Professional tips and advice for formatting

your dissertation and thesis.

Join us for the fun!

Thursday • September 29th

Wednesday • October 5th

Morrison Hall, Room 120

3:00 p.m - 5:00 p.m.

BAYLOR 2012

Baylor will make its influence felt in the

academic world and in our larger society as

an institution informed and motivated by its

Christian identity.

Such influence requires a depth of scholarly

excellence and a volume of scholarly output

that is found only in schools with first-rate

graduate programs.

Selecting a Dissertation

CommitteeDissertation Committee—5 members

– 3 initial members—all graduate faculty

• Dissertation Chairperson

• 2 readers from the department

– 2 additional members—graduate faculty

• 1 additional reader from the department, or outside

• Member from outside your department

– Additional members as desired

• Not necessarily graduate faculty, or even Baylor affiliated

• Add with careful thought

Selecting a Thesis Committee

Thesis Committee

– 3 members—all graduate faculty

• Thesis Chairperson

• 1 additional reader from the department

• Member from outside your department

– Additional members as desired

• Not necessarily graduate faculty, or even Baylor

affiliated

• Add with careful thought

Filing for Graduation

Intent to Graduate: http://www.baylor.edu/graduate/index.php?id=42494

This site gives lots of information for current semester

graduating students.

DEADLINES:

• August 30th for December 2011 Graduation

• January 19th for May 2011 Graduation

Graduate School Web Page

Resources

Under ―Current Students‖ ―Dissertation and Thesis‖ headings:

Guidelines for Dissertation/Thesis preparation

Calendars for current and following semesters

Forms Needed for This Process

Converting to PDF

Submission Checklist

Submitting to Beardocs

http://www.baylor.edu/graduate/

Guidelines

Recent changes are noted at the beginning.

Current semester calendar is included.

Preliminary checklist will indicate the forms necessary for completion before graduation. You will turn the forms in to me.

Graduate School Guidelines take precedence over the departmental style guide.

Preliminary Technical Review

When: as you near completion

Why: to be sure you meet Graduate

School Guidelines for formatting

What:

Figures & Tables

Margins & Spacing

Page Numbers

Subheadings

Signature Page

Subheadings (based on single spacing)

CHAPTER TWO [level 1]

¶

Methods and Materials [level 2]

¶

¶

Analysis of Data [level 3]

¶

¶

Univariate Statistics [level 4]

¶

¶

Analyses of variance. [level 5: text continues on this line]

Page Spacing

IMPORTANT: You must fill the page to

the bottom margin.

If you mention the figure or table and it will

not fit below on the same page, then you

MUST continue with the text that follows,

placing the figure or table on the top of the

following page.

YOU MUST FILL THE PAGES!

Final Steps to Graduation

– Resource: the Submission Checklist is in your packet

and on the website

Doctoral or Master’s Final Oral Examination

Form 10 days prior to the scheduled oral

examination

Defense takes place

Record of Oral Examination (P or F)

Committee members sign this form

Change of Grade Form

Foreign Language Examination Report

Final Steps to Graduation (CONTINUED)

Make changes required at the defense

Begin final approval process

Bring paper copies of:

– Approval of Final Dissertation/Thesis Copy

form signed by chairperson

– Preliminary checklist (initialed to show

completion)

– One signed BEARdocs Permission Form

– Two signed signature pages

Copyright

Unsigned signature page included in

electronic copy of the dissertation/thesis

Copyright page included in all

dissertations/theses

Registration of copyright not required

Submission to UMI/ProQuest is required for

dissertation students, optional for master’s

students

Completed Product

After approval of final document by Graduate School

– the electronic document

– a signed signature page

– the permission form will be returned to you via email attachment.

You will be approved to submit to BEARdocs (you cannot do so until you are approved)

– Enter only the approved dissertation/thesis and the permission form into one submission.

– The signed signature page is for your files or to use in bound copies if you wish.

No Fees

How can that be?

As of September 27th, 2010

UMI/ProQuest no longer charges for traditional publishing of your dissertation/thesis!

Therefore, we encourage master’s students to submit to UMI, along with dissertation students.

Formatting Information

Michelle Toon, Ph.D.

& Melinda Sanson

Microsoft Word

•Baylor’s SUPPORTED software

•We don’t know Word Perfect so we can’t help you.

• Come to a Formatting 911 session if you are having trouble or have questions

Let Word do the work for you

• Show/Hide Codes

• Set Tabs (Format / Tabs)

• Return only at the end of a paragraph

• Try AutoText for some of your discipline-specific words and phrases

Margins

• File / Page Setup

• Where to put them- Bottom

- Centered- Top of number .75” from bottom edge- Headers and footers should be set at .60”

or .65”. Setting of .75” is too high. (File / Page Setup / Layout Tab)

Page Numbers

How to set them

– View Header and Footer toolbar

– Then you can insert the page numbers

• Do NOT use Insert/Page Numbers, you will get

frames which can be put anywhere. YOU DON’T

WANT THIS!

– For the roman numerals in the preliminary

front pages, choose Format Page Number on

the Header/Footer Toolbar

Landscape Page Numbers

– Insert a text box and type in the page number

– Turn the text by using Format / Text direction

– Then set the properties of the text box as follows. This

will place the page number in the proper position for

the margins.

Triple Spacing

• Where:

- Above the third, fourth, & fifth levels

• How:

- Format/Paragraph

- 12 points above

Format Painter

Format a paragraph the way you want it.

Keep insertion point in paragraph.

Select the format painter icon

(paint brush)

Click on the paragraph(s) you want

formatted like the first one.

Select through the paragraph marker

Footnotes

Bottom of page in most cases, but...

Right below text on last page of the chapter

– Hit Return until footnote is below the text

Patt Black – ITS PDF Expert

Signature Page

– Finding form on website

– Unlocking the form

Getting Thesis/Dissertation ready for

electronic submission

– Converting –archive method

– Tips, Tricks and Tweaks

Billie Peterson-Lugo

Director, RCMS, Electronic Library

Library Online Systems

Digitization Initiatives

Electronic Resources

Copyright and Scholarly Communication

Library Web Pages

Electronic Theses & Dissertations

All theses & dissertations submitted online

to BEARdocshttp://beardocs.baylor.edu

Two resources most helpful

– Submission checklisthttp://www.baylor.edu/Graduate/index.php?id=43447

– Submitting to BEARdocshttp://www.baylor.edu/content/services/document.php/46756.pdf

What is Copyright?

Protects creative works from unauthorized

use for a specified time period

Published Works – life of the author + 70

years

Works for Hire – 95 years from publication

date or 120 years from date of creation,

whichever comes first

The Purpose of Copyright

―To promote the progress of science and

useful arts, by securing for limited times to

authors and inventors the exclusive right to

their respective writings and discoveries.‖

Protected by the US Constitution and

governed by the US Congress – Article I,

Section 8

What Rights are Protected?

The right to make copies;

The right to distribute;

The right to make derivative works;

The right to publicly display a work; and

The right to perform a work

What Copyright Protects

Created works

– Books, articles, manuscripts

– Web page content, PowerPoint presentations

– Movies, music, sound recordings

– Paintings, sculpture, photographs

Modicum of creativity

Fixed format

Ideas, facts, processes, systems, concepts,

devices, methods, slogans, etc. – cannot be

copyrighted

How Works Obtain Copyright

Automatically – formalities (registration)

are not required

Registration provides additional protection

– Eligibility for statutory damages and attorney’s

fees in successful litigation

– Registration within 5 years of publication is

considered prima facie evidence in a court of

law

So. . . Can I Use It?

Public Domain, Licensed, or Copyrighted?

Public Domain Use it!!

Licensed Terms of agreement??

Copyrighted Exceptions??

– Fair Use

– TEACH Act

– Digital Millennial Copyright Act (DMCA)

– Library and Archives

What About Fair Use

4 factors associated with Fair Use and all 4

factors MUST be considered (checklist)

– Purpose and character of the use

(non-profit, educational, research or for profit)

– Nature of the work

(published or unpublished; fiction or

nonfiction)

– Amount and substantiality (heart of the work)

– Effect of use on potential market for the work

What If It’s Not a Fair Use

Obtain permission from the copyright

holder – usually the publisher

Use the information found at:

http://www.baylor.edu/copyright/index.php

?id=55174

What Should I Cite?

Cite any content – whether summarized or

directly quoted – that came from another

work.

Your own works.

Works co-authored with your mentor.

Works in the public domain.

Works on websites.

Additional Questions

Baylor’s copyright website

http://www.baylor.edu/copyright

copyright@baylor.edu

libraryquestions@baylor.edu

Conclusion of Process

Under most circumstances, appears in

BEARdocs 2-3 months after graduation.

Once formally archived, an e-mail message

is sent to your Baylor e-mail account

Once accessible in BEARdocs, ―findable‖

via Google. . . and people do find them and

want to view them!!

Guidelines for Preparing

the Dissertation and Thesis

The Key: READ THE GUIDELINES

Then: FOLLOW THE DIRECTIONS

Remember:

You are part of the 2012 Vision, contributing to

scholarly excellence and helping to make

Baylor’s graduate program first-rate.

We appreciate you!