Presented By:

Robby Barbaro

Liz Brett

Kathleen Bruns

Jacqueline Romero

Jessica Slane

Michael Titone

Tiffany Stearns

What is Oak Hammock?What is Oak Hammock?

• Life Fulfilling Community of the 21Life Fulfilling Community of the 21stst CenturyCentury

• Set on 136 acres of woodlandsSet on 136 acres of woodlands

• Resort Style EnvironmentResort Style Environment

• Focus is on lifelong learning, fitness, Focus is on lifelong learning, fitness, and healthand health

Our TasksOur Tasks

• Active Aging WeekActive Aging Week

• 33rdrd Quarter Social and Talent Show Quarter Social and Talent Show

• Halloween SocialHalloween Social

• Offsite TripOffsite Trip

Overall GoalsOverall Goals

• Serve the Oak Hammock CommunityServe the Oak Hammock Community

• Portray UF in a positive lightPortray UF in a positive light

• Hands on learning experienceHands on learning experience

• Become better in our fieldBecome better in our field

Senior PopulationSenior Population

• Food OptionsFood Options

• Large print for all written materialsLarge print for all written materials

• MobilityMobility

Active Aging WeekActive Aging Week

Exercise SeminarExercise Seminar

FoodFood

Smoothies

Veggies & Dip

Third Quarter Social and Third Quarter Social and Talent ShowTalent Show

Goals and ObjectivesGoals and Objectives

• To create an enjoyable and memorable experience for the To create an enjoyable and memorable experience for the membersmembers

• To allow Oak Hammock members express their creative To allow Oak Hammock members express their creative sideside

• Become acquainted with the membersBecome acquainted with the membersVideo

50/50 RaffleFood provided by Oak Hammock Kitchen

Video

What went wrong?What went wrong?

• FlyersFlyers

• Media PlacementMedia Placement

• More advertisement More advertisement • (50 50 raffle)(50 50 raffle)

Halloween SocialHalloween Social

Halloween SocialHalloween Social

• Purpose: to create a fun, social Purpose: to create a fun, social atmosphere for the members of Oak atmosphere for the members of Oak Hammock to celebrate HalloweenHammock to celebrate Halloween

• Who: All members of Oak HammockWho: All members of Oak Hammock

• When: October 31When: October 31stst

• Where: The Oak Room at Oak Where: The Oak Room at Oak HammockHammock

Logistics Logistics

• The Travel and Events committee The Travel and Events committee asked us to plan and organize their asked us to plan and organize their annual Halloween Socialannual Halloween Social

• We were provided with a budget of We were provided with a budget of $150 for supplies, decorations and $150 for supplies, decorations and prizes (food, beverages and staff was prizes (food, beverages and staff was supplied separately by Oak supplied separately by Oak Hammock) Hammock)

At the event….At the event….

• We hosted a Costume contest, a We hosted a Costume contest, a Halloween bake off, a raffle and a Halloween bake off, a raffle and a game called “Name that TV Show” game called “Name that TV Show”

• The prizes for each activity were gift The prizes for each activity were gift certificates to be used at Oak certificates to be used at Oak HammockHammock

Before the big day….Before the big day….

• We were asked to provide simple We were asked to provide simple decorations which we were able to set decorations which we were able to set up a few hours before the eventup a few hours before the event

• In addition we arranged for the Chef to In addition we arranged for the Chef to make us Halloween cookies and colorful make us Halloween cookies and colorful punch. There was no need for a full meal punch. There was no need for a full meal because Oak Hammock provided a full because Oak Hammock provided a full Halloween inspired buffet before our Halloween inspired buffet before our eventevent

Advertisement…Advertisement…

• We had numerous ways of We had numerous ways of advertising our eventadvertising our event

-Flyers in mailboxes-Flyers in mailboxes-Flyers posted in elevators and -Flyers posted in elevators and

around Oak Hammockaround Oak Hammock-Emails through the list serve-Emails through the list serve- Advertisement on the monthly - Advertisement on the monthly

calendercalender

Yalaha Bakery & Lakeridge Yalaha Bakery & Lakeridge Winery TripWinery Trip

Yalaha BakeryYalaha Bakery

• Authentic German BakeryAuthentic German Bakery

• Planned tour and lunchPlanned tour and lunch

• No tour, computers go down, terrible No tour, computers go down, terrible foodfood

• What we learned:What we learned:– Get everything in writingGet everything in writing– Pre-order foodPre-order food

Lakeridge WineryLakeridge Winery

• Winery located north of OrlandoWinery located north of Orlando

• Tour and tastingTour and tasting

• Mobility IssuesMobility Issues

• Risk management Risk management

Winter SocialWinter Social

• Sunday, November 30th at 6:30pm in Sunday, November 30th at 6:30pm in the Oak Room the Oak Room

• Celebrate birthdays of individuals at Celebrate birthdays of individuals at Oak Hammock whose birthdays were Oak Hammock whose birthdays were in the fourth quarter (October-in the fourth quarter (October-December)December)

• Entertainment, refreshments, 50/50 Entertainment, refreshments, 50/50 raffleraffle

EntertainmentEntertainment

• Triple Entendre, jazz band from UFTriple Entendre, jazz band from UF

• DancingDancing

• Short game during intermissionShort game during intermission

• 50/50 Raffle50/50 Raffle

RefreshmentsRefreshments

• Ice cream, cake, coffee and tea Ice cream, cake, coffee and tea provided by the dining room at Oak provided by the dining room at Oak HammockHammock

• Wine, fruit, cheese and crackers Wine, fruit, cheese and crackers provided by Chef Krisprovided by Chef Kris

Cost & RevenueCost & Revenue

• Prizes: $15Prizes: $15

• Decorations: $65Decorations: $65

• Band: $280Band: $280

• 50/50 Raffle winners: $7350/50 Raffle winners: $73

• Total cost: $513Total cost: $513

• 50/50 Raffle: $6350/50 Raffle: $63

• Total revenue: $63Total revenue: $63

TimelineTimeline

• Tuesday, November 18, 3:30pm: Tuesday, November 18, 3:30pm: meet with decorations committeemeet with decorations committee

• Saturday, November 22: invitations Saturday, November 22: invitations in mailbox, flyers put upin mailbox, flyers put up

• Saturday, November 29, 10am-Saturday, November 29, 10am-12pm: set up tables, chairs and 12pm: set up tables, chairs and decorations in the Oak Roomdecorations in the Oak Room

TimelineTimeline

• Sunday, November 30 Sunday, November 30 – 2:30-3:30pm: finish room set up and 2:30-3:30pm: finish room set up and

decorationsdecorations– 6pm: finishing touches on room6pm: finishing touches on room– 6:30pm: doors open, start selling raffle tickets6:30pm: doors open, start selling raffle tickets– 7pm: cake, ice cream, wine are served, band 7pm: cake, ice cream, wine are served, band

begins to playbegins to play– 8pm: intermission, game, announce winner of 8pm: intermission, game, announce winner of

raffleraffle– 8:30pm: break down, clean up8:30pm: break down, clean up

Cost AnalysisCost Analysis

• Oak Hammock provided the majority Oak Hammock provided the majority of required expenses through of required expenses through membership feesmembership fees

• Would have to charge fees for each Would have to charge fees for each eventevent

Video PresentationVideo Presentation

Overall Learning ExperienceOverall Learning Experience

• Proper marketingProper marketing

• You can’t please everyoneYou can’t please everyone

• You can never be too careful in You can never be too careful in making plansmaking plans

• Always keep proper documentationAlways keep proper documentation

• Competition with other events Competition with other events occurring at the same timeoccurring at the same time