Post on 30-Aug-2018
Process Map
AFGRI Equipment Australia
Procedure Manual
[Client Trading Name]
Administration Module
Process Code: A320 – Bank Account Reconciliation
[Business Area] Module
Process Code: [Process Code] [Process Name]
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
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Contents
High Level Process Definition .............................................................................................................. 3
Business Policies ................................................................................................................................. 4
Bank Reconciliation Timeline ...................................................................................................... 4
Bank Statement Audit ................................................................................................................. 4
Bank Reconciliation Report ......................................................................................................... 4
Procedures .......................................................................................................................................... 5
Bank Account Reconciliation ........................................................................................................... 5
Statement of Work ............................................................................................................................. 6
Introduction .................................................................................................................................... 6
Bank Reconciliation Timeline ...................................................................................................... 6
Bank Reconciliation Report ......................................................................................................... 6
Bank Account Reconciliation ........................................................................................................... 7
Bank Statement Audit ................................................................................................................. 9
Process Flowchart ............................................................................................................................. 10
Program Parameters ......................................................................................................................... 11
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
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©Auto-IT Pty Ltd | This material is the property of Auto-IT Pty Ltd. All Use, disclosure and/or reproduction not specifically authorized by Auto-IT Pty Ltd is prohibited.
High Level Process Definition
Process Name Bank Account Reconciliation
Process Intent To produce a reconciliation report between the General Ledger Balance and the Bank Statement
Process Owner Finance Manager
Admin
Process User Admin
Process Starts with Bank Statement Processing completed
Process Ends with Bank Account / General Ledger variances accounted for and eliminated
Process Customer Finance Manager AFGRI Directors
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
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Business Policies The following Business Policies are applicable to the execution of the processes defined and referred to in this Process Map.
Business Policy – A320-01
Bank Reconciliation Timeline
Each day’s Bank Statement should be entered and balanced by 12pm.
Process Owner: Admin
Business Policy – A320-02
Bank Statement Audit
Initial each day’s Bank Statement to confirm it has been entered and reconciled to.
Process Owner: Admin
Business Policy – A320-03
Bank Reconciliation Report
The Bank Reconciliation Report should be run every day.
Print the report at the end of each month.
Process Owner: Admin
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
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Procedures
Process Description: Bank Account Reconciliation
Process (Major) Steps Procedure Internal Policy
1. Produce Bank Account Reconciliation Report
Objective: To confirm that Bank Statement Processing has been completed and to complete the Bank Reconciliation process
a. Open Bank Account Reconciliation window b. Select Bank Account c. Review Bank Account Reconciliation Report.
Click ellipses buttons against ‘Plus Unpresented Cheques’, ‘Less Outstanding Deposits’ and ‘Less Deposits in Process’ to view details of each category
d. Resolve any Variances and repeat process until Variance = $0.00
e. Clear Matched Transactions indicator f. Click Save & Print
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
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Statement of Work
Introduction
This is the final task in the bank account reconciliation process and produces a Bank Account Reconciliation report.
If a transaction has been confirmed in bank statement processing must be cleared here.
It is recommended that this only be done once satisfied that the bank reconciliation is correct.
Business Policy – A320-01
Bank Reconciliation Timeline
Each day’s Bank Statement should be entered and balanced by 12pm.
Process Owner: Admin
Business Policy – A320-03
Bank Reconciliation Report
The Bank Reconciliation Report should be run every day.
Print the report at the end of each month.
Process Owner: Admin
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
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©Auto-IT Pty Ltd | This material is the property of Auto-IT Pty Ltd. All Use, disclosure and/or reproduction not specifically authorized by Auto-IT Pty Ltd is prohibited.
Bank Account Reconciliation
Open the Bank Account Reconciliation window.
Select the Bank Account to report on. The Report detail will be populated to the window.
Any variance must be resolved and the process repeated until the bank reconciliation is correct when the Actual Bank Statement Balance is equal to the closing balance of banks account - Variance is $0.00.
Users can access details of Unpresented Cheques, Outstanding Deposits and Deposits in Process by clicking the ellipses button against the respective entry in the display.
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
8
©Auto-IT Pty Ltd | This material is the property of Auto-IT Pty Ltd. All Use, disclosure and/or reproduction not specifically authorized by Auto-IT Pty Ltd is prohibited.
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
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©Auto-IT Pty Ltd | This material is the property of Auto-IT Pty Ltd. All Use, disclosure and/or reproduction not specifically authorized by Auto-IT Pty Ltd is prohibited.
Select the Clear Matched Transactions box
Click the Save & Print button, to Clear Matched Transactions
Business Policy – A320-02
Bank Statement Audit
Initial each day’s Bank Statement to confirm it has been entered and reconciled to.
Process Owner: Admin
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
10
©Auto-IT Pty Ltd | This material is the property of Auto-IT Pty Ltd. All Use, disclosure and/or reproduction not specifically authorized by Auto-IT Pty Ltd is prohibited.
Process Flowchart
AFGRI Equipment Australia
Admin Module Process Map – A320 Bank Account Reconciliation
11
©Auto-IT Pty Ltd | This material is the property of Auto-IT Pty Ltd. All Use, disclosure and/or reproduction not specifically authorized by Auto-IT Pty Ltd is prohibited.
Program Parameters
The following notes define the parameters applicable to the application described in this Process Map.