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WP6ProjectManagement
ProjectManagementandCommunicationPlan
ProjectAcronym: MSIE4.0
Projectfulltitle: CurriculumDevelopmentofMaster’sDegreePrograminIndustrial
EngineeringforThailandSustainableSmartIndustry
ProjectNo.: 586137-EPP-I-2017-I-TH-EPPKA2-CBHE-JP
FundingScheme: Erasmus+KA2-CapacityBuildinginthefieldofHigherEducation
Coordinator: AIT
WorkPackage: WP6
WPLeader: PisutKoomsap
TaskTitle: Task6.1FinalizingManagementStructure
TaskLeader: PisutKoomsap
Lastversiondate: 19/05/2018
Status: Draft
DisseminationLevel: Public
Disclaimer
ThisprojecthasbeenfundedwithsupportfromtheEuropeanCommission.Thispublication
[communication]reflectstheviewsonlyoftheauthor,andtheCommissioncannotbeheld
responsibleforanyusewhichmaybemadeoftheinformationcontainedtherein.
Reproductionisauthorisedprovidedthesourceisacknowledged.
Copyright©MSIE4.0Consortium,2017-2020
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REVISIONSHEET
Version Date Author (Partner/Person) The revision reason
0.1 04/02/2018 PisutKoomsap Firstdraftthatformstheplan 0.2 19/05/2018 PisutKoomsap Seconddraftthataddsadjusted
workplansandputsthedocument
informat 0.3 21/07/2018 PisutKoomsap Thirddraftthatreorganisesthe
documentandincorporates
Section6:ProjectInternal
CommunicationandSection7:
ProjectRiskManagement 1.0 09/08/2018 PisutKoomsap ApprovedbyPEC
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TableofContents
1 ExecutiveSummary...................................................................................................................................7
2 Introduction..............................................................................................................................................7
2.1PurposeofProjectManagementandCommunicationPlan.........................................................7
2.2ProjectIntroduction......................................................................................................................8
2.3ProjectObjectives.........................................................................................................................8
2.4ProjectFocus.................................................................................................................................8
3 MSIE4.0Consortium..................................................................................................................................9
3.1ConsortiumMembers...................................................................................................................9
3.2OrganisationStructure..................................................................................................................9
3.3RolesandResponsibilities...........................................................................................................10
3.3.1ProjectExecutiveCommittee(PEC).............................................................................10
3.3.2ProjectCoordinator(PC)..............................................................................................11
3.3.3WorkPackageLeaders(WPLs)andCoWorkPackageLeaders(Co-WPLs)..................12
3.3.4ProjectMembers.........................................................................................................13
3.3.5ProjectAdministrativeTeam......................................................................................14
3.4ListsofPECandAdministrativeMembers...................................................................................14
3.5DecisionMaking..........................................................................................................................15
3.6MemberIdentificationNumbers.................................................................................................15
4 ProjectOperationsManagement............................................................................................................16
4.1ProjectActivitiesandDeliverables..............................................................................................16
4.1.1WP1GapAnalysis........................................................................................................16
4.1.2WP2CurriculumDevelopmentI:CurriculumStructureandCourses..........................18
4.1.3WP3CurriculumDevelopmentII:ModernisationofTeachingMethodsandToolsfor
InnovativeMScProgrammes.......................................................................................19
4.1.4WP4QualityControlandMonitoring..........................................................................20
4.1.5WP5DisseminationandExploitationofProjectResults..............................................20
4.1.6WP6ProjectManagement...........................................................................................22
4.2ResponsibilitiesandResourcesAllocationsofPartners..............................................................22
4.3ProjectWorkPlan........................................................................................................................28
4.4ProjectOperationsManagementFlow.......................................................................................35
5ProjectFinancialManagement................................................................................................................37
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5.1GeneralProvisions.......................................................................................................................37
5.2FinancialReporting......................................................................................................................37
5.3ExchangeRates............................................................................................................................38
5.4StaffCosts....................................................................................................................................38
5.4.1EligibleStaffCosts........................................................................................................38
5.4.2UnitCostsforEligibleStaffCosts.................................................................................39
5.4.3SupportingDocumentsforStaffCosts.........................................................................39
5.5TravelCostsandCostsofStay.....................................................................................................40
5.5.1EligibleTravelCosts.....................................................................................................40
5.5.2UnitCostsforTravelCosts...........................................................................................41
5.5.3CostsofStay................................................................................................................41
5.5.4UnitCostsforCostsofStay..........................................................................................41
5.5.5SupportingDocumentsforTravelCostsandCostsofStay..........................................41
5.6EquipmentCosts.........................................................................................................................41
5.6.1EligibleEquipmentCosts.............................................................................................41
5.6.2SupportingDocumentsforEquipmentCosts..............................................................42
5.7SubcontractingCosts...................................................................................................................42
5.7.1EligibleSubcontractingCosts.......................................................................................42
5.7.2SupportingDocumentsforEquipmentCosts..............................................................42
5.8ProceduresforReimbursementandBudgetTransfer................................................................42
5.8.1Reimbursement...........................................................................................................42
5.8.2BudgetTransfer...........................................................................................................43
6ProjectInternalCommunication.............................................................................................................46
6.1PeriodsforResponseandCastingaVote....................................................................................46
6.2ChannelsforCommunication......................................................................................................46
6.2.1Meetings......................................................................................................................46
6.2.2ElectronicChannels.....................................................................................................46
6.2.3WrittenMessage.........................................................................................................47
6.2.4ProjectWebsite...........................................................................................................47
6.3Documentation...........................................................................................................................47
7 ProjectRiskManagement.......................................................................................................................48
7.1RiskManagementCommittee(RMC)...........................................................................................48
7.2RiskAssessmentForm.................................................................................................................48
7.3RiskManagementProcedure......................................................................................................49
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7.3.1RiskIdentification........................................................................................................49
7.3.2RiskAssessment...........................................................................................................49
7.3.3RiskResponsePlanning...............................................................................................49
8 TheDeliverableTemplates......................................................................................................................50
Annexes...........................................................................................................................................................50
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ListofFigures Figure1.OrganizationStructure.....................................................................................................................10
Figure2.ProjectOperationsManagementFlow............................................................................................36
Figure3.ProjectReimbursementProcedure..................................................................................................44
Figure4.BudgetTransferProcedure..............................................................................................................45
ListofTables
Table1.ProjectExecutiveCommittee............................................................................................................14
Table2.AdministrativeMembers...................................................................................................................15
Table3.Consortiumpartnersinvolvedandresourcesrequiredtocompletetheworkpackage...................24
Table4.InitialWorkPlanforProjectYear1...................................................................................................29
Table5.AdjustedWorkPlanforProjectYear1..............................................................................................30
Table6.InitialWorkPlanforProjectYear2...................................................................................................31
Table7.AdjustedWorkPlanforProjectYear2..............................................................................................32
Table8.InitialWorkPlanforProjectYear3...................................................................................................33
Table9.AdjustedWorkPlanforProjectYear3..............................................................................................34
Table10.Unitcostsfordailystaffcosts(EUR)................................................................................................39
Table11.Unitcostsfortravelcosts................................................................................................................41
Table12.Unitcostsforcostsofstay...............................................................................................................41
Table13.RiskAssessmentForm.....................................................................................................................48
Table14.RiskAssessmentMatrix...................................................................................................................49
Table15.ListofDocument..............................................................................................................................50
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1 ExecutiveSummary
This Project Management and Communication Plan (PCMP) aims to provide key information about the
projectandguidelinesfortheimplementationoftheMSIE4.0projectsothatallstakeholdershaveacommon
understandingonwhathastobeachieved,whathastobedelivered,whowillinvolve,whentodeliver,and
howtocommunicateduringtheprojectterm.
MSIE4.0 is a three-year joint capacity building project between six universities in Thailand and three EU
partneruniversitiesoncurriculumdevelopmentprojectofMaster’sDegreePrograminIndustrialEngineering
to support Thailand Sustainable Smart Industry. MSIE4.0 has six work packages categorized into three
managementlevels:
• OperationLevel:WP1GapAnalysis,WP2CurriculumDevelopmentI:CurriculumStructureand
Courses, WP3CurriculumDevelopmentII:ModernisationofTeachingMethodsandToolsfor
InnovativeMScProgrammesandWP5DisseminationandExploitationofProjectResults,
• MonitoringandControlLevel:WP4QualityControlandMonitoring
• ManagementLevel:WP6Management
Containedinthisdocumentare
• MSIE4.0 Consortium covering list of partners, organization structure, and roles and
responsibilities,
• ProjectOperationsManagementoutliningtasks,deliverables,resourceallocations,workplans
andoperationsprocedure,
• Project Financial Management providing general provision, financial reporting, eligible costs,
proceduresandsupportingdocumentforreimbursementandbudgettransfer,
• Project Internal Communications listing channels for internal communication and
documentation,
• ProjectRiskManagementhighlightingriskmanagementprocedureandriskassessmentform.
Thisdocumentispreparedbasedoninformationobtainedfromthefollowingdocuments:
1. Erasmus+CBHEProjectProposal forCurriculumDevelopmentofMaster’sDegreeProgram in
IndustrialEngineeringforThailandSustainableSmartIndustry,
2. PartnershipAgreement,
3. GuidelinefortheUseoftheGrantforGrantsAwardedin2017underCallEAC/A03/2016.
2 Introduction
2.1 PurposeofProjectManagementandCommunicationPlan
Themainpurposeof thisMSIE4.0ProjectManagementandCommunicationPlan is to createa common
understandingonwhathastobeachieved,whathastobedelivered,whowillinvolve,whentodeliver,and
how to communicate during the project term. The intended audience of this document is all project
stakeholders including the project teammembers, Education, Audiovisual and Culture Executive Agency
(EACEA),andtheassociatedpartners.
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2.2 ProjectIntroduction
MSIE4.0isacurriculumdevelopmentprojectofMaster’sDegreePrograminIndustrialEngineeringtoSupport
Thailand Sustainable Smart Industry.MSIE4.0 is a three-year joint capacity building project between six
universities in Thailand and three EU partner universities. It is one of 149 selected from 756 eligible
applicationsfor2017EUco-fundingforErasmus+CapacityBuildinginHigherEducation.
InlinewithEuropean2020,theThailandgovernmenthasforeseentheneedforchangefromtheproduction-
basedeconomy(Thailand3.0)toavalue-basedeconomy(Thailand4.0)forThaiindustriestobecompetitive
intodayopenmarket.TechnologyandcreativitywillbenewdrivingforcesforThailandeconomy.Insteadof
tryingtoproducecommodityproductsinmasseffectivelyorofbeingOEM,theThaicompaniesareaskedto
focus more on producing innovative products and services which require high potential and skilled
knowledgestaffs.AccordingtoBureauofSupportingIndustriesDevelopmentofThailandfromonepublic
seminar,themajorityofcompanies,however,arenotreadyforIndustry4.0.Infact,manyofthemarestill
below Industry3.0. Manyaspectswillneed tobe improvedandprepared, includingcapacitybuildingof
qualifiedgraduates.Humanresourcedevelopmentforall levels is indispensablefortherealizationofthis
change. Unfortunately, existing curricula in both undergraduate and postgraduate levels, including in
industrialengineeringdiscipline,cannoteffectivelyupkeepthischange.
MSIE4.0isexpectedtosupportcapacitybuildingofqualifiedgraduateswhocansupportthemovetowards
Industry4.0andachieveThailand4.0.Uponcompletion,MSIE4.0willdeliveramodernizedMSIEcurriculum
containing15newcoursesthatwillbedevelopedforstudent-centredlearningandequippedwithteaching
andlearningmaterials.Thecoursewillalsobepreparedforonlinelearning.Laboratorywithremoteaccess
willbebuilttosupportstudentlearning.Moreimportantly,teachingandtechnicalstaffswillbetrainedby
expertsintheareasfromEUpartners.
2.3 ProjectObjectives
TheobjectiveofMSIE4.0istoenhancethecapacityandabilityofuniversitiesinThailandforthedeliveryof
a high quality competence-based curriculum forMaster’s degree in industrial engineering that supports
sustainable smart industry (Industry 4.0), conforms to EuropeanQualifications Framework (EQF) and is
applicabletoEUpartneruniversities.Besides,itisexpectedthattheclosecollaborationwillalsostrengthen
apartnershipbetweenparticipatingEuropeanandThaiuniversities.
2.4 ProjectFocus
Inordertoachievetheseobjectives,theprojectwillbespecificallyfocusedon
• Modernization of the education of industrial engineering discipline in Thailand by the
developmentofacurriculumforMaster’sdegreeinIndustrialEngineeringtoSupportSustainable
SmartIndustry,
• Development of courses, learning and teaching tools, delivery processes and platform for
student-centeredlearningofthecurriculum,
• ImplementationofmodernICTtoolsandmethodologiesforeffectivestudent-centeredlearning
ofthecurriculum,
• IntroductionsofqualityassuranceandoftheEQFapproachforthedeliveryofthecurriculum
meetinginternationalacceptededucationrequirements,
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• Establishmentandcontinuationofpartnershipsamongpartneruniversities.
3 MSIE4.0Consortium
3.1 ConsortiumMembers
TheMSIE4.0Consortiumconsistsof9partnersofwhom6are fromThailandand3are fromEUpartner
universities.The9partners,inthesameorderasintheAnnexIVoftheGrantAgreement,areasfollows:
P1:ChiangMaiUniversity-CMU(Partner)
P2:KhonKaenUniversity-KKU(Partner)
P3:KingMongkut'sUniversityofTechnologyNorthBangkok-KMUTNB(Partner)
P4:CzęstochowaUniversityofTechnology,Poland-CUT(Partner)
P5:PrinceofSongklaUniversity-PSU(Partner)
P6:ThammasatUniversity-TU(Partner)
P7:UniversityofMinho,Portugal-UMinho(Partner)
P8:UniversityPolitechnicaofBucharest,Romania-UPB(Partner)
P9:AsianInstituteofTechnology-AIT(ProjectCoordinator)
Besides, therearealsoassociatedpartners fromvarioussectors includinggovernmentagency,non-profit
organization,privatecompanies,associationsandfoundation.
3.2 OrganisationStructure
TheconsortiumisstructuredasillustratedinFigure1.ItcomposesofPEC,PC,WPLs,andWPmembers.
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Figure1.OrganizationStructure
3.3 RolesandResponsibilities
3.3.1 ProjectExecutiveCommittee(PEC)
TheProjectExecutiveCommitteeisthehighestandultimatedecisionmakingboardanditsmaintaskisproject
governance.Thisbodyiscomposedofonerepresentativefromeachprojectpartner(i.e.,partnerleaderorPL)
andwillworkunderthesupervisionoftheprojectcoordinator(PC).ThePECwillmeetatthekick-offmeeting
andtherewillbe6othermeetingsafterwardformakingintermediatedecisionsandforprojectclosure.The
PECwillmonitorandassesstheactualprogressof theprojectanddecideonamendments ifnecessary. In
particular,thePECwillberesponsibleforthefollowingtasks:
GeneralFunctions
• EstablishingQualityControlandMonitoringBoard(QCMB);
• Analysing reports, communication issues,anddisseminationof theproject resultsamong the
partnersandexternalprojectpartners;
• Resolvingproblemsandtakingcorrectiveactions;
• Resolvingconflictsthatmayariseamongtheconsortiummembers,whentheseconflictscannotbe
solvedbythelowermanagementbodies;
• Approvingofanychangesintheconsortiumagreementandrecommendingacceptanceofchanges
tomanagementboardorpartners;
• Decidingonwithdrawalofpartnership.
PlanningPhase
• ApprovingaProjectManagementandCommunicationPlan(PMCP);
ProjectExecutive
Committee(PEC)
Project
Coordinator
(PC)
WorkPackage
Leader(WPL) WorkPackage
Leader(WPL) WorkPackage
Leader(WPL) WorkPackage
Leader(WPL) WorkPackage
Leader(WPL)
WPmembers WPmembers WPmembers WPmembers WPmembers
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• ApprovingaQualityControlandMonitoringPlan(QCMP);
• ApprovingaDissemination,ExploitationandSustainablePlan(DESP);
• ApprovingaGapAnalysisWorkingPlan
• Approvingaprocurementplan;
• Approvingabudgetplan.
ManagingPhase
• ReviewingprojectatregularProjectExecutiveCommitteeMeetings;
• Approvingchangestotheprojectplan;
• Reviewingrisk-mitigationplans;
• Reviewing/approvingchangesincontractcommitments;
• Reviewing/approvingprojectdeliverables;
• Approvingproject/phasecompletion.
CloseoutPhase
• EnsuringEUCOMMISSIONacceptance;
• Signing-offonProjectClosuredocument;
• Ensuringclosingofaccounting/financialfiles;
• Participatinginthefinalconference.
3.3.2 ProjectCoordinator(PC)
Theprojectcoordinatorisresponsibleforcoordinationofactivitiesincompliancewiththecontractwiththe
EU-Commission,andinteractswiththeECEAandthirdpartiesinrelationtotheproject.
The PC has total responsibility for the overall project and its successful completion. To succeed in this
responsibility,thePCmustworkcloselywithEACEAanditsassignedprojectofficertoensurethatadequate
resourcesareapplied.ThePCalsohasresponsibilityforplanningandensuringthattheprojectissuccessfully
completedontime,withinbudget,andatanacceptablelevelofquality.
ThePCwillbeinchargeoffulfillingthefollowingduties:
GeneralFunctions
• BeingacontactpersonbetweentheProjectandtheEUCommission;
• Formalizing Partnership Agreements, legal activities, tasks and networking among the project
partners;
• EstablishingProjectExecutiveCommittee(PEC);
• Creatingaconsortiumstructurewiththeassistanceoftheprojectteam;
• MonitoringthecomplianceoftheGrantAgreement,assessmentandcontrolofanydeviationin
theprogressoftheproject;
• Monitoringtheexecutionsoftheprojectplans;
• Academiccoordination: this taskwillmainly focusonvariousaspectsof theacademicactivities
within theproject, includingmakingacademicchoices, resolvingconflictsof interest,putting in
placecorrectiveactionswheneverrequired,managingrisksbyidentifyingandclassifyingthemand
byputtingthemincontingencyplans,establishingandassessingacademicsuccesscriteria.;
• Planningmanagementmeetingsfortheproject;
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• Preparingandsubmittingmid-termandfinalprojectreports;
• Implementingprojectpoliciesandprocedures;
• Acquiringresourcesrequiredtoaccomplishprojecttasks;
• Managingtheprojectteam;
• Maintainingexcellentcommunicationwithallprojectpartners.
PlanningPhase
• Developing a project management and communications plan covering project management,
execution, communications, resource allocation, budget and risk management with the
assistanceoftheprojectteam;
• Ensuringthattheplanisapprovedandbaselined.
ManagingPhase
• Managing day-to-day tasks and provide direction to teammembers performingwork on the
project.
• Reviewingregularlytheprojectstatus,comparingbudgetedtoactualvalues.
• Reviewing regularly the project schedule, comparing baseline schedules to actual work
completed.
• Ensuringthattheprojectplanisupdatedandsigned-offasneeded.
• Trackingbudgetexpensesandmakingrecommendationsasneeded.
• Reviewingtheresultsofqualityassurancereviews.
• ParticipatinginPECmeetingstoapproveproduct/projectchanges.
• Reviewingprojectrisksandestablishingmitigationprocedures.
CloseoutPhase
• Developinganactionplanforanyproductdeficiencies,openissues,etc.
• ObtainingEACEAandmanagementapprovalofcompletedproject.
• Closing-outopenactionitems.
• PreparingProjectClosuredocument
• Closing-outanyfinancialaccountsorchargecodes.
• ConductingOutcomesAssessmentMeeting
• CreatingOutcomesAssessmentReport
• Assistingasneededwithanypost-projectdeliveryaudits.
• Assistingpurchasingcontractadministrator(s)incontractcloseout.
• Archivingallprojectdata.
• Celebratingsuccesswithprojectpartnersandtheprojectteam.
3.3.3 WorkPackageLeaders(WPLs)andCoWorkPackageLeaders(Co-WPLs)
Workpackageleadersandco-workpackageleadersareresponsiblefortheproperexecutionofWPactivities
andofthedeliveryoftheWPoutputsaspromisedintheawardedproposalontime.WPLsandCo-WPLswill
workcloselywiththePCandotherWPLs.
EachWPLorCo-WPLwillberesponsible for reporting theprogressof theirWPto thePCand in thePEC
meetings,andwillberesponsiblefor:
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GeneralFunctions
• BeingacontactpersonbetweentheWPandthePCandotherWPleaders;
• EstablishingWPteamcomposingofallrepresentativesfromallpartners;
• Participatinginthedetailedplanning,monitoringandreportingofeachtaskintheWP;
• Managing tasks in individualWP toensure thatoutputperformance, costsanddeadlinesare
met.
• MonitoringandbeingresponsibleforacademicandtechnicalprogressofthetasksintheWP;
• Collectingandsubmittingtherequiredacademic,technical,financialandadministrativedata.
• PreparingandsubmittingWPmonthlyreports;
• ManagingtheWPasaself-containedentitytoensurethattheinvolvedpartnerwillcommitto
usetherequiredresourcestocarryoutthetasksintheWP;
• SupportingthePCforpreparationsofmid-termandfinalprojectreports;
• Acquiringresourcesrequiredtoaccomplishprojecttasks;
• ManagingtheWPteam;
• MaintainingexcellentcommunicationwithintheWPandwiththePCandotherWPleaders.
PlanningPhase
• Developing a plan for WP covering WP management, execution, communications, and risk
managementwiththeassistanceoftheprojectteam;
• Ensuringthattheplanisapprovedandbaselined.
ManagingPhase
• Managingday-to-daytasksandprovidedirectiontoteammembersperformingworkontheWP.
• ReviewingregularlytheWPschedule,comparingbaselineschedulestoactualworkcompleted.
• EnsuringthattheWPPlanisupdatedandsigned-offasneeded.
• Trackingbudgetexpensesandmakingrecommendationsasneeded.
• ReviewingWPrisksandestablishingmitigationprocedures.
CloseoutPhase
• Developinganactionplanforanyproductdeficiencies,openissues,etc.
• Closing-outopenactionitems.
• PreparingWPClosuredocument
• ConductingOutcomesAssessmentmeeting
• CreatingWPOutcomesAssessmentReport
• Assistingasneededwithanypost-projectdeliveryaudits.
• Archivingallprojectdata.
• CelebratingsuccesswithprojectpartnersandtheWPteam.
3.3.4 ProjectMembers
Projectmembershaveresponsibilityforconductingprojectactivities.Themembers,asnecessary,assistthe
PCandWPLeadersinplanningthedevelopmenteffortandhelpconstructcommitmentstocompletethe
projectwithinestablishedscheduleandbudgetconstraints.
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3.3.5 ProjectAdministrativeTeam
The technical and administrative activities of the projectwill be assured by the PCwith the help of the
administrativeteamfromAIT.Thedutiesareasfollows:
• Daily administrative/financial management of the project, reporting, financial accounting/cost
claimingandbudgeting.
• Establishmentofabudgetandschedule-controllingsystem.
• Collectionandstorageofdataformonitoring
• Controloftheuseofresourcesandbudgetaryexecution.
3.4 ListsofPECandAdministrativeMembers
Table1.ProjectExecutiveCommittee
PartnerRole Name Email
AITChair
PisutKoomsap pisut@ait.asia
CMUMember
WichaiChattinnawat chattinw@gmail.com
KMUTNBMember
AthakornKengpol athakorn.kengpol@gmail.com
TUMember
ApiwatMuttamara mapiwat@engr.tu.ac.th
KKUMember
KanchanaSethanan ksethanan@gmail.com
PSUMember
ThanateRatanawilai thanate.r@psu.ac.th
UPBMember
TomSAVU tomsavu@gmail.com
UMinhoMember
RuiM.Lima rml@dps.uminho.pt
CUTMember
TomaszNitkiewicz tomasz.nitkiewicz@wz.pcz.pl
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Table2.AdministrativeMembers
WP Role Name Partner Email
6 PC PisutKoomsap AIT pisut@ait.asia
1
WPL WichaiChattinnawat CMU chattinw@gmail.com
Co-WPL RuiM.Lima UMinho rml@dps.uminho.pt
2
WPL TomaszNitkiewicz CUT tomasz.nitkiewicz@wz.pcz.pl
Co-WPL A.M.HarshaS.
Abeykoon
AIT harsha@ait.asia
3
WPL HuynhT.Luong AIT luong@ait.asia
Co-WPL RuiM.Lima UMinho rml@dps.uminho.pt
4
WPL LiviaLazar UPB livia_veronica_lazar@yahoo.com
Co-WPL SupapanChaiprapat PSU supapan.s@psu.ac.th
5
WPL KanchanaSethanan KKU ksethanan@gmail.com
Co-WPL AndreiDumitrescu UPB dumitrescu.andrei@yahoo.co.uk
3.5 DecisionMaking
AllmainprojectdecisionswillbemadeinPECregularmeetings.PECdecisionswillbeconsensual,butifitis
necessary,avotingprocedurewillbeapplied.AllPECmemberswillhaveonevote.However,theremaybe
urgentcasesthatneedimmediatedecisionstomovetheprojectforward.Insuchthecases,PCwill
communicatewithallPECmembersviaemailand/orWhatsAppmessagingapplicationtoreachthe
decisions.Ifitisnecessary,avotingprocedurewillbeappliedviatheDoodleapplication.Operational
decisionswillbemadeinlinewithPMCPbythePC,andbytheWPLsfortheworkpackagelevel.Country-
leveldecisions,whenapplicable,willbemadebythepartnerswithinformingthePC,whennecessary.All
decisionswillbedocumentedandsavedinaprojectarchive.
Forallcasesandatalllevelsthatarecommunicatedviaemailand/orWhatsApp,relatedmembershave
fiveworkingdaystorespond.Anabsenceofaresponsewillbeinterpretedassupportthecase.Ifvotingis
needed,themembershavetwodaystocasthisorhervote.Anabsenceofaresponsewillbeinterpretedas
avoteforthecase.
3.6 MemberIdentificationNumbers
Fordocumentationpurpose,allprojectmemberswillhave identificationnumbersassignedbytheirteam
leaders.Thesenumberswillbeusedinstaffconvention,financialreportsandmemberaccess.Themembers
willalsohavereferencenumbersfortravelreports.Detailsareasfollows:
• IDnumberforstaffconvention:PX-C-ID.
o “PX”ispartneridaccordingtotheorderinannexIVoftheGrantAgreement.
o “C” is staff categories: Manager (M), Teacher/Researcher (R), Technical staff (T) and
Administrativestaff(A)
o “ID”isstaffidfortheprojectpartner(e.g.,01,02,…)
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o Forexample,P9-M-01isarefno.ofPisutforreportingasamanagerandP9-R-01isaref
no.ofPisutforreportingasateacher.
• Referencenumberfortravelreport:PX-ID-XX.
o “PX”ispartneridaccordingtotheorderinannexIVoftheGrantAgreement.
o “ID”isstaffidfortheprojectpartner(e.g.,01,02,…)
o “XX”isthetwodigitsorderofthetravelthatanindividualmemberreports
o Forexample,P9-01-02isarefno.ofPisutforreportingasecondtrip.
4 ProjectOperationsManagement
4.1 ProjectActivitiesandDeliverables
MSIE4.0 contains sixwork packages (WPs) focusing on five different aspects: preparation, development,
quality,disseminationandexploitation,andmanagement.GapAnalysis(WP1)willfocusonthecomparative
analysisoftheactualsituationconcerningtheMSccurriculainIndustrialEngineeringofferedinThaiandEU
partner countriesuniversities, the identificationof the gapsbetween the real needsof the industry, the
student needs and the actual offered curricula, and the recommendations for the new curriculum
development.WP2andWP3willfocusoncurriculumdevelopment.Student-centeredlearningwillbethe
focusforteachingandlearningmethods.Inadditiontocontentimprovement,knowledgedeliverywillalso
bedesignedcarefullytoensureeffectivelearningsothatthestudentswillbeabletoapplyitinpracticeafter
graduation. In order for successful implementation of the curriculum, workshops and seminars will be
organizedtoupkeepteacherandstaffswithinnovativeteachingtechniquesandtoolsaswellasadvanced
knowledge on product development, advanced processes and smart production. Quality Control and
Monitoring(WP4)includingexternalauditswillbeconductedtoensuretheprojectquality.Dissemination
andexploitationoftheprojectresults(WP5)willalsobedonethroughouttheprojectlifetime.WP6isfor
management.ThesixWPscanalsobeclassifiedintothreelevels:operation(WP1,WP2,WP3,andWP5),
monitoringandcontrol(WP4)andmanagement(WP6).Theactivitiesanddeliverableforallsixworkpackages
arelistedinthefollowingsubsections.
4.1.1 WP1GapAnalysis
WP1willstartwiththedevelopmentofaGapAnalysisWorkingPlan.ItwillbedonebytheWP1leaderand
co-leaderwiththeparticipationoftheprojectcoordinatorandwiththeconsultationoftheothermembers
oftheconsortium.TheGapAnalysisWorkingPlanwillbepresentedtoPECforapproval. Comprehensive
analysis ofMSIE curricula alongwith the assessment of teaching and learningmethods being offered in
Thailandandpartnerscountrieswillbeconductedduringthefirsthalfofthefirstproject’syear.Regarding
the comprehensive analysis of needs of industry and students, all partners will conduct a survey with
companiesassignedintheirregionsinthelistandwiththehelpoftheassociatedpartners.Theywillalso
conductsurveywithprospectivestudentsintheirregions.Theoutcomesoftheseactivitieswillbepresented
to the project executive committee in the first regular meeting and will be available for identifying
competitive factors for the curriculum. The development of recommendations for the specifications and
areasofspecializationforthecurriculumwillbeconductedduringthelastquarterofthefirstproject’syear.
TheWP1leaderwillberesponsibleforpreparingandsubmittingtwoWP1progressreportsbeforethetwo
regularmeetingsofthefirstyear.Apressconferencewillbearrangedtointroducetheprojectandtoreport
theoutcomeofWP1duringtheweekofthesecondregularmeeting.
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WP1Tasks
• Task1.1DevelopingaGapAnalysisWorkingPlan
• Task1.2AnalysingofMSIEcurricula&oflearningandteachingmethods
• Task1.3Assessingneedsofindustryandstudents
• Task1.4Identifyinggaps
• Task1.5Identifyingcompetitivefactorsforthecurriculum
• Task1.6Developingrecommendationsforthecurriculum
WP1Deliverables
• WP1-1.1GapAnalysisWorkingPlan
• WP1-1.2ComprehensiveanalysisofMSIEcurriculainThailandandinEUpartnercountries
• WP1-1.3AssessmentoflearningandteachingtoolsandmethodsinThailandandinEUpartner
countries
• WP1-1.4Analysisofneedsofindustryandstudents
• WP1-1.5Gapsbetweentheneedsandgraduates’competences
• WP1-1.6Competitivefactorsforthecurriculum
• WP1-1.7Recommendationsforspecificationsandareasofspecializationforthecurriculum
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4.1.2 WP2CurriculumDevelopmentI:CurriculumStructureandCourses
Curriculumdevelopmentwillbethemainfocusofthesecondprojectyearafterthedeliveryofgapanalysis
andrecommendationsforthecurriculumattheendofthefirstyear.WP2isthefirstofthetwopartsof
curriculumdevelopmentandtheoverallobjectiveofWP2istodeliverreadytoimplementcurriculumfor
MSc in Industrial EngineeringMScprogram togetherwith its outcomes catalogue, courses structure and
matrix.
The ambitious plan for curriculum is to provide well prepared and flexible managerial and engineering
personnel for Thai industry in order to steer it towards sustainable performance and smart business
strategies.Thiscurriculumwillfocusonimprovingthecontentsregardingproduct,processandproduction
thatarethethreepillarsforengineeringsuccessfulproductstobeinlinewithsustainablesmartindustry.
Theborderconditionsforcurriculumdevelopmentwilladdressthefollowingissues:
• Co-createdproductdesign,
• Advancedmanufacturingprocesses,
• Smartproductionpriorities,
• Industrysustainabilitymeasures,
• Student-centredlearning,
• Innovativeteachingmethods.
The set of outcomes and the structure of curriculumwould be defined with participation of all project
partners.Thestructurewillbedevelopedinanadjustablemodewithpossibilitiestomodifyitscontentand
movingcoursesduetothespecificityofuniversities implementing it,andtheoutcomeswillcoverall the
conditions listed above. The curriculum and its outcomeswill bemapped as course / outcomesmatrix.
Additionally,courseswillbeprescribedwithteachingandlearningmethodsandwillberealizedwiththeuse
ofdoublereviewprocedure.WP2leaderandco-leaderwillproposethestructure/outcomesset/course
matrixtoallprojectpartners.Partnerswillsubmittheirownproposalsofchangesandremarksthatwould
bediscussedindividuallyandcollectively.Leaderswillpreparemodifiedproposalandpresent ittoallthe
partners, and would be reviewed once again. The procedure will use different information exchange
channels: e-mailed documents and skype calls for individual discussions and electronically reviewed
documents and webinar for collective discussion. Pilot test will be conducted. Selected courses will be
separately tested by partnering universities in order to get feedback from academics and students and
improvethembeforetheactuallaunchoftheprogram.Accordingtotheassessmentoflaunchedcourses,
thecurriculumwillbefinalizedandproceededwithlegalaccreditationofIndustrialEngineeringprogramand
obtainingready-to-enrolstatusinThaiuniversities.
WP2Tasks
• Task2.1Developingcurriculumstructure&academicprogramlearningoutcomes
• Task2.2Developingcourses&courselearningoutcomes
• Task2.3Conductingpilottestofthekeycourses
• Task2.4Assessmentofpilottest&finalizethecurriculum
• Task2.5Preparationforaccreditationofthecurriculum
• Task2.6AccreditationofthecurriculumbythenationalaccreditationinstitutioninThailand
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WP2Deliverables
• WP2-2.1AmodernizedcurriculumforMaster’sdegreeinIE
• WP2-2.2Syllabusesforallcoursesinthecurriculum
• WP2-2.3PilotteachinginmodernizedMScatpartneruniversities
• WP2-2.4Assessmentofpilottestofthekeycoursesandimprovedcourses
• WP2-2.5Accreditationofthecurriculumsubmitted
4.1.3 WP3CurriculumDevelopment II:ModernisationofTeachingMethodsandTools for InnovativeMScProgrammes
Thisworkpackagewillfocusonthedevelopmentofteachingmaterialsforallcoursesinthecurriculum,of
platformforsupportingonlinelearningandofaremotelyaccessiblelaboratory.Ineachcourse,thecourse
contentwillbedevelopedtocoversomestudentlearningoutcomessothatthewholecurriculumwillfulfil
all learning outcomes of the program. For dissemination purpose in the later phase of the project, all
teaching/learning materials will be developed with two versions, i.e., English and Thai. A platform for
supportingonlinelearningwillbedeveloped.Classmaterialswillbeadaptedforonlinelearning.Trainingof
instructorsandstaffsontheuseofonlineinnovativeteachingtoolsandmethodswillbeconducted.Teaching
and technical staffs from Thailand will be introduced to remote teaching technologies/tools, eLearning
systems,anddataacquisitiontechniqueswiththehelpofpartneruniversitiesfromEU.
Technical design for a remotely accessible laboratorywill bedevisedbasedon the result of gapanalysis
carriedoutinWP1withconsiderationoffuturetrendsandneedsoftheindustries.Remoteaccessandonline
learningfacilitywillbedesignedandthenecessaryequipmentwillbepurchased.Thelaboratorywillbebuilt
at the AIT in such a way that on-line remote access can be done by all partner institutions for online
teaching/learning purpose. A network infrastructure for accessing this laboratory from the partner
universitieswillalsobeestablished.Allthetasksinthisworkpackagewillbecommunicatedregularlyamong
thepartnersandtheprogresswillbekepttrackontheprojectwebpage.
WP3Tasks
• Task3.1Developingteachingmaterials
• Task3.2Translatingteachingmaterials
• Task3.3Developingaweb-portalforonlinelearning
• Task3.4Trainingofstaffs
• Task3.5Adaptinglearningmaterialstotheonlinelearning
• Task3.6Purchasingandinstallingofteachingequipment
• Task3.7Developingalaboratoryandonlineremoteaccessofthelaboratoryworks
WP3Deliverables
• WP3-3.1Teachingmaterialsforinstructors
• WP3-3.2Learningmaterialsforstudents
• WP3-3.3Aplatformforonlinelearning
• WP3-3.4Trainedinstructorsandstaffsonnewteachingtoolsandmethods.Threeworkshopwill
beorganisedwhenthethreemeetingsorganisedinEUandseminarswillbeorganisedwhenthe
meetingsorganizedinThailand.
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• WP3-3.5Onlinelearningmaterials
• WP3-3.6Installedhardwareandsoftware
• WP3-3.7Laboratoryequippedwithonlineremoteaccessfrompartnerlocations
4.1.4 WP4QualityControlandMonitoring
TheEuropeanStandards&Guidelines(ESG)-standardsandguidelinesforqualityassuranceintheEuropean
HigherEducationArea(EHEA)-willprovidethebasisforqualityassuranceintheprojectaswellasthekey
qualityassuranceprinciplesofcontinuousimprovement.Proactiveplanningandcorrectivemeasureswillbe
employedinordertohelpmitigatetheidentifiedrisksandtomonitor/evaluatetheprogressoftheproject.
Quality control andmonitoringwill be done continuously during the project realization. Throughout the
implementationoftheproject,fourmainproceduresareappliedinordertoensurequalityoftheproject:1)
Planningandre-planning;2)Monitoring;3)Reporting;4)Evaluation.
AQualityControlMonitoringBoard(QCMB)establishedduringKick-offMeeting,whichconsistsofpersons
fromconsortiumuniversities,willberesponsiblefor:a)elaborationofaQualityControlandMonitoringPlan
(QCMP)thatdefinesevaluationcriteriaandmechanismsaswellasstructureofQCMreports;b)realization
ofinternalQCMofprojectactivitiesandresultsandfordeliveringQCMreportstoPECbeforetheirregular
meetings;c)realizationoftheexternalQCMandoftheexternalfinancialauditincolaborationwiththePEC.
TheQCMBwillrevieweachprojectactivityinconsultationwiththePEC.
WP4Tasks
• Task4.1DevelopingaQualityControl&MonitoringSystem(QCMS)
• Task4.2Implementingtheinternalqualitycontrol&monitoringoftheproject
• Task4.3Invitingexternalevaluationoftheprojectresults
• Task4.4Invitingexternalfinancialaudit
WP4Deliverables
• WP4-4.1QualityControl&MonitoringSystem
• WP4-4.2Internalqualitycontrol&monitoringconducted
• WP4-4.3Externalqualitycontrol&monitoring
• WP4-4.4Externalfinancialaudit
4.1.5 WP5DisseminationandExploitationofProjectResults
TheWP5‘smainobjectiveistopromotethevisibilityoftheproject, itsoutputsandproducts,beyondthe
membersoftheconsortiumtothemaintargetgroupsandkeystakeholders.Thiswillbedonethroughthe
useofvariousdisseminationchannelsandmeans.
ADisseminationExploitationandSustainabilityPlan (DESP)willbedevelopedby theWP5 leaderandco-
leaderwiththeparticipationoftheprojectcoordinatorandwiththeconsultationofothermembersofthe
consortium. IntheDESPthepartner institutionswillestablishthestrategyfordissemination,exploitation
andsustainabilityofspecialdesignedactivitiesandoutcomes; thetargetgroups;disseminationchannels;
promotionalmaterials;dissemination,exploitationandsustainabilitydetailedplan.
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ThewebsiteMSIE4.0willserveasaplatformfora)Disseminatingprojectinformationrelatedtotheproject
activitiesandtheirresultstothemaintargetgroupsandkeystakeholders;b)Internalcommunicationtoolof
theproject.
Newsletterswillbecreatedanddeliveredonlinetotargetgroupstwiceayear.Theletterswillbeinaneasy-
to-readformatwithkeyprojectresults,informationregardingtheprojectprocessandthetrainingsessions
as themainmessages. Thepromotion inmediawill assumeadvertisingof theprojectmajorevents, like
workshops, seminars and final conference, as well as publishing information on the project results.
Dissemination in term of printedmaterials will be conducted in forms of flyers and posters, brochures,
presentationonevents,etc.
Theconsortiummemberswillregularlydisseminateprojectoutputsachievedateachstageoftheprojectin
professionalandscientificIndustrialEngineeringconferencesandwillpublishtheprojectresultsinrelevant
professionaljournals,conferenceproceedings,andmedia.
Exploitation of learning materials developed under WP3 in the form of training materials for short
professional training courses will be developed in cooperation with the associated partners to assist in
openingupopportunitiesforcontinuousprofessionaldevelopmentwithregardtotheneedsofthelabour
market.
Fivedisseminationevents(workshopsandinfodays)willbeorganisedateachThaipartneruniversitiesto
disseminateprojectobjectives,activitiesandresultsandtopromotetheideaofthenewstudyprograms.
Attheendoftheproject,afinalconferencewillbeorganisedatAIT.Theconferencewillhavetwoaims:
disseminationoftheprojectresultsandpresentationofthesustainabilitymeasuresinordertodevelopthe
project achievements after the ending of the EU financing. Two representatives from all participating
institutionswillmakepresentationintheconference,aswellasallrelevantstakeholdersfromThailand.
Acooperationnetworkbetweentheprojectpartnersandtheenterpriseswillbecreatedandacooperation
agreementwillbesignedinthethirdprojectyear.Thenetworkwillpersistaftertheprojectendingandthe
projectsustainabilitywillbepartlyensuredthroughthenetwork.
WP5Tasks
• Task5.1DevelopmentofaDissemination,Exploitation&SustainablePlan,
• Task5.2Creatingaprojectwebsitetosupportthedisseminationstrategy,andcommunication
andcollaborationamongpartners,
• Task5.3Productionofdisseminationmaterials,
• Task5.4Publicationsinjournals,etc.,
• Task5.5Developingjointshort-termcourses,
• Task5.6Organisingdisseminationeventswithrelevantstakeholders,
• Task5.7Organisingthefinaldissemination-sustainabilityconference.
WP5Deliverables
• WP5-5.1ADissemination,ExploitationandSustainablePlan
• WP5-5.2Aprojectwebsite
• WP5-5.3Disseminationmaterials
• WP5-5.4 Publications in professional journals, newspapers, magazines, brochures and social
media
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• WP5-5.5Short-termcoursesinthefieldofIndustrialEngineeringforprofessionals
• WP5-5.6Disseminationeventsorganized
• WP5-5.7Adissemination-sustainabilityconference
• WP5-5.8Sustainablenetworkbetweenprojectpartners&IEenterprise
4.1.6 WP6ProjectManagement
TheaimofWP6istofacilitate,support,monitorandcontroltheoperationsofallaforementionedWPsto
ensurethesmoothexecutionandsuccessfuldeliveryoftheprojectaspromisedintheawardedproposal.
ProjectExecutiveCommittee(PEC)composingofallprojectpartnerleaderswillbeformedatthebeginning
oftheprojectandledbytheprojectcoordinator(PC).ThePECwillhaveregularmeetingstomanageand
monitortheprogressoftheprojectaccordingtothisProjectManagementandCommunicationPlan(PMCP)
andwithrespect to theQCMS,andDESP.Aspecialattentionwillbeaccordedtoprogress reportsof the
project, and to mid-term and closing reports of the project to the agency by ensuring external quality
assessmentsandanexternalfinalfinancialaudit.Besidesbeingthepointofcontactfortheproject,PCwill
be responsible for overall administration, for all decisions on the project and exploitation strategies, for
monitoringoftheprogressofthedifferentWPsandoftheachievement.
WP6Tasks
• Task6.1Finalizingmanagementstructure
• Task6.2Organizingkick-off®ularconsortiummeetings
• Task6.3Monitoring&controllingtheproject
• Task6.4Closingtheproject
WP6Deliverables
• WP6-6.1ProjectManagement&CommunicationPlan
• WP6-6.2Kick-off®ularconsortiummeetings
• WP6-6.3Documentsondailyprojectadministrationandcoordination
• WP6-6.4Projectreports
• WP6-6.5Documentationformid-termreportingandprojectclosing
4.2 ResponsibilitiesandResourcesAllocationsofPartners
Thedistributionofresponsibilitiesandtasksisclear,appropriate,andaccordingtothespecificexpertiseand
capacity,thecommitmentandactivecontributionofprojectpartners. Thereare6workpackages inthis
project.ForthefirstfiveWPs,twopartners:oneEUandoneThaihavebeenappointedasleadingpartners
taking into account their skills, previous experience. Theywill be responsible formanaging theWPs and
deliveryoftheresults.TheprojectcoordinationisassuredbythePCastheleaderofWP6andparticipation
ofallpartners.
• WP1GapAnalysis(Leader:CMU;Co-leader:UMinho)
• WP2CurriculumDevelopmentI:CurriculumStructureandCourses(Leader:CUT;Co-leader:AIT)
• WP3CurriculumDevelopmentII:ModernizationofTeachingMethodsandToolsforInnovative
MScProgrammes(Leader:AIT;Co-leader:UMinho)
• WP4QualityControlandMonitoring(Leader:UPB;Co-leader:PSU)
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• WP5DisseminationandExploitationofProjectResults(Leader:KKU;Co-leader:UPB)
• WP6ProjectManagement(Leader:AIT)
16%ofworkloadisdedicatedtoWP1,16%forWP2,28%forWP3,11%forWP4,13%forWP5and15%for
WP6.Teachers/trainerscontributeabout58%ofworkload,Technicalstaffscontributeabout26%,especially
inWP3forpreparinglaboratory,Administrativeandmanagementsupportsare8%and8%respectively.
Keyrolesandresponsibilitiesofallpartnersareasfollows:
• P1-CMUwillbeWP1leader,andtaskleaderfor1.1,1.3,1.5,1.6
• P2-KKUwillbeWP5leader,andtaskleaderfor2.5,2.6,5.3,5.6
• P3-KMUTNBwillbetaskleaderfor5.5
• P4-CUTwillbeWP2leaderandtaskleaderfor2.1,2.2,2.4
• P5-PSUwillbeWP4co-leaderandtaskleaderfor4.3,4.4
• P6-TUwillbetaskleaderfor3.2
• P7-UMinhowillbeWP1andWP3co-leader,andtaskleaderfor1.2,1.4,3.1,3.4,5.4
• P8-UPBwillbeWP4leader,co-leadWP5andtaskleaderfor4.1,4.2,5.1
• P9-AITwillbeWP3&6leaders,co-leadWP2,andtaskleaderfor2.3,3.3,3.5-3.7,5.2.,5.7,6.1-
6.4.
ThedetailsofhumanresourceallocatedtodifferentcategoriesarepresentedinTable3.
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Table3.Consortiumpartnersinvolvedandresourcesrequiredtocompletetheworkpackage
Work
Package
Ref.nr
Partn
er
nr
Partner
acronymCountry
Numberofstaffdays1�
Roleandtasksintheworkpackage
Manag
erTeacher
Technic
al
Staff
Admin
StaffTotal
WP1
Gap
Analysis
P1 CMU Thailand 20 101 70 19 210 Workpackageleader:leadforTasks1.1,1.3,1.5,1.6,participationandsupportinginTasks1.2,1.4
P2 KKU Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6P3 KMUTNB Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6P4 CUT Poland 0 50 30 0 80 ParticipationandsupportinginTasks1.1-1.6P5 PSU Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6P6 TU Thailand 0 40 30 0 70 ParticipationandsupportinginTasks1.1-1.6
P7 UMinho Portugal 10 74 55 19 158Workpackageco-leader:leadforTasks1.2,1,4,participationandsupportinginTasks1.1,1.3,1.5-1.6
P8 UPB Romania 0 50 30 0 80 ParticipationandsupportinginTasks1.1-1.6P9 AIT Thailand 0 20 0 0 20 ParticipationandsupportinginTasks1.1-1.6
SUBTOTAL 30 455 305 38 828
WP2
P1 CMU Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5
P2 KKU Thailand 0 68 35 0 103 TaskleaderforTasks2.5-2.6,participationandsupportinginTasks2.1-2.4
P3 KMUTNB Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5
P4 CUT Poland 20 111 15 28 174 Workpackageleader:leadforTasks2.1,2.2,2.4,participationandsupportinginTasks2.3
P5 PSU Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5
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WP2
Curriculum
Developme
ntI:
Curriculum
Structure
andCourses
P6 TU Thailand 0 60 10 0 70 ParticipationandsupportinginTasks2.1-2.5P7 UMinho Portugal 0 65 5 0 70 ParticipationandsupportinginTasks2.1-2.4P8 UPB Romania 0 80 10 0 90 ParticipationandsupportinginTasks2.1-2.4
P9 AIT Thailand 10 70 5 10 95Workpackageco-leader:leadforTasks2.3,participationandsupportinginTasks2.1-2.2,2.4-2.5
SUBTOTAL 30 634 110 38 812
WP3
Curriculum
Developme
ntII:
Modernisati
onof
teaching
methods
andtools
for
innovative
MSc
programme
s
P1 CMU Thailand 0 82 40 0 122 ParticipationandsupportinginTasks3.1-3.7
P2 KKU Thailand 0 72 30 0 102 ParticipationandsupportinginTasks3.1-3.2,3.4-3.7
P3 KMUTNB Thailand 0 72 30 0 102 ParticipationandsupportinginTasks3.1-3.2,3.4-3.7
P4 CUT Poland 0 115 30 0 145 ParticipationandsupportinginTasks3.1,3.3-3.5,3.7
P5 PSU Thailand 0 72 30 0 102 ParticipationandsupportinginTasks3.1-3.2,3.4-3.7
P6 TU Thailand 0 82 30 0 112 TaskleaderforTasks3.2,participationandsupportinginTasks3.1,3.4-3.7
P7 UMinho Portugal 15 115 40 19 189 Workpackageco-leader:leadforTasks3.1,3.4,participationandsupportinginTasks3.3,3.5,3.7
P8 UPB Romania 0 125 40 0 165 ParticipationandsupportinginTasks3.1,3.3-3.5,3.7
P9 AIT Thailand 15 125 235 19 394 Workpackageleader:leadforTasks3.3,3.5-3.7,participationandsupportinginTasks3.1,3.4
SUBTOTAL 30 860 505 38 1433
WP4
Quality
Controland
Monitoring
P1 CMU Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P2 KKU Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P3 KMUTNB Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P4 CUT Poland 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2
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P5 PSU Thailand 10 68 20 14 112 Workpackageco-leader:leadforTasks4.3-4.4,participationandsupportinginTasks4.1-4.2
P6 TU Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P7 UMinho Portugal 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2P8 UPB Romania 20 113 40 24 197 Workpackageleader:leadforTasks4.1-4.2P9 AIT Thailand 0 23 10 0 33 ParticipationandsupportinginTasks4.1-4.2
SUBTOTAL 30 342 130 38 540
WP5
Disseminati
onand
Exploitation
ofProject
Results
P1 CMU Thailand 0 63 5 0 68 ParticipationandsupportinginTasks5.1,5.3-5.7
P2 KKU Thailand 20 75 50 24 169Workpackageleader:leadforTasks5.3,5.6,participationandsupportinginTasks5.1,5.4-5.5,5.7
P3 KMUTNB Thailand 0 68 5 0 73 TaskleaderforTasks5.5,participationandsupportinginTasks5.1,5.3,5.4,5.6,5.7
P4 CUT Poland 0 36 17 0 53 ParticipationandsupportinginTasks5.1,5.3,5.4,5.6,5.7
P5 PSU Thailand 0 58 5 0 63 ParticipationandsupportinginTasks5.1,5.3-5.7P6 TU Thailand 0 63 5 0 68 ParticipationandsupportinginTasks5.1,5.3-5.7
P7 UMinho Portugal 0 16 2 0 18 TaskleaderforTasks5.4,participationandsupportinginTasks5.1,5.3,5.6-5.7
P8 UPB Romania 10 36 7 14 67Workpackageco-leader:leadforTasks5.1,participationandsupportinginTasks5.2-5.4,5.6-5.7
P9 AIT Thailand 0 41 62 0 103 TaskleaderforTasks5.2,5.7,participationandsupportinginTasks5.1,5.3-5.6
SUBTOTAL 30 456 158 38 682
WP6
Project
Manageme
nt
P1 CMU Thailand 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P2 KKU Thailand 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P3 KMUTNB Thailand 14 19 5 10 48 ParticipationandsupportinginTasks6.1-6.4P4 CUT Poland 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4
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P5 PSU Thailand 14 19 5 10 48 ParticipationandsupportinginTasks6.1-6.4P6 TU Thailand 14 19 5 10 48 ParticipationandsupportinginTasks6.1-6.4P7 UMinho Portugal 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P8 UPB Romania 14 19 10 10 53 ParticipationandsupportinginTasks6.1-6.4P9 AIT Thailand 120 44 75 152 391 Workpackageleader:leadforTasks6.1-6.4
SUBTOTAL 232 196 140 232 800 TOTAL 382 2943 1348 422 5095
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4.3 ProjectWorkPlan
Theprojectworkplandocumentservesasthemaincontrolmechanism,bothbyspecifyingprojectphasesandbydecomposingthesephasesintospecifictaskswithassociatedtimeframes,resources,dependencies,and deliverables. During project implementation, it also serves as a status tool by showing completionprogress.
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Table4.InitialWorkPlanforProjectYear1
Activities Total
duration
(number
ofweeks)
M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12Ref.nr/
Sub-ref
nr
Title
Task1.1 Developagapanalysisworkplan 3 3=,3X
Task1.2AnalysingofMSIEcurriculabeingoffered,andof learningand
teachingmethodsbeingapplied10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task1.3 Assessingneedsofindustryandstudents 10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task1.4 Identifyinggaps 3 =,x 2=,2x
Task1.5 Identifyingcompetitivefactorsforthecurriculum 3 2=,2x =,x
Task1.6Developingrecommendationsforthespecificationsandareasof
specializationforthecurriculum4 2=,2x 2=,2x
Task3.3 Developingaweb-portalforonlinelearning 12 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task4.1 Developingaqualitycontrolandmonitoringsystem 7 2=,2x 2=,2x 2=,2x =,x
Task4.2Implementingtheinternalqualitycontrolandmonitoringofthe
project5 =,x =,x =,x =,x =,x
Task5.1DevelopmentofaDissemination,ExploitationandSustainable
plan6 2=,2x 2=,2x 2=,2x
Task5.2
Creating a project website andmaintaining it throughout the
project lifetime to support the dissemination strategy, and
communicationandcollaborationamongpartners
14 =,2x =,2x x x x x x x x x x x
Task5.3 Productionanddisseminationofprojectmaterials, 6 =,2x =,2x =,2x
Task5.6 Organizingdisseminationeventswithrelevantstakeholders 2 =,2x
Task6.1 Finalizingmanagementstructure 3 3=,3x
Task6.2 Organizingkick-offandregularconsortiummeetings 6 2=,2x 2=,2x 2=,2x
Task6.3 Monitoringandcontrollingtheproject 12 x x x x x x x x x x x x
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Table5.AdjustedWorkPlanforProjectYear1
Activities Total
duration
(number
ofweeks)
M1
Oct17
M2
Nov17
M3
Dec17
M4
Jan18
M5
Feb18
M6
Mar18
M7
Apr18
M8
May18
M9
Jun18
M10
Jul18
M11
Aug18
M12
Sep18
Ref.nr/
Sub-ref
nr
Title
Task1.1 Developagapanalysisworkplan 3 =,X =,X =,X
Task1.2AnalysingofMSIEcurriculabeingoffered,andof learningand
teachingmethodsbeingapplied9 =,x 2=,2x 2=,2x 2=,2x 2=,2x
Task1.3 Assessingneedsofindustryandstudents 10 =,x 2=,2x 2=,2x 2=,2x 2=,2x =,x
Task1.4 Identifyinggaps 3 2=,2x =,x
Task1.5 Identifyingcompetitivefactorsforthecurriculum 3 2=,2x =,x
Task1.6Developingrecommendationsforthespecificationsandareasof
specializationforthecurriculum2 2=,2x
Task3.3 Developingaweb-portalforonlinelearning 12 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task3.4*Training of staff on new tools and best practice exchange on
modernteachingtechniques3 =,x 2=,x
Task4.1 Developingaqualitycontrolandmonitoringsystem 7 3=,3x 2=,2x 2=,2x
Task4.2Implementingtheinternalqualitycontrolandmonitoringofthe
project5 3=,3x =,x =,x
Task5.1DevelopmentofaDissemination,ExploitationandSustainable
plan6 2=,2x 2=,2x 2=,2x
Task5.2
Creating a project website andmaintaining it throughout the
project lifetime to support the dissemination strategy, and
communicationandcollaborationamongpartners
12 2x 2x x x x x x x x
Task5.3 Productionanddisseminationofprojectmaterials, 6 =,2x =,2x =,2x
Task5.6 Organizingdisseminationeventswithrelevantstakeholders 2 =,2x
Task6.1 Finalizingmanagementstructure 3 =,x =,x =,2x =,x =,x
Task6.2 Organizingkick-offandregularconsortiummeetings 4 =,2x 2=,x
Task6.3 Monitoringandcontrollingtheproject 10 x x x x x x x x x x
*itwassupposedtobeappearedintheproposalalsofortheactivitiesinthefirstprojectyear.
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Table6.InitialWorkPlanforProjectYear2
Activities Total
duration
(number
ofweeks)
M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12Ref.nr/
Sub-ref
nr
Title
Task2.1Developing curriculum structure and academic program
learningoutcomes3 3=,3x
Task2.2
Developingcoursesandcourselearningoutcomesbasedona
matrixthatmapscourselearningoutcomeswithprogram
learningoutcomes,andalsoteachingandlearningmethods,
10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task2.3 Conductingpilottestofthekeycourses 8 2=,2x 2=,2x 2=,2x 2=,2x
Task3.1 Developingteachingmaterials 20 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 16 =,2x =,2x =,2x =,2x =,2x =,2x =,2x =,2x
Task3.4Trainingofstaffonnewtoolsandbestpracticeexchangeon
modernteachingtechniques2 2=,x
Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 12 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task3.6 Purchasingandinstallingofteachingequipment 16 =,x =,x =,2x =,2x =,2x =,2x =,2x =,2x =,2x
Task4.2Implementingtheinternalqualitycontrolandmonitoringofthe
project6 =,x =,x =,x =,x =,x =,x
Task4.3 Invitingindependentexternalevaluationoftheprojectresults 3 3x
Task5.2
Creating a projectwebsite andmaintaining it throughout the
project lifetime to support the dissemination strategy, and
communicationandcollaborationamongpartners,
12 x x x x x x x x x x x x
Task5.3 Productionanddisseminationofprojectmaterials, 8 =,2x =,2x =,2x =,2x
Task5.4Publications in professional journals, newspapers,magazines,
brochuresandsocialmedia,8 2=,2x 2=,2x 2=,2x 2=,2x
Task5.6 Organizingdisseminationeventswithrelevantstakeholders 4 2=,2x 2=,2x
Task6.2 Organizingkick-offandregularconsortiummeetings 4 2=,x =,2x
Task6.3 Monitoringandcontrollingtheproject 12 x x x x x x x x x x x x
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Table7.AdjustedWorkPlanforProjectYear2
Activities Total
duration
(number
ofweeks)
M1
Oct18
M2
Nov18
M3
Dec18
M4
Jan19
M5
Feb19
M6
Mar19
M7
Apr19
M8
May19
M9
Jun19
M10
Jul19
M11
Aug19
M12
Sep19
Ref.nr/
Sub-ref
nr
Title
Task1.6Developing recommendations for the specificationsandareas
ofspecializationforthecurriculum2 2=,2x
Task2.1Developing curriculum structure and academic program
learningoutcomes3 3=,3x
Task2.2
Developingcoursesandcourselearningoutcomesbasedona
matrixthatmapscourselearningoutcomeswithprogram
learningoutcomes,andalsoteachingandlearningmethods,
10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task2.3 Conductingpilottestofthekeycourses 10 1=,1x 2=,2x 2=,2x 2=,2x 2=,2x 1=,1x
Task3.1 Developingteachingmaterials 22 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 18 2=,2x =,2x =,2x =,2x =,2x =,2x =,2x =,2x =,2x
Task3.4Trainingofstaffonnewtoolsandbestpracticeexchangeon
modernteachingtechniques3 =,x 2=,x
Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 14 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task3.6 Purchasingandinstallingofteachingequipment 16 =,x =,x =,2x =,2x =,2x =,2x =,2x =,2x =,2x
Task4.2Implementingtheinternalqualitycontrolandmonitoringofthe
project6 =,x =,x =,x =,x =,x =,x
Task4.3 Invitingindependentexternalevaluationoftheprojectresults 3 3x
Task5.2
Creating a projectwebsite andmaintaining it throughout the
project lifetime to support the dissemination strategy, and
communicationandcollaborationamongpartners,
12 x x x x x x x x x x x x
Task5.3 Productionanddisseminationofprojectmaterials, 8 =,2x =,2x =,2x =,2x
Task5.4Publications in professional journals, newspapers,magazines,
brochuresandsocialmedia,8 2=,2x 2=,2x 2=,2x 2=,2x
Task5.6 Organizingdisseminationeventswithrelevantstakeholders 4 2=,2x 2=,2x
Task6.2 Organizingkick-offandregularconsortiummeetings 4 =,2x 2=,x
Task6.3 Monitoringandcontrollingtheproject 12 x x x x x x x x x x x x
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Table8.InitialWorkPlanforProjectYear3
Activities Total
duration
(number
ofweeks)
M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12Ref.nr/
Sub-ref
nr
Title
Task2.3 Conductingpilottestofthekeycourses 10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task2.4Assessmentofpilottestofthekeycoursesandfinalizethecurriculumandthecourses
2 =,2x
Task2.5 Preparationforaccreditationofthecurriculum 14 =,2x =,2x =,2x =,2x =,2x =,2x =,2x
Task2.6Accreditation of the curriculum by the national accreditation
institutioninThailand8 =,2x =,2x x x x x
Task3.1 Developingteachingmaterials 4 2=,2x 2=,2x
Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 10 =,2x =,2x =,2x =,2x =,2x
Task3.4Training of staff on new tools and best practice exchange on
modernteachingtechniques4 2=,x 2=,x
Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 10 2=,2x 2=,2x 2=,2x 2=,2x 2=,2x
Task3.7Developing a laboratory and of on line remote access of the
laboratoryworks11 =,2x =,2x =,2x =,2x =,2x =,3x
Task4.2Implementingtheinternalqualitycontrolandmonitoringofthe
project5 =,x =,x =,x =,x =,x =,x
Task4.3 Invitingindependentexternalevaluationoftheprojectresults 3 3x
Task4.4Invitingindependentexternalfinancialauditofthefinancialpart
ofthefinalreport-“AuditCertificateonFinalFinancialReport”5 3x 2x
Task5.3 Productionanddisseminationofprojectmaterials, 10 =,2x =,2x =,2x =,2x =,2x
Task5.4Publications in professional journals, newspapers, magazines,
brochuresandsocialmedia,8 2=,2x 2=,2x 2=,2x 2=,2x
Task5.5Developing joint short-term courses in the field of Industrial
Engineeringincooperationwithindustryforprofessionals,9 =,3x =,3x =,3x
Task5.6 Organizingdisseminationeventswithrelevantstakeholders, 7 x x x x x 2=,2x
Task5.7 Organizingthefinaldissemination-sustainabilityconference 2 2=,2x
Task6.2 Organizingkick-offandregularconsortiummeetings 4 2=,x =,2x
Task6.3 Monitoringandcontrollingtheproject 12 x x x x x x x x x x x x
Task6.4 Closingtheprojectandfinalreporting 7 2=,2x 2=,2x 2=,3x
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Table9.AdjustedWorkPlanforProjectYear3
Activities Total
duration
(number
ofweeks)
M1
Oct19
M2
Nov19
M3
Dec19
M4
Jan20
M5
Feb20
M6
Mar
20
M7
Apr20
M8
May20
M9
Jun20
M10
Jul20
M11
Aug20
M12
Sep20
Ref.nr/
Sub-ref
nr
Title
Task2.3 Conductingpilottestofthekeycourses 3 2=,2x 2=,2x 2=,2x 2=,2x
Task2.4Assessmentofpilottestofthekeycoursesandfinalizethecurriculumandthecourses
2 2=,2x
Task2.5 Preparationforaccreditationofthecurriculum 14 =,2x =,2x =,2x =,2x =,2x =,2x =,2x
Task2.6Accreditation of the curriculum by the national accreditation
institutioninThailand8 =,2x =,2x x x x x
Task3.1 Developingteachingmaterials 2 2=,2x
Task3.2 TranslatingteachingmaterialsbetweenEnglishandThai 8 =,2x =,2x =,2x =,2x
Task3.4Training of staff on new tools and best practice exchange on
modernteachingtechniques3 =,x 2=,x
Task3.5 Adaptinglearningmaterialsdevelopedtotheonlinelearning 8 2=,2x 2=,2x 2=,2x 2=,2x
Task3.7Developing a laboratory and of on line remote access of the
laboratoryworks11 =,2x =,2x =,2x =,2x =,2x =,3x
Task4.2Implementingtheinternalqualitycontrolandmonitoringofthe
project6 =,x =,x =,x =,x =,x =,x
Task4.3 Invitingindependentexternalevaluationoftheprojectresults 3 3x
Task4.4Invitingindependentexternalfinancialauditofthefinancialpart
ofthefinalreport-“AuditCertificateonFinalFinancialReport”5 3x 2x
Task5.2**
Creatingaprojectwebsiteandmaintainingitthroughoutthe
projectlifetimetosupportthedisseminationstrategy,and
communicationandcollaborationamongpartners,
12 x x x x x x x x x x x x
Task5.3 Productionanddisseminationofprojectmaterials, 10 =,2x =,2x =,2x =,2x =,2x
Task5.4Publications in professional journals, newspapers, magazines,
brochuresandsocialmedia,8 2=,2x 2=,2x 2=,2x 2=,2x
Task5.5Developing joint short-term courses in the field of Industrial
Engineeringincooperationwithindustryforprofessionals,9 =,3x =,3x =,3x
Task5.6 Organizingdisseminationeventswithrelevantstakeholders, 7 x x x x x 2=,2x
Task5.7 Organizingthefinaldissemination-sustainabilityconference 2 2=,2x
Task6.2 Organizingkick-offandregularconsortiummeetings 4 =,2x 2=,x =,2x
Task6.3 Monitoringandcontrollingtheproject 12 x x x x x x x x x x x x
Task6.4 Closingtheprojectandfinalreporting 7 2=,2x 2=,2x 2=,3x
**Itwassupposedtoappearedintheproposalalsofortheactivitiesinthethirdprojectyear.
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4.4 ProjectOperationsManagementFlow
Theprojectismanagedinthreelevels:operation(WP1,WP2,WP3,andWP5),monitoringandcontrol(WP4),andmanagement(WP6).Workpackageleaders(WPLs)manageandareaccountablefortheirworkpackages(WPs). Figure2 illustrates theprojectmanagement flow.Alloperational tasksare initiatedbyWPLswhoallocatethetaskstothetaskmembersnominatedbythepartner leaders (PLs).WPLsareresponsible forupdatingPCthestatusofongoingtasksonamonthlybasis.Foreachcompletedtask,theresponsibleWPLwillsubmitdeliverabletohis/herrepresentativeinQCMBforinitialevaluation.ThedeliverablewillbesenttoQCMBforendorsement.ThedeliverablewillthenbesubmittedtoPECviaPCforfinalapproval.Incasethat the deliverable get rejected at any stage, theWPLwill be informed immediately. According to themonthlyreportsfromtheWPLs,PCwillsubmitaprogressreporttoPECandinformQCMB.ForWP4tasks,thechairofQCMBwillinitiatealltasks.WiththeendorsementofQCMB,thechairsubmitsthedeliverablesto PEC via PC for final approval. Please be noted that the appointments of external audits require PECapprovals.ForWP6tasks,PCwillsubmitprogressreportstoPECdirectlyforapprovalandinformQCMB.
WorkPackageMonthlyReport(WMR)isavailableat“Resources/WP6/WP6Forms/WorkPackageMonthlyReport”.
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Figure2.ProjectOperationsManagementFlow
PEC
PC
QCMB
WPM
InitiateTask
Complete?
Accept?
Database
Y
N
Y
N
YN
OFFICIALDELIVERABLE
WPL(WPs1,2,3 &5)
Accept?YN
Closingtask
Execute
Submitdeliverable
SubmitMonthlyreport
RequestImprovement
Submitdeliverable
InformWPL
Evaluatedeliverable
Submitdeliverable
InformWPL
Evaluatedeliverable
Monitorprocess&assess execution
SubmitAssessment
Evaluateprogress&decide
InformWPL
SubmitprogressreporttoPEC&informQCMB
Monitordeliverable
QCM
Accept?
Y
Submitdeliverable
Evaluatedeliverable Accept?InformWPL
N
InformWPL
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5 ProjectFinancialManagement
Thissectiondescribesthefinancialrulesforthemanagementofthegranttoprovidesupporttotheprojectpartnersso that theycanperformthe local financialmanagement inanefficientandsuccessfulwayandprovide all documents necessary for financial monitoring, reporting, and audits. It offers the detaileddefinitions of eligible and ineligible costs, instructions for preparing financial tables, a list of requiredsupportingdocumentstojustifyincurredcosts,etc.SomedefinitionsandrulesaretakenintheoriginalformsfromtheEUCOMMISSIONGuidelinesfortheUseoftheGrant,inordertoavoidanymisinterpretation.
5.1 GeneralProvisions
• The grant is calculated on the basis of actual costs for budget headings Equipment andSubcontracting,andonthebasisofUnitcostsforbudgetheadingsStaffcosts,TravelcostsandCostsofstay.
• For actual costs, financial reporting will be based on the principle of the expenses actuallyincurredwhichwillneedtobedulydocumented.
• Forunitcosts,financialreportingwillbebasedontheprincipleofthetriggeringevent.Proveisrequired that the activities have been actually and properly implemented and/or that theexpectedoutput(s)havebeenproduced.Thelevelofspendingwillnothavetobejustified.
• AllpartnersagreetoadopttheratessuggestedintheErasmus+ProgrammeGuideforofUnitcostsforbudgetheadingsStaffcosts,TravelcostsandCostsofstay.
• It is important to note that not all the activities and the costs planned under the awardedmaximumprojectbudgetareautomaticallyapprovedbytheAgency.
• TheAgencyreservestherighttore-evaluatethejustificationprovidedifthedeclaredactivitiesoroutputsarequestionableandifitisnotaccepted,nocorrespondingunitcostswillbegranted.
• Originalsupportingdocumentsmustbekeptatthepartnerinstitutes.ReadablecopiesmustbesenttothePCwiththeprojectdocumentationandsubmittedwiththefinalreportandfinancialstatementwhenspecificallyrequested.
o Thelistofsupportingdocumentstobekeptareavailableundereachbudgetheading.o Submitting the required supporting documents is an integral part of the Agreement
obligation.• ThePCmayadjusttheestimatedbudgetbytransfersbetweenbudgetheadings,providedthat:
o thisadjustmentofexpendituredoesnotaffecttheimplementationoftheaction,o theadjustedamountforoneormoreheadingsisnotincreasedbymorethan10%ofthe
amountinitiallyproposed,ando thetotalawardedgrantisnotexceeded.
• ThePCwillreceivethetotalbudget inthreepaymentsandwill transfertoallpartners infivepayments.
o Forthefirstpre-financing,theactualexchangerateis38.8THBper1EUR.ThaipartnersandAITwillreceivetheirbudgetsforthefirsttwopayments inThaiBahtatthisrate.EuropeanpartnerswillreceivetheirbudgetsinEuro.
• EquipmentcostsisapplicabletoThaipartnersonly.
5.2 FinancialReporting
Inordertoprovideadequateinformationonthelocalfinancialmanagement,continuousfinancialreportingonamonthlybasisishighlyrecommended.Theadvantageofregularreportingisthepossibilityforcheckingtheeligibilityof reported costs and implementing correctiveactions if necessary. Pleasebenoted that a
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financial report accompanied with corresponding supporting documents, which proves that a certainpercentageofthebudgetisspent,isthebasisforthetransferofnextinstalmenttothepartnerinstitution.Whenpreparingthefinancialreport,theprojectpartnerswillusethefinancialstatementtemplate(Excelfile)providedbytheEUCOMMISSION.ThisExceltablecontainsthefollowingsheets,amongothers:
• StaffCosts• TravelCosts&CostsofStay• EquipmentCosts• Co-Financing.
Necessaryformstobecompletedandsubmittedalongwiththemonthlyfinancialstatementswillbemadeavailableontheprojectwebsiteunder“Resources/WP6/WP6Forms”.
For submission, please save the file in the following format “(month)(year)(financial_statementsfor)(abbreviationofthepartnername)”.Forexample,afinancialstatementforCUTforApril2018is“April18financial_statementforCUT”.
5.3 ExchangeRates
If thepartner institution is froma countrywhichhas not adopted the Euro as its currency, all expensesexpressed in localcurrencywillbeconverted intotheEuro.Duringtheproject implementation,only twoexchangeratesfortheconversionofcurrenciesintotheeurowillbeused:
a) from the start of the eligibility period until the date when the second pre-financing will bereceivedfromEUCOMMISSION,theexchangerateofJanuary2018(themonthofthefirstpre-financing payment) will be applied. The rate to be applied is the monthly accounting rateestablished by the Commission and published on its website:http://ec.europa.eu/budget/inforeuro.
Forreporting,exchangeratesareasfollows:Thailand:1EUR=38.929THBRomania:1EUR=4.652RONPoland:1EUR=4.1808PLN
b) fromthedatewhenthesecondpre-financingisreceivedfromEUCOMMISSIONuntiltheendoftheeligibilityperiod,therateofthemonthofthesecondpre-financingwillbeapplied.
5.4 StaffCosts
5.4.1 EligibleStaffCosts
EligiblestaffcostsarecostsofthestaffwhentheyperformanyofthefourdifferentPROJECT-RELATEDtypesoftasks(listedintheTable10below)whicharedirectlynecessaryfortheachievementoftheobjectiveoftheproject.Staffcostswillbecalculatedonthebasisofthetaskperformedandnotonthestatusoftheperson.
Theapplicablestaffcategoriestobeappliedarethefollowing:
• Managers(includinglegislators,seniorofficialsandmanagers)carryouttopmanagerialactivitiesrelatedtotheadministrationandcoordinationofprojectactivities.
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• Researchers, teachers and trainers (RTT) typically carry out academic activities related tocurriculum/trainingprogrammedevelopment,developmentandadaptationofteaching/trainingmaterials,preparationandteachingofcoursesortrainings.
• Technicalstaff(includingtechniciansandassociateprofessionals)carriesouttechnicaltaskssuchasbook-keeping,accountancy,in-housetranslationactivities.
• Administrativestaff(includingofficeandcustomerserviceclerks)carriesoutadministrativetaskssuch as secretarial duties. Students can work for the project and can be considered asadministrative staff, provided that they have signed a work contract with a consortiumbeneficiaryinstitution.
5.4.2 UnitCostsforEligibleStaffCosts
Table10.Unitcostsfordailystaffcosts(EUR)
Country Manager Researcher/Teacher TechnicalStaffs Administrative
StaffsThailand 108 80 57 45Romania 88 74 55 39Portugal 164 137 102 78Poland 88 74 55 39
5.4.3 SupportingDocumentsforStaffCosts
A Staff Convention (SC) is for all members employed in the project. An individual member is asked tocompletethisStaffConventionformrightafterthecompletionofhis/herdutyandtosubmitittohis/herteamleader.Theconventionsmustbesignedbythepersonconcerned, thensignedandstampedbytheperson responsible in the institution where this person is engaged to work on the project. For staffperformingdifferenttasks(forinstance2,3orall4outofthe4listedtasktypes),aseparateconventionmustbe signed for each task type. The staff convention template can be found on MSIE4.0 website under“Resources/WP6/WP6Forms/StaffConvention”.
AMonthlyTimeSheet(MTS)(‘’diaryofactivitieswithintheprojectforeachtasktype’’)isforallmembers.Anindividualmemberisaskedtocompletethisformforamonththathe/sheworksontheprojectandtosubmittohis/herteamleaderbythe7thofthefollowingmonth.Onesheet isforonerole.Forexample,PisutworksasamanagerforWP6andateacherforWP5andWP6inMarch.HewillsubmittwotimesheetsbyApril7.Pleasebenotedthatthereshouldnotbemorethan20daysreportedforonemonthandafulldayofworkontheprojectisnotexpectedexceptforregularmeetingsortrainings.Thisisbecauseallmembersareexpectedtohavetheirregularworkloads.
Thetime-sheetsmustbesignedbythepersonconcernedandcountersignedbythepersonresponsibleinthepartner institutionwherethisperson isnormallyemployed.Theymaybeused forauditpurposes, inordertoverifythatthenumberofhoursworkedisappropriateandcompatiblewiththeotheractivitiesofthestaffmemberconcerned.ThenumberofworkingdaysgivenintheTime-sheetforanygiventasktypemustcorrespondexactlytothe‘’durationindays’’expressedinthecorrespondingStaffConvention.
TheMonthlyTimeSheetcanbe foundonMSIE4.0websiteunder“Resources/WP6/WP6Forms/MonthlyTimeSheet”.Pleaseusethemostupdatedone.
AProjectTimeSheetisforallmembers.Anindividualmemberisaskedtodownloadthistimesheetandkeepupdatingattheendofeachmonthsthathe/sheworksontheproject.Theinputforthistimesheetcanbe
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obtainedfromthelastlineofamonthlytimesheet.Oneprojectsheetisforonerole.Forexample,Pisuthastworoles:managerandteacherinthisproject.Hewillhavetwoprojecttimesheets.ForthemonthofMarch,heworks1daysasamanagerforWP6,and2daysand3daysasateacherforWP5andWP6respectively.Theprojecttimesheetswillbesubmittedalongwiththestaffconventionformrightafterthecompletionofhis/her duty. The Project Time Sheet can be found on MSIE4.0 website under “Resources/ WP6/WP6Forms/TemplateforTimesheetversion2017-2forMSIE4”.
Forauditsandtojustifysalaryratesforstaffcosts,thefollowingdocumentswillalsobemadeavailable:
A. If staff is remuneratedby theprojectdirectly (full-time,part-time,occasionalor top-upof regularsalary):
• Employmentcontract• Proofofpayment(i.e.bankstatement)
B.Ifstaffisremuneratedthroughitsnormalsalary(i.e.ERASMUSPLUS-CBHErelatedtasksarepartoftheregularassignmentattheuniversity):
• Employmentcontract• Proofthatthetaskispartofregularassignment• Salaryslips• Proofofpayment(i.e.bankstatement)
Additional supporting documents depending on national and / or institutional regulations may also berequired.
5.5 TravelCostsandCostsofStay
Eligible travel costs and costs of stay cover the costs of travel and subsistence allowances of staff andstudentsparticipatinginactivitiesdirectlyrelatedtotheachievementoftheproject.
Travelsareintendedforthefollowingactivities:
1. teaching/trainingassignments,2. trainingandretrainingpurpose,3. updatingprogrammeandcourses,4. practicalplacementsincompanies,industriesandinstitutions5. Projectmanagementrelatedmeetings,6. Workshopsandvisitsforresultdisseminationpurposes.
Please be noted that Thaimembers are eligible for all activities but EUmembers are eligible only foractivities1,3,5and6.Furthermore,travelforresearchactivitiesisnoteligible.
5.5.1 EligibleTravelCosts
Thegrantcontributestothetravelofstaffandstudents involvedintheprojectfromtheirplaceoforigin(homeinstitution)tothevenueoftheactivityandreturn.Itincludesvisafeeandrelatedobligatoryinsurance,travelinsuranceandcancellationcostsifjustified.Ifatravelisnecessarytoobtainavisa,therelevantunitcostsfortraveland,ifapplicable,costsofstaycanbeclaimed.
Thetravelcostsiscalculatedbasedonthetraveldistanceofaone-waytravelfromtheirhomeinstitutiontothe venue of the activity. The distance can be determined at http://ec.europa.eu/programmes.erasmus-plus/tools/distanceen.htm.
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Inthecontextofacirculartravel(e.g.,amemberdepartsfromcityAtoattendaprojectmeetingatcityBandthendepartsfromcityBimmediatelytoattendaprojectmeetingatcityC),thetravelcostswillbethesumoftheunitcostsfortravelfromcityAtocityBandfortravelfromcityBtocityC.ThedistancebetweencityAandcityCwillnotbeusedinthecalculationbecausetheunitcostsprovidedcoveralsoreturntrips.Stopover(s)isnotapplicable.
5.5.2 UnitCostsforTravelCosts
Table11.UnitcostsfortravelcostsDistance TravelCosts(EUR)
0km-9km 010km-99km 20
100km–499km 180500km–1999km 2752000km–2999km 3603000km–3999km 5304000km–7999km 8208000kmorlonger 1100
5.5.3 CostsofStay
Thisbudgetheading ismeanttoprovideeachpersonparticipating inamobilitywithadailyallowancetocovercosts for subsistence,accommodation, localandpublic transport suchasbusand taxi,personaloroptionalhealthinsuranceetc.
5.5.4 UnitCostsforCostsofStay
Table12.Unitcostsforcostsofstay Unitcostperdayperparticipant
forstaffUnitcostperdayperparticipantforstudent
Uptothe14thdayofactivity
120EUR 55EUR
5.5.5 SupportingDocumentsforTravelCostsandCostsofStay
IndividualTravelReportisformemberswhohavetravelledonthemissionoftheproject.Foreachtrip,anindividualmemberisaskedtocompletethisformandsubmittohis/herteamleaderalongwiththeinvitationletter,boardingpasses,hotelreceiptstoreimbursefortravelcostsandcostsofstay.
The form for travel report can be found on MSIE4.0 website under “Resources/ WP6/WP6Forms/individual-travel-report”
5.6 EquipmentCosts
5.6.1 EligibleEquipmentCosts
Onlythepurchaseofequipmentwhichisdirectlyrelevanttotheobjectivesoftheprojectcanbeconsideredaseligibleexpenditure.
Theequipmentmust:
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• beexclusivelyforthePartnerCountryHigherEducationInstitutionsindicatedinthepartnershipagreement,
• beforteachingpurposes,notforresearchpurposes• berecordedintheinventoryoftheinstitutionwhereitisinstalled;thisinstitution/universityis
thesoleowneroftheequipment,• complywiththeruleoforigin.
5.6.2 SupportingDocumentsforEquipmentCosts
• Invoice(s)andbankstatement(s)forallpurchasedequipment• Proofsoftenderingprocedureandthreequotationsfromdifferentsuppliersforpurchasesabove
EUR25.000butbelowEUR134.000• ProofsoftenderingprocedureappliedaccordingtonationallegislationforpurchasesaboveEUR
134.000• CertificateoforiginforequipmentofaunitcostaboveEUR5.000• ProofthatVATisnotdeductible(ifVATexemptionisnotobtainedandVATcostsarechargedto
theprojectbudget)• Proofofpayment
Thepurchasecannotbesplitintosmallercontractsbelowthethreshold.
5.7 SubcontractingCosts
5.7.1 EligibleSubcontractingCosts
Subcontracting refers to the implementationof specific tasksbeingpartof theactionbya thirdparty towhichaservicecontracthasbeenawardedbyoneorseveralpartners.Itisintendedforspecific,time-bound,project-relatedtaskswhichcannotbeperformedbythemembers.Subcontractingcostswillbereimbursedonthebasisoftheeligiblecostsactuallyincurred.
5.7.2 SupportingDocumentsforEquipmentCosts
• Invoice(s),subcontract(s)andbankstatement(s)• Inthecaseoftravelactivitiesofsubcontractedserviceprovider,copiesoftraveltickets,boarding
passes,invoicesandreceiptsarerequiredtodemonstratethattheactivitiestookplace.• Proofs of tendering procedure and three quotations from different subcontractors for a
subcontractaboveEUR25.000butbelowEUR134.000• Proofsoftenderingprocedureappliedaccordingtonationallegislationforasubcontractabove
EUR134.000• Tangibleoutputs
5.8 ProceduresforReimbursementandBudgetTransfer
5.8.1 Reimbursement
Figure3illustratestheflowforreimbursementforcostsincurredontheprojectactivities.Anindividualmemberisresponsibleforinitiatinghis/herownpaymentrequestsbysubmittingmonthlytimesheetsand/ortravelreportstohis/herPLwhowillcheck,approvetherequests,andprocessinternalpaymentsfortheapprovedrequests.PLsareresponsibleforkeepingrecordslocallyandsubmittingtheirfinancialreportalongwiththecopyofsupportingdocumentonamonthlybasistoPC.Unlesscorrectionisneeded,PCwillrecordallreceivedfinancialreportsanddocument.PCisresponsibleforpreparingsix-monthfinancial
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reportsforPEC,andmidwayandfinalfinancialreportsforEACEAwhichalsorequirePECapprovalpriortosubmissions.
5.8.2 BudgetTransfer
Figure4illustratestheflowforbudgettransfer.TherearefivepaymentsthatAIT(P9)willtransfertoeachpartner.Foreachpayment,aPLwillinitiatethepaymentrequestbyfillingapaymentrequestform(AnnexIVinPartnershipAgreement)andobtainthesignatureofthepartner’slegalrepresentative.ThesignedrequestformwillbesubmittedtoPCalongwithsupportingdocumentation.Unlessthecorrectionisrequired,PCwillprocessthepaymentandinformPEC.
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Figure3.ProjectReimbursementProcedure
PEC
PC
Member
PartnerLeader(PL)
SubmitIndividualmonthly timesheetand/ortravelreport
ProcessinternalpaymentCheck Accept?
Informmemberforresubmission
NY
Preparemonthlyfinancialreport
Submitmonthlyfinancialreport
CheckAccept?
InformPLforresubmission
NY
InitiatePaymentrequest
Database
Correctandresubmit
Correctandresubmit
Database
InformPECmonthlyfinancialperformance
Closingpaymenttask
Prepare6Mfinancialreport
Preparemidwayorfinalfinancialreport
Submit6Mfinancialreport
Check
Accept?
InformPCforresubmission
Correctandresubmit
Y N
Submitthefinancialreport
Check
Accept?
InformPCforresubmission
Correctandresubmit
N
SubmitfinancialreporttoEACEA
Y
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Figure4.BudgetTransferProcedure
PEC
PC
Legalrepresentative
PartnerLeader(PL)ForP1-P8
CheckAccept?InformPLforresubmission
N
Y
InitiatePaymentrequest
Submitpaymentrequestformandsupport documents
Fillinpaymentrequestform
Submitpaymentrequestformfor
signature
Signpaymentrequestform
Preparesupportdocuments
Processpayment
InformPEC
InformPLaboutpayment Database
ClosingPaymentrequest
Correctandresubmit
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6 ProjectInternalCommunication
Communication is highly encouraged amongmembers at all levels. For internal communication, PC willinitiate andmanage the activities necessary to ensure an efficient internal information flow. A regular,frequentandsimultaneouscommunicationwillbeassuredforallteammembersofpartnerinstitutions.Theinternal communication can be ensured by virtual way and by periodic face-to-face meetings. Variouschannelswillbeexploitedtomakecommunicationeffective.
6.1 PeriodsforResponseandCastingaVote
Asaforementionedinsection3.5,allmainprojectdecisionswillbemadeduringtheregularface-to-facemeetings,buttheremaybeurgentcasesthatneedimmediatedecisionstomovetheprojectforward.Insuchthecases,PC,WPLsorCo-WPLswillcommunicatewithrelatedmembersviaemailand/orWhatsAppmessagingapplicationfordiscussionandreachthedecisions.Ifitisnecessary,avotingprocedurewillbeappliedviatheDoodleapplication.Themembershavefiveworkingdaystorespond.Anabsenceofaresponsewillbeinterpretedassupportthecase.Ifvotingisneeded,themembershavetwodaystocasthisorhervote.Anabsenceofaresponsewillbeinterpretedasavoteforthecase.
6.2 ChannelsforCommunication
6.2.1 Meetings
A Face-to-facemeeting is themost effectiveway of communication. Seven regularmeetings have beenscheduledaboutsixmonthsapartthroughoutthethreeyears.EachmeetingisthreedayslongcoverthePECmeeting, QCMB meeting and WP meeting (optional). The PEC meeting is for making main decisionsconcerning themanagement, analysing the progress of the project, approving the intermediate or finaloutputsandresultsoftheproject,assigningactionsandalsoforbudgetaryanalysis.AQCMBmeetingisfordiscussingquality issues.WPmeetingsmaybeheldaswell forWPLsand individualcontributorstosharestatusandresultsaswellasdiscussrelevanttechnicalissuesingreaterdetail.Therefore,eachpartnerwillparticipatewithatleastthreestaffmembers:PLorrepresentative,QCMBmemberorrepresentative,andanother projectmember(s). After each PECmeeting, the host organization will prepare and submit themeetingminutestoPECforapproval.Thereportwillbemadeavailableontheprojectwebsitetoallmembersandthepublic.Similarly,themeetingminuteswillbemadeavailableontheprojectwebsitebyWPLsandQCMBchair.WPLscanalsocalltheirsubgroupface-to-facemeetingsatothertimes.
Anotherimportanttoolformaintainingstrongcommunicationbetweenthepartnersisholdingoccasionallyteleconferencestoevaluateprogressagainstprojectplans,identifymajorproblemsandco-ordinateproject-relatedinteractionsamongtheWPLeaders.
MeetingMinutesTemplateisavailableat“Resources/WP6/WP6Form/MeetingMinutesReport(MF-MMR-V2)”.
MeetingAttendanceSheetisavailableat“Resources/WP6/WP6Form/MeetingAttendanceSheet(MF-MAS-V1)”.
6.2.2 ElectronicChannels
Emailisaprimarymeanforcommunicationwhenaface-to-facemeetingcannotbedone.PCwillprepareaworksheetentitled“MSIE4.0ContactInformation.xlxs”onGoogledriveforPLstoupdatetheirmembersand
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contact information. This contact information will be made available to all members at “Resources/WP6/WP6Gallery/MSIE4.0ContactInformation”
WPLsarealsoencouragedtocreateachatgroupfortheirWPonWhatsApp.Theexistinggroupsare:
1. MSIE4.0PEC2. WP1
6.2.3 WrittenMessage
ReportswillbewrittenbyPCandWPLstoreporttheprogressoftheproject.Theywillbemadeavailabletopublicontheprojectwebsite.Thememberswillalsobeinformedviaemails.
6.2.4 ProjectWebsite
Theofficial projectwebsite (http://ise-portal.ait.ac.th/) has been created from thebeginning tofacilitatetheprojectmanagement,theexchangeofprojectdocumentation,andfordisseminationandexploitationof theproject results. It provides a structured central document repository formeeting minutes and presentations, deliverable drafts, dissemination material drafts, project-internaldocumentationandotherrelevantinformationincludinglinkstorelevantarticles,blogsandpapers.ItwillbemaintainedbyP9(AIT)withtheconsultationfromP8(UPB)andtheprovisionofmaterialsfromallotherpartners.
Thewebsite has a password-protected area for internal communication. PLs are responsible torequest access for their project members to Mr. Clifford M. Gasillos, AIT technical staff, atcmgasillos@ait.asia.Thepassword-protectedareawillappearunderthetap“Resources”allowingthememberstoaccessaswellassharedocumentinternallyunderdifferentcategories:forms,gallery,presentation, and reports. Themembers can also choose to shareno confidential document topublic.Ifthemembershaveadoubtonsharingdocumenttopublic,pleasecontactrelatedWPLorPCforclarification.
6.3 Documentation
There are three types of documents for the time being: plan, form and document. For documentationpurpose,codesforthesixworkpackagesandhowthethreetypesofdocumentsarenamedareasfollows:
• Codesforthesixworkpackages:
G–documentsfromWP1:GapAnalysis
C-documentsfromWP2&3:CurriculumDevelopment
Q–documentsfromWP4:QualityControlandMonitoring
D–documentsfromWP5:DisseminationandExploitationofProjectResults
M–documentsfromWP6:ProjectManagement
• Forprojectplan,thecodewillbeXXXP-VY.“XXX”isthreeinitialcapitallettersoftheplanfollowby “P” (e.g., QCMP is for Quality Control and Monitoring Plan, and PMCP is for ProjectManagementandCommunicationPlan).VYisaversionofthedocument.Forexample,QCMP-V1isaQualityControlandMonitoringPlanversion1.
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• Forprojectform:thecodewillbeAF-XXX-VY.“A” isaWPcode,“F”meansformand“XXX" isthreeinitialcapitallettersofaform(e.g.,QF-QFTisforQualityFormTemplate,andMF-WMRisforWorkPackageMonthlyReport).VYisaversionofthedocument.Forexample,QF-QFT-V1isaqualityformtemplateversion1.
• Forprojectdocument:thecodewillbeAD-XXX-VY.“A”isaWPcode,“D”meansadocumentand“XXX"isthreeinitialcapitallettersofadocument.VYisaversionofthedocument.Forexample,MD-PMR-V1isthefirstPECmeetingminutesreport.
7 ProjectRiskManagement
Projectriskisdefinedasaneventoraconditionthathasapotentialtoaffecttheachievementoftheprojectnegatively.Itisimportanttodevelopariskmanagementplantoidentifypotentialthreatsintheearlystagetopreparecorrectiveactionsproperlytopreventthemfromhappeningormitigatetheirimpact.AllWPLswillbeaskedtoidentifypotentialriskstohisorherWPandmitigationmeasuresaccordingtothestipulatedprocedurespresentedinthenextsubsection.Allidentifiedrisksandmitigationmeasureswillbegatheredfordeveloping a risk management plan. During the project, the identified risks will be monitored and themitigationmeasureswillbeconsidered.Ingeneral,thedecisionsareexpectedtobeadoptedunanimously;however,ifthereexistsplitopinionsvotingprocedurewillbeemployedinwhicheachpartnerwillhaveonevote. As riskmanagement is an ongoing process over the life of the project, the planwill be updatedannually.WPLsmustinformPCimmediatelyifapotentialriskarisessothatthesolutioncanbeimplementedearly.PCisalsoresponsibletoreporttoPEContheprogressandonanypossibleconflictthatmightarise.
7.1 RiskManagementCommittee(RMC)
Ariskmanagementcommittee(RMC)composesofallWPLsorCo-WPLs,chairsbyPC.
7.2 RiskAssessmentForm
AllRMCmembersareaskedtoconsultwithhisorherWPmemberstoperformriskassessmentonanannualbasisandcompletethisriskassessmentform.TheformshouldbesubmittedtoPCbytheendofOctober.
Table13.RiskAssessmentFormRiskNo. Descriptions WP RiskAssessment Mitigation
MeasuresRisk
OwnerLikelihood Impact Level
Theriskassessment formwillbeavailableat“Resources/WP6/WP6Form/RiskAssessmentForm(MF-RAF-V1)”.
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7.3 RiskManagementProcedure
7.3.1 RiskIdentification
Allevents,conditions,andconflictthathaveapotentialtodelaythedeliveryofdeliverables,andtolowerthequalityofthedeliverablesareconsideredtobeprojectrisks.Theyallmustbeidentifiedandrecordedintheriskassessmentform.
7.3.2 RiskAssessment
After the risksare identified,each individualmustbeassessedonhow likely itwilloccurandhowmuchimpactitwillhaveonthesuccessoftheproject.Generally,theimpactoftheriskcanberealisedfromoneorcombinationsofthefollowingconsequences:
•Projectoutcomes(benefits)aredelayedorreduced,•Projectoutputqualityisreduced,•Timeframesareextended,•Costsareincreased.
Likelihoodofoccurringcanbecategorizedintothreelevels:
• Mostlikely–Greaterthan<70%>probabilityofoccurrence• Likely–Between<30%>and<70%>probabilityofoccurrence• Unlikely–Below<30%>probabilityofoccurrence
Impactcanalsobecategorizedintothreelevels:
• High–Riskthathasthepotentialtogreatlyimpactprojectcost,projectscheduleorperformance• Medium–Riskthathasthepotentialtoslightlyimpactprojectcost,projectscheduleorperformance.• Low–Riskthathasrelativelylittleimpactoncost,scheduleorperformance
Accordingtolikelihoodandimpact,risklevelcanbedeterminedformtheriskassessmentmatrixbelow.Risksthatfallincritical,significantandmoderatelevelswillrequireriskresponseplanningwhichmayincludebothariskmitigationandariskcontingencyplan.Priorityisgiventothecriticalandsignificantrisks.
Table14.RiskAssessmentMatrixLikelihood Impact
Low Medium HighUnlikely Mild Mild ModerateLikely Mild Moderate Significant
MostLikely Moderate Significant Critical
7.3.3 RiskResponsePlanning
Eachmajor risk (those falling in theRed&Yellowzones)will beassigned toaproject teammember formonitoringpurposestoensurethattheriskwillnot“fallthroughthecracks”.
Foreachmajorrisk,oneofthefollowingapproacheswillbeselectedtoaddressit:
•Avoid–eliminatethethreatbyeliminatingthecause•Mitigate–Identifywaystoreducetheprobabilityortheimpactoftherisk
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•Accept–Nothingwillbedone•Transfer–Makeanotherpartyresponsiblefortherisk
Foreachriskthatwillbemitigated,theprojectteamwillidentifywaystopreventtheriskfromoccurringorreduce its impact or probability of occurring. This may include prototyping, adding tasks to the projectschedule,addingresources,etc.
Foreachmajorriskthatistobemitigatedorthatisaccepted,acourseofactionwillbeoutlinedfortheeventthattheriskdoesmaterializeinordertominimizeitsimpact.
8 TheDeliverableTemplates
Thetemplatesdevelopedforservingthepurposeofthedeliverablearedescribedinthefollowingtableandcanbefoundasannexes.
Table15.ListofDocumentAbbreviation Fullnameofdocument Annexno.MF-WMR-V3 WorkPackageMonthlyReport AnnexIMF-SC-V1 StaffConvention(CBHEJointDeclaration) AnnexIIMF-MTS-V3 MonthlyTimeSheet AnnexIIIMF-PTS-V1 ProjectTimeSheet AnnexIVMF-ITR-V1 IndividualTravelReport AnnexVMF-MMR-V2 MeetingMinutesReport AnnexVIMF-MAS-V1 MeetingAttendanceSheet AnnexVIIMF-RAF-V1 RiskAssessmentForm AnnexVIII
Annexes
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AnnexI:WorkPackageMonthlyReport(MF-WMR-V3)
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Work Package Monthly Report
Title and reference number of the work package (WP)
WPL: Reporting period: Completion date:
Activitiescarriedoutsincelastreporttodate:TaskNo* TaskDescription Start
dateDuedate
Place/Partnersinvolved
Descriptionoftheactivitycarriedout Specificandmeasurableindicatorsofachievement
Implementingstatus(done,partially–?
[%])Taskx.x SubTaskx.x.y
*Ifataskcontainsseveralactivities,pleasedivideittosubtasksandreporttheprogressofboththetaskanditssubtasks.CorrectiveActions**TaskNo* TaskDescription Details
Taskx.x SubTaskx.x.y
*Ifataskcontainsseveralactivities,pleasedivideittosubtasksandreporttheprogressofboththetaskanditssubtasks.**Onlywhencorrectiveactionsareneeded.
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Activitiestobecarriedoutforthenextmonth:
TaskNo TaskDescription Startdate
Duedate
Place/Partnersinvolved
Descriptionoftheactivitytobecarriedout
Specificandmeasurableindicatorsofachievement
Expectedcompletion
(done,partially–?
[%])Taskx.x SubTaskx.x.y
*Ifataskcontainsseveralactivities,pleasedivideittosubtasksandreporttheprogressofboththetaskanditssubtasks.CompleteActivitiestodate:TaskNo** TaskDescription Start
dateDuedate
Place/Partnersinvolved
Descriptionoftheactivitycarriedout Specificandmeasurableindicatorsofachievement
Taskx.x **Foracompletedtaskcontainingsubtasks,pleasereportonlythetask.ProgressofDeliverablesDeliverable No
Deliverable Description Status (Y/N)
Prepare Submit to QCMB
Submit to PEC Officially Complete
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Indicators Indicator of achievement and or/performance as indicated in the project proposal
Target Sourcesofinformationonindicators MeasuredResults Measured
DateObservat
ion
Changes that have occurred in this result since the original proposal:
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AnnexII:StaffConvention(MF-SC-V1)
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ANNEX II
JOINT DECLARATION Ref. No………….……………….…… Project No. ………….………. The reference number must correspond to the progressive numbering indicated in the financial statements of the final report
FROM .......................................................................................
Hereinafter "the Institution"*
AND Name: ............................................................................ Address: ........................................................................ .........................................................................
Hereinafter "the Staff member"* THE INSTITUTION AND THE STAFF MEMBER HEREBY CERTIFY THAT: 1. The Institution is a member of the partnership for the above-mentioned project. 2. The Staff member is either: - employed by the Institution and is part of its payroll system YES/NO or - a natural person ** assigned to the project on the basis of a contract against payment YES/NO 3. The Institution and Staff member agree that the Staff member has worked on this project and performed the
following duties during the project’s eligibility period. dd/mm/yy dd/mm/yy
FROM TO
Please describe the outputs produced (short overall indication since detailed information has to be given in the accompanying time-sheet):
………………………………………………………………………………………………………………………………………………………………………………………………………………………............................................ ………………………………………………………………………………………………………………………… 4. Please complete the following information.
Staff category (Manager / Researcher, Teacher, Trainer / Technician / Administrative staff)
Country of the Institution
Number of days worked and charged to the project (according to time-sheet)
5. This declaration does not alter in any way the employment conditions/assignment already existing between the Institution and the Staff member and is established solely for the purpose of justifying the Staff costs that the Institution will charge to the Erasmus+ Capacity Building in Higher Education grant. Done in ................................................................. Date ................................................................... Name…………………………………………… Function………………………………………… Institution ............................................................. Staff member name………….................................
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Signature and Stamp of the Institution Signature of the Staff member *The declaration must be signed by the person concerned, then signed and stamped by the person responsible in the Institution where this person worked for the project. The Institution must be a member of the partnership. ** A natural person (individual) can be assigned to the action also on the basis of e.g. a civil contract, a free-lance contract, an expert contract, a service contract with self-employed person ("in house consultant) or a secondment to the Institution against payment. The costs of such natural persons working under the action may be assimilated to the costs of personnel, if: (i) the person works under conditions similar to those of an employee (in particular regarding the way the work is organised, the tasks that are performed and the premises where they are performed);and (ii) the result of the work belongs to the Institution (unless exceptionally agreed otherwise); and (iii) the costs are not significantly different from the costs of staff performing similar tasks under an employment contract within the institution
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AnnexIII:MonthlyTimeSheet(MF-MTS-V3)
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Month:
No. Date WPNo. NumberofHours DescriptionofTaskPerformed DescriptionofOutputProduced
1 Yourexplanation… Yourexplanation…
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
0.00
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ThailandSustainableSmartIndustry
TotalHours
NumberofHoursforWP1
NumberofHoursforWP5
NumberofHoursforWP6
NumberofHoursforWP2
NumberofHoursforWP3
NumberofHoursforWP4
Pleaseinsertordeleterowsinthetableasseenappropriate.
*PleaserefertoSection3.3.1.1(Staffcosts)oftheGuidelinesfortheUseoftheGrant.Time-SheetshavetobeattachedtoeachJointDeclaration.
Thesenumbersofhourswillbereportedintheprojecttimesheetofthemember.
MonthlyTimeSheet
Name:
Position:
Name: Name:
Position:
Signatureofthestaffmember:Signatureofthepersonresponsibleintheinstitution(wherethestaffmembersisemployed):
Institution:
StaffCategory*:
Year:
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AnnexIV:ProjectTimeSheet(MF-PTS-V1)
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AnnexV:IndividualTravelReport(MF-ITR-V1)
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ANNEX III - INDIVIDUAL TRAVEL REPORT for travel costs and costs of stay To be filled in by each participant In case of circular/multiple travels, please fill in separate Individual Travel Reports.
Ref. No………….……………….…………Project No. 586137-EPP-1-2017-1-TH-EPPKA2-CBHE-JP The reference number must correspond to the progressive numbering indicated in the financial statements in the final report
(1) PERSONAL DATA Surname: ......................................................................... Forename: ....................................................................... . Nationality: ………………………………………………………………………………………………………. Home institution: ....................................................................................................................................................... . Staff position/student year of study at home institution: ........................................................................................... .
(2) TYPE OF ACTIVITY (Tick as appropriate)
STAFF STUDENTS
Teaching/training assignment Study period Training and retraining purposes Participation in intensive courses
Updating programmes and courses Practical placements, internships in companies, industries or institutions
Practical placements in companies, industries and institutions Participation in short term activities linked to the
management of the project Project management related meetings Workshops and visits for result dissemination purposes
(3) DETAILS OF THE TRAVEL
*Please indicate period of travel from departure to return to place of origin ** If different from Home institution please enclose authorisation from the Agency ***Travel distance in Km (One-way travel using distance calculator:http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm) from place of departure to location of activities
PERIOD*
From (Depart date) (dd/mm/yy)
To (Return date) (dd/mm/yy)
PLACE OF DEPARTURE**
HOME INSTITUTION ………………………………………………………………. COUNTRY………….…………………….. CITY…………………………………...
PLACE OF DESTINATION/ LOCATION OF ACTIVITY
HOST INSTITUTION ………………………………………………………………. COUNTRY………….…………………….. CITY…………………………………..
TRAVEL DISTANCE*** Km ……………………………..
(4) DETAILS OF THE ACTIVITY
DATES (excluding travel) From (date):………………………… To (date): …………………………….. DESCRIPTION OF ACTIVITY(IES) PERFORMED (brief description of the activities performed) ………………………………………………………………………………………………………………………………………………………………………………………………………………………….………………………………………………………………………………………………………………………………………………………………………………………………………………
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…………………………………………………………………………………………………………………………………………………………………………………………………………………….
SIGNATURE OF THE PARTICIPANT
I hereby declare that I have been carrying out the above-mentioned activities. Date:………………………………………... Signature: ……………………………………….
ERASMUS+CBHEPROJECT
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AnnexVI:MeetingMinutesReport(MF-MMR-V2)
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MeetingMinutesReport
Meeting Subject: Date of Meeting: Time:
Minutes Prepared by: Location:
1. Attendance at Meeting Name University
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 2. Purpose of Meeting
3. Meeting Agenda 4. Meeting Notes, Decisions, Issues
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CurriculumDevelopmentofMaster’sDegreePrograminIndustrialEngineeringforThailandSustainableSmartIndustry
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5. Action Items Action Assigned to Due Date
6. Attachments (documents/handouts to bring, reading material, etc.)
Description Prepared by
6. Next Scheduled Meeting Date: Time: Location:
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AnnexVII:MeetingAttendanceSheet(MF-MAS-V1)
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MeetingAttendanceSheet
Meeting Subject: Date of Meeting: Time: Location:
Name University/Institution Signature
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.
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AnnexVIII:RiskAssessmentForm(MF-RAF-V1)
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RISKASSESSMENTFORM Prepared by
Date of Report
Likelihood of occurring can be categorized into three levels: • Mostlikely–Greaterthan<70%>probabilityofoccurrence• Likely–Between<30%>and<70%>probabilityofoccurrence• Unlikely–Below<30%>probabilityofoccurrence
Impact can also be categorized into three levels: • High–Riskthathasthepotentialtogreatlyimpactprojectcost,projectscheduleorperformance• Medium–Riskthathasthepotentialtoslightlyimpactprojectcost,projectscheduleorperformance.• Low–Riskthathasrelativelylittleimpactoncost,scheduleorperformance
Likelihood Impact Low Medium High
Unlikely Mild Mild Moderate Likely Mild Moderate Significant
Most Likely Moderate Significant Critical
Risk No.
Descriptions WP Risk Assessment Mitigation Measures
Risk Owner Likelihood Impact Level