Post on 18-Nov-2014
description
Command Career Counselor Course
Naval Writing Skills
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Naval Writing Skills Enabling Objectives
Upon successful completion of this topic, the trainee will be able to:
IDENTIFY the purpose of SECNAVINST 5216.5(series), Department of the Navy Correspondence Manual.
LIST the general correspondence standards and guidelines.
LIST the CCC correspondence tasks.
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Naval Writing Skills Enabling Objectives (cont.)
IDENTIFY the processes for writing various types of written correspondence.
DESCRIBE how a paragraph is structured.
IDENTIFY the process to write Enlisted Personnel Action Requests.
PREPARE a plain-paper memorandum for the Plan of the Day (POD) note.
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Naval Writing Skills
Reference Publications
SECNAVINST 5216.5(series), Navy Correspondence Manual
NAVPERS 15560(series), Naval Military Personnel Manual (MILPERSMAN)
NAVPERS 1306/7, Enlisted Personnel Action Request
SECNAV M-5210.2, Standard Subject Identification Code (SSIC) Manual
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Naval Writing Skills
SECNAVINST 5216.5(series), Navy Correspondence Manual
Purpose:To prescribe uniform standards
for the management and preparation of correspondence.
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Naval Writing Skills
Written Communication Guidelines
The tone, quality, and responsiveness of correspondence is important.
The Navy’s image and effectiveness is impaired if correspondence is sloppy, difficult to understand, unresponsive, cold, impersonal, or incomplete.
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Naval Writing Skills
Written Communication Guidelines, (cont.)
Correspondence must be:Neat in appearance.Correctly formatted.Error-free.Grammatically correct.
Avoid stereotyping men and women on the basis of gender. Use pronouns and titles that include either sex (e.g. Sailor).
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Naval Writing Skills
Written Communication Guidelines (cont.)
Don’t write unless you must. Use the phone!
Always include a return address and phone number.
Use a computer whenever possible.Spell check and and pruf reed!
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Naval Writing Skills Written Correspondence Tasks
Notes for the Plan of the Day/WeekArticles for command newsletter
and commanding officer’s familygram
MemorandumsOfficial lettersNaval messages
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Naval Writing Skills
Written Correspondence Tasks (cont.)
Letters of Commendation/Appreciation
Instructions and noticesPoint papersMonthly Retention/Career
Development Report
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Naval Writing Skills
Paragraph Structure
Single-paragraph structure:Includes introductory sentence,
which includes the thesis (The point of the document), supporting sentences, and a conclusion.
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Naval Writing Skills
Paragraph Structure (cont.)
Multi-paragraph structure:The FIRST paragraph should include
the thesis, mention the support for your thesis, and introduce the next paragraph.
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Naval Writing Skills
Paragraph Structure (cont.)
Multi-paragraph structure (cont.):The MIDDLE paragraphs will expand
on the support of your thesis. The last sentence of each paragraph should provide a smooth introduction into the next paragraph.
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Naval Writing Skills
Paragraph Structure (cont.)
Multi-paragraph structure (cont.):In the LAST paragraph, repeat the
thesis and your support, but not in the same words. The last sentence should bring the document to a smooth conclusion.
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Naval Writing Skills
MILPERSMAN 1306-112, Enlisted Personnel Action Requests
Purpose:
“…provides a standard Navywide format for the submission of requests to Cognizant Assignment Control Authority.”
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Naval Writing Skills
MILPERSMAN 1306-112, Enlisted Personnel Action Requests (cont.)
Application Procedures: online or hard copy, NAVPERS 1306/7:Used for any program, school,
reassignment, or special duty for which a particular requesting format is not specified.
Ineligible Sailors shall be informed, in person by their command, the reason for their ineligibility.
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Naval Writing Skills
MILPERSMAN 1306-112, Enlisted Personnel Action Requests (cont.)
Request for Waivers:Shall be addressed in the remarks
section of NAVPERS 1306/7, Enlisted Personnel Action Request.
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Naval Writing Skills
MILPERSMAN 1306-112, Enlisted Personnel Action Requests (cont.)
Commanding Officer Endorsement:Requests submitted on electronic
NAVPERS 1306/7 by the command’s designated person(s) will be considered endorsed by the commanding officer unless otherwise indicated on the request.
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Naval Writing Skills
Summary and Review
What is the purpose of the Navy Correspondence Manual?
Describe the structure of a multi-paragraph document.
List various types of written correspondence.
What is the purpose of Enlisted Personnel Action Request?
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