Post on 21-Sep-2020
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PeopleAdmin Training for Hiring
Managers
August 2020
Human Resources
Starting Off In PeopleAdmin
• Make sure you are in the Applicant Tracking System
• For User Group select Student Hiring Manager (Student HM)
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Starting Off In PeopleAdmin
• Click on the Postingsdropdown
• Then select Student
Create Post
• Click on +Create New Posting
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Create Posting
• You will then see this Pop-Up
• Select Create from Position Type
How to create a Posting
• Enter Position Title
• Select Location
• Select Division
• Select your Department
• Select Student positions under Job Alert
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How to create a Posting cont.
• After you fill in all necessary fields click Create New Posting
Editing Posting: Posting Details• Fill in Information for Posting
Details
• Enter Position Title
• Enter Position Number (Student Hourly, Student Work-Study, Student Hourly or Student Work-Study)
• Enter Hourly Wage
• Select “Student” under Employee Category
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Editing Posting: Posting Details cont.
• Enter Supervisor Name
• Enter Supervisor Position Number
(6 character minimum, Not 900#)
Ex. C-450=C00250 ; E-1151 =E01151
• Enter information for Department Information (Optional)
Editing Posting: Posting Details cont.
• Enter Budget Information
• Click on Add Budget Details Entry to include FOAPAL
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Editing Posting: Posting Details cont.
• Enter Position Summary
• Enter Duties/Responsibilities
• Enter Required Qualifications
Editing Posting: Posting Details cont.
• Enter Preferred Qualifications (Optional)
• Enter Work Hours (Optional)• Enter any Special Instructions to
Applicants (Optional)• Enter Posting Date• Enter Closing Date (Optional)• Select Closing Instructions• Select Save & Continue
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Editing Posting: Applicant Documents
• In Applicant Documents, select the documents you are having applicants submit with their application
• Select Save & Continue
Editing Posting: Supplemental Questions
• In Supplemental Questions, Hiring Manager can add any Supplemental questions they would like added to the application process
• Click on Add a question
• Select Save & Continue
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Editing Posting: Reference Collection
• In Reference Collection, you can request how many references you would like the applicant to provide
• Select Save & Continue
Editing Posting: Summary – Send to HR
• Hiring Manager will move posting to Student HR Rep for approval
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Human Resources Approves Post
• The position is now posted on the Career Site
• Use the Quicklink for Posting located towards the bottom of the position summary to send to potential applicants and review the posting
Student Posting on Career Site
• Students may now apply for the position by clicking on Apply for this job
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Hiring Manager Screens Applicants
• After the student applies, Hiring Manager will screen the applicant
• Click on Postings, then Student
Hiring Manager Screens Applicants cont.
• Hiring Manager will click into their posting
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Hiring Manager Screens Applicants cont.
• Hiring Manager will select the Applicants tab in the posting
Hiring Manager Screens Applicants cont.
• Hiring Manager will select the applicant name
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Hiring Manager Screens Applicants cont.
• To review for required qualifications click on the Documents tab
Hiring Manager Screens Applicants cont.
• Hiring Manager will move applicant to next round for interview
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Hiring Manager Can Recommend for Hire
• After interviewing, Hiring Manager can either move applicant to “No Longer Under Consideration” or “Recommend for Hire”
Hiring Manager Will Start Hiring Proposal
• Once applicant is recommended for hire, Hiring Manager will Start Hiring Proposal
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Hiring Proposal
• Hiring Manager will fill in the Prospective Employee Information, Position Information (to include Preferred Start Date), and confirm Budget Information
Hiring Proposal
• Hiring Manager will move the Hiring Proposal to Student HR
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Supervisor Will Receive Confirmation Email
• Once the Student accepts the Hiring Proposal, The HR Rep will send a notification to the Hiring Manager letting them know the Student has accepted the offer, and has passed the background check.
• The confirmation email will also discuss next steps to complete the New Student Onboarding Process
Resources –
• Student Employment Portal- https://www.msudenver.edu/se/• Getting Started - https://www.msudenver.edu/se/gettingstarted/