MSA Executive Information

SessionFebruary 27, 2012

VP ADMINISTRATION

VP ADMINISTRATIONCLUBSSummer• President, VP Internal and VP Administration• Review final reports (final reports due end

of April)• Create and select club applications

(renewals and new)• Set up list for Bookings and Timetabling,

swipe card access, and storage room• Set-up HOMER MSA Club Space (MSA

Communications Officer)

VP ADMINISTRATIONCLUBSSeptember• Clubs Fair (Part I and Part II)• HOMER MSA Club training sessions • Expectations, HOMER, and insurance

policies• 2nd cycle of new clubs application (include

training, MSA space etc)• Bookings and Timetabling, swipe card access

and storage room

VP ADMINISTRATIONCLUBSJanuary• Mid-term reports

Throughout:• Any questions, MSPR, bookings and room

access etc • Monitoring emails (MSA IT Officers)

This year:56 MSA clubs

VP ADMINISTRATIONELECTIONSClass Council Elections (September)• Coordinating with Year 2 Class Rep and VP Admin to manage MSA Positions

MSA Council Elections • Exec elections (March)• MSA Council (March) • Nominations, current MSA speeches,

candidate speeches, and elections• Voting system (MSA IT Officer)

VP ADMINISTRATIONMSPR/ DEAN’S LETTER• Confirm and verify new activities or positions that are added to the MSPR profile

• MSA (or any person) cannot promise students MSPR as they are decided on a case-to-case basis by Tracey Ong (tracey.ong@ualberta.ca), MSPR Administrator

VP ADMINISTRATIONMSA CONSTITUTIONAL REVIEW COMMITTEE • Chairing committee to update MSA constitution annually• Planning – goals/ topics and groups• Committee consists of any MSA students• Meeting every 3 weeks

VP ADMINISTRATIONADMINISTATIVE DUTIES• MSA mail• MSA office supplies • Emails (msauofa@ualberta.ca)• Phones• Posting office hours and bulletin posters• Bookings and Timetabling• Minutes for Exec meetings and FoMD Meetings• Relaying information between students and faculty• Overlooking: MSA cards and survivor guide

• Under my profile:• Archivists, MSA IT Officers, and MSA

Communications Officer

VP ADMINISTRATION

Questions?Contact:Grace Wonggmwong1@ualberta.ca

VP FINANCE

VP FINANCE

MAY - SEPTEMBER: • Learn reporting system of MSA accounts• Learn how to reimbursements work• Perform reimbursements depending on

budget• Transfer Bank signing authority• Budget for 2012-2013• Coordinate faculty funding for 2012-2013• Set MSA fee

VP FINANCE

SEPTEMBER - MARCH:• Collect and deposit student dues• Coordinate FUME funds/committee• Reimbursements for clubs/activities• Help clubs apply for outside funding• Sponsorship letters for clubs and events• Administer MSA Faculty-Joint Fund• Administer MSA Legacy Fund• Maintain bank balance

VP FINANCE

MARCH - MAY: • End of year report• Train successor• Ensure accounts are balanced by end of

term• Collect, deposit, and administer

payments for class-wide fundraisers

VP FINANCE

MISCELLANOUS • Coordinate with fundraising rep• Coordinate funding for MSA-UME joint

projects• Funding for additional non-budgeted

items throughout the year

VP FINANCE

Questions?Contact: Charles Wangcharles.cong.wang@gmail.com

VP EXTERNAL

VP EXTERNAL

Questions?Contact: Sarah Stonehockersarah.stonehocker@ualberta.ca

VP INTERNAL

VP INTERNAL

3 Main Responsibilities: 1. Act as a liason between students and

faculty2. Managing MD Ambassadors3. Editing the Stethoscope

VP INTERNAL

Committees: Monthly Meeting with Dr. Stobart Fund for Undergraduate Medical

Education (FUME) MD/DDS Student Reps and Deans meeting Student Professionalism Committee Student Curriculum Committee

Internalizing

VP INTERNAL

Rural High School/Post Secondary Outreach Interview Social Outreach

Asclepius Big Brothers Big Sisters General

MD Ambassadors

VP INTERNAL

Call for submissions Editing Publishing

The Stethoscope

VP INTERNAL

MSA Awards Orientation Committee AMSCAR Insurance

Other Responsibilities

VP INTERNAL

Register the MSA as a student group Keep in touch with the Orientation

Committee Publish a summer edition of The

Stethoscope Review MD Ambassadors turn-over

documents Review MSA Clubs turn-over and

renewal

May - August

VP INTERNAL

Help with recruitment for MD Ambassadors

MSA Retreat in October Attend meetings The Stethoscope Review any new club applications Work on new initiatives!

September - December

VP INTERNAL

MSA Awards Turn over for new VP Internal The regular stuff

January - May

VP INTERNAL

Questions?Contact:Ameer Farooq ameerfarooq@ualberta.ca

PRESIDENT

PRESIDENT

Roles and Responsibilities:• Ambiguous and amorphous• Student liaison and voice• Connector• Advocate

• MSA Executive• Well functioning team

• MSA Council• Voice of students

• Step back and see context

PRESIDENT

Projects• Dean Search & Selection• Website• Professionalism Committee• Accreditation• Interfaculty Student Association Meetings

PRESIDENT

Great Aspects of the Job• Making a direct difference• Meet with upper leadership of the Faculty• Learn the inner workings of the FoMD and

University• Spokesperson• Attend lots of events, social• Perks: travel, food, office, in-the-know

PRESIDENT

Less than Perfect Aspects of the Job• Huge time commitment• Meetings, meetings, and more meetings• Priorities• Balancing act• At times, school does not come first

• Student conflict• Tough decisionsBottom Line for the Medical Students’ Association• Do everything• Do nothing

PRESIDENT

Questions?Contact:Anthony Lottlott@ualberta.ca

DATES:March 9, 4:00 PM: MSA Executive Nomination and 200-word paragraphs deadline - Nominations: Grace Wong’s fishbox (C2014) - 200-word paragraph: msauofa@ualberta.ca March 12 - 16: MSA Executive Campaign Week

March 12, 12:00 PM (Katz 1-080): MSA Executive Candidate Speeches - maximum 5-minute speech followed by time for questions (including those acclaimed)

March 16 - 18: MSA Executive Voting

March 18 or 19: Announcement of the new MSA Executive (2012/2013)

MSA General Meeting tonight at

6-8pm

YOU ARE INVITED!