Post on 03-Feb-2018
PeopleSoft FinancialsPeopleSoft Financials Reports ManualsReports Manuals
PeopleSoft Financials Reports ManualPage 1
Table of Contents – PO Module
Commodities by Vendor 0013Commodity Code Quarterly Report 0015Minority Report by Origin 0017Minority Report 0019Vehicle Report 0021Awarded Bid Results 0023Contract Print (Notice of Award) 0025( )External Customer Award Summary Report 0027Purchase Order Print 0029Receipt Delivery Report 0031Requisition Print 0033Requisition Print 0033Requisition Status Report 0035RFQ Print 0037Statewide Contract Item Schedule 0039Vendors by NIGP Code 0041Vendors by NIGP Code 0041Contract Information Summary Report 0043RFQ Notice of Award 0045Receiving Copy of PO 0047
PeopleSoft Financials Reports ManualPage 2
Table of Contents – AP Module
Budget Exceptions Report 0051Daily Input Report 0054Match Exceptions Report 0057Match Exceptions Report 0057Payment Activity Report 0059Accounting Entries Report 0062Cash Disbursement by Fund Source 0065Recycle Error Report 0068Recycle Error Report 0068Offline Interface Report 0070Fringes, Deductions and Garnishments Interface Report 0073EFT Remittance Report 0075EFT P t C R t 0078EFT Payment Copy Report 0078Outstanding Payables by Vendor Report 0082Outstanding Payables by Program Report 0085Payables Due Proof Report 00871099 Summary Report 00901099 Detail Report 0093Payment Inventory Report 0096Open Purchase Order Balance Report 0099
PeopleSoft Financials Reports ManualPage 3
Table of Contents – AP Module
Travel Expense Report 0102Per Diem and Expense Report 0105Monthly Cash Disbursement by Program Report 0108Prompt Pay Sampling by Vendor Name Report 0111Prompt Pay Sampling by Reference Number Report 0113Prompt Pay Sampling by Voucher ID Report 0115Payment History by Vendor Name Report 0117y y y pPayment History by Vendor ID Report 0120Express Checks 0123Vendor Labels Report 0125Speedcharts Reports 0127Speedcharts Reports 0127Control Group Report 0129
PeopleSoft Financials Reports ManualPage 4
Table of Contents – GL Module
Online Post/Unpost Journal Report 0132Online Journal Edit Errors Report 0134Total Obligations by Business Unit Report 0136Total Obligations by Business Unit Report 0136GL Funding Source Mgmt Report – Expense without Encumbrance Report 0138GL Funding Source Mgmt Report – Total Obligations Report 0140Journal Budget Check Errors Report 0142Offline Post / Unpost Journal Report 0144Offline Post / Unpost Journal Report 0144Offline Journal Edit Report 0146Trial Balance Details Report – By Business Unit / Account 0148Trial Balance Details Report – By Fund Source Detail 0150T i l B l D t il R t B F d D t il 0152Trial Balance Details Report – By Fund Detail 0152Trial Balance Details Report – By Fund Detail / Fund Source Detail 0154Current Monthly Budget Comparison Report 0156PO Open encumbrance Report 0158GL / Labor Distribution Activity Report – Streamlined Banking 0160Revenue Collection by Funding Source (C) 0162Revenue Collection by Funding Source (D) 0164Revenue Collection by Funding Source (T) 0166
PeopleSoft Financials Reports ManualPage 5
Table of Contents – GL Module
Revenue Collection by Funding Source (U) 0168Cash Controlled Report – Streamlined Banking 0170Agency Cash Reconciliation Report – Streamlined Banking 0172Agency Cash Reconciliation Report Streamlined Banking 0172Total Obligations by Project Report – All detail Projects 0174Total Obligations by Project Report – First Level Projects 0176Total Obligations by Project Report – Second Level Projects 0178Total Obligations by Project Report Third Level Projects 0180Total Obligations by Project Report – Third Level Projects 0180Balance Sheet Report – by Business Unit/Account 0182Balance Sheet Report – by Fund Source Detail 0184Balance Sheet Report – Combine 8XX Balance Sheets by Funding Source Detail 0186B l Sh t R t b F d S S 0188Balance Sheet Report – by Fund Source Summary 0188Balance Sheet Report – by Fund Detail 0190Balance Sheet Report – by Fund Summary 0192Balance Sheet Report – by Fund Detail / Fund Source 0194Balance Sheet Report – by Fund Summary / Fund Source Detail 0196GL Combined Detail Report – by Voucher / Purchase Order 0198GL Combined Detail Report – by Acct, Vendor / Customer 0200GL Combined Detail Report – Check Number 0202
PeopleSoft Financials Reports ManualPage 6
GL Combined Detail Report- by Acct, VO/PO w/Chartfields 0204
Table of Contents – GL Module
GL Combined Detail Report – by Vendor / Customer Name 0206GL Combined Detail Report – by Class, Acct, Vend/Cust 0208GL Combined Detail Report – by Output Excel Data File 0210GL Combined Detail Report by Output Excel Data File 0210Account Analysis by Budget Report – by Business Unit 0212Account Analysis by Budget Report – by Fund Detail 0214Account Analysis by Budget Report – by Fund Detail w/Funding Source 0216Account Analysis by Budget Report by Funding Source Detail 0218Account Analysis by Budget Report – by Funding Source Detail 0218Move Closed Period Journals Report 0220Labor Entry Clearing Processing – GL Report 0222GL Offline Interfaces Report 0224E P t d t B d t R t 0226Expenses Posted to Budget Report 0226AP – Expenses Posted to Budget Report 0228AR – Expenses Posted to Budget Report 0230PO - Expenses Posted to Budget Report 0232Req – Expenses Posted to Budget Report 0234GL – Expenses Posted to Budget Report 02361999 G/L Surplus Conversion Report 0238Feds Chartfield Conversion Report 0240
PeopleSoft Financials Reports ManualPage 7
FADT / Beginning Balance Conversion Report 0242
Table of Contents – AM Module
Agency Inventory Report 0245Agency Recon Detail Report 0248g y pAgency Recon Summary Report 0251GL Inventory Report 0253GL Recon Detail Report 0256GL Recon Summary Report 0259GL Recon Summary Report 0259AM Depreciation Report 0261Replacement Cost Detail Report 0264Replacement Cost Summary Report 0267
PeopleSoft Financials Reports ManualPage 8
Table of Contents – AR Module
Aging Detail by Business Unit 0272AR Customer Statement (All Items) 0275Accounting Entries 0277AR Budget Exceptions 0280AR Distribution Codes Report 0282Daily Cash Receipts Journal 0285Monthly Cash Receipts Journal 0288Outstanding AR by Detail 0291Deposit Transactions Update 0294AR Customer Statement (Items over 30 days) 0297( y )Offline Open Item Interface 0299Direct Journal Interface 0302Distribution Code Interface 0304FY Copy Distribution Codes 0306FY Copy Distribution Codes 0306Agency Depository Exception Report (Streamline Banking only) 0308
PeopleSoft Financials Reports ManualPage 9
Table of Contents – KK Module
AOB Fund Summary 0311AOB Schedule of Federal Funds 0313AOB Summary by Class 0315Amendment Impact Report Utilizing One Tree 0321Amendment Impact Report Utilizing Two Trees 0325Amendment Impact Report Utilizing the KK Program Tree 0328Budget Comparison Report Utilizing One Tree 0331Budget Comparison Report Utilizing Two Trees 0334Budget Comparison Report Utilizing One Tree by Subprogram 0337Expenses Posted to Budget 0340p gProgram Budget Comparison Report (PBCR) 0346Revest to Program Ledger Report 0348Budget Status Report by Org 0350
PeopleSoft Financials Reports ManualPage 10
Purchase Orders (PO)Purchase Orders (PO) Reportsp
PeopleSoft Financials Reports ManualPage 11
PO Reports Introduction
The Purchasing Module is used for requesting, bidding, purchasing andreceiving goods/services for the State It can start with a Requisition thatreceiving goods/services for the State. It can start with a Requisition thatgoes to State Purchasing, who then does a RFQ (Request for Quote/Bid)from the vendors. Or, the agencies can do their own RFQ (up to theird ll li it) PO t d f th RFQ /R i iti th bdollar limit). POs are created from the RFQs/Requisitions or they can becreated without them. Receivers are created when the product/service isreceived. Then the A/P Module takes over doing the voucher/payable.
Most PO reports are run by user requests, as the agencies are processing the Reqs/RFQs/POs/Receivers. The results are inprocessing the Reqs/RFQs/POs/Receivers. The results are in PDF format, and can be accessed via the Report Manager in Peoplesoft. There are also some qtrly reports for detail by NIGP codes Minorit codes etc that load to Doc ment Direct
PeopleSoft Financials Reports ManualPage 12
codes, Minority codes, etc. that load to Document Direct.
Commodities by Vendor
POS4023X
Lists all vendors with NIGP (National Institute ofGovernment Purchasing) codes followed by the NIGP codes for which they have registered. Frequency – As neededFrequency As needed Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 13
PeopleSoft Financials Reports ManualPage 14
Commodity Code QuarterlyReportp
POS4024X
Lists all 10 digit codes having procurement activity in theg g p yspecified fiscal quarter, and the related quantity and dollaramounts for the specified quarter and the year to date.Frequency – QuarterlyType – On RequestL ti D t Di t
PeopleSoft Financials Reports ManualPage 15
Location – Document Direct
PeopleSoft Financials Reports ManualPage 16
Minority Report by Origin
POS4019X
Lists total bid opportunities, bid responses, and total dollarawarded to minority vendors and to all vendors for dateawarded to minority vendors and to all vendors for date range specified. This is generally run each quarter. Agenciesrun this report for their Business Unit only, but Staterun this report for their Business Unit only, but State Purchasing and the Office of Small and Minority Business can run it for all agencies. By BU & OriginFrequency – QuarterlyType – On Request
PeopleSoft Financials Reports ManualPage 17
Location – Document Direct
PeopleSoft Financials Reports ManualPage 18
Minority Report
POS4016
Lists total bid opportunities, bid responses, and total dollard d t i it d d t ll d f d tawarded to minority vendors and to all vendors for date
range specified. This is generally run each quarter. Agenciesrun this report for their Business Unit only but Staterun this report for their Business Unit only, but State Purchasing and the Office of Small and Minority Business can run it for all agencies. By BU (Business Unit)g y ( )Frequency – QuarterlyType – On Request
PeopleSoft Financials Reports ManualPage 19
Location – Document Direct
PeopleSoft Financials Reports ManualPage 20
Vehicle Report
AP4030428AP4030428
Lists PO’s or Vouchers that were created each day where aLists PO s or Vouchers that were created each day where aChart of Accounts specific to a vehicle purchase is used. This allows DOAS to track vehicle purchases to assure thatThis allows DOAS to track vehicle purchases to assure thatproper approvals have occurred.Frequency – DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 21
PeopleSoft Financials Reports ManualPage 22
Awarded Bid Results
POS4002X
Lists RFQ Header information and awarded vendor followed by the RFQ lines awarded to that vendor including the quantity, unit price and line amounts for each awardedvendor. This is printed for posting in the bid room.Frequency As NeededFrequency – As NeededType – On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 23
Location PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 24
Contract Print (Notice of Award)
POS4008X
Lists contract header information and awarded vendorfollowed by the contract lines awarded to that vendorincluding the quantity, unit price and line amounts for eachawarded vendor. This is printed for posting in the bid room.Frequency As NeededFrequency – As NeededType – On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 25
Location PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 26
External Customer AwardSummary Report y p
POS4009XLists RFQ lines (grouped by awarded vendor) with awarded
titi it i UOM d li t f ll d bquantities, unit price, UOM, and line amounts, followed byvendor name and address of awarded vendor. Usedprimarily to transmit bid summary information to non-primarily to transmit bid summary information to non-Peoplesoft agencies whose requisitions are bid by StatePurchasing.gFrequency – As NeededType – On Request
PeopleSoft Financials Reports ManualPage 27
Location – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 28
Purchase Order Print
POS4003XA
Printed P rchase Order or Change Order (Correction)Printed Purchase Order or Change Order (Correction)Frequency – As NeededType – On RequestType On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 29
PeopleSoft Financials Reports ManualPage 30
Receipt Delivery Report
POY5030
Printed Recei erPrinted ReceiverFrequency – As NeededType – On RequestType On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 31
PeopleSoft Financials Reports ManualPage 32
Requisition Print
POS4004X
Printed Req isitionPrinted RequisitionFrequency – As NeededType – On RequestType On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 33
PeopleSoft Financials Reports ManualPage 34
Requisition Status Report
POS4017XLists all active requisitions by Buyer with their status, but alsoincludes number of days in each processing step Requisitionsincludes number of days in each processing step. Requisitionswill continue to be listed on the report until they close, which may not be until after the PO closes. In order to get the requisition to drop off the report if it continues to be listed afteraward, the buyer must manually close the requisition in thesystemsystem.Frequency – As NeededType – On Request
PeopleSoft Financials Reports ManualPage 35
Location – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 36
RFQ Print
POS4005XPOS4005X
Printed Copy of Request for QuoteFrequency – As NeededFrequency As NeededType – On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 37
PeopleSoft Financials Reports ManualPage 38
Statewide Contract ItemSchedule
POS4010X
Lists items on statewide contract including vendor #, NIGPcode, description price, UOM, and contract effective andexpiration datesFrequency – As NeededType – On RequestLocation PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 39
Location – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 40
Vendors by NIGP Code
POS4018X
Lists Vendors Addresses and Small or Minorit Stat sLists Vendors, Addresses, and Small or Minority Statusinformation based upon 5 digit NIGP code entered.Frequency – As NeededFrequency As NeededType – On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 41
p g
PeopleSoft Financials Reports ManualPage 42
Contract InformationSummary Reporty p
POS4007X
Prints Statewide Contract cover page including vendor, addresses, contract administrator, phone and emailaddresses, contract administrator, phone and email address, etc. Data for this report is entered by the user onthe Contract Header and Vendor Contacts pages.Frequency – As NeededType – On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 43
Location – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 44
RFQ Notice of Award
POS4035X
Allows the printing of a Notice of Award without having to award a Contract. RFQ results must be entered before the report can be printed.Frequency – As NeededFrequency – As NeededType – On RequestLocation – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 45
Location PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 46
Receiving Copy of PO
PO4003XC
Prints a “Receipt” copy of the Purchase Order for use inrecording receipts before they are entered into the systemrecording receipts before they are entered into the system.Once the data is entered, the Receipt Delivery Reportcan also be printed.Frequency – As NeededType – On RequestLocation PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 47
Location – PDF file in Report Manager
PeopleSoft Financials Reports ManualPage 48
Accounts Payable (AP)Accounts Payable (AP) Reportsp
PeopleSoft Financials Reports ManualPage 49
Daily ReportsDaily ReportsAutomatically generated with nightly batch
processingprocessing
PeopleSoft Financials Reports ManualPage 50
Budget Exceptions Report
APXXX0401
This report lists vouchers and provides an error description of each voucher line that did not pass budget checkingFrequency – Runs in Batch DailyType Overnight BatchType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 51
PeopleSoft Financials Reports ManualPage 52
PeopleSoft Financials Reports ManualPage 53
Daily Input Report
APXXX0402
This report lists vouchers that were processed through AP including regular vouchers PO vouchers Labor Payroll andincluding regular vouchers, PO vouchers, Labor, Payroll andregular offlines. Use to confirm total expenditures (vouchers)that were entered into the Accounts Payable Module. F R i B t h D ilFrequency – Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 54
Location – Document Direct
PeopleSoft Financials Reports ManualPage 55
PeopleSoft Financials Reports ManualPage 56
Match Exceptions Report
APXXX0405
This report lists PO and PO voucher information for each Voucher line that did not meet the match rules established for 3-way matching Frequency – Runs in Batch DailyFrequency Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 57
PeopleSoft Financials Reports ManualPage 58
Payment Activity Report
APXXX0408
This report lists detailed payment information sorted byVoucher ID for system checks manual checks expressVoucher ID for system checks, manual checks, expressChecks, EFT payments and wire transfers.
F R i B t h D ilFrequency – Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 59
Location – Document Direct
PeopleSoft Financials Reports ManualPage 60
PeopleSoft Financials Reports ManualPage 61
Accounting Entries Report
APXXX0410
This report lists vouchers, payments posted, payments Cancelled vouchers closed and the appropriate accountingCancelled, vouchers closed and the appropriate accountingentries created.
Frequency – Runs in Batch DailyType – Overnight BatchLocation Document Direct
PeopleSoft Financials Reports ManualPage 62
Location – Document Direct
PeopleSoft Financials Reports ManualPage 63
PeopleSoft Financials Reports ManualPage 64
Cash Disbursement by Fund Source
APXXX0421
This report lists all payments, voids, and stop payments by fund source for a specified bank and bank accountfund source for a specified bank and bank account.
Frequency – Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 65
PeopleSoft Financials Reports ManualPage 66
PeopleSoft Financials Reports ManualPage 67
Recycle Error Report
APXXX0425APXXX0425
This report list will list voucher information for all voucherswith a “Recycle” Entry Status. Recycle errors are caused bythe following 3 ways: duplicate invoice number out ofthe following 3 ways: duplicate invoice number, out ofbalance, and invalid chartfields loaded from the offlines.
Frequency – Runs in Batch DailyType – Overnight BatchLocation Document Direct
PeopleSoft Financials Reports ManualPage 68
Location – Document Direct
PeopleSoft Financials Reports ManualPage 69
Offline Interface Report
APXXX0850
This report lists fatal errors that prevent vouchers from loading to Peoplesoftloading to Peoplesoft.
F R i B t h D ilFrequency – Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 70
Location – Document Direct
PeopleSoft Financials Reports ManualPage 71
PeopleSoft Financials Reports ManualPage 72
Fringes, Deductions and Garnishments Interface Reportp
APXXX0890
This report lists fatal errors that prevent vouchers from loading to Peoplesoftloading to Peoplesoft.
Frequency – Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 73
PeopleSoft Financials Reports ManualPage 74
EFT Remittance Report
APXXX022AAPXXX022A
Advice for EFT Transactions that is used for agency verification. Records payment and remittance information p yfor each electronic payment processed.
Frequency Runs in Batch DailyFrequency – Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 75
ocat o ocu e t ect
PeopleSoft Financials Reports ManualPage 76
PeopleSoft Financials Reports ManualPage 77
EFT Payment Copy Report
APXXX022B
A copy of the EFT Remittance that is provided for distribution to vendorsto vendors
Frequency – Runs in Batch DailyType – Overnight BatchLocation – Document Direct
PeopleSoft Financials Reports ManualPage 78
PeopleSoft Financials Reports ManualPage 79
PeopleSoft Financials Reports ManualPage 80
Agency on RequestAgency on Request Reportsp
PeopleSoft Financials Reports ManualPage 81
Outstanding Payables by Vendor Reportp
APXXX0403APXXX0403
This report lists outstanding vouchers for each vendor within a liability account.y
Frequency – On Request & Batch at Month EndT pe On Req estType – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 82
PeopleSoft Financials Reports ManualPage 83
PeopleSoft Financials Reports ManualPage 84
Outstanding Payables by Program Reportg p
APXXX0418APXXX0418
This report lists vouchers for all outstanding payable by vendor with fund source
Frequency – On Request T pe On Req estType – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 85
PeopleSoft Financials Reports ManualPage 86
Payables Due Proof Report
APXXX0404APXXX0404
This report lists payables selected for payment based on theVouchers scheduled due date
Frequency – On Request T pe On Req estType – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 87
PeopleSoft Financials Reports ManualPage 88
PeopleSoft Financials Reports ManualPage 89
1099 Summary Report
APXXX0412
This report lists the 1099 Balances by Vendor for each Business UnitBusiness Unit.
Frequency – On Request Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 90
PeopleSoft Financials Reports ManualPage 91
PeopleSoft Financials Reports ManualPage 92
1099 Detail Report
APXXX0413
This report lists the Vouchers selected as 1099 applicable byBusiness UnitBusiness Unit
Frequency – On Request Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 93
PeopleSoft Financials Reports ManualPage 94
PeopleSoft Financials Reports ManualPage 95
Payment Inventory Report
APXXX0417APXXX0417
This report lists Reference Number for all payments. Payments include system checks, express checks, manualchecks wire payments EFT overflow checks andchecks, wire payments, EFT, overflow checks andalignment checks
Frequency – On Request Type – On RequestLocation Document Direct
PeopleSoft Financials Reports ManualPage 96
Location – Document Direct
PeopleSoft Financials Reports ManualPage 97
PeopleSoft Financials Reports ManualPage 98
Open Purchase OrderBalance Reportp
APXXX0414
This report lists open PO(s) with vouchers and remaining POBalance This report will show all dispatched purchaseBalance. This report will show all dispatched purchase orders that have at least one voucher attached.
F O R tFrequency – On Request Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 99
Location – Document Direct
PeopleSoft Financials Reports ManualPage 100
PeopleSoft Financials Reports ManualPage 101
Travel Expense Report
APXXX0419
This report lists vouchers for Travels Payments. Monthly report will be produced automatically at each month-endreport will be produced automatically at each month endclose.
F O R t d t M th E d ClFrequency –On Request and at Month End Close Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 102
Location – Document Direct
PeopleSoft Financials Reports ManualPage 103
PeopleSoft Financials Reports ManualPage 104
Per Diem and Expense Report
APXXX0420APXXX0420
This report lists vouchers for Per Diem Payments. Monthly report will be produced automatically at each month-endp p yclose.
Frequency On Request and at Month End CloseFrequency –On Request and at Month End Close Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 105
ocat o ocu e t ect
PeopleSoft Financials Reports ManualPage 106
PeopleSoft Financials Reports ManualPage 107
Monthly Cash Disbursementby Program Reporty g p
APXXX0423
This report lists all paid, voided, and stopped amounts by fund source for a specified bank/bank account and specified period.
Frequency –On Request and at Month End Close Type – On Request
PeopleSoft Financials Reports ManualPage 108
Location – Document Direct
PeopleSoft Financials Reports ManualPage 109
PeopleSoft Financials Reports ManualPage 110
Prompt Pay Sampling byVendor Name ReportVendor Name Report
APXXX042AAPXXX042A
In Vendor Name order, this report will list invoices with the corresponding voucher(s) and amount(s) paid within andl t th 30 d ft i t f d i i hi hlater than 30 days after receipt of goods or invoice, whichever is later unless provided for in a contract.
Frequency –On Request Type – On RequestL ti D t Di t
PeopleSoft Financials Reports ManualPage 111
Location – Document Direct
PeopleSoft Financials Reports ManualPage 112
Prompt Pay Sampling by Reference Number Reportp
APXXX042BAPXXX042B
In Reference Number order, this report will list invoices withthe corresponding voucher(s) and amount(s) paid within andl t th 30 d ft i t f d i i hi hlater than 30 days after receipt of goods or invoice, whichever is later unless provided for in a contract.
Frequency –On Request Type – On RequestL ti D t Di t
PeopleSoft Financials Reports ManualPage 113
Location – Document Direct
PeopleSoft Financials Reports ManualPage 114
Prompt Pay Samplingby Voucher ID Reporty p
APXXX042CAPXXX042C
In Reference Number order, this report will list invoices withthe corresponding voucher(s) and amount(s) paid within andl t th 30 d ft i t f d i i hi hlater than 30 days after receipt of goods or invoice, whichever is later unless provided for in a contract.
Frequency –On Request Type – On RequestL ti D t Di t
PeopleSoft Financials Reports ManualPage 115
Location – Document Direct
PeopleSoft Financials Reports ManualPage 116
Payment History byVendor Name ReportVendor Name Report
APXXX042EAPXXX042E
In Vendor Name order this report will list vendor payments for a Business Unit. It will include all payment methods: S t Ch k E Ch k ( hi h id dSystem Checks, Express Checks (which are considered asSystem Check payment method), Manuals, Wires and EFT’s.
Frequency –On Request Type – On RequestL ti D t Di t
PeopleSoft Financials Reports ManualPage 117
Location – Document Direct
PeopleSoft Financials Reports ManualPage 118
PeopleSoft Financials Reports ManualPage 119
Payment History byVendor ID Reportp
APXXX042FAPXXX042F
In Vendor ID order this report will list vendor payments for a Business Unit. It will include all payment methods: System Checks Express Checks (which are considered asSystem Checks, Express Checks (which are considered asSystem Check payment method), Manuals, Wires and EFT’s.
Frequency –On Request Type – On RequestLocation Document Direct
PeopleSoft Financials Reports ManualPage 120
Location – Document Direct
PeopleSoft Financials Reports ManualPage 121
Crystal ReportsCrystal Reports
PeopleSoft Financials Reports ManualPage 122
Express Checks
APY2021APY2021
Crystal Report – Express Check Information
Frequency –On Request Type – On RequestL ti PDF Fil i R t MLocation – PDF File in Report Manager
PeopleSoft Financials Reports ManualPage 123
Due to security precautions we do not display a copy of an Express Checkan Express Check
PeopleSoft Financials Reports ManualPage 124
Vendor Labels Report
Crystal Report – This report creates Agency specific Vendor mailing labelsg
Frequency –On Request T pe On Req estType – On RequestLocation – PDF File in Report Manager
PeopleSoft Financials Reports ManualPage 125
PeopleSoft Financials Reports ManualPage 126
Speedcharts Reports
APY0005
Crystal Report – This report lists Payables Speedcharts including description short name and account typeincluding description, short name and account type.
Frequency –On Request Type – On RequestLocation – PDF File in Report Manager
PeopleSoft Financials Reports ManualPage 127
PeopleSoft Financials Reports ManualPage 128
Control Group Report
APXXX0411
This report lists control groups and the voucher activity ofeacheach.
Frequency –On Request Type – On RequestLocation – PDF File in Report Manager
PeopleSoft Financials Reports ManualPage 129
PeopleSoft Financials Reports ManualPage 130
General Ledger (GL)General Ledger (GL) Reportsp
PeopleSoft Financials Reports ManualPage 131
ONLINE POST/UNPOSTJOURNAL REPORT
GLxxx0404GLxxx0404
Displays all journal vouchers entered manually by the enduser that updates the General Ledger module Journals withuser that updates the General Ledger module. Journals witha Posted or Unposted status will show on this report. Thereport is sorted sequentially by Journal ID number.
Frequency – Daily Produced by Batch Processing Type – SQR Report
PeopleSoft Financials Reports ManualPage 132
Type SQR Report
PeopleSoft Financials Reports ManualPage 133
Online Journal Edit Errors Reportp
GGLxxx0405
Displays all manual journals entered which contain EditDisplays all manual journals entered which contain Editerrors. Edit errors include ChartField errors and out ofbalance journals.
Frequency – Daily Produced by Batch Processing Type – SQR Report
PeopleSoft Financials Reports ManualPage 134
Type SQR Report
PeopleSoft Financials Reports ManualPage 135
Total Obligations by Business Unit Reportp
GLxxx0409GLxxx0409
The Federal Reports were designed to provideh i d t f F d l ticomprehensive data for Federal reporting.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 136
PeopleSoft Financials Reports ManualPage 137
GL Funding Source Mgmt Report– Expense Without Encumbrance Reportp p
GLxxx0411
The Federal Reports were designed to provideThe Federal Reports were designed to providecomprehensive data for Federal reporting.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 138
PeopleSoft Financials Reports ManualPage 139
GL Funding Source Mgmt Report – Total Obligations Reportp g p
GL 0412GLxxx0412
Th F d l R t d i d t idThe Federal Reports were designed to providecomprehensive data for Federal reporting.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 140
PeopleSoft Financials Reports ManualPage 141
Journal Budget Check ErrorsReportp
GL 0416GLxxx0416
Displays journals from online and offline sources that did notp y jpass budget checking and provides an error description ofeach journal line.
Frequency – Daily, Ad Hoc Type SQR Report
PeopleSoft Financials Reports ManualPage 142
Type – SQR Report
PeopleSoft Financials Reports ManualPage 143
Offline Post/Unpost Journal Reportp
GL 0424GLxxx0424
Displays all journals updated from subsidiary modules or other offline sources to GL. Journals with a Posted or Unposted status will show on this report. The report is sorted by Source. y
Frequency – Daily, Ad Hoc T SQR R t
PeopleSoft Financials Reports ManualPage 144
Type – SQR Report
PeopleSoft Financials Reports ManualPage 145
Offline Journal Edit Report
GLxxx0425GLxxx0425
Displays all offline journals entered which contain Edit errors.Edit errors include ChartField errors and out of balancejournals.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 146
Type – SQR Report
PeopleSoft Financials Reports ManualPage 147
Trial Balance Details Report –by Business Unit/Accounty
GLxxx044M
Di l T i l B l d t il d i f ti bDisplays Trial Balance detailed information byBusiness Unit and Account.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 148
PeopleSoft Financials Reports ManualPage 149
Trial Balance Details Report – by Fund Source Detailp y
GLxxx044NGLxxx044N
Displays Trial Balance detailed information by FundSource.
Frequency – Daily, Ad Hoc Type – SQR ReportType SQR Report
PeopleSoft Financials Reports ManualPage 150
PeopleSoft Financials Reports ManualPage 151
Trial Balance Details Report – by Fund Detailp y
GLxxx044P
Displays Trial Balance detailed information by FundDisplays Trial Balance detailed information by Fund.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 152
PeopleSoft Financials Reports ManualPage 153
Trial Balance Details Report –by Fund Detail/Fund Source Detailby Fund Detail/Fund Source Detail
GLxxx044R
Displays Trial Balance detailed information by Fund andFund Source.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 154
PeopleSoft Financials Reports ManualPage 155
Current Monthly Budget Comparison Reportp p
GLxxx045C
Displays Budget Comparison information.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 156
PeopleSoft Financials Reports ManualPage 157
PO Open Encumbrance Report
GLxxx0471
Displays Purchase Order open EncumbranceDisplays Purchase Order open Encumbranceinformation.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 158
PeopleSoft Financials Reports ManualPage 159
GL/Labor Distribution ActivityReport – Streamline Bankingp g
GLxxx0473
Di l GL/L b Di t ib ti ti it i f tiDisplays GL/Labor Distribution activity informationfor Streamlined Banking agencies.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 160
PeopleSoft Financials Reports ManualPage 161
Revenue Collection by Funding Sourceg
GLxxx047C
Displays Revenue Collection information by Funding Sourceinformation for Streamlined Banking agencies.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 162
Type SQR Report
PeopleSoft Financials Reports ManualPage 163
Revenue Collection byFunding Sourceg
GLxxx047D
Displays Revenue Collection information by Funding SourceDisplays Revenue Collection information by Funding Source information for Streamlined Banking agencies.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 164
PeopleSoft Financials Reports ManualPage 165
Revenue Collection byFunding Sourceg
GLxxx047T
Displays Revenue Collection information by Funding SourceDisplays Revenue Collection information by Funding Source information for Streamlined Banking agencies.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 166
PeopleSoft Financials Reports ManualPage 167
Revenue Collection by Funding Sourceg
GLxxx047U
Displays Revenue Collection information by Funding Source information for Streamlined Banking agencies.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 168
ype SQ epo t
PeopleSoft Financials Reports ManualPage 169
Cash Controlled Report –Streamlined Bankingg
GLxxx0483
Di l C h C t l ti it i f ti fDisplays Cash Control activity information for Streamlined Banking agencies.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 170
PeopleSoft Financials Reports ManualPage 171
Agency Cash ReconciliationReport – Streamlined Bankingp g
GLxxx0484
Displays Cash Reconciliation information forDisplays Cash Reconciliation information forStreamlined Banking agencies.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 172
PeopleSoft Financials Reports ManualPage 173
Total Obligations by Project Report – all Detail Projectsp j
GLxxx049A
Di l T t l Obli ti b P j t f ll d t il j tDisplays Total Obligations by Project for all detail projects.
Frequency – Daily Ad HocFrequency Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 174
PeopleSoft Financials Reports ManualPage 175
Total Obligations by Project Report – First Level Projectsp j
GLxxx049BGLxxx049B
Displays Total Obligations by Project for all detail projects by first level projects.p j
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 176
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 177
Total Obligations by Project Report – Second Level Projectsp j
GLxxx049C
Di l T t l Obli ti b P j t f ll d t il j t bDisplays Total Obligations by Project for all detail projects by second level projects.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 178
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 179
Total Obligations by Project Report – Third Level Projectsp j
GLxxx049DGLxxx049D
Displays Total Obligations by Project for all detail projects by third level projects.p j y p j
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 180
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 181
Balance Sheet Report – byBusiness Unit/Account
GLxxx04EA
Displays balance sheet information by BusinessDisplays balance sheet information by Business Unit/Account.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 182
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 183
Balance Sheet Report – by Fund Source Detail
GLxxx04EBGLxxx04EB
Displays balance sheet information by Fund Source Detail.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 184
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 185
Balance Sheet Report –Combine 8xx Balance Sheet byCombine 8xx Balance Sheet byFunding Source Detail
GLxxx04EBC
Displays balance sheet information by FundingS D t ilSource Detail.
Frequency – Daily Ad HocFrequency Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 186
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 187
Balance Sheet Report – by Fund Source Summaryy
GLxxx04ECGLxxx04EC
Displays balance sheet information by Fund SourceSummary.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 188
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 189
Balance Sheet Report – byFund Detail
GLxxx04EDGLxxx04ED
Displays balance sheet information by Fund Detail.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 190
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 191
Balance Sheet Report – by Fund Summaryy
GLxxx04EEGLxxx04EE
Displays balance sheet information by Fund Summary.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 192
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 193
Balance Sheet Report – by FundDetail/Fund Source
GLxxx04EFGLxxx04EF
Displays balance sheet information by FundDetail/Fund Source.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 194
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 195
Balance Sheet Report – by Fund Summary/Fund Source Detaily
GLxxx04EGGLxxx04EG
Displays balance sheet information by FundSummary/Fund Source Detail.y
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 196
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 197
GL Combined Detail Report – by Voucher/Purchase OrderVoucher/Purchase Order
GLxxx04GAGLxxx04GA
Displays GL Combined Detail information byVoucher/Purchase Order.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 198
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 199
GL Combined Detail Report – by Acct, Vendor/Customer,
GLxxx04GBGLxxx04GB
Displays GL Combined Detail information byAccount, Vendor/Customer.,
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 200
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 201
GL Combined Detail Report –Check Number
GLxxx04GCGLxxx04GC
Displays GL Combined Detail information by Check Number.
Frequency – Daily Ad HocFrequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 202
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 203
GL Combined Detail Report – byAcct, VO/PO w/Chartfields,
GLxxx04GDGLxxx04GD
Displays GL Combined Detail information by Account, VO/PO w/ChartFields.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 204
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 205
GL Combined Detail Report – by Vendor/Customer Name
GLxxx04GEGLxxx04GE
Displays GL Combined Detail information byVendor/Customer Name.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 206
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 207
GL Combined Detail Report – byClass, Acct, Vend/Cust, ,
GLxxx04GFGLxxx04GF
Displays GL Combined Detail information by Class,Account, Vendor/Customer.,
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 208
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 209
GL Combined Detail Report –by Ooutput Excel Data Filey p
GLxxx04GGGLxxx04GG
Displays GL Combined Detail information by outputEXCEL data file.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 210
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 211
Account Analysis by Budget Report – by Business Unitp y
GLxxx052AGLxxx052A
Displays account analysis by budget information byBusiness Unit.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 212
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 213
Account Analysis by Budget Report – by Fund Detailp y
GLxxx052BGLxxx052B
Displays account analysis by budget information byFund DetailFund Detail.
Frequency – Daily, Ad Hoc q y yType – SQR Report
PeopleSoft Financials Reports ManualPage 214
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 215
Account Analysis by BudgetReport– by Fund Detail p yw/Funding Source
GLxxx052C
Displays account analysis by budget information by FundDisplays account analysis by budget information by FundDetail w/Funding Source.
F D il Ad HFrequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 216
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 217
Account Analysis by Budget Report – by Funding p y gSource Detail
GLxxx052D
Displays account analysis by budget information byDisplays account analysis by budget information byFunding Source Detail.
F D il Ad HFrequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 218
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 219
Move Closed Period Journals Reportp
GLxxx0810GLxxx0810
Displays journal that were reopened during a closedperiod.p
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 220
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 221
Labor Entry Clearing Processing - GL Reportg p
GL 0850GLxxx0850
Displays labor entry clearing processing results.p y y g p g
Frequency – Daily, Ad Hoc q y yType – SQR Report
PeopleSoft Financials Reports ManualPage 222
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 223
GL Offline Interfaces Report
GLxxx0901
Displays GL offline interface results.
Frequency Daily Ad HocFrequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 224
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 225
Expenses Posted to Budget Reportg p
GLxxx0AAAGLxxx0AAA
Displays expenses posted to budget information.
Frequency – Daily, Ad Hoc T SQR RType – SQR Report
PeopleSoft Financials Reports ManualPage 226
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 227
AP -Expenses Posted to Budget Reportg p
GLxxx0AABGLxxx0AAB
Displays AP expenses posted to budget information.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 228
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 229
AR -Expenses Posted toBudget Reportg p
GLxxx0AABGLxxx0AAB
Displays AR expenses posted to budget information.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 230
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 231
PO -Expenses Posted to Budget Reportg p
GLxxx0AADGLxxx0AAD
Displays PO expenses posted to budget information.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 232
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 233
Req - Expenses Posted to Budget Reportg p
GLxxx0AAEGLxxx0AAE
Displays REQ expenses posted to budgetinformation.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 234
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 235
GL -Expenses Posted to Budget Reportg p
GLxxx0AAFGLxxx0AAF
Displays GL expenses posted to budget information.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 236
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 237
1999 G/L Surplus Conversion Reportp
GLxxx0C15GLxxx0C15
Displays 1999 GL Surplus conversion information.
Frequency – Daily, Ad Hoc T SQR RType – SQR Report
PeopleSoft Financials Reports ManualPage 238
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 239
Feds ChartfieldConversion Reportp
GLxxx0C17GLxxx0C17
Displays FEDS ChartField conversion information.
Frequency – Daily, Ad Hoc T SQR RType – SQR Report
PeopleSoft Financials Reports ManualPage 240
► INSERT SCREEN CAPTURE
PeopleSoft Financials Reports ManualPage 241
FADT/Beginning Balance Conversion Reportp
GLxxx0C34A,GLxxx0C34B,, ,GLxxx0C34C, GLxxx0C34D,GL 0C34E GL 0C34FGLxxx0C34E, GLxxx0C34F,GLxxx0C34G, GLxxx0C34HG 0C3 G, G 0C3Displays FADT/Beginning Balance conversion information.
Frequency – Daily, Ad Hoc Type – SQR Report
PeopleSoft Financials Reports ManualPage 242
Type – SQR Report
► Was not able to quickly retrieve 7/31/1999 archived FADT/Beginning Balance Conversion reports off ofFADT/Beginning Balance Conversion reports off of DocumentDirect.
PeopleSoft Financials Reports ManualPage 243
Asset Management (AM)Asset Management (AM) Reportsp
PeopleSoft Financials Reports ManualPage 244
Agency Inventory Report
AMS 4002XAMS 4002X
The Asset Management Agency Inventory Reportis run by the individual business units on demandand is commonly called “the 402 report ”and is commonly called the 402 report.
PeopleSoft Financials Reports ManualPage 245
PeopleSoft Financials Reports ManualPage 246
PeopleSoft Financials Reports ManualPage 247
Agency Recon Detail Report
AMS 4006XAMS 4006X
The Asset Management Agency ReconciliationDetail/Summary Report is run by the individualbusiness unit on demand and is commonly calledbusiness unit on demand and is commonly called“the 406 report.”
PeopleSoft Financials Reports ManualPage 248
PeopleSoft Financials Reports ManualPage 249
PeopleSoft Financials Reports ManualPage 250
Agency Recon Summary Report
AMS 4007XAMS 4007X
The Asset Management Agency ReconciliationSummary Report is run by the individual businessunit on demand and is commonly called “the 407report.”
PeopleSoft Financials Reports ManualPage 251
PeopleSoft Financials Reports ManualPage 252
GL Inventory Report
AMS 4009XAMS 4009X
The Asset Management General Ledger InventoryR t i b th i di id l b i itReport is run by the individual business unit ondemand and is commonly called “the 409 report.”
PeopleSoft Financials Reports ManualPage 253
PeopleSoft Financials Reports ManualPage 254
PeopleSoft Financials Reports ManualPage 255
GL Recon Detail Report
AMS 5006XAMS 5006X
The Asset Management General LedgerReconciliation Detail/Summary Report is run bythe individual business unit on demand and iscommonly called “the 506 report.”
PeopleSoft Financials Reports ManualPage 256
PeopleSoft Financials Reports ManualPage 257
PeopleSoft Financials Reports ManualPage 258
GL Recon Summary Report
AMS 5007XAMS 5007X
The Asset Management General LedgerReconciliation Summary Report is run by theindividual business unit on demand is commonlycalled “the 507 report”.
PeopleSoft Financials Reports ManualPage 259
PeopleSoft Financials Reports ManualPage 260
AM Depreciation Report
AMS 6001XAMS 6001XThe Asset Management Depreciation ReportThe Asset Management Depreciation Report contains the original cost and depreciation forassets, and is run by the individual business uniton demand and is commonly called “the 601report.”
PeopleSoft Financials Reports ManualPage 261
PeopleSoft Financials Reports ManualPage 262
PeopleSoft Financials Reports ManualPage 263
Replacement Cost Detail Report
AMS 5001XAMS 5001XThe Asset Management Replacement Cost Detail Report contains the consumer price index replacement values forcontains the consumer price index replacement values for assets and is run by individual business units on demand.At some point the decision was made that the consumerprice index is updated as soon as the April figures areavailable. For consistency, this policy has been maintainedby the functional staff of SAO Asset Management Module
PeopleSoft Financials Reports ManualPage 264
y gFunctional Lead.
PeopleSoft Financials Reports ManualPage 265
PeopleSoft Financials Reports ManualPage 266
Replacement Cost Summary Reporty p
AMS 5002XAMS 5002XThe Asset Management Replacement CostThe Asset Management Replacement Cost Summary Report contains the consumer price index replacement values for assets and is run by only Risk Management for all business units ondemand.
PeopleSoft Financials Reports ManualPage 267
PeopleSoft Financials Reports ManualPage 268
PeopleSoft Financials Reports ManualPage 269
Accounts ReceivableAccounts Receivable (AR) Reports( ) p
PeopleSoft Financials Reports ManualPage 270
AR Reports Introduction
AR reports are designed to help the agencies withmanagement and reconciliation purposes. The AR reportsalso allow agencies to view outstanding receivables,
t t t t b d t ti t d d itcustomer statements, budget exceptions, posted deposits,deposits deleted at the end of a closing period, and distribution code request resultsdistribution code request results.
PeopleSoft Financials Reports ManualPage 271
Aging Detail by Business Unit
ARXXX0303ARXXX0303
This report is TIME CRITICAL. It lists aged open balances for every open item by business unit. This report is run by the agency and is run theThis report is run by the agency and is run themorning after a month end closes.
PeopleSoft Financials Reports ManualPage 272
PeopleSoft Financials Reports ManualPage 273
PeopleSoft Financials Reports ManualPage 274
Customer Statement (All Items)
ARXXX0401ARXXX0401
This report lists all open balances for each receivable by a customer. This report is run by theagencyagency
PeopleSoft Financials Reports ManualPage 275
PeopleSoft Financials Reports ManualPage 276
Accounting Entries
ARXXX0404ARXXX0404
Shows detailed accounting entries information by accounting date. Lists accounting line informationat either a detail or summary level Runs in batchat either a detail or summary level. Runs in batch on a daily basis and may also be run by theagency.
PeopleSoft Financials Reports ManualPage 277
PeopleSoft Financials Reports ManualPage 278
PeopleSoft Financials Reports ManualPage 279
AR Budget Exceptions
ARXXX0405ARXXX0405
This report lists transactions that do not pass budget checking. This report runs in batch on a daily basis and may also be run by the agencydaily basis and may also be run by the agency.
PeopleSoft Financials Reports ManualPage 280
PeopleSoft Financials Reports ManualPage 281
AR Distribution Codes Report
ARXXX0406ARXXX0406
This report lists all distribution codes for abusiness unit. This report is run by the agency.
PeopleSoft Financials Reports ManualPage 282
PeopleSoft Financials Reports ManualPage 283
PeopleSoft Financials Reports ManualPage 284
Daily Cash Receipts Journal
ARXXX0407ARXXX0407
This report shows cash receipts on a daily basis. This report runs in batch.
PeopleSoft Financials Reports ManualPage 285
PeopleSoft Financials Reports ManualPage 286
PeopleSoft Financials Reports ManualPage 287
Monthly Cash Receipts Journal
ARXXX0408ARXXX0408
This report shows cash receipts on a monthlybasis. This report runs in batch and may also berun by the agencyrun by the agency.
PeopleSoft Financials Reports ManualPage 288
PeopleSoft Financials Reports ManualPage 289
PeopleSoft Financials Reports ManualPage 290
Outstanding AR by Detail
ARXXX0410ARXXX0410
This report shows outstanding receivables by customer then items for a business unit. This report is run by the agencyreport is run by the agency.
PeopleSoft Financials Reports ManualPage 291
PeopleSoft Financials Reports ManualPage 292
PeopleSoft Financials Reports ManualPage 293
Deposit Transactions Update
ARXXX0416ARXXX0416
This report details deposits in error at Month End Close that have been deleted. This report runs in batchbatch.
PeopleSoft Financials Reports ManualPage 294
PeopleSoft Financials Reports ManualPage 295
PeopleSoft Financials Reports ManualPage 296
AR Customers Statement(Items Over 30) Days( ) y
ARXXX0431ARXXX0431
This report is TIME CRITICAL. It lists openbalances for each receivable by customer. Agencies run this report and are suppose to run itAgencies run this report and are suppose to run itthe morning after a month end closes.
PeopleSoft Financials Reports ManualPage 297
PeopleSoft Financials Reports ManualPage 298
Offline Open Item Interface
ARXXX0830ARXXX0830
This report shows all receivables loaded in the offline process. This report runs in batch on a daily basisdaily basis.
PeopleSoft Financials Reports ManualPage 299
PeopleSoft Financials Reports ManualPage 300
PeopleSoft Financials Reports ManualPage 301
Direct Journal Interface
ARXXX0850ARXXX0850
This report shows the Deposit ID for all regular deposit/direct journal transactions loaded in the interface process This report runs in batch on ainterface process. This report runs in batch on adaily basis.
PeopleSoft Financials Reports ManualPage 302
PeopleSoft Financials Reports ManualPage 303
Distribution Code Interface
ARXXX0860ARXXX0860
This report shows the results ‘Success’ or ‘Error’ with description of error loaded in the interface process This report runs when FSS Functionalprocess. This report runs when FSS Functional staff uploads distribution codes requests.
PeopleSoft Financials Reports ManualPage 304
PeopleSoft Financials Reports ManualPage 305
Fiscal Year Copy Distribution Codes
ARXXX0861ARXXX0861
This report shows the results ‘Success’ or ‘Error’ with description of error loaded in the interface process This report runs when FSS Functionalprocess. This report runs when FSS Functional staff uploads distribution codes requests usuallydoing year-end.
PeopleSoft Financials Reports ManualPage 306
PeopleSoft Financials Reports ManualPage 307
Agency Depository ExceptionReport (Streamlined Banking Only)p ( g y)
ARXXX0870ARXXX0870
This report shows the exceptions that exist for abusiness unit’s deposit. This report runs in batch on a daily basison a daily basis.
PeopleSoft Financials Reports ManualPage 308
PeopleSoft Financials Reports ManualPage 309
Commitment ControlCommitment Control (KK) Reports( ) p
PeopleSoft Financials Reports ManualPage 310
AOB Fund Summary
GLXXX0433A
Report includes annual operating budgeted funds(Total andp p g g (State) for each organization (based on requested level) Frequency – As needed T O R tType – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 311
PeopleSoft Financials Reports ManualPage 312
AOB Schedule of Federal Funds
GLXXX0432A
Report includes the annual operating budgeted federalp p g gfunds for each fund source and the associated CFDA number (Catalog of Federal Domestic Assistance) Frequency As neededFrequency – As needed Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 313
Location Document Direct
PeopleSoft Financials Reports ManualPage 314
AOB Summary by Class
GLXXX0431GLXXX0431
For each organization (based on requested level) reportFor each organization (based on requested level), report Includes annual operating budgeted funds for each class and account. Also, at end of report, includes totals for all d t t f h l d t Th l t fdepartments for each class and account. The last page ofreport includes a place for an officials signature and approval from OPBppFrequency – As needed Type – On RequestL ti D t Di t
PeopleSoft Financials Reports ManualPage 315
Location – Document Direct
PeopleSoft Financials Reports ManualPage 316
PeopleSoft Financials Reports ManualPage 317
PeopleSoft Financials Reports ManualPage 318
PeopleSoft Financials Reports ManualPage 319
PeopleSoft Financials Reports ManualPage 320
Amendment Impact ReportUtilizing One Tree g
GLXXX0420For each organization (based on requested tree name andlevel) report includes annual operating budgeted funds forlevel), report includes annual operating budgeted funds foreach class and account. During the fiscal year, business units process amendments (to add federal and other funds) using amendment numbers in sequential order. The report is used to determine the amended total after each amendment is completedpFrequency – As needed Type – On Request
PeopleSoft Financials Reports ManualPage 321
Location – Document Direct
PeopleSoft Financials Reports ManualPage 322
PeopleSoft Financials Reports ManualPage 323
PeopleSoft Financials Reports ManualPage 324
Amendment Impact Report Utilizing Two Trees g
GLXXX0300For each organization (based on requested tree name andlevel) report includes annual operating budgeted funds forlevel), report includes annual operating budgeted funds foreach class and account. During the fiscal year, business units process amendments (to add federal and other f d ) i d t b i ti l d Thfunds) using amendment numbers in sequential order. The report is used to determine the amended total after each amendment is completedFrequency – As needed Type – On RequestL ti D t Di t
PeopleSoft Financials Reports ManualPage 325
Location – Document Direct
PeopleSoft Financials Reports ManualPage 326
PeopleSoft Financials Reports ManualPage 327
Amendment Impact Report Utilizing the KK Program Tree g _ g
GLXXX0420For each organization (based on requested tree name andlevel) report includes annual operating budgeted funds forlevel), report includes annual operating budgeted funds foreach class and account. During the fiscal year, business units process amendments (to add federal and other funds) using amendment numbers in sequential order. The report is used to determine the amended total after each amendment is completedpFrequency – As needed Type – On Request
PeopleSoft Financials Reports ManualPage 328
Location – Document Direct
PeopleSoft Financials Reports ManualPage 329
PeopleSoft Financials Reports ManualPage 330
Budget Comparison Report Utilizing One Treeg
(Revenue Option – Spent – Revenue reflected based wholly on expense)
GLXXX045C
The Budget Comparison Report can be used to report andanalyze budgets and transactions against budgets for ananalyze budgets and transactions against budgets for an agency for a specific budget period and fiscal periods within that budget period utilizing one or two trees.Frequency – As needed Type – On RequestLocation Document Direct
PeopleSoft Financials Reports ManualPage 331
Location – Document Direct
PeopleSoft Financials Reports ManualPage 332
PeopleSoft Financials Reports ManualPage 333
Budget Comparison ReportUtilizing Two Treesg
(Revenue Option – Spent – Revenue reflected based wholly on expense)
GLXXX045C
The Budget Comparison Report can be used to report andanalyze budgets and transactions against budgets for an agency for a specific budget period and fiscal periods within that budget period utilizing two trees.Frequency – As neededFrequency As needed Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 334
PeopleSoft Financials Reports ManualPage 335
PeopleSoft Financials Reports ManualPage 336
Budget Comparison Report Utilizing One Tree by Subprogramg y p g
(Revenue Option – Spent – Revenue reflected based wholly on expense)
GLXXX045C
The Budget Comparison Report can be used to report andanalyze budgets and transactions against budgets for an y g g gagency for a specific budget period and fiscal periods within that budget period utilizing two trees.Frequency As neededFrequency – As needed Type – On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 337
Location Document Direct
PeopleSoft Financials Reports ManualPage 338
PeopleSoft Financials Reports ManualPage 339
Expenses Posted to Budget
PeopleSoft Financials Reports ManualPage 340
PeopleSoft Financials Reports ManualPage 341
PeopleSoft Financials Reports ManualPage 342
PeopleSoft Financials Reports ManualPage 343
PeopleSoft Financials Reports ManualPage 344
PeopleSoft Financials Reports ManualPage 345
Program Budget Comparison Report (PBCR)p ( )
The Program Budget Comparison Summary Report can beg g p y pused to report and analyze budgets and transactionsagainst budgets specifically for the PROGRAM andREVEST ledgers The report is ordered for a specificREVEST ledgers. The report is ordered for a specificBudget Period
F A d dFrequency – As needed Type – On RequestLocation Document Direct
PeopleSoft Financials Reports ManualPage 346
Location – Document Direct
PeopleSoft Financials Reports ManualPage 347
Revest to Program Ledger Reportg p
BDXXX0410This is a new report that will be used to balance budgetsentered directly into PeopleSoft by agencies to theentered directly into PeopleSoft by agencies, to the PROGRAM_BD Ledger, which is derived from an interfacefrom BudgetNet. This report displays PROGRAM_BD ledger data and REVEST_BD Ledger data, which issummarized to the same level as the Program Ledger. The last column calculates the variance between the twoFrequency – As needed Type – On Request
PeopleSoft Financials Reports ManualPage 348
Location – Document Direct
PeopleSoft Financials Reports ManualPage 349
Budget Status Report by ORG
Report ID GLS8020
To be completed
Frequency – As needed Type – On RequestType On RequestLocation – Document Direct
PeopleSoft Financials Reports ManualPage 350
PeopleSoft Financials Reports ManualPage 351
PeopleSoft Financials Reports ManualPage 352