Post on 31-Mar-2015
Office 2010: What’s new
57th Annual Conference and ExhibitsMarch 6 - 9, 2012
Hershey Lodge and Convention Center, Hershey, Pennsylvania
Wednesday 3:15 – 4:15 pm
Tracy Leed Magargle M.Sc. PRSBOCCIU #24
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Many global changes enacted: the Ribbon user interface now the default for all applications
Office applications: New features added to the individual applications
Enhancements streamline common tasks & make existing tools more powerful
Web apps and online document sharing: available at Office Live Workspace
This release delivers significant improvements to the software suite!
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Global Changes
• Universal Ribbon interface• New Backstage View
• Improved Paste preview & Photo editing tools• Built in PDF Writer
• Revamped print dialog• New screenshot tool• Protected view
• Additional themes – 20 in Office 2007 40 in Office 2010
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Global ChangesRibbon graphical user interface
Introduced in Office 2007: replaces menu and submenus
Ribbon contains the set of commands for working in a document
Ribbon groups buttons for common tasks in tabs
In Office 2010 found across all applications including Outlook, OneNote, and SharePoint.
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Ribbon interface enhanced Default color changed from blue to gray Office button replaced with file tab: file tab color unique to
specific program (excel-green, word-blue etc.)
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• New options available for customizing ribbon including exporting to other applications
• New option to minimize ribbon
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Global Changes: Backstage view
New Backstage view - manage your documents and information about the documents
• New one stop location to create, save, and send documents
• inspect documents for hidden metadata or personal information
• set options such as turning on or off AutoComplete suggestions, and more
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Global Changes: Paste preview
Significant improvement to the copy and paste functions
• Preview how content will appear depending on the paste choice selected.
• With object highlighted, user hovers mouse over each option for immediate preview of the effect using the option selected
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Global Changes: Photo editing tools
Enhanced tools available on the Ribbon
User selects a photo or picture placed on a document
Format tab appears
Format tab contains tools for a variety of editing options with instant preview
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Global Changes: Built in PDF Writer
Available in all Office applications Built in PDF
writer allows users to save documents in PDF format with one click
Third party add-on no longer needed
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Global Changes: Revamped print dialog
• Print dialog completely reworked
• User tweaks printer settings such as page margins and is able to preview changes side by side
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Global Changes:New screenshot tool
Built in Screen capture is a screen clipping utility allows for quick capture of any area of desktop screen and
inserts them directly into the document
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New features added to the individual applications
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Word 2010
New features Navigation Pane – search and much more
Added special effects New tool for screenshotsImproved document sharing
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Useful additions: Sparkline's – small cell sized charts embedded in worksheet
aside data for quick visual representation of data Improved conditional formatting New tools for sharing data including people working on the
same document at same time New slicers, macro buttons that allow you to filter the data in
a pivot table with one click.
New features added to the individual applications
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Excel 2010
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New features added to the individual applications
Access 2010 New built-in templates customize as needed New Application Parts – modular components: prebuilt Access
components for common tasks Conditional formatting with data bars Manage conditional formatting rules from a single intuitive view Office themes now included: improves formatting, coordinate
numerous database objects in few clicks Enhanced expression builder: uses IntelliSense to simplify formulas
and expressions and reduce errors Revamped macro designer: intuitive for creating complex logic
extending database application New Access Services on Microsoft SharePoint Server 2010 connects
your Access databases to the web with new web databases
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Improved video editing features built directly into the application New useful option to embed videos from online sites including YouTube Improved animations which are easy to find via the Ribbon Custom animation feature for easier edits & new 3D transitions New animation painter to apply animation across multiple slides New screenshot tool Broadcast a presentation without setting up a Web meeting Single document interface- each presentation has it’s own window Convert presentation to a video Sections – new way to organize slides Transition improvements - also a new ribbon
New features added to the individual applications
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PowerPoint 2010
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New features added to the individual applications
Features added to assist with e-mail overload: New ribbon interface New Quick Steps: little macros simplify tasks: speeds up mail
handling Conversation view: groupings for improved message threading Feature to reduce email clutter with the ability to “clean up” a
conversation, deleting all unnecessary text in long e-mail threads Mail tips that assist user with warnings, works with Exchange only Social connection with SharePoint. Third party add-on available,
Xobni, grabs information from social networking sites about people your communicating with and places it in Outlook
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Outlook 2010 e-mail management tools
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New features added to the individual applications
• Highlights from other Office appsPublisher – desktop publishing applicationTemplates easier to editImproved type handling: ligatures, small caps, and other kinds of type
OneNote- application for keeping track of notes and other data in other formatsImproved power:New side notes feature allows user to write note while using other application; note auto saves to OneNoteImproved ease in capturing and copying information to OneNoteImproved navigation through notebooksImproved search feature
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Web apps & online document sharing
The significant changes in the new versions is the ability to use the them on the Web
• Word, Excel, PowerPoint ,and OneNote are now on the Web• You may now Create, Edit, Save Office Docs via the Internet
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Office 2010: Web Apps
• More flexibility Work anywhere with the lightweight Web browser versions of Word, PowerPoint, Excel and OneNote
Access documents from virtually anywhere and preserve the look and feel of a document regardless of gadget
What improvements come with Web Apps?
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More collaboration options:• Collaborate with co-authoring • Word 2010• Excel 2010• PowerPoint 2010 • OneNote 2010
Office 2010: Web Apps
What improvements come with Web Apps?
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Office 2010: Web Apps
Transform your ideas with video and picture editing & broadcast capability in PowerPoint 2010
What improvements come with Web Apps?
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Broadcast your ideas & documents
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Office 2010: Web Apps
Save your document to the web Share your documents using the new
Backstage view
What improvements come with Web Apps?
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Broadcast your ideas & documents
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Office 2010: Web Apps
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• The Office 2010 Web applications are available to anyone with a free Windows Live account
• Windows Live account will allow you to create, edit, and share existing documents with others. You'll also be able to store documents online to a free Windows Live SkyDrive account
• SkyDrive grants 25.0 GB of free space for storage• If you use Hotmail, Messenger, or Xbox LIVE, you already
have a Windows Live ID. If not, you can create a Windows Live account to access services the web based applications and SkyDrive.
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Microsoft Word Web App
Scaled down functionality using the common ribbon interface
Create, edit, and save Word documents Add tables, bullets, and styles to Word documents This browser-based version of Word has
AutoCorrect and background spelling checker
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Microsoft Word Web App
Auto save feature Share with others Download to local computer
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Microsoft Excel Web App
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User may create, edit and, save Microsoft Excel workbooks via Web browsers Multiuser co-authoring -- more than one person can edit data at the same
time Use the same Excel formulas online and in the full version of the program
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Microsoft Excel Web App
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Embed workbook on a blog or siteShare with others to view and edit
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Microsoft PowerPoint Web App
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Create & edit presentations from the Web -- including the ability to pick a theme and slide layout.
Add animations Use In-browser and full-screen Slide Show views Autocorrect, spelling checker, and auto-numbering/bulleting and undo/redo Insert pictures, charts, and tables into existing PowerPoint presentations
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• This version is packed with features to benefit most users
• Added ability to work from anywhere as well as collaborate with others with documents is outstanding
• Improved features in the applications streamline routine tasks
• Overall this release is packed with some incredible features which bring more efficient ways to be productive, quickly, with flexibility.
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Time to explore
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Global Change: Customize Ribbon
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Two methods: File Tab - Options
Or Point and right click at any ribbon
• Modify existing order of tabs• Remove tab• Modify what appears on ribbons –Within a tab – can add/remove items
such as groups (can not change group content)• Make own custom ribbon: Add new tab: add items to new tab• Restore ribbon default with reset option• Export and import customized ribbon to other Office Applications
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Global Change: Backstage View
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All the behind the scene tasks in one location Create, save, and send documents` Inspect documents for hidden metadata or
personal information- supports sharing options Set options such as turning on or off
AutoComplete suggestions, and more
Available from the new File tab
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Global Change: Backstage View
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• Default open – info- specifics on the document• Recent display last 20 workbooks• New -select new or template• Print and print preview• Save and send options to share file with others
including file extensions• Help – various options available• Options – displays programs options dialog box• Click file tab to close backstage view
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Global Change: Improved paste preview
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• Default open – info- specifics on the document• Recent display - last 20 workbooks• New -select new or template• Print and print preview – live preview• Save and send options to share file with others
including file extensions• Help – various options available• Options – displays programs options dialog box• Click file tab to close backstage view
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Global Change: Improved paste preview
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• New to Office 2010• Allows you to hover over paste options and have a Live
preview before apply• Copy information than Right click where you want
information to appear; hover over paste options and view the preview of the option
• To see all the paste options move to paste special in shortcut menu
• Click on pulled down area on Paste area on Home tab
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Global Change: Photo editing tools
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• With picture selected, right click
• Format tab highlighted at top
• Photo editing menu appears
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Global Change: Built in PDF Writer
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• ex
Built in PDF writer come with a variety of
PDF- portable document formateasier to share information
• Options available: “open file after publishing” check box – selected by default, installed PDF reader required• Print quality options
• Options button- more definitions for PDF• After naming file and selecting location click publish button
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Global changes: Revamped print dialog
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Live preview of layout when options changed
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Global Change: New Screenshot Tool
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• Located on the Insert Tab: displays all available open windows• Select window desired by highlighting it, than click screen clipping to
insert
Exploring Word 2010
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Word 2010
New features Navigation Pane: document map – search and much more
New formatting toolsMore smart artAdded special effects New tool for screenshotsImproved document sharing – can see when
someone is working on the document
Sparkline's – small cell sized charts embedded in worksheet aside data for quick visual representation of data
Improved conditional formatting New tools for sharing data including people working on the
same document at same time New slicers, macro buttons that allow you to filter the data in
a pivot table with one click.
Exploring Excel 2010
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Excel 2010 – Sparkline’svisualize trends beside data
• Insert tab – Sparkline’s group
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Select the Sparkline option desiredDialog box appears to:Select data rangeAndLocationClick OK when finished
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Excel 2010 – Conditional Formatting
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1. New choices including data bars2. New option to apply multiple rules
on top of each other
Located on Home Tab; Styles group
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Exploring
Access 2010 New built-in templates customize as needed New Application Parts – modular components: prebuilt Access
components for common tasks Conditional formatting with data bars Manage conditional formatting rules from a single intuitive view Office themes now included: improves formatting, coordinate
numerous database objects in few clicks Enhanced expression builder: uses IntelliSense to simplify formulas
and expressions and reduce errors Revamped macro designer: intuitive for creating complex logic
extending database application New Access Services on Microsoft SharePoint Server 2010 connects
your Access databases to the web with new web databases
Improved video editing features built directly into the application New useful option to embed videos from online sites including YouTube Improved animations which are easy to find via the Ribbon Custom animation feature for easier edits & new 3D transitions New animation painter to apply animation across multiple slides New screenshot tool Broadcast a presentation without setting up a Web meeting Single document interface- each presentation has it’s own window Convert presentation to a video Sections – new way to organize slides Transition improvements - also a new ribbon
Exploring
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PowerPoint 2010
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References • What’s new Office 2010:
http://office.microsoft.com/en-us/products/whats-new-in-office-2010-FX102459418.aspx• http://www.pcworld.com/article/168292/office_2010_a_complete_overview_of_whats_new.html• http://www.pcworld.com/article/168277/office_2010_most_innovations_are_online.html?tk=rel_news• http://www.techrepublic.com/blog/10things/10-cool-features-to-look-forward-to-in-office-2010/900• http://www.labnol.org/software/microsoft-office-2010-review/11132/ • Microsoft video – Word2010 What’s new http://www.youtube.com/watch?v=9CSq-jG2sM8• Clip Training: Top 25 new features in Office 2010 http://www.youtube.com/watch?v=fu-b3rlcWyE• Microsoft video – Excel 2010 What’s new http://www.youtube.com/watch?v=m42ZsaXmqVI• Microsoft video – Outlook 2010 What’s new http://www.youtube.com/watch?v=u5_GrWyicZ8• Microsoft video – PowerPoint 2010 What’s new http://www.youtube.com/watch?v=_TJ1X_bl42U• MSDN what’s new in office 2010 and sharepoint 2010 • http://blogs.msdn.com/b/erikaehrli/archive/2009/07/14/what-s-new-in-office-2010-and-sharepoint-2010-
technical-preview-post.aspx• How to customize the ribbon includes a video demo:
http://office.microsoft.com/en-us/project-help/video-customize-the-ribbon-HA101850352.aspx• Access 2010:• http://office.microsoft.com/en-us/access-help/what-s-new-in-microsoft-access-HA010342117.aspx#_Toc2
56590994• http://technet.microsoft.com/en-us/library/cc179181.aspx
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