
$#$####################################################################,EE*AN&EF(EP,3,AMME.
$#4######################################################P,3,AMMEM()*A()NAN'+()F)&A()N.
3.4.1#############################################################Challenges and needs analysis5
3.4.2#################Public and private structures relevant to the Programme area5
3.4.3###########################################Legislation relevant to the Programme area5
3.4.4#########################################################State aid and public procurement5
3.4.5################################################Justication !or the Programme strategy"
$#.#########################################################P,3,AMME/E&()*E+AN)N)&A(,+5
3.5.1############################################b$ective o! Programme %e&pected impact'(
3.5.2#############################################################Programme e&pected outcome(
3.5.3#############################################################################Programme outputs)
$#6##############################################################(A,3E(3,'P+F(EP,3,AMME9
$#5################################################################################,)+7AN'N&E,(A)N(9
$#8##################################################################################/)A(E,A,EA()N+10
3.).1################################################################*onor programme partner%s'1+
3.).2###################################################################*onor partnership pro$ects1+
$#9################################################################################P,E-EF)NEP,E&(+10
$#10#############################################################################+MA3,AN(+&EME+10
$
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$#11##############################################################################&,++&'(()N3)++'E+10
3.11.1##############################################################################,ood governance1+
3.11.2#############################################################-nvironmental considerations1+
3.11.3######################################################################-conomic sustainability1+
3.11.4###########################################################################Social sustainability11
3.11.5################################################################################,ender euality11
$#12#########################################P,E&(MN)(,)N3/(EP,3,AMMEPE,A(,11
$#1$####################################################################### )NF,MA()NANP'/)&)(11
$#14#########################################################################################MANA3EMEN(11
3.14.1#######################################################################/anagement structure11
3.14.2###########################################################################################0imeline11
3.14.3#################################################################################################Calls11
3.14.4################################################################################Pro$ect selection12
3.14.5#######################################################################inancial management12
3.14."######################################################################/odication o! pro$ects12
$#1.################################################################################################/'3E(
12
3.15.1###############################################################################udget headings12
3.15.2#############################################################################dvance payment14
$#16##########################*E,*)EFANNE%E+,E:'),E((EP,3,AMMEP,P+A14
$#15###########################################################################################+)3NA(',E+14
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1 Gui!n"e(he Programmes o; the EEA and Norwegian Financial Mechanisms shall co!ntr"-speci
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egal doc!ments> g!idelines> the PM and other reso!rces are availa=le onhttpGGeeagrants#orgGidG2.6$#0
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3 P&o#&!''e *&o*os!$
3.1 E+e"uti,e su''!&-/is se"tion s/!$$ *&o,ie ! su''!&- o% t/e P&o#&!''e *&o*os!$.
Also ensure that the information provided here is registered in theDocumentation, Reporting and Information System (DoRIS).
3.2 0!si" in%o&'!tionP&o,ie !si" P&o#&!''e et!i$s to ienti%- t/e P&o#&!''e.Alsoverify the information registered in DoRIS.
name o; the Programme
name o; Programme area addressed @re;er to the Mo'
name o; the Programme perator
name and co!ntr" o; origin o; Programme partner@s @i; applica=le
3.3 Re$e,!n"e o% t/e P&o#&!''eDes"&ie /o( t/e *$!nne P&o#&!''e ts into
t/e o,e&!$$ oe"ti,es o% t/e EEA Fin!n"i!$ Me"/!nis' o& t/eNo&(e#i!n Fin!n"i!$ Me"/!nis'
t/e o,e&!$$ oe"ti,e o% t/e &e$e,!nt P&o#&!''e !&e! !n
$e#is$!tion !n n!tion!$ *&io&ities
3.4 P&o#&!''e 'oti,!tion !n usti"!tion
3.4.1 C/!$$en#es !n nees !n!$-sisDene !n es"&ie t/e "/!$$en#es !n nees in t/e 0ene"i!&-St!te in &e$!tion to t/e P&o#&!''e !&e! in"$uin# ! es"&i*tion o%t/e e6e"t on t/e i&e"t t!et #&ou* 7 t!et institution o% t/eP&o#&!''e.
List oe"ti,e sou&"es o% ,e&i"!tion.
Des"&ie %unin# #!*s e+istin# "o'*$e'ent!&- %unin# !n !n-*&e,ious e+*e&ien"e (it/ %unin#.
3.4.2 Pu$i" !n *&i,!te st&u"tu&es &e$e,!nt to t/e P&o#&!''e !&e!Des"&ie t/e i6e&ent *!&ts o% t/e 0ene"i!&- St!te8s *u$i"!'inist&!tion !n7o& &e#ion!$ !n $o"!$ !ut/o&ities !n7o& *&i,!tese"to& !n7o& non9#o,e&n'ent!$ se"to& in &e$!tion to t/is
P&o#&!''e.
3.4.3 Le#is$!tion &e$e,!nt to t/e P&o#&!''e !&e!List EU !n n!tion!$ $e#is$!tion &e$e,!nt to t/e P&o#&!''e !&e! !n/o( t/e P&o#&!''e "o'*$ies (it/ t/ese.
3.4.4 St!te !i !n *u$i" *&o"u&e'ent
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Des"&ie /o( st!te !i $e#is$!tion is !**$i"!$e to t/e P&o#&!''e!n /o( su"/ issues !&e !&esse :e.#. st!te !i s"/e'es $o")e+e'*tions noti"!tions use o% #uie$ines;. P&o,ie s*e"i"&e%e&en"e !s ne"ess!&-.
Des"&ie /o( *u$i" *&o"u&e'ent $e#is$!tion is !**$i"!$e to t/e
P&o#&!''e !n /o( su"/ issues !&e !&esse.
3.4.5
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I% t/e PO "/ooses >u!$it!ti,e ini"!to&:s; *$e!se s*e"i%- t/eini"!to& !n t/e 'e!ns o% ,e&i"!tion /e&e.
3.5.3 P&o#&!''e out*utsDene !t $e!st 2 P&o#&!''e out*uts (it/ !tt!"/e ini"!to&s %o&e!"/ e+*e"te out"o'e. I% t/e&e is ! DPP "onne"te to t/e
*&o#&!''e in"$ue !t $e!st one out*ut t/!t es"&ies t/e e+*e+teout*ut o% t/e "oo*e&!tion et(een t/e PO !n t/e DPP.
Out"o'e Out*ut Out*ut ini"!to& Ini"!to& ,!$ue So
/aseline (arget
/aseline (arget
/aseline (arget
/aseline (arget
Des"&ie (/- !n /o( t/e ene out*uts (e&e "/osen %o& e!"/out"o'e !n /o( !n (/- t/e out*ut ini"!to&s (e&e "/osen %o&e!"/ out*ut.
Also ensure that information is registered in DoRIS.
3.? !et #&ou*s o% t/e P&o#&!''eIenti%- t/e t!et #&ou*s %o& e!"/ out"o'e !n es"&ie /o( t/et!et #&ou*s !&e ein# "onsu$te u&in# *$!nnin# !ni'*$e'ent!tion.Also ensure that information is registered in DoRIS.
3.@ Ris) !n un"e&t!int-Ienti%- !n !ssess t/e &e$e,!nt &is) %!"to&s t/!t '!- !6e"t t/e!"/ie,e'ent o% t/e P&o#&!''e8s e+*e"te out"o'e:s;. List e!"/&is) %!"to& t/e !n!$-sis in &es*e"t o% t/e &is) !n t/e &is) 'iti#!tion*$!n.
Out9"o'e
n&.Out"o'e Des"&i*tion o% &is)
Assess'ent
Li)e$i/ooKlowGmedi!mGhi
ghL
I'*!"tKlowGmedi!mGhi
ghL
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1 @enter o!tcome 1given in $#.#2
1 @enter o!tcome 1again i; another risH isassociated with thato!tcome# therwise
move on to o!tcome 2J @repeat as needed ;or
each o!tcome
3. 0i$!te&!$ &e$!tionsDes"&ie /o( i$!te&!$ &e$!tions et(een t/e 0ene"i!&- St!tes !nt/e Dono& St!te:s; (i$$ e %!"i$it!te !n en"ou&!#e.
3..1 Dono& *&o#&!''e *!&tne&:s;
Des"&ie t/e ono& *&o#&!''e *!&tne&8s &e$e,!n"e to t/eP&o#&!''e !n t/e in,o$,e'ent in t/e e,e$o*'ent o% t/eP&o#&!''e *&o*os!$. Des"&ie e!&$ie& "oo*e&!tion et(een t/eP&o#&!''e O*e&!to& !n t/e ono& *&o#&!''e *!&tne& :i% &e$e,!nt;.
3..2 Dono& *!&tne&s/i* *&oe"tsDes"&ie /o( ienti"!tion o% *otenti!$ *!&tne&s is en,is!#e t/ei&*otenti!$ &o$e !n &e$e,!n"e to t/e *&oe"ts in t/e P&o#&!''e.
Des"&ie !n usti%- (/i"/ o% t/e 'e!su&es une& t/e i$!te&!$*!&tne&s/i* %un (i$$ e !**$ie to t/e %un.
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Also ensure that information is registered in DoRIS.
3.11 C&oss "uttin# issues
3.11.1 Goo #o,e&n!n"eDes"&ie t/e s*e"i" 'e!su&es en,is!#e to ensu&e t/!t t/e
*&in"i*$es o% #oo #o,e&n!n"e !&e inte#&!te in t/e *$!nnin# !ni'*$e'ent!tion o% t/e P&o#&!''e !s (e$$ !s in *&oe"ts su**o&tet/&ou#/ t/e P&o#&!''e.
3.11.2 En,i&on'ent!$ "onsie&!tionsAssess /o( t/e P&o#&!''e !s (e$$ !s in *&oe"ts su**o&te t/&ou#/t/e P&o#&!''e *ositi,e$- o& ne#!ti,e$- !6e"ts t/e en,i&on'ent.Des"&ie t/e s*e"i" 'e!su&es t/!t /!,e een 7 (i$$ e *ut in *$!"eto ensu&e t/!t t/e en,i&on'ent is not /!&'e !n /o( t/is (i$$ e,e&ie.
3.11.3 E"ono'i" sust!in!i$it-
Des"&ie /o( t/e e"ono'i" sust!in!i$it- o% t/e *&oe"ts (i$$ eensu&e.
3.11.4 So"i!$ sust!in!i$it-Des"&ie /o( t/e so"i!$ sust!in!i$it- o% t/e *&oe"ts (i$$ eensu&e.
3.11.5 Gene& e>u!$it-Des"&ie t/e s*e"i" 'e!su&es en,is!#e to ensu&e t/!t #ene&e>u!$it- is inte#&!te into t/e *$!nnin# !n i'*$e'ent!tion o% t/eP&o#&!''e !s (e$$ !s in *&oe"ts su**o&te t/&ou#/ t/e
P&o#&!''e. Des"&ie /o( t/e P&o#&!''e *ositi,e$- !6e"ts #ene&e>u!$it-.
3.12 P&oe"t 'onito&in# - t/e P&o#&!''e O*e&!to& cons!lt the&omm!nication and esign Man!al and the g!idance note on how to developthe &omm!nication Plan @=oth availa=le ;or download on www#eeagrants#org#
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3.14 M!n!#e'ent
3.14.1 M!n!#e'ent st&u"tu&eP&o#&!''e O*e&!to&s s/!$$ *&o,ie in%o&'!tion on /o( t/eP&o#&!''e (i$$ e '!n!#e. A$so use one o& 'o&e "/!&ts s/o(in#t/e '!n!#e'ent st&u"tu&e !s !n Anne+ to t/e P&o#&!''e *&o*os!$.
P&o#&!''e O*e&!to&s s/!$$ *&o,ie ! $ist o% >u!$ie )e- *e&sonne$(it/ "u&&ent Cs in Anne+.
In "!se o% P&o#&!''e *!&tne&s es"&ie t/ei& &o$e t/e !e ,!$ue*&o,ie - t/e P&o#&!''e *!&tne& t/e i,ision o% &o$es !n t/ei&&es*e"ti,e &es*onsii$ities.
I% &e$e,!nt es"&ie t/e o*e&!tion o% t/e Coo*e&!tion Co''itteeand ensure that information is registered in DoRIS.
3.14.2 i'e$ineP&o,ie ! "/!&t !n e+*$!n!tions o% t/e ti'e$ine s/o(in# !$$ '!o&ste*s in t/e i'*$e'ent!tion o% t/e P&o#&!''e.
Also ensure that information is registered in DoRIS.
3.14.3 C!$$sGi,e in%o&'!tion !out t/e nu'e& o% "!$$s !n t/ei& *$!nne ti'in#!s (e$$ !s t/e ini"!ti,e !'ount ein# '!e !,!i$!$e in e!"/ "!$$.Des"&ie !n usti%- !n- 'ini'u' !n '!+i'u' #&!nt !'ounts !s(e$$ !s t/e #&!nt &!te:s; use in &es*e"t o% e!"/ "!$$.
Des"&ie t/e *u$i"it- 'e!su&es !n usti%- !n- &est&i"tionsen,is!#e.
Des"&ie t/e e$i#i$e !**$i"!nts !n usti%- !n- &est&i"tions *$!"e
on e$i#ii$it- o% !**$i"!nts !n7o& *&oe"t *!&tne&s.Also ensure that information is registered in DoRIS.
3.14.4 P&oe"t se$e"tionP&o,ie !n o,e&,ie( o% t/e *&oe"t se$e"tion st&u"tu&e *&o"esses!n *&o"eu&es.
3.14.5 Fin!n"i!$ '!n!#e'entDes"&ie t/e n!n"i!$ '!n!#e'ent o% t/e P&o#&!''e in &es*e"t tot/e #ene&!tion o% e"ono'i" enet '!inten!n"e o% se*!&!te !n)!""ounts &u$es on t/e e$i#ii$it- o% in9)in "ont&iution!&&!n#e'ents %o& *!-'ents to t/e P&oe"t P&o'ote&s !n *!-'ent
"$!i' ,e&i"!tion *&o"eu&es.
3.14.? Moi"!tion o% *&oe"tsE+*$!in t/e *&o"eu&es en,is!#e to /!n$e *&oe"t 'oi"!tions.
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out"o'es !sneee;
Funs %o&i$!te&!$ &e$!tions
Co'*$e'ent!&-!"tion
P&e*!&!tion o%P&o#&!''e*&o*os!$
Rese&,e %o&e+"/!n#e &!te$osses
OAL
Det!i$e u#et %o& t/e '!n!#e'ent "osts o% t/e P&o#&!''e
O*e&!to&
Cost "!te#o&- 211
212
213
214
215
21?
21@
ot!$
P&e*!&!tion o%P&o#&!''ei'*$e'ent!tion
P&oe"t !**&!is!$ !nse$e"tion
P!-'ent "$!i',e&i"!tion t&!ns%e&o% *!-'ents
Monito&in# o%*&oe"ts
Auits !n on9t/e9s*ot ,e&i"!tion o%*&oe"ts
P&o'otion !nin%o&'!tion
Re*o&tin# to ono&s!n n!tion!$!ut/o&ities
Est!$is/'ent !no*e&!tion o% !n)
!""ountsO,e&/e!s
ot!$
Det!i$e u#et %o& *&e*!&!tion o% P&o#&!''e *&o*os!$
&ost categor" 'nits 'nit cost Amo!nt @
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+alaries o; sta? o; the Programmeperator
(ravel and s!=sistence allowanceFeasi=ilit" st!dies> incl!ding eBpert ;ees(ranslation costsPreparation ;or p!=lic proc!rement andstate aid
P!=lic cons!ltation(otal
3.15.2 A,!n"e *!-'ent
Co'*$ete t/e t!$e e$o( !n *&o,ie ! usti"!tion %o& t/e nee o%!,!n"e *!-'ent.
Also ensure that the information is registered in DoRIS.
0u#et /e!in#A,!n"e
&e>ueste:H;
P&o#&!''e '!n!#e'ent
:ente& t/e &st out"o'e;
:ente& t/e se"onout"o'e;
:ente& 'o&e out"o'es !sneee;
Funs %o& i$!te&!$&e$!tions
Co'*$e'ent!&- !"tion
P&e*!&!tion o% P&o#&!''e*&o*os!$
Rese&,e %o& e+"/!n#e &!te$osses
OAL
3.1? O,e&,ie( o% !nne+es &e>ui&e to t/e P&o#&!''e*&o*os!$)# ist o; a==reviations))# )n;ormation on pre-de
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) certi;" that ) am d!l" a!thorised to sign this proposal on =ehal; o; theProgramme perator> that ) have thoro!ghl" reviewed all statements andin;ormation provided in this proposal> and that the" are correct and acc!rate#) con and the" correctl" andacc!ratel" descri=e m" organisationIs roles and responsi=ilities towards thisProgramme#
ptional second signat!re
Name
Position
rganisation
+ignat!re
a" Month ear a" Month ear
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ate
Fo& t/e N!tion!$ Fo"!$ Point
) certi;" that ) am d!l" a!thorised to sign this Programme proposal on =ehal;o; the National Focal Point> that ) have reviewed all statements andin;ormation provided in this proposal> and that ) con