Non-Program Foods Ralph Peschek, SNS

Administrator of Child Nutrition

Pasadena Unified School District

CSNA”s 62nd Annual Conference November xx, 2014 Sacramento, CA

• Foods and beverages sold in a participating school, other than reimbursable meals;

• And purchased using funds from the nonprofit foodservice account.

Definition of Non-Program Foods

• Adult meals

• Sale of second meal to student

• Individual components of the reimbursable meal

• Other food items not on the menu

• à la carte, vending machines, fundraisers, school stores, and catered and vending meals, Catered food or meals, contract meals, & special school function meals such as banquets

Types of Non-Program School Day Food Sales

Non-Program Food Revenue Tool

• Formula:

Total Nonprogram Foods Revenue

Total Program Revenue

>

Total Nonprogram Food Costs

Total Food Costs

Requirements of Non-Program Foods Revenue

• Food costs of reimbursable meals

• Food costs of non-program foods

• Revenue from non-program foods

• Total revenue of program

Information for USDA Non-Program Revenue Tool

• Goal: Determine the raw food cost of the items offered

• How: Lets look at some options…..

Where Do We Get The Data?

• POS – Assign each a La Carte item its own key – Assure that pricing information is up to date – Most systems have a sales report or profit and loss

• Manual Systems – Create a spreadsheet or work with your accountant

Digging to Find the Base Data

Digging to Find the Base Data

• Product Selections – If you can, select items for a La Carte that are different from your

Reimbursable entrée – Request velocity reports from your distributor – Item costs per item are then separated

Digging to Find the Base Data

• Product Selections – Work with your distributor to set up two order locations

• Ie: John Muir HS –NSLP & John Muir HS - Snack

– Run purchase item reports from your distributor by location – Item costs per item are then separated and totaled for you

Digging to Find the Base Data

• Separate Distributors – Who was awarded your Snack item bid? – Can you order non reimbursable items from one vendor and

reimbursable items from another? – Bread, Milk, Frozen, Dry Goods, Non-Program, Paper, etc….

Digging to Find the Base Data

• Develop a system that works for you!

• Every district has its own resources and needs

• HAVE A PLAN and Written Procedures in place and documented for your Administrative Review

• If you haven’t used the Non-Program Tool from the USDA, start now. If you have time, try to go back as far as you can document.

Most Importantly

Q&A Hit me with your best shot!

Thank you for attending todays class! I hope it was informative and helpful